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MINUTES OF ORDINARY BOARD MEETING HELD ON 28/02/2019

MEMBERS PRESENT:-

1. Brig Salabh Sona I,

2. Shri Abdul Sarni Wani

3. Shri Upendra Kumar

4. Col Baljeet Singh

5. Col Biju Jacob

6. Shri Parvaiz Ahmad Dar

7. Shri Mohammad Ashraf Lone

8. Ms. Saima Shah

9. Shri Raies Ahmad Malik

10. Smt.Manjeet Kour

11. Shri Bilal Ahmad Wani

MEMBERS ABSENT:-

1. Dr. Farooq Abdullah

Hon'ble MP

2. Dr. Syed Abid Rashid Shah

3. Brig.B.Nambiar

4. Lt. Col Varun Tandon

ATTENDANCE

President Cantonment Board.

Vice President

Member Secretary

Adm Comdt., {Nominated Member)

Col Q, (Nominated Member)

Elected Board Member, W ard No.01

Elected Board Member, Ward No.02

Elected Board Member Ward No.04

Elected Board Member Ward No.OS



Special Invitees (Ex-officio)

DC Srinagar

SEMO, Comdt.92 BH

GE 864, (Nominated Member)

Agenda No.1 MONTHLY ACCOUNTS

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SUMM ARY OCTOBER, 2018

CASH ACCOUNT

RECEIPT EXPENDITURE

Opening Balance 4,49,93, 719 Total Expenditure 2,24,18,136 Tota l Receipts 6,27,33,421 Closing Balance 8,53,09,004

Total 10,77,27,140 Total 10, 77,27,140

SUMMARY NOVEMBER, 2018

CASH ACCOUNT

RECEIPT EXPENDITURE

Opening Balance 8,53,09,004 Total Expenditure 68,46,135 Total Receipts 21,18,893 Closing Balance 8,05,81, 762

Total 8,74,27,897 Total 8,74,27,897

SUMMARY DECEMBER, 2018

CASH ACCOUNT

RECEIPT EXPENDITURE

Opening Balance 8,05,81, 762 Total Expenditure 5,02,93,844 Total Receipts 44,64,498 Closing Balance 3,47,52,416

Total 8,50,46,260 Total 8,50,46,260

SUMMARY JANUARY, 2019

CASH ACCOUNT

RECEIPT EXPENDITURE

Opening Balance 3,47,52,416 Tota l Expenditure 3,77,34,272 Tota l Receipts 75,80,136 Closing Balance 45,98,280

Total 4,23,32,552 Total 4,23,32,552

The case file is placed on t he table.

Resolut ion No. 1:

The Board has Considered and approved as per agenda side.

Agenda No. 2 GRANT OF TIME BOUND PROMOTION (TBP) TO CANTONMENT BOARD EMPLOYEES

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There are 26 Cantonment Board fund employe~s whom t he time bound promotion is due

who have completed 9 and 27 years of service and have not been granted any promotion. All the

employee mentioned below are eligible for grant of next pay scale. The total financial implications

of such promotion comes to Rs . 54,650/- . The expenditure shall be met under military conservancy agreement as t he employee come under Budget head F(9)a. The necessary provision

has already been made in the Conservancy agreement. The Board may consider and approve to float the proposa l to GOC-in-Chief, HQ, NC, Jammu for according sanction under rule 45 and 47 of

Cantonment Account Code 1924 (amended 2006).

