CALPADS Update
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Transcript of CALPADS Update
TOM TORLAKSONState Superintendent of Public Instruction
CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction
State and Federal Program Directors’
Cindy Kazanis, DirectorEducational Data Management Division
September 17, 2014
CALPADS Update
TOM TORLAKSONState Superintendent of Public Instruction
Agenda
• CALPADS Overview• Student Test Registration • 2014–15 Timeline• Foster Youth Data Match• Contact Information
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TOM TORLAKSONState Superintendent of Public Instruction
CALPADS Overview
• Student level data collection system• Fall 1, Fall 2, End-of-Year 1-4• Authoritative source for student
demographics, enrollment, and program data
• Assessments• State and federal reporting requirements
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TOM TORLAKSONState Superintendent of Public Instruction
Census Day
PrimaryData
Collection Window
Certification Deadline
AmendmentWindow
Fall 1 October1
• Enrollment• Graduates/
Dropouts• Immigrants• English Learners• Free or Reduced
Price Meal (FRPM) Eligible
October 1to
December 12
December 12 December 13 to
February 13
Fall 2 October1
• Course Enrollment• Teachers• English Learner
Services
October 1to
March 6
March 6 March 7 to
April 2
End of Year 1-4
n/a• Courses• Grades• Career Technical
Education • Program
Participation• Discipline• CAHSEE Waivers
and Exemptions
June 1 to
July 31
July 31 August 1to
September 4
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2014–15 Collection Windows
CALPADS Overview
TOM TORLAKSONState Superintendent of Public Instruction
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• CALPADS is the sole source for student demographic, enrollment, and program data for the student test registration system known as the Test Operations Management System (TOMS)
• All updates must be made in CALPADS. LEAs cannot update student demographic, enrollment, or program data in TOMS.
• Student accommodations and designated supports are not collected in CALPADS.
• Student accommodations and supports cannot be uploaded by the LEA until CALPADS data is available in TOMS. (e.g., new enrollments must be uploaded to TOMS prior to accommodations for the newly enrolled student.)
Student Test Registration
TOM TORLAKSONState Superintendent of Public Instruction
• Smarter Balanced– Interim– Summative
• Pre-Identification (non-Smarter Balanced assessments)
• Charter schools– Direct funded: Test independently (per
EC Section 60603)– Locally funded: Test with Authorizer (per
CAASPP Regulations)6
Student Test Registration
TOM TORLAKSONState Superintendent of Public Instruction
Student Test Registration
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Local Educational
Agency
Test Operation Management System
(TOMS)
CALPADS
Student-levelaccommodations*
Student-leveltest registration
Student-levelCALPADS submission
* Reference Smarter Balanced Usability, Accessibility, and Accommodations Guidelines(http://www.cde.ca.gov/292859)
TOM TORLAKSONState Superintendent of Public Instruction
CALPADS to TOMS
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CDE’s Nightly Extract of student level data from CALPADS Operational Data Store (ODS) and
uploads to TOMS.
TOMS automated process determines
any updates, deletes, and adds
LEAs review TOMS, verify data uploaded,
and submit designated supports and accommodations
to TOMS directly
Continues through
testing window
Updating CALPADS ODS with
Demographic, Enrollment & Program
data
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2
3
4
START
Data Loading Process
TOM TORLAKSONState Superintendent of Public Instruction
2014–15 Timeline
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July 1, 2014 June 30, 2015January
July 1, 2014
Begin CALPADS enrollment
Dec 12, 2014
CALPADS Fall 1 certification deadline
Feb 13, 2015
Fall 1 Amendment
Window Deadline
June 1, 2015
CALPADS End-of-Year opens
Operational Data Store (ODS)-CALPADS LEA administrators maintain current enrollment
July - June
March 6, 2015
CALPADS Fall 2 Certification Deadline
April 2, 2015
Fall 2 Amendment Window Deadline
Oct 1, 2014CALPADS
Fall 1And
Fall 2 Open
Sep 17, 2014CALPADS Training
for CAASPP
TOM TORLAKSONState Superintendent of Public Instruction
CALPADS to TOMS
• What is CALPADS sending to TOMS?– CALPADS sends all open enrollments with Enrollment Status =
10 or 30, for Grades K-12. • Concurrent Enrollments (CCEs) – the record with the most
recent enrollment will be sent to TOMS.• Short Term enrollments: need to exit students
– The following slides will show a mapping from the TOMS Test Registration expected fields to the CALPADS field element that is used to populate and/or derive the information.
– NOTE: Independently Testing Charters are NOT the same as Independently Reporting Charters in CALPADS. Some charters may be testing differently than how they report to CALPADS.
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TOM TORLAKSONState Superintendent of Public Instruction
Foster Youth Data Match
• Weekly match with Department of Social Services and CDE to begin in late Fall 2014
• Match will identify students are currently in the foster system in CALPADS and will include:
– Whether the student is living at home receiving family maintenance services, or living in a placement outside the home
– Contact information for the foster student's social worker and educational representative
• County offices of education will have the ability to see all the foster students in their county, which will help counties work with their LEAs to coordinate services for these students
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TOM TORLAKSONState Superintendent of Public Instruction
Contact Information
California Department of Education CALPADS Operations [email protected]://www.cde.ca.gov/ds/sp/cl/ Service Desk (Operated by CSIS)[email protected]://csis.fcmat.org/
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