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Transcript of Fall 2 – Data Population Staff Data & Course Enrollments CALPADS Fall 2 - Data Population v3.0,...
Fall 2 – Data Population
Staff Data & Course Enrollments
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Who’s Supposed to Be Here
Individuals assigned toCALPADS maintenance
Supervisor of staffassigned to CALPADS
CALPADS Fall 2 - Data Population v3.0, October 24, 20122
Rules
Mute yourself
HOLD
Name & LEAconversation
at a time
1
Silencecellphones
CALPADS Fall 2 - Data Population v3.0, October 24, 20123
Pleasedo not
multitask
CALPADS Fall 2 - Data Population v3.0, October 24, 20124
Courtesy
Training Sequence
CALPADS Fall 2 - Data Population v3.0, October 24, 20125
Agenda
2 HoursWrap-Up
Staff DataIntroduction
CALPADS Fall 2 - Data Population v3.0, October 24, 20126
Local Preparation
Course Data
Introduction
CALPADS Fall 2 - Data Population v3.0, October 24, 20127
Information Reported in Fall 2
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Staff Assignments
Teachers, administrators and pupil service staffTeachers, administrators and pupil service staff
Course Enrollment
Course sections of students enrolled on Census DayCourse sections of students enrolled on Census Day
Classroom services provided to English LearnersClassroom services provided to English Learners
English Learner (EL) Services
8
Schools Which Need To Report
CALPADS Fall 2 - Data Population v3.0, October 24, 20129
Participants Course Staff EL
Sector Public Y Y Y
Non-Public Private N N N
Non-Public Nonsectarian N N N
School Instructional Level
Pre-Kindergarten N N N
Elementary Y Y Y
Intermediate/Mid/Jr. Y Y Y
High School Y Y Y
K-12 School Y Y Y
Adult Education N N N
Postsecondary N N N
Ungraded N N N
Participants Course Staff EL
School Type
Traditional (non-educational options schools)
Y Y Y
District Level Programs (Independent Study and Home Hospital Programs)
P P P
County Community Y Y Y
District Community Day Y Y Y
Division of Juvenile Justice Y Y Y
Juvenile Court Schools Y Y Y
Continuation High Schools Y Y Y
Opportunity Y Y Y
Alternative Schools of Choice Y Y Y
State Special Schools Y Y NHome and Hospital Y Y Y
Special Education Consortium Y Y Y
Special Education Y Y Y
Non-Public School Group (0000001) N N N
ROP/ROC(3) N N N
P = Permitted, but required if student has been assigned an SSID
See section 2 of the CALPADS File Specifications mentioned on the Resources slide for the full table
What Record Types to Enter or Update
CALPADS Fall 2 - Data Population v3.0, October 24, 201210
U= UpdateR=Required
Online Batch ActionStudent Enrollment SENR UStudent Information SINF UStaff Demographics SDEM RStaff Assignments SASS* RCourse Section CRSE* RStudent Course Section SCSE* R
* Full replacement files
Course Section ID
SEID
Staff Demographics
Staff Demographics
Staff Assignments
Staff Assignments
Course SectionCourse Section
SSID
Student Enrollment
Student Enrollment
Student Information
Student Information
Student Course Section
Student Course Section
SSID
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Record Relationships
1111
Records above others must be posted before those below them or you may get rejected records
Important Dates for Fall 2
CALPADS Fall 2 - Data Population v3.0, October 24, 201212
* Schools not in session on Census Day should report as of the next day they are in session (up to 30 days past Census Day)
CALPADS Calendar:http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
Local Preparation
CALPADS Fall 2 - Data Population v3.0, October 24, 201213
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Code Mapping
1414
If your SIS does not use state codes, check with your vendor to determine if code mapping is needed
Language
=
=00Grade
SPN ??? ??01
Primary Language Code
??? ??KN
Grade Level Code
Human Resources (HR)
Staff demographics (including SEIDs)Staff assignmentsHQT StatusNon-Standard instructional level
Special Ed
Instructional LevelInstructional StrategiesServices
HR, Curriculum & School Site Staff
State Course Code for coursesUC/CSU approved coursesCareer Tech Ed coursesCalifornia Partnership Academy-funded courses
English Learner support
English Language Acquisition StatusEducation ServicesInstructional StrategiesLanguage of Instruction
CALPADS Fall 2 - Data Population v3.0, October 24, 201215
Local Data Collection
15
Students Staff
Courses
English Learner support
English Language Acquisition StatusEducation ServicesInstructional StrategiesLanguage of Instruction
Human Resources (HR)
Staff demographics (including SEIDs)Staff assignmentsHQT StatusNon-Standard instructional level
HR, Curriculum & School Site Staff
State Course Code for coursesNCLB Core coursesUC/CSU approved coursesCalifornia Partnership Academy-funded coursesIndependent Study and Distance learning courses
Special Ed
Instructional LevelInstructional StrategiesServices
Staff Data
CALPADS Fall 2 - Data Population v3.0, October 24, 201216
Staff Types Reported
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
TeachersTeachers
AdministratorsAdministrators
Pupil ServicePupil Service
17
Staff Data Included
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Teachers*
18
* Includes non-certificated non-core charter school teachers. Does not include classified staff, who are reported in aggregate in CBEDS-ORA.