S.No Name of Designation Existing Scale and Proposed Scale and TBP

Employee Grade Pay Grade Pay

1 lrshad Ahmad Sweeper 14800-47100 (SL 1) 15900-50400 (SL 2) 1st

Mouchi

2 Abdul Rashid Water Carrier 14800-47100 (SL 1) 15900-50400 (SL 2) 1st

Sheikh

3 Showkat Ah. Water Carrier 14800-47100 (SL 1) 15900-50400 (SL 2) 1st

Sheikh

4 Riyaz Ahmad Sweeper 14800-47100 (SL 1) 15900-50400 (SL 2) 1st

Sheikh

5 Shabir Ahmad Water Carrier 14800-47100 (SL 1) 15900-50400 (SL 2) 1st

Sheikh

6 Zahoor Ahmad Chokidar 14800-47100 (SL 1) 15900-50400 (SL 2) 1st

Dar

7 Sha beer Sweeper 14800-47100 (SL 1) 15900-50400 (SL 2) 1st

Ahmad Bhat

8 Javeed Ah. Sweeper 14800-47100 (SL 1) 15900-50400 (SL 2) 1st

Sheikh

9 Mohd. Yousaf Sweeper 14800-47100 (SL 1) 15900-50400 (SL 2) 1st

Sheikh

10 Ab. Gaffar W ater Carrier 15900-50400 (SL 2) 16900-53500 (SL3) 3rd

Sheikh

11 Mohd. Yaqoob Water Carrier 15900-50400 (SL 2) 16900-53500 (SL3) 3rd

Res hi

12 Jameel Ahmad Wa~er Carrier 15900-50400 (SL 2) 16900-53500 (SL3) 3rd

Sheikh

13 Riyaz Ahmad Water Carrier 15900-50400 (SL 2) 16900-53500 (SL3} 3rd

Res hi

14 Khurshid Sweeper 15900-50400 (SL 2) 16900-53500 (SL3} 3rd

Ahmad

15 Fayaz Ahmad Sweeper 15900-50400 (SL 2) 16900-53500 (SL3} 3rd

Munawar

16 Mohd. Ashraf Sweeper 15900-50400 (SL 2} 16900-53500 (SL3} 3rd

Hassan

17 Ali Arna- Il l Sweeper 15900-50400 (SL 2} 16900-53500 (SL3) 3rd

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18 Guizar Ah. Sweeper 15900-50400 (SL 2) 16900-53500 (SL3) 3rd

Sheikh Aziz 19 Manzoor Ah. Sweeper 15900-50400 (SL 2} 16900-53500 (SL3} 3rd

Sheikh Ahad

20 Mushtaq Arna- Sweeper 15900-50400 (SL 2} 16900-53500 (SL3) 3rd II

21 Ali Mohd. Sweeper 15900-50400 (SL 2) 16900-53500 (SL3} 3rd

Sheikh Rehman

22 Mushtaq Arna- Sweeper 15900-50400 (SL 2) 16900-53500 (SL3) 3rd

II 23 Ab. Hamid Sweeper 15900-50400 (SL 2} 16900-53500 (SL3} 3rd

Sheikh Rashid 24 Mojhd. Ayoub Sweeper 15900-50400 (SL 2} 16900-53500 (SL3) 3rd

Mohamdoo

25 Manzoor Gani Sweeper 15900-50400 (SL 2) 16900-53500 (SL3) 3rd

26 Rehman Sidiq Sweeper 15900-50400 (SL 2) 16900-53500 (SL3) 3rd

Case file with all connected documents are placed on the table.

Resolution No. 2:


Agenda No. 3 SCHEME FOR COMPASSIONATE APPOINTMENT IN CANTONMENT BOARDS.

BADAMIBAGH,

Refer DG DE New Delhi letter No. 25/67 /Comp. Aptt./C/DE/2012 dated 18-07-2013 and CBR No.6 dated 27.02.2018.

Sh. Dheeraj Singh, Ex-Land Revenue Superintendant was appointed as 'Welfare Officer' by the Board vide CBR No. 6 dated 27.2.2018 for the purpose of compassionate appointment who retired from the service of Cantonment Board, Badamibagh on 30-09-2018. The aim of this scheme is to grant appointment on compassionate grounds to a dependant family member of Cantonment Board employee dying in harness or who is retired on medical grounds, thereby leaving his family in penury and without any means of livelihood, to relieve the fami ly of the Cantonment Board concerned from financial destitution and to help it get over the emergency.

The Board may consider and appoint/ notify Sh. Nisar Ahmad Bhat, Accountant of Cantonment Board office as " Welfare Officer" as per the direction of Govt. of India, Ministry of Defence (DG DE) issued vide letter under reference.

Case file is placed on the table.

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Resolution No. 3:


Agenda No. 4 BUILDING APPLICATION OF SH. MUSHTAQ AHMAD MIR

To consider the building application of Sh. Mushtaq Ahmad Mir S/o. Ghulam Hassan Mir

R/o H.No.5, Sonwarbagh, Ward no. 5 for the construction of two storied residential building with

attic on land bearing Khasra No. 2094/521 at Sonwar Srinagar (page no. 45). The DEO, Srinagar has

intimated that the land in question is recorded as 'B3' land vide GLR extract No.DEO

BP /GLR/EXTRACT /BBCANTT /VOL-11/51dated12.12.2018 {page no.41).

The case file is placed before the Board. Board may decide.

