Cataloging in Publication: Moving Beyond the Print

ALA Midwinter Chicago, Ill.January 31-February 1, 2015

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Cataloging in Publication: Moving Beyond the Print

Caroline SaccucciDewey Program Manager

Acting CIP Program Manager

Camilla WilliamsCIP Program Specialist

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CIP E-books Program

Background

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Why CIP data for E-books?

• Service to libraries• Service to publishers• Records for print books used to create records for

e-books

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E-book record creation

• Provider-Neutral E-Monograph MARC Record Guide– Record based on info from original publisher

• E-book CIP data application form – Works with e-book record program

• Program adds variable and standard data elements to identify item as an e-book

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Pilot publishers

• University Press of Mississippi • Wiley-Blackwell, including Jossey-Bass • World Bank

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Publisher requirements

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E-books pilot launch

• Participating publishers agree to requirements• Access to e-book application provided to

participants on Oct. 11, 2011

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CIP E-books Program

Metadata Workflow

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E-book application

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Traffic manager/record creation

• Unique LCCN assigned to the e-book application• Program within the Traffic Manager collects LCCNs

and data elements• Sent outside the Traffic Manager to the record

creation program • Record creation program accesses catalog record

for print version of title• Adds LCCN assigned by the Traffic Manager• Adds data elements for e-book

– Standard data elements, such as “1 online resource” in physical description field

– Variable data fields, such as ISBNs for the e-book

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Print version record

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E-book version record, pt. 1

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E-book version record, pt. 2

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CIP data for e-books

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MARC records during the pilot

• Review records during pilot phase• Identify and correct errors (e.g., 776 field)• Send CIP data to publishers via email• Distribute records to OCLC and other MARC customers• Suppress from the LC OPAC

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Metadata in Production

• Moved pilot into production in August 2012• Announced to community/solicit more publishers

to join• E-book publishers as of Dec. 31, 2014: 155• E-book metadata as of Jan. 15, 2015: 5,663• Began transfer of published e-books to LC• Met with internal technical e-books group to

discuss receipt, storage, and availability of e-books to internal users at LC

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CIP e-book metadata useful!

“We absolutely use your e-book records! LC’s CIP e-book records are the most complete and accurate of any e-book records we get. Vendors such as YBP are using them.”

—Cynthia Whitacre, OCLC Department Manager, WorldCat Quality

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CIP E-books Program

Receiving and Processing

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Technical issues

Ingestion process Information Technology Services (ITS)

Server space Malware scanning

Repository Development Center (RDC) E-book deliveries Firewall

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ITS: Establishing publisher accounts

Question: How to get the e-books? Push or pull?

SFTP Development of publisher account forms

Contact information IP address

File paths and directories

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RDC: Managing the files

Content transfer Web-based in-house developed software Moves files from various locations to long-term storage Used by many projects in LC

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E-book Processing

CIP E-book check-in manager

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Check-in page

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Viewing the e-book

Internal web viewer

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Navigating the e-book

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Viewing the CIP data block

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Check-in page

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Accepting or rejecting the e-book

Accept Accept with conditions

Reject

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Completed E-book Bibliographic Record

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Completed Holdings Record

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E-book Ingest in Production

Moved pilot into production in July 2014 Accepts epub and pdf formats 1159 e-books received  340 e-books accepted and verified for the LC collections The Ugly Caterpillar

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The CIP E-books Program

Next Steps

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Next Steps

Include more publishers and content Develop a composite CIP data block Streamline the application process Include born-digital e-book titles Provide access to the e-books to readers

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Thank You!

http://www.loc.gov/publish/cip/ebooksCaroline Saccucci csus@loc.govCamilla Williams cewi@loc.gov