** Note that teachers should only have a single teaching assignment for each school where they teach. Individual course sections are reported by entering the teacher’s SEID in the course section records.
Staff Demographics Staff Assignments**
Non-classroom based assignment(s)
Course Section
Teacher job classification
Staff Data Included
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Administrators*
19
Staff Demographics Staff Assignments
Non-classroom based assignment(s)
* Also includes non-certificated superintendents (deputy, assistant, and associate) that are serving in positions requiring certification
Staff Data Included
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Pupil Service
20
Staff Demographics Staff Assignments
Non-classroom based assignment(s)
Staff Required Fields
CALPADS Fall 2 - Data Population v3.0, October 24, 201221
See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirementsSee the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements
All StaffAll Staff
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Obtaining Statewide Educator IDs (SEIDs)
2222
* See Resources slide near the end of the presentation for links to the CIG and the CALPADS Data Guide, which has more information on SEIDs
County Credential Analyst
County Credential Analyst
CTC Credential Information Guide (CIG)
CTC Credential Information Guide (CIG)
Staff Required Fields
CALPADS Fall 2 - Data Population v3.0, October 24, 201223
All StaffAll Staff
Staff Required Fields
CALPADS Fall 2 - Data Population v3.0, October 24, 201224
All StaffAll Staff
Staff Required Fields
CALPADS Fall 2 - Data Population v3.0, October 24, 201225
TeachersTeachers
AdministratorsAdministrators
Pupil ServicePupil Service
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Teacher Assignment Examples
Staff Member
LocalStaff
ID SEID Local AssignmentHire Date
HighestDegree
EmployStatus
Yrs ofSvc
– LEA
Yrs ofSvc
- EducJob
Class FTE Assignment
1 Hayes 1416 7458166487High School Government Teacher
19881026 V 1 22 29 12 100
2Gerwer 5762 9715436254 Elementary Music Teacher 19860815 C 1 24 24 27 50
Gerwer 5762 9715436254 Elementary Music Teacher 19860815 C 1 24 24 27 50
3 Stephenson 3895 7125426876 Resource Teacher 19980701 C 1 12 12 27 50 6017
4 DiPirro 9567 No SEID Part-time PE teacher Cannot report without SEID
5 Timmerman 4689 1746128946Middle School Science Teacher with Extra Period
20010910 A 1 12 15 12 120
2626
1 Hayes is a full time (FTE = 100) teacher (job class = 12).
2 Gerwer is a teacher with assignments at two schools (job class = 27) that works half time at each site (FTE = 50 for each assignment).
3 Stephenson is a part-time (FTE = 50) resource teacher (job class = 27) with a non-teaching assignment (assignment = 6017).
4 DiPirro is a part-time teacher that has not yet been assigned a SEID. Demographic and assignment data cannot be reported without a SEID. Course-section assignments should be reported in course-section using a “999999999” for the SEID.
5 Timmerman is a teacher (job class = 12) with extra teaching assignment (FTE = 120).
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Team Teaching/Job Sharing Examples