Resolution No. 4:

The Board has rejected the Build ing Application on the grounds that proposed construction

planned on 'B3' Land as certified by DEO Kashmir Circle vide his GLR Survey No. 40-49 dated

12.12.2018. However, Shri Rayees Ahmad Malik, Elected Board Member from Ward No. 5

recorded his dissent.

Agenda No. 5 BUILDING APPLICATION OF SMT. SHAMI MA

To consider the building application of Smt. Shamima W/o Lt. Mohammad Ashraf Sheikh

R/o H.No.465, Iqbal Colony, lndranagar for construction of three storied residentia l building on

Khasra No. 1778/279 at lndranagar (page no. 21). The proposed construction falls within 500 yards

from 2FOD wall (page no.22).


Resolution No. 5:

The Board, after long discussion on the agenda has decided and rejected the building

application of Smt. Shamima because the proposed construction falls within restricted area i.e.

500 yards from 2 FOO wall, under Works of Defence Act, 1903 declared vi de GOI, MOD SRO No. 96

dated 02.07.2004. Shri Bilal Ahmad Wani, Elected Board Member of Ward No. 7 has recorded his

dissent.

Agenda No. 6 BUILDING APPLICATION OF GHULAM MOHD HAJI

To consider the application of Sh. Ghulam Mohd Haji S/o Ahmadullah Haji and Mrs

Mehbooba Akhter W/o Ghulam M ohd Haji R/o Shivpora Srinagar for the construction of two

storied with roof residential building on land bearing Khasra No. 522/122and 523/481/122 at

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Shivpora, Ward No.3 (page no.18). The DEO vide its letter No. DEO-BP/SHIVPORA/160/18/9 dated

04.12.2018 has certified that the land of proposed construction falls in GLR Survey No. 73 is

recorded as private land (page no.32). The case has been referred to building committee vide t his

office letter dated 28.12 .2018 for recommendation and inspection (page no. 33). The building

committee BC2 visited the site and found nothing adverse (page no. 34). Report of the building

committee is placed on the table. If approved, the appl icant is liable to pay construction/

development charges as under:

Plot area

Plinth area

= 3338 Sq feet (12.27 Malras)

= 123 7 Sq feet

(a) Construction fee@ Rs 11/ sq ft (Ground floor + first floor and roof)

(b) Registration fee (a) Development Charges @ Rs 2000/ Marlas

= Rs 13,607.00

=Rs 400.00 = Rs 24,540.00

=Rs 38,547.00


Resolution No. 6:

The Board has unanimously considered and approved the Building Application as per

agenda side. DEO also certified vide his letter No. DEO-BP/Shivpora/160/18/9 dat ed 04.12.2018

that the proposed construction falls on GLR Survey No. 73 which is recorded as Private Land .

However, this Board not maintained any type of ownership record in respect of private land fa lling

inside BB Cantt. Hence, sanction granted by the Board is subject to the correctness of the

documents submitted by the applicant alongwith the building application. If any relevant

document/information suppressed or concealed or not disclosed by the applicant alongwith

application, the sanction so accorded will be treated as cancelled automatically without issuing

any letter from the Board. In such circumstances, the Board is free to take any appropriate action

against the applicant. Further, the applicant/occupant of the premises will undertake compliance

of all the instructions issued time to t ime by the Board.

Agenda No. 7 BUILDING APPLICATION OF MOHAMMAD AYOUB RATHER

To consider the application of Sh. Mohammad Ayoub Rather S/o Haji. Ghulam Nabi Rather

R/o H.No.184, Yattoo Mahalia, Sh ivpora , Ward No.2 Srinagar for the construction of two storied

with roof residential buildi ng on land bearing Khasra No. 830/651/375/88, 833/657/377/89 at

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Shivpora, Ward No.2 (page no.20). The DEO vide its letter No. DEO-BP/Land Status/BB Cantt/3

dated 10.12.2018 has certified that the land of proposed construction falls in GLR Survey No. 155

is recorded as private land (page no.24). The ca se has been referred to building committee vide

this office letter dated 28.12.2018 for recommendation and inspection (page no. 25). The building

committee BC2 visited the site and found nothing adverse (page no. 26). Report of the building

committee is placed on the table If approved, the applicant is liable to pay construction/

development charges as under:

Plot area

Plinth area

= 1873 Sq feet (6.88 Malras)

