Capitol Area CouncilBoy Scouts of America
description
Transcript of Capitol Area CouncilBoy Scouts of America
Capitol Area Council
Boy Scouts of America
Philmont 2012Council Contingent
Contingent Advisor: Sid Covington925-1231 (cell)(575) 376-2281 x1231 (Philmont)[email protected]
Scout Advisor: Rick [email protected]
625-
D
TonightTravel Information
ScheduleUniformPacking
FinancialPaperwork
RegistrationYouth Protection
Contact InformationDuty RosterPatches, Duffle Bags, & Maps
2012 Trek Final Meeting 2
625-
D
Travel Information
Pack lines on store side
Beall’s Whole Earth Provision Co.
CentralMarket
CavenderBoots
Westgate MallWhole Earth Provision Co.
Parking Lot
~5:30
6:00
2012 Trek Final Meeting 3
Bus 1 Bus 2 Bus 3 Bus 4
Austin to Philmont:Departure Date: Sunday, June 24, 6:00 am
Meet 5:00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar)FULL Class-A UniformBusses Depart at 6:00 am REGARDLESS!Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining HallDinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall)Arrive at the Philmont Welcome Center ~9:30 pm (MDT)Overnight in Tent City or trail tents
Philmont to Austin:Return Date: Saturday, July 7, ~10:45 pm
Packlines at Welcome Center at 5:00 am — check out of tent cityFULL Class-A UniformDining hall for “continental” breakfast at 5:45 amDepart Philmont ~6:30 am (MDT)Lunch in Amarillo, TX – gatti's PizzaDinner in Abilene – McMurry University, Mabee Dining HallArrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00 pm
625-
D
VCRsAir conditionersWindow shadesCargo doorsEngine problems
It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat).Everyone drinks/eats more snacks on way to Philmont than the way home!Bathrooms fill up!!Bus drivers take breaks — we don’t!
2012 Trek Final Meeting 4
Facts of Contingent TravelBusses break!break!
Sometimes you
have to be patient!
If there is a problem, the bus
leader on Bus 1 is in charge! The
bus leader on each bus is
responsible for their bus!
They will be in contact with the
Contingent advisor & bus company.
625-
D
Bus Assignments
2012 Trek Final Meeting 5
Expedition # Unit District Contact Bus
Number 625-D-04 Troop 1407 Armadillo Prudence Chappo
1625-D-07 Troop 9 Armadillo Michelle Raymond625-D-11 Troop 28 Armadillo Josef Zeevi625-D-15 Troop 399 Armadillo Joe Hoover*625-D-03 Troop 513 Chisholm Trail Jim Sipowitz
2625-D-08 Troop 164 Chisholm Trail Brian Borlinghau625-D-06 Troop 143 Colorado River Nathan Vecera625-D-16 Contingent Council Raymond Gray*625-D-05 Troop 256 Thunderbird Kelly Smith
3625-D-10 Troop 256 Thunderbird Phil Wendell625-D-12 Troop 10 Thunderbird Bill Grantham625-D-14 Troop 448 Thunderbird Jerry Hendrix*625-D-01 Crew 185 North Shore Kerry Watson
4625-D-02 Crew 4277 Blackland Prairie Bryan Orsborn625-D-09 Troop 201 North Shore Peter Isburgh*625-D-13 Troop 201 North Shore Stephen Brown
Bus Leaders
625-
D
General InformationBring books, CD-players, radios, Gameboys, iPod’s, etc. (with earphones) for bus trips & base camp. Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food.Bus Leaders will bring movies to play bus trip (use good judgment in selecting).
Everything must be in duffle bags & backpacks.Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail.Can leave “valuables” in envelopes in locked vault in Registration (cash, credit cards, key to locker, etc.)
2012 Trek Final Meeting 6
625-
D
UniformWear Class-A Uniform while traveling & for base camp activities (crew photo, meals, chapel services, campfires).
Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.Applies to all participants — youth and adults.
Class-A Uniform:Boy Scout:
Tan uniform shirtScout beltScout long pants -or-Scout Shorts with Scout socks
Will leave in duffle bag in locker while on trail.
Venturing Crew:Green uniform shirtCrew’s “official” pant (long or short)
Crew’s “official” socks (with shorts)
Crew’s “official” belt
2012 Trek Final Meeting 7
Can be “new” or “old” uniform.
625-
D
Ranger Training: Hiking techniques Campsite setup Cooking Water purification Navigation …
Trek Schedule:
Day 1 — Camping HQ/Tent City — (6/25) Registration Check-inMedical Re-checkEquipment shakedown*Museum tours (optional)
Day 2 — Depart CHQ/1st Day on trail (6/26)Day 3 — 2nd Day on trail, first full day (6/27)Day 4 — 3rd Day on trail, Ranger Departs am (6/28) …… (hike between camps, participate in programs)
Day 11 — Last Full Day on trail (7/5)Day 12 — Return to Camping HQ/Tent City (7/6)
Return equipmentSHOWERS!Souvenirs
Day 13 — Travel — Philmont to Austin (Saturday, 7/7)
Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents (Sunday, 6/24)
Meet Your
Ranger
* may do morning of Day 2
Logistics (bring “overall” & V.V. map)Services (food, equipment)Crew Photo*Opening Campfire
“Arrival Day”
2012 Trek Final Meeting 8
Registration check-outTrip to CimarronClosing Campfire
625-
D
Financial Policies/InformationAll crews are fully paid.We are within budget!Participants need personal money for:
Snacks at Camping Headquarters (before/after).Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.”