StaffMember
LocalStaff
ID SEID Local AssignmentHireDate
HighestDegree
EmployStatus
Yrs ofSvc –LEA
Yrs ofSvc –Educ
JobClass FTE Assignment
6Gordon 4215 7554968153 1st Grade Teacher 20030625 M 1 7 9 12 50
Seaborn 6581 6542152813 1st Grade Teacher 20080701 C 2 2 15 12 50
7Robinson 1416 9745841837 6th Grade Teacher 19881026 V 1 22 29 12 100
Mills 5762 9787458417 6th Grade Teacher 19860815 C 1 24 24 12 100
2727
6 Gordon and Seaborn are 1st grade teachers (job class = 12) sharing an assignment (FTE = 50).
7 Robinson and Mills are both full-time (FTE = 100) teachers (job class = 12) team teaching 6th grade.
StaffMember
LocalStaff
IDSEID
Local AssignmentHireDate
HighestDegree
EmployStatus
Yrs ofSvc –LEA
Yrs ofSvc –Educ
JobClass FTE Assignment
8 Cheong 8043 6859552419School Psychologist and Counselor
20100701 D 2 2 2 11 1000202
0400
9 Friedrich 1027 3254974548High School English Teacher and ½ GATE Coordinator
19950815 D 1 16 1612 50
10 50 0157
10
Ahmed 3589 7468459243Middle School Science Teacher and Department Chair
20070815 V 1 4 10 12 120 6099
Isbell 9874654651Middle School Math Teacher, Coach and Department Chair 20010901 C 1 10 10 12 140 6099
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Multiple Assignment Examples
2828
8 Cheong is a full-time (FTE = 100) pupil services staff member (job class = 11) who splits his time as a school psychologist (assignment = 0202) and a speech therapist (assignment = 0400). Both assignments are submitted in one record.
9 Friedrich is a full-time employee with job responsibilities split between administrative (job class = 10) and teaching (job class = 12) assignments that each take half of the day (FTE = 50 for each). Her administrative work is as a GATE admin (assignment = 0157). A staff assignment record should be submitted for each job class.
10 Ahmed and Isbell are teachers (job class = 12), with additional assignments (assignment = 6099) that exceed a normal work day (FTE = 120 and 140).
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Non-teaching and Support Assignment Examples
StaffMember
LocalStaff
ID SEID Local Assignment Hire DateHighestDegree
EmployStatus
Yrs ofSvc –LEA
Yrs ofSvc –Educ
JobClass FTE Assignment
11 Logan 4675 4513697459 School Psychologist 20080701 V 3 2 24 11 100 0202
12 Higgins 5643 9756844856 Superintendent 20010317 B 4 9 9 10 100 0100
13 Saunders 0645 9877531597Curriculum Administrator
19840520 V 1 26 26 10 100 0105
14 Jones 5643 9713168446Chief Business Official, Deputy Superintendent
20010317 B 4 9 9 25 100 0102
2929
11 Logan is a pupil services staff member (job class = 11) who serves as a school psychologist (assignment = 0202).
12 Higgins is an administrator (job class = 10) who serves as Superintendent (assignment = 0100) full-time (FTE = 100).
13 Saunders is an administrator (job class = 10) who serves as a Curriculum Administrator (assignment = 0105).
14 Jones is a non-certificated administrator (job class = 25) who serves as Deputy Superintendent (assignment = 0102).
Staff Data Reminders
CALPADS Fall 2 - Data Population v3.0, October 24, 201230
Two types of data are reported for certificated staff: Demographics and Assignments
Increment staff service years
Certificated staff must have an
SEID to be reported
Check with your vendor to verify how the effective dates will be extracted to avoid certification errors
Course Data
CALPADS Fall 2 - Data Population v3.0, October 24, 201231
CALPADS Fall 2 - Data Population v3.0, October 24, 201232
COURSE SECTION
A unique instance of a course taught by one or
more teachers, in a specific location, at a particular time
COURSE SECTION
A unique instance of a course taught by one or
more teachers, in a specific location, at a particular time
Course Terms
32
AlgebraAlgebra
EnglishEnglish
BiologyBiology
TheaterTheater
Single subject
3rd Grade3rd Grade
Multiple subjects
Course Content Reported
CALPADS Fall 2 - Data Population v3.0, October 24, 201233
Self-containedSelf-contained DepartmentalizedDepartmentalized
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Course Content by School Type
3434
School Type Departmentalized Self-contained
Elementary X
Middle X X
High X
Course Records Included
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Student Course Section Enrollment
35
Course Section Enrollment Student Course Section Enrollment
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Course Data Included
3636
Do Not Submit Optional
Before/after school child care programs
Before/after school child care programs Study hallStudy hall
Student aide coursesStudent aide courses HomeroomHomeroom
Summer schoolSummer school ROP/C or college coursesROP/C or college courses
Course Record Relationships
CALPADS Fall 2 - Data Population v3.0, October 24, 201237
SchoolSchool
Course (Spanish 1)
Class (room 10)Class (room 10)
Section SP1-01Section SP1-01
Class (room 20)Class (room 20)
Section SP1-02Section SP1-02
Class (room 30)Class (room 30)
Section SP1-03Section SP1-03
Course (English 2) Course (Geometry)
ClassClass
SectionSection
ClassClass
SectionSection
ClassClass
SectionSection
ClassClass
SectionSection
ClassClass
SectionSection
Student Student
Student Student
Course, class, and course section IDs must be unique within a given school and year.Course, class, and course section IDs must be unique within a given school and year.