= 920 Sq feet

(a} Construct ion fee @ Rs 11/ sq ft (Ground floor+ first floor and roof}

(b) Registration fee (c).Development Charges @ Rs 2000/ Marlas

= Rs 10,120.00

= Rs 400.00 = Rs 13, 760.00

= Rs 24,280.00


Resolution No. 7:

The Board has unanimously considered and approved the Building Application as per

agenda side. DEO also certified vide his letter No. DEO-BP/Land Status/BB Cantt/3 dated

10.12.2018 that the proposed construction falls on GLR Survey No. 155 which is recorded as

Private Land. However, this Board not maintained any type of ownership record in respect of

private land falling inside BB Cantt. Hence, sanction granted by the Board is subject to the

correctness of the documents submitted by the applicant alongwith the building application. If any

relevant document/information suppressed or concealed or not disclosed by the applicant

alongwith application, the sanction so accorded will be treated as cancelled automatically without

issuing any letter from the Board. In such circumstances, the Board is free to take any appropriate

action against the applicant. Further, the applicant/occupant of the premises wil l undertake

compliance of all the instructions issued time to time by the Board.

Agenda No. 8 INTRODUCTION OF VOCATIONAL TRAINING COURSE

Reference CBR No. 3 dated 04/12/2018.

The Board vide CBR under reference constituted a committee of th ree members to discuss

the issue of Introduction of Vocational Training Course with Youth Empowerment Organization, ~

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NGO, who is affiliated partner of NSDC under PMKVY 2.0 and to submit their recommendations

before the Board in the next Board meeting. The recommendation of committee is sti ll awaited.

Till the recommendations of committee is received regarding introduction of training course.

Board may consider and approve to invite online-tenders through wide publ ication i.e local

newspapers and website from the agencies having NSDC affi liation instead to go ahead with Youth

Empowerment Organization, NGO.

The ca se file is placed on the table.

Resolution No. 8:

The Board has observed and decided that the report of 03 members committee

constituted on the subject matter vide CBR No. 03 dated 04.12.2018 is still awaited and in absence

of recommendation of the said committee we should not go for online tender and directed the

committee to expedite their recommendation and put up the matter in the coming Board

meeting, accordingly.

Agenda No. 9 REVISION OF HONORARIUM TO TEACHING/NON-TEACHING AND

AUXILIARY STAFF TOCANTI. BOARD PUBLIC SCHOOL

Reference CBR No. 14 dated 24/10/2018.

The Board vide CBR under reference, constituted 04 member committee to re-visit the

revision of honorarium paid to the Teaching / Non-teaching and Auxiliary staff of Cantt Board

Public School, (CBPS) and to submit recommendations before the Board for consideration. The

committee vide their letter dated Nil received by this office on 9/1/2019 has recommended the

following. Board may consider.

S.NO. DESIGNATION NUMBER CONSOLIDATED HONORARIUM

1. Principal 01 15000/-2. Teachers 07 12000/-3. Computer Teacher 01 12000/-4. Clerk 01 12000/-5. A a ya 06 9000/-

6. Peon 02 9000/-7. Watchman 01 9000/ -8. Sweeper 01 9000/-

The case fi le is placed on the table.

Resolution No. 9:

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After long deliberation on the agenda the Board has decided to consider the honorarium

for each category as per present contract and if feasi ble, honorarium may increase in each

category @ 3 percent.

Agenda No. 10 ENGAGEMENT OF STAFF FOR LAND REVENUE SECTION

THROUGH OUTSOURCING CONTRACTOR.

In view of retirement of Sh. Dheeraj Singh, Ex-Land Revenue Superintendent, the charge of

Revenue Section was given to Sh. Riyaz Ahmed, Stenographer. It is pertinent to mention here that

in addition to his own duties, Sh. Riyaz Ahmed is also looking after the duties of Court Section,

Entry Pass Section, Cantt. Board Public School, G B Pant Dispensary, PP Act cases. Therefore, in

absence of regular in-charge of LRS section, the work of said section is badly affected.

Board may consider and approve engagement of at-least one ex-official who has worked in

the LRS section on monthly honorarium basis through outsourcing contractor.

The case file is placed on the table.

Resolution No. 10:

The Board has been apprised that two applications for re-employment/ re-engagement

received by this Office from Sh. Ashok Kumar Bhat and Sh. Nazir Ahmad Bhat both Ex OS of this

Office. The Board has considered to engage Sh. Nazir Ahmad Bhat Ex OS initially for three months

in Revenue Section or as deemed fit by the CEO @ Rs 16000/- per month. However, Sh. Riyaz

Ahmad Bhat will continue as Section Head of LRS, besides other charges.

Agenda No. 11 DEVEOPMENT WORKS

The Board may consider and approve the following development works of urgent nature

to be executed in different wards of the Cantonment during financial year subject to availability

of funds.

s. Description of work

Estimated cost No. (in lakhs) 1. Repair of Ration Ghat at Palpora, Sonwar Ward no.4 2,34,000/-

2. Repair of main holes from H/o Syed Buch to dewatering station, 6,17,000/-Yattoo Mohalla, Shivpora (34 No's) Ward No.2

3. Covering of drain with iron trash from H/o Bashir Ahmad 5,20,000/-(Advocate) to shop of Mohammad Lateef Yattoo Mohalla Bazar, Shivpora, Ward No.2

4. Repa ir of dustbin near SBI at Dar Mahalia adjacent to National 1,95,000/-Highway, Ward No.2

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5. Repair of dustbin at dewatering station Dharseed Farm Shivpora, 1,95,000/-Ward No.3

6. Extra expenditure for the work for the work Repair of drain by way 4,56,153/-of covering with iron trash from shop ho. 13 to saifco house Batwara ward-1 Ref, CBR NO. 3(29) dated 06.06.2018.

7. Repair of dustbin near G. B.Panth Cantonment General Hospital 3,41,000/-adjacent to National Highway by way of interloking tiles


Resolution No. 11:

The Board has considered and approved the development works as agenda side, subject to

availability of funds.

SUPPLEMENTARY AGENDA

With the permission of the chair following supplementary agenda also discussed and

decided.

Supplementary Agenda No.12: OUTSOURCING OF EXTERNAL CONSERVANCY SERVICES TO

AIRFORCE STATION, OLD AIRFIELD, BUDGAM FOR THE YEAR

2018-19.

Reference Tender Id: 2017 _DGDE_259161_1 and Tender No. 11/5/1834/CB/BB/1 dated

23.10.2017 and CBR No.12 dated 20.11.2017.

Online tenders on CPP portal were invited for Supply of Conservancy Services for Airforce

Station old Airfield, Budgam w.e.f. 01.04.2018 to 31.03.2019. Only one bidder namely M/s Salman

Sons qualified the tender process by quoting the lowest bid amount of Rs. 2,98,21,010.88/-. Only

after repeated intimations by this Board, the said bidder deposited Rs . 29,82,101/- as security

deposit.

This office executed an agreement dated 20.07.201? between BB Cantt and M/s Salman

Sons for providing following services to Airforce Station Old Airfield as under:-

SI. No. Name of Service I Number/Quantity

1 EXTERNAL CONSERVANCY SERVICES

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1.a Supply of 30 (thirty} Conservancy labourers for 08 hours in a day. 30 labourers per

day Supply of 04 (four) trip of dumpers/ tippers per day for 26 days in a 05

1.b month for lifting of garbage and transporting it to Badamibagh tippers/dumpers Cantt trenching ground situated at Lethpora, Pulwama. per day Supply of 08 (eight} cycle-rickshaws along with puller men per day

1.c for 26 days in a month for internal collection of garbage from door

10 Cycle Rickshaws to door collection of garbage and dump at main garbage bin side camp area.

1.d Supply of lime (disinfectant) to be supplied by 5th of every month. 200 kg per month

1.e Supply of Tagpar (disinfectant) to be supplied by 5th of every

75 kg per month month.

1.f Supply of JCB with Fuel and Driver for 08 hours in a day for 26 days

OlJCB in a month.

2 VEGETATION AND DRAINAGE CLEARANCE SERVICES

2.a Supply of 78 (Seventy eight) labourers for 08 hours in a day. 78 labourers per

day

2.b Supply of bush cutters (Heavy duty) with fuel - vegetation clearance 20 bush-cutters per equipment - for 08 hours in a day for 26 days in a month. day Supply of Tractors (55-60 HP) with Jungle Jim, Fuel and Driver -

2.c vegetation clearance equipment - for 08 hours in a day for 26 days 04 tractors per day in a month.

2.d Supply of JCB with Fuel and Driver for 08 hours in a day for 26 days

01 CB in a month.

However, the Airforce authorities vide their letter No. lW/757/1/0rg/(18-19) dated

07.06.2018, No. lW/757/2/0rg dated 07.06.2018, No. lW/757/1/0rg/(18-19) dated 21.08.2018,

No. l W/757/2/0rg/(18-19) dated 01.09.2018, No. lW/757/1/0rg/(18-19) dated 19.09.2018, No.

lW/757/2/0rg dated 19.09.2018, lW/757 /2/0rg dated 20.09.2018, lW/757/1/0rg dated

17.10.2018, lW/757/2/0rg dated 17.10.2018, lW/757/1/0rg dated 26.11.2018, lW/757/2/0rg

dated 26.11.2018, lW/757/1/0rg dated 17.12.2018, and lW/757/2/0rg dated 17.12.2018 made

complaints against M/s Sa lman Sons for providing deficient and poor services. Stn Hq cell, Hq 31

sub area vide their letter no. 8013/9/Cantt-Bd/SO.PCB/Accts dated 25.06.2018 also stated about

his poor services.

Accordingly, this office issued show cause letters No. 11/5/1834/CB/BB/419 dated

26.06.2018, No. 11/5/1834/CB/BB/ dated 20.09.2018, No. 11/5/1834/CB/BB/1184 dated

31.12.2018 to M/s Salman Sons to explain his position. He has replied the same vide his letter

dat ed 03.01.2019, which is not found satisfactory. Therefore, he has been intimat ed vide this

office letter No. 11/5/1834/CB/BB/3438 dated 15.01.2019 that, why he should not be blacklisted

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and barred for 02 years from participation in each and every contract published/ to be published

by this Board. However, no response received from M/s Salman sons.

The Old Airfield authorities are not satisfied from the services of M/s Salman Sons and they

are constantly complaining to the PCB for the same. From 01 Apr 2018 to till Dec 2018, the

deficiencies in supply of manpower, machinery provided by M/s Salman Sons is under:-

For External Conservancy Service:-

Details Casual Labourer Tippers/ Dumpers Rickshaw JCB

Actua l Requirement 7020 1170 2340 234

Services provided 6382 1098 2200 0

Deficiency 638 72 140 234

For Vegetation and Drainage Clearance:-

Details Casual Labourer Tractor(Jingle Jim) Bush Cutter JCB

Actual Requirement 18252 936 4680 234

Services provided 13009 807 862 58

Deficiency 5243 129 3818 176

Above deficiency I information reveals that he has provided services for less of approx Rs.

49,78,475/- till Dec, 2018. As per agreement executed between this board and Airforce Station old

Airfield, 10% consultancy charges to be received by Board from Airforce authorities. Thus due to

deficient services of M/s Salman sons, the board not received 10% consultancy charges on Rs

49,78,475/- which comes to Rs 4,97,848/-. This is a huge revenue loss to this state aided Board,

besides loss of professional image in providing services to the Airforce authorities. Now, the

Airforce authorities may not be interested to associate with M/s Salman Sons as well as with this

Board.

Now keeping in view the above mentioned facts, the Board may take decision upon

Blacklisting and barring of M/s Salman Sons for 02 years from participation in each and every

contract published/ to be published by this Board or otherwise as deemed fit .

Case file is placed before the Board.

· Resolution No. 12:-

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The Board has observed that in pursuance of CEO Cantt Board letter no.

11/ 5/ 1834/CB/ BB/3438 dated 15.01.2019 and letter No. 11/5/1834/CB/BB/3554 dated

21.02.2019, Shri Salman has attended the board meeting. The Board has asked him to clarify why

you I your firm have not supplied required manpower/machinery to the Old Airfield Station

Srinagar despite of complaint s from AF authorities and letters from this Cantonment Board.

Regarding, supply of manpower he has replied that due to illness of persons, manpower cou ld not

be supplied. Regarding, supply of machinery he is unable to give any satisfactory reply. The Board

not satisfied with his reply and observed with concern that due to deficient and poor services of

M/s Salman sons to the AF Station, the board's professiona l image has peen maligned; also this

state aided board loses 10% consultancy charges for deficient services to the AF Station. The

Board has unanimously decided and directed the CEO that M/s Salman sons and it s sister concerns

should be blacklisted and barred for 02 years from participation in each and every contract

published/ to be published by this Board. Further, the Board also decided to recover losses of 10%

consultancy charges occurred due to deficient services to the AF Station from his security money.

Supplementary Agenda No.13: SUPPLY OF MEDICINE FOR THE YEAR 2018-19.

Reference Tender Id: 2018_DGDE_307733_1 dated 12.03 .2018 and CBR No.11 dated

12.04.2018.