Backcountry (~$20, small bills):Shotgun shooting — additional shotsFishing license — $1.50 (youth), $9-$40 (adult)Snacks (healthy)Fuel
Trip to Cimarron — any meals there$15.00-$20.00$25.00-$30.00
Root Beer in the
Cantina’s!!!2012 Trek Final Meeting 9
Adults need to take Driver’s license or other photo Id
with them to the backcountryto be able to purchase
fishing license!
625-
D
Outstanding PaperworkPaperwork was due April 15.Scan & e-mail to [email protected] (preferable)
If you must send hardcopy: UPS or US Mail to: Sid Covington, LOGISTICS 47 Caballo Rd Cimarron, NM 87714
Paperwork MUST be complete or your crew can’t go.
2012 Trek Final Meeting 10
625-
D
Paperwork Checklist for Crews
2012 Trek Final Meeting 11
Document Source Use at PhilmontContingent
Advisor
Philmont Crew Roster Multipart form received in March, 2012 with the TREKS-2012 Itinerary book.Not needed if Emergency Contact List fully completed.
Turn in original Day 1 Registration check-in.
Copy
CPR & First Aid Certification cards.
From organization teaching the courses. They must be valid though the end of the trek.
Show originals Day 1 Registration check-in
Copy
Philmont Talent Release form.
Received in March, 2012 with the TREKS-2012 Itinerary book. Also available on the contingent website.
Turn in original Day 1 Registration check-in. Will not get back.
Copy
Emergency Contact List Contingent website: Not used by Philmont - provides the Contingent Advisor with emergency contact information.
Original or Copy
Philmont Health and Medical Record form.
Distributed in Fall, 2010 - MUST USE THE FULL ANNUAL HEALTH & MEDICAL RECORD FORM – (PARTS A, B, C, & D).
Turn in original Day 1 Medical re-check. Will be returned at check-out Day 12.
Copy (Part A, Part B, & Part C
only)
Medical Insurance Card Make copy, staple to Health & Medical Record form. If family has no insurance, attach a note indicating this and mark the appropriate place on the Health & Medical Record form.
Turn in with Health & Medical Record form during Day 1 Medical re-check. Will be returned at check-out Day 12.
Copy
You keep the originals!
Sid needs copies only.
Take your paperwork to
Philmont with you in your
Crew Advisor Binder.
625-
D
Crew Advisor Responsibility:All participants (youth and adult) must be registered members of the Boy Scouts of America.All adults (18 or older) with primary registration in a Boy Scout troop or team — and —All adults (21 or older) with primary registration in a Venturing Crew — must be:
Registered as adult leadersCurrent (2 years) in Youth Protection
2012 Trek Final Meeting 12
This is your
responsibility! Nobody
will ask to see the
cards.
Youth Protection can
be taken on-line via
Council website.
625-
D
Contact InformationParent/Family Information Letter
Each advisor should make copies for crewmember’s families
Discusses Uniform while traveling/base campIncludes telephone numbers for emergenciesComplete Travel informationInformation about money, packing, and manners
Phone numbers:Sid Covington:
Cell: (512) 925-1231Philmont: (575) 376-2281 x1231 — LogisticsEagle Nest, New Mexico: (575) 377-6820
Philmont Switchboard: (575) 376-22812012 Trek Final Meeting 13
This information is
on the Contingent
website and in
your Crew
Advisor binder.
625-
D
Duty Roster:Prepare duty roster before leaving for Philmont.Make copies for all participants (laminate).Website has tool (Excel) & Philmont version.On back of CrewLeader Copy.
Crew Decisions:All participantsshare work equally?TentmatesSkill levelCrew Leader?Adults?
2012 Trek Final Meeting 14
625-
D
Duffle Bags (count your bags tonight):Have a few bags for sale, $35.00 each
Patches:Have CSP’s for saleHave Contingent patches for sale
Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail.
Duffle Bags/Council Strips
2012 Trek Final Meeting 15
CSP’s: $5.00 each for participants
$30.00 each for others
Logo patches:
$5.00 each for participants
$10.00 each for others
625-
D
Crew Itinerary #South
CountryNorth
Country Valle Vidal625-D-01 15 12 12 625-D-02 24 12 12625-D-03 22 12 625-D-04 14 12 625-D-05 14 12 625-D-06 25 12 12 625-D-07 16 12 12 625-D-08 8 12 625-D-09 6 12 625-D-10 8 12 625-D-11 27 12 12 625-D-12 9 12 625-D-13 28 12 12 625-D-14 5 12 625-D-15 13 12 12 625-D-16 10 12 12
Maps — one topo map set per person
2 Sets of
Known Sister Crews
16
Only need to take two or three sets of maps on the
trail with you!
The number of maps each crewmember gets is based on the crew’s itinerary.
Advisors: bring the “Overall” (& Valle Vidal) map with you to Day 1 Logistics Trip Planning!
Do not mark up your maps before coming to Philmont!
625-
D
Questions?
2012 Trek Final Meeting 17
Philmont!Here we come!
It will be 5:00 in the
morning before you
know it!
I’ll see you at Philmont!
—Sid