Course Section Required Fields
CALPADS Fall 2 - Data Population v3.0, October 24, 201238
All Course SectionsAll Course Sections
CALPADS Fall 2 - Data Population v3.0, October 24, 201239
Courses Taught By A Teacher Without An SEID
39
Non-certificated Charter School teacher teaching non-core classNon-certificated Charter School teacher teaching non-core class
Use SEID of “9999999999”Use SEID of
“9999999999”ROC/P InstructorROC/P Instructor
College professorCollege professor
Distance learning teacherDistance learning teacher
New teacher without SEID from CTCNew teacher without SEID from CTC
Teacher not employed by LEA (e.g. COE Special Ed, private contractor)Teacher not employed by LEA (e.g. COE Special Ed, private contractor)
Course Section Required Fields
CALPADS Fall 2 - Data Population v3.0, October 24, 201240
All Course SectionsAll Course Sections
* No student enrollments (student course section) required for Pull-out/Itinerant instruction – unless EL services are being offered that the LEA wants recognized
* No student enrollments (student course section) required for Pull-out/Itinerant instruction – unless EL services are being offered that the LEA wants recognized
Course Section Required Fields
CALPADS Fall 2 - Data Population v3.0, October 24, 201241
Self-containedSelf-contained
DepartmentalizedDepartmentalized
English Learner ClassesEnglish Learner Classes
CALPADS Fall 2 - Data Population v3.0, October 24, 201242
Instructional Strategy Hierarchy
42
Special Ed (700)Special Ed (700)
Home/Hospital (300)Home/Hospital (300)
English Leaner (400-650)English Leaner (400-650)
* Alternatively, you can submit a different course section for each instructional strategy
* Alternatively, you can submit a different course section for each instructional strategy
Course Section Required Fields
CALPADS Fall 2 - Data Population v3.0, October 24, 201243
Special Ed (e.g., special day class)Special Ed (e.g., special day class)
Home and HospitalHome and Hospital
Independent StudyIndependent Study
Distance LearningDistance Learning
Course Section Required Fields
CALPADS Fall 2 - Data Population v3.0, October 24, 201244
Team Teaching*Team Teaching*
Job Sharing*Job Sharing*
* There should be a course section record for each teacher. The Multiple Teacher Code should each be the same in both records. Likewise for Class ID.
* There should be a course section record for each teacher. The Multiple Teacher Code should each be the same in both records. Likewise for Class ID.
Course Section Required Fields
CALPADS Fall 2 - Data Population v3.0, October 24, 201245
Career Technical Education (CTE)Career Technical Education (CTE)
Course Section Required Fields
CALPADS Fall 2 - Data Population v3.0, October 24, 201246
California Partnership AcademyCalifornia Partnership Academy
Pull-out/Push-in* (support)Pull-out/Push-in* (support)
* Course section enrollment (i.e., student enrollment) does not need to be reported for pull-out/push-in teaching assignments
* Course section enrollment (i.e., student enrollment) does not need to be reported for pull-out/push-in teaching assignments
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
10th Grade English Local Crs ID: 312 Crs Group: 2131 Term: FY NCLB: S UC/CSU: B
Period: 4Teacher: GradyCrs-Section: 312-15Class ID: 312-15HQT: BEducation Service Code: 3Instructional Strategy: 500
Period: 2Teacher: ChenCrs-Section: 312-07Class ID: 312-07HQT: C
Period: 1Teacher: FriedrichCrs-Section: 312-01Class ID: 312-01HQT: C
Algebra 1Local Crs ID: 204Crs Group: 2403Term: FYNCLB: SUC/CSU: C
Period: 3Teacher: AngelCrs-Section: 204-03Class ID: 204-03HQT: C
Period: 5Teacher: AglianoCrs-Section: 204-04Class ID: 204-04HQT: C
Period: 2Teacher: AglianoCrs-Section: 204-02Class ID: 204-02HQT: B
2nd Grade Local Crs ID: 1002 Crs Group: 1000 Term: FY NCLB: E UC/CSU:
Teacher: SampsonCrs-Section: 1002-04Class ID: 1002-04HQT: C
Teacher: MillsCrs-Section: 1002-19Class ID: 1002-19HQT: BMultiple Teacher Code: 1
Teacher: RobinsonCrs-Section: 1002-19Class ID: 1002-19HQT: CMultiple Teacher Code: 1
French 3 Local Crs ID: 721 Crs Group: 2204 Term: FY NCLB: S UC/CSU: F
Period: 6Teacher: BrawnCrs-Section: 721-07Class ID: 721-07HQT: C
Period: 2Teacher: BrawnCrs-Section: 721-03Class ID: 721-03HQT: C
SSID: 3114167025
Schedule:2nd Grade: 1002-04
SSID: 3114167025
Schedule:2nd Grade: 1002-04
Courses Course Sections Student Course Sections
Student Course Sections
SSID: 2113199025
Schedule:Period 1: 312-01Period 2: 721-03Period 3: 204-03
SSID: 2113199025
Schedule:Period 1: 312-01Period 2: 721-03Period 3: 204-03
Data Submission – Course Section
47
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Self Contained Course Data Example
Local Course Information CALPADS Data Elements
Scenario Course SEID RoomLocal
Course IDState Course
CodeCourseName
NCLBCore
HQTCourse
Section IDClass ID
1
Kindergarten(Morning)
7461542894 2 1015 1000 Kg AM E B 1015-2 1015-2A
1st Grade 3541298745 4 1001 1000 1st Grade E B 1001-4 1001-4
2nd Grade 4512536485 2 1002 1000 2nd Grade E B 1002-2 1002-2
3rd Grade 9874857198 9 1003 1000 3rd Grade E D 1003-9 1003-9
4th Grade 3452169872 12 1004 1000 4th Grade E A 1004-12 1004-12
2 5th Grade 9999999999 15 1005 1000 5th Grade E N 1005-15 1005-15
4848
1 All self-contained courses use a single state code (State Course Code = 1000).
2 A course section taught by a teacher without an SEID must be reported as not taught by a highly qualified teacher (HQT = N). Courses taught by a teacher without an SEID should be reported with a special SEID (SEID = 9999999999).
* Room is not a CALPADS element, only used for reference* Room is not a CALPADS element, only used for reference
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Self Contained Team Teaching/Job Sharing Example
Local Course Information CALPADS Data Elements
Scenario Course Teacher Room
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT
CourseSection
ID Class ID
MultipleTeacher
Code
31st Grade Gordon 8 1001 1000 1st Grade E B 1001-8 1001-8 21st Grade Seaborn 8 1001 1000 1st Grade E B 1001-8 1001-8 2
46th Grade Robinson 19 1006 1000 6th Grade E F 1006-19 1006-19 1
6th Grade Mills 19 1006 1000 6th Grade E E 1006-19 1006-19 1
4949
3 Gordon and Seaborn are job sharing (Multiple Teacher Code = 2) 1st grade in room 8, each course-section (class) is reported with the same Course Section ID, and the same Class ID (they have the same students in the same classroom at the same time).
4 Robinson and Mills are team teaching (Multiple Teacher Code = 1) 6th grade in room 19; each is reported with the same Course Section ID, and the same Class ID.
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Self Contained Service to English Learners Example
50
Local Course Information CALPADS Data Elements
Scenario Course TeacherLocal
CourseID
StateCourseCode
CourseName
NCLBCore
HQTCourseSection
IDClass ID
EducationServiceCode
InstructionalStrategy
Code
PrimaryLanguage
5
2nd-3rd Combo Class
Robinson 1009 1000 2nd-3rd Comb E C 1009-15 1009-15 4 500
4th/5th Combo Class
Burns 1010 1000 4th/5th Comb E A 1010-13 1010-13 2 500
Reading Dickinson 2010 2100 Reading E B 2010-1 2010-1 2 500
6 2nd Grade DiPirro 1002 1000 2nd Grade E 1002-22 1002-22 1 400 01
50
5 Robinson, Burns, and Dickinson have English Learners in their classes. Robinson’s class is structured English immersion and she is providing ELD and SDAIE services (Education Service Code = 4). Burns’ class is structured English immersion (Instructional Strategy Code = 500) with ELD only (Education Service Code = 2). Dickinson is an itinerant teacher providing service to EL students.
6 DiPirro has English Learners in his class. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting with at least some core content instruction in their primary language of Spanish (Primary Language = 01).
If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported
If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported.
If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported
If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported.
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Self Contained Itinerant Teachers (Push in/Pull out) Example
Local Course Information CALPADS Data Elements
Scenario Course Teacher Local
CourseID
StateCourseCode
CourseName
NCLBCore
HQT CourseSection
ID Class ID
EducationServiceCode
InstructionalStrategy
Code
7 Music Gerwer 2008 2324 Music E B 2008-1 2008-1
8 Reading Dickinson 2010 2100 Reading E B 2010-1 2010-1 2 500
9 Resource Phanthavong 6010 3020 Resource E A 3020-1 3020-1 700
5151
7 Gerwer and Dickinson are itinerant teachers. Reporting student course data is optional for itinerant teaching assignments.
8 Dickinson is providing services to English learner (EL) students. Even though reporting student course data is optional for itinerant assignments, if EL students are only receiving services from an itinerant teacher, reporting course data is recommended.
9 Phanthavong is a resource teacher providing services to special education students (Instructional Strategy Code = 700).
Itinerant assignments can be at the same schoolItinerant assignments can be at the same school
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Scheduled Course Data Example
5252
Local Course Information CALPADS Data Elements
Scenario Course TeacherName
SEID LocalCourse
ID
StateCourseCode
CourseName
NCLBCore
HQT UC/ CSU CourseSection
ID
ClassID
1 Beginning algebra Agliano 4152469748 204 2403 Algebra 1 S B C 204-04 204-04
Economics CP Ratty 9754426143 612 2701 Economics S A A 612-01 612-01
French 1 Brawn 7452165447 721 2204 French 1 S C F 721-01 721-01
2 Study Skills Ratty 2453614875 105 6001 Study Skills N 105-01 105-01
3 French 2 9999999999 722 2204 French 2 S N F 722-01 722-01
1 Agliano, Ratty, and Brawn are all teaching regular, scheduled course sections that are associated with a teacher by the SEID. Each has a unique course section ID and class ID. The UC/CSU Admission Requirement Code field in the student course section enrollment file indicates which requirement the student has met.
2 Non-core course sections (CRS-NCLB Core Course Instructional Level Code = N) do not require an HQT Competency Code or UC/CSU Admission Requirement Code.
3 A class taught by a teacher without a SEID should be reported with a special SEID (SEID = 9999999999) and must be reported as not being taught by a highly qualified teacher (HQT = N).
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Team Teaching/Job Sharing Example
5353
Local Course Information CALPADS Data Elements
Scenario Course Teacher
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT UC/ CSU
CourseSection
IDClass
ID
MultipleTeacher
Code
4Beginning algebra Agliano 204 2403 Algebra 1 S B C 204-03 204-03 1
Beginning algebra Angel 204 2404 Algebra 1 S C C 204-03 204-03 1
5
Graphic Communications
Ranasinghe 917 5751 Graphic Comm S D 917-01 917-01 2
Graphic Communications
Gordon 917 5751 Graphic Comm S E 917-01 917-01 2
4 Agliano and Angel are team teaching (Multiple Teacher Code = 1) Beginning algebra in period 3.
5 Ranasinghe and Gordon are job sharing (Multiple Teacher Code = 2) Graphic Communications in period 3.
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Services to English Learners Example
54
Local Course Information CALPADS Data Elements
Scenario Course Teacher
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT
CourseSection
IDClass
ID
EducationServiceCode
InstructionalStrategy
CodePrimary
Language
6
Adv algebra (SDAIE)
Angel 206 2404Algebra 2 (Shelt)
S C 206-01 206-01 3 500
English 1 (ELD) Timmerman 315 2130 English 1 S B 315-05 315-05 2 500
Economics CP Ratty 612 2701 Economics S A 612-01 612-01 4 650
7 US History Seaborn 613 2709 US Hist (Bil) S B 1 600 01
54
6 Angel, Grady and Ratty have classes with English Learners. Education Services and Instructional Strategy codes should be reported.
7 Seaborn has English Learners in US History. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting (Instructional Strategy Code = 600) with at least some core content instruction in their primary language (Education Service Code = 1). Primary language is required.
If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported
If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported.
If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported
If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported.