Online tenders were invited for Supply of medicine for the year 2018-19. Four bidders

qualified for the said tender. Out of them, M/s Al Enterprises was awarded the contract and

approved Rs. 7,03,010/- of total bid amount, and for which the said agency deposited 5% i.e, Rs

35,150/- as security deposit. But during the supply process, it was noticed that the said tenderer

was not properly following the norms of referenced t ender by not providing the approved

medicine, which not only effected the functioning of BB Cantt. Dispensary but also over all

functioning of th is Board, besides receiving the verbal I telephonic complaints from our pat ient s.

For which M/s Al enterpri ses were intimated many times for strict action for not complying with

norms vide letter No. 9/2/2588/CB/BB/3512 dated 11.02.2019 and letter No.

9/2/2588/CB/BB/552 dated 03.08.2018. However, the firm not responded to the said letters nor

supplied the medicine to the Board ti ll date, resulted services of the dispensary badly effect ed.


Blacklisting and barring of M/s Al Enterprises for 02 years from participation in each and every

contract published/ to be published by this Board or otherwise as deemed fit. His present contract

may also be cancelled and consider the required procurement through market at the risk and cost

of M/s Al Enterprises.

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Case file is placed before the Board .

Resolution No. 13:-

The Board has unanimously decided and directed to CEO that M/s Al Enterprises should be

blacklisted and barred for 02 years from participation in each and every contract published/ to be

published by this Board. Further, the Board has also decided and considered that the required

procurement should be made through market at the risk and cost of the firm and security money

to Rs. 35,150/- deposited by the firm be also forfeited.

Supplementary Agenda No. 14: ANNUAL TENDER OF STATIONERY ITEMS FOR THE YEAR 2018-19.

Refer this office tender notice No. 9/2/2363/CB/BB/1 dated 19/01/2018, e-procure tender Id No. 2018_DGDE_296244_1 and CBR No.10 dated 12.04.2018.

Tenders were invited through e-procure portal for Supply of stationery items for the financial year 2018-19. One bidders namely M/s Marine Enterprises, Iqbal Colony Sonwar,

Srinagar was declared lowest bidder for supply of various stationery items amounting to Rs . 2,12,497 / -.The same was placed before the Board and the Board passed the matter vi de CBR No 10 dated 12.04.2018. Accordingly the bidder was informed to deposit 5% i.e. Rs 10,625/- as security deposit, the sa me was deposited by the bidder.

Thereafter supply orders were issued in favour of the firm vide this office letter Nos. 9/2/2363/CB/BB/114 dated 21.04.2018 amounting to Rs. 79,843/-, No.9/2/2363/CB/BB/389 dated 14.06.2018 amounting to Rs. 6,250/- the supplier supplied the items and the payments were released.

Thereafter a supply order was issued vide this office letter No. 9/2/2363/CB/BB/638 dated 28/08/2018, till 20.09.2018 the supplier had not supplied the items and the supplier vide this office letter 9/2/2363/CB/BB/806 dated 20.09.2018 was informed to supply the items within two days but the supplier supplied the items in parts (out of 50 paper reams. 20 reams were received on 01.10.2018 and 30 were received on 23.10.2018), also another supply order was issued vide this office supplier order No. 9/2/2363/CB/BB/878 dated 10.10.2018 amounting to Rs 6,142/-, in this case the supplier has neither supplied full supply nor submitted the bill. Another, show cause was issued vide this office letter No. 9/2/2363/CB/BB/925 dated 17.10.2018, why action under rules will not be taken against the firm, the suppl ier vide their letter No Nil dated 19.10.2018, replied this office that 05 days time may be given to the supplier to supply the pending items, in response the supplier supplied A4 Size paper reams in parts and such completed the supply order dated 28.08.2018 but till date not completed the supply order dated 20.09.2018.

Due to shortage of various stationery items like Xerox Paper, Registers, Antivirus etc another supply order was issued vide th is office letter No. 9/2/2363/CB/BB/996 dated 06.11.2018 amounting to Rs 43,918/-, ti ll date only 40 no. of Registers and out of 100 paper reams only 50 reams have been supplied on 07.12.2018, rest of the supply order is pending, this office issued another show cause was issued dated 06.12.2018, in response the supplier replied vide their letter dated 12.12.2018, to give one weeks time, but till date the pending supply was not received.

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On 05.02.2019 this office issued show cause vide this office letter No. 9/2/2363/CB/BB/3497 to issue the pending items within 03 days and was informed in case of failure the items will be purchased from the market at suppliers risk and cost, but till date neither supplier, supplied required items nor responded to this board's said letter.


Blacklisting and barring of the firm for 02 years from participation in each and every contract

published/ to be published by this Board or otherwise as deemed fit. His present contract may

also be cancelled and consider the required procurement through market at the risk and cost of

the firm.

Case file is placed before the Board.

Resolution No. 14:

The Board has unanimously decided and directed to CEO that M/s Marine Enterprises

should be blacklisted and barred for 02 years from participation in each and every contract

published/ to be published by this Board. Further, the Board has also decided and considered that

the required procurement should be made through market at the risk and cost of the firm and

security money to Rs. 10,624/- deposited by the firm be also forfeited.

Supplementary Agenda No.15: NOTIFICATION OF CIVIL AREA

Reference DGDE letter No./76/75/NC/Badamibagh/C/DE/2018 dated 03.01.2019 and

Directorate letter No.12/1/Cantt/DE/NC/22 dated 15.01.2019.

To consider the direction of higher authorities for the declaration of Civil Area and

Notificaton thereof. The Board may consider to request DEO Srinagar to float a proposal for

declaration I notification of Civil Area under section 46 of the Cantonments Act, 2006.

Resolution No. 15: The Board has resolved the agenda and decided to put up the issue in next Board meeting.

Supplementary Agenda No. 16: BUSINESS UNIT FOR J & K BANK INSIDE ARMY AREA

To consider the application dated 19.01.2019 of J & K Bank, Business Unit, Sonwar for

granting a space of 25 feet x 25 feet to run the business unit inside army area. This board has a

bazaar area namely Sadar Bazaar where sufficient space is available and may be granted so that a

recurring income for the Board can be generated.


Resolution No. 16:

The Board considered and decided to wait for security clearance/ comments from LMA/

Stn HQ Army or the applicant may directly approach to the Stn HQ and obtain security clearance/

NOC.

SUPPLEMENTARY AGENDA No. 17: SUPPLY OF OFFICE EQUIPMENTS.

Refer this office tender notice No. 9/3/2636/CB/BB/3 dated 11/05/2018 and CBR No.01 dated 27.06.2018.

Tenders were invited through e-procurement portal for Supply of office equipments and furniture. In response, only two (02) following bidders were deemed successful by the TEC, accordingly the matter was placed before the Board for approval of minimum rate quoted by these bidder, the Board vide Agenda by circulation CBR No. 1 dated 27.06.2018 passed to procure the same from the lowest bidder.

1. M/s Sarbjeet Enterprises, Chinar Complex BB Cantt 2. M/s Friendz Enterprises, Sonwar Srinagar

One bidder namely M/s Sarbjeet Enterprises, Shinar Shopping Complex, BB Cantt have quoted lowest rate for below mentioned items.

Items Description Qnty L1 Rate Quoted Total Amount

{In Rs) {In Rs)

UPS 800VA 33 M/s Sarbjeet 4,012/- 1,32,396/-Enterprises

Epson L360 Printer 1 M/s Sarbjeet 11,328/- 11,328/-, Enterprises

HP Scanjet N9120 1 M/s Sarbjeet 1,88,600/- 1,88,600/-Enterprises

Photocopier Canon iR2525 1 M/s Sarbjeet 1,47,000/- 1,47,000/-Enterprises

Total 4,79,324/-

The supplier were directed to deposit 5% i.e. Rs 23,966/- as security deposit , the bidder submitted the security deposit and accordingly the supply order was issued in favour of the firm mentioned vide this office letter No. 9/3/2636/CB/BB/509 dated 18.07.2018.

It is pertinent to mention here that the supplier has supplied Photocopier Canon iR2525w instead of Photocopier Canon iR2525 and UPS Microtek lOOOVA instead of UPS Microtek 800VA both are upgraded versions of the intended brand, the supplier has supplied the higher version to the Board without any extra cost citing the reason for photocopier that 2525 is end of life with cannon and role over model is 2525w.

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This is submitted before the Board alongwith case file for their information and noting please.

Resolution No. 17:

The Board has unanimously considered and approved as agenda side.

Further, the Board decided tentative date of next Ordinary Board Meeting on 14.03.2019 and Board meeting ended with the vote of thanks to Chair.

3fL<ral.~ President Canto~tiA,Boarci'

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CEO/Member Secretary

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