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Multiple Course Content
Multiple Course Content Example
Local Course Information CALPADS Data Elements
Scenario Course Teacher
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT UC/CSU
CourseSection
ID Class
ID
MultipleTeacher
Code
8French 3 Brawn 723 2205 French 3 S C F 723-01 723-01
French 4 Brawn 724 2205 French 4 S C F 724-01 723-01
9English Literature Saunders 312 2106 English Literature S A B 312-04 312-04
US History Sullivan 613 2709 US History S B A 613-04 613-04
10English Literature Guido 312 2106 English Literature S A B 312-05 999-08 1
US History Sullivan 613 2709 US History S B A 613-05 999-08 1
5555
8 Brawn is teaching French 3 and French 4 during the same period in one classroom. The course content is different so there is a Course Section ID for each course, but the Class ID is the same for both.
9 Saunders and Sullivan are using the same classroom space to deliver English Lit. and US History. Saunders delivers instruction in English Lit to 20 of those students. Sullivan delivers instruction in US History to the other 20 students. A unique Course Section ID and a unique Class ID is reported for each of the two courses (English Lit., US History) with two different SEIDs.
10 Guido and Sullivan are team teaching (Multiple Teacher Code = 1) a "core" English Lit./US History course during a two period block to one group of students. Guido delivers instruction in English Lit during the first hour; and Sullivan delivers instruction in US History during the second hour. All the students in this block are receiving both courses. One Course-Section record with the Course Section ID for English Lit, and one Course-Section record with the Course Section ID for the US History course. Both records should be reported with the same Class ID.
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Career Technical Education Example
Local Course Information CALPADS Data Elements
ScenarioScheduledCourses Teacher
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT UC/CSU
CourseSection
IDClass
IDCourseContent
ProviderCode
TechPrep
11 Business Math Angel 216 2401 Business Math S C 216-01 216-01 154
12Fashion Merch Gunn 925 4410 Fashion Merch N N 925-02 925-02 2 Y
Textile Design Stephenson 840 4411 Textiles S A G 840-04 840-04 2 Y
13 Interior Design Stephenson 832 4430 Interior Design S N 832-02 832-02 1
5656
11 Business Math is part of the Entertainment Career Tech Education (CTE) pathway (Course Content Code = 154) even though it is not a CTE course.
12 Both Fashion Merchandising and Textile Design are provided by the district (CTE Course Section Provider Code = 2). Fashion Merchandising and Textile Design are part of a Tech Prep sequence (Tech Prep = Y).
13 Textile Design and Interior Design are offered at the Regional Occupation Center (CTE Course Section Provider Code = 1).
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Special Education/Home and Hospital Example
Local Course Information CALPADS Data Elements
ScenarioScheduledCourses Teacher
LocalCourse
StateCourseCode
CourseName
NCLB Core HQT UC/ CSU
CourseSection
IDClass
ID
InstructionalStrategy
Code Notes
15 Life Skills Conway 901 2537 Life Skills S A 901-01 901-01 700
16 Home and Hospital Sampson 951 1000 Home/Hospital S N 951-01 951-01 300
17District Level Home and Hospital
Mishima 952 1000 Home/Hospital S N HH01 HH01 300
Use district
CD code for school
5757
15 Life Skills is a class for special education students. Use 700 (Special Ed) as the instructional strategy.
16 Sampson is providing home/hospital instruction in multiple subjects. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Refer to slide 69 Independent Study scenarios for another example.
17 Mishima provides instruction to students in home and hospital settings throughout the district. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Courses should be reported using the CD code for the school of delivery. Students must also be enrolled at the district level rather than the school.
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Other Scenarios Example
Local Course Information CALPADS Data Elements
ScenarioScheduledCourses Teacher
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT UC/ CSU
CourseSection
ID Class ID DistanceLearning SEID
18 AP European History
Sullivan 665 2774 AP European History
S B A 665-01 665-01 Y 5146784296
19 Calculus Comm College
271 2415 Calculus S 271-00 271-00 9999999999
5858
18 Sullivan is the certificated classroom monitor for AP European History, which is a distance learning course. To report the course-section, use Sullivan’s SEID, and indicate that the course is distance learning.
19 Calculus is offered at the local community college. Since the instructor is not a district employee, use “9999999999” as the SEID.
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Course Data For Educational Options Schools
5959
One Self-contained course section per grade level (similar to elementary)
One Self-contained course section per grade level (similar to elementary)
Minimal Reporting
Departmentalized sectionsDepartmentalized sections
Preferred Reporting
* Reporting student course section records is optional for Educational Options schools* Reporting student course section records is optional for Educational Options schools
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Course Data Expected for District Level Programs
6060
If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional
If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional
Students must only be enrolled at the district level
Students must only be enrolled at the district level
Report with the district CDS numberReport with the district CDS number
Home/Hospital or Independent Study
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Independent Study Examples
ScenarioLocal
Course IDScheduledCourses Teacher
StateCourseCode
CourseName
NCLBCore HQT UC/ CSU
CourseSection ID Class ID
InstructionalStrategy
Code1 MAT3731 Integrated Math S1 Chen 2425 Integrated Math S G MAT3731-2IS IS999-02 700
MAT3931 Algebra S1 Chen 2403 Algebra S G C MAT3931-4IS IS999-02 700
MAT3911 Geometry Essentials 1
Chen 2413Geometry
S G C MAT3911-2IS IS999-02 700
SCI5361 CP Biology Chen 2603 CP Biology S G D SCI5361-2IS IS999-02 700
ENG1251 English 7 Chen 2133 English 7 S G ENG1251-2IS IS999-02 700
ENG1811 Lang ARTS CAHSEE
ChenLA CAHSEE
S G ENG1811-2IS IS999-02 700
SOC5722 World History S2 Chen 2711 World History S G A SOC5722-1IS IS999-02 700
2 ISTOPICS Independent Study Chen 1000 Ind Study S G A ISTOPICS-1IS IS999-02 700
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Departmentalized
1 Chen is an Independent Study teacher with many students taking multiple course-sections in multiple subject areas. Chen is teaching in a setting to help students with special needs (Instructional Strategy Code = 700) and has demonstrated subject matter competence in mathematics, science, social science, and/or English through the Verification Process for Special Settings (VPSS) (HQT Competency Code = G).
Self-contained
2 Same scenario as example 1, but reported as a single self-contained course section. The HQT status can still be reported as Verification Process for Special Settings (VPSS) (HQT Competency Code = G) because the teacher has demonstrated competence in all subject areas he is teaching for that course section.
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Continuation Class Examples
ScenarioLocal
Course ID Scheduled Courses Teacher Per
StateCourseCode Course Name
NCLB Core HQT
UC/ CSU
Course Section ID Class ID
3
MAT3731 Integrated Math S1 Logan 4 2425 Integrated Math S B MAT3731-4C CS999-04
MAT3931 Algebra S1 Logan 4 2403 Algebra S B C MAT3931-4C CS999-04 MAT3911 Geometry Essentials 1 Logan 4 2413 Geometry Essentials S B C MAT3911-4C CS999-04
4 MATCONT Math Logan 4 1000 Math S B Math-4C Math-4C
62
Departmentalized
3 Logan is a continuation school teacher with students taking multiple course-sections in the same period. He is highly qualified in all content areas (HQT Competency Code is not ‘N’).
Self-contained
4 Same scenario as example 3, but reported as a single self-contained course section. The HQT status can still be reported as Coursework (HQT Competency Code = B) because the teacher has demonstrated competence in all content areas he is teaching for that course section.
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Continuation Class Examples
ScenarioLocal
Course ID Scheduled Courses Teacher Per
StateCourseCode Course Name
NCLB Core HQT
UC/ CSU
Course Section ID Class ID
5
MAT3931 Algebra S1 Grady 6 2403 Algebra S A C MAT3931-6C CS999-06
MAT3911 Geometry Essentials 1 Grady 6 2413 Geometry Essentials S A C MAT3911-6C CS999-06 ENG1161 CP English 5 Grady 6 2131 English 5 S B B ENG1161-6C CS999-06
6 CSTOPICS Cont Subjects Grady 6 1000 Cont Subjects S C CSTOPICS-6C CS999-06
63
Departmentalized (multiple subject areas)
5 Grady is a continuation school teacher with students taking multiple course-sections in multiple subject areas during the same period. He is highly qualified in math through the exam option (HQT Competency Code = A) and language arts through coursework (HQT Competency Code = B).
Self-contained (multiple subject areas)
6 Grady provides instruction in multiple course-sections in multiple subject areas and is highly competent in all content areas through National Board Certification (HQT Competency Code = C).
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Continuation Class Examples
ScenarioLocal
Course IDScheduledCourses Teacher Per
StateCourseCode
CourseName
NCLBCore HQT UC/ CSU
CourseSection ID Class ID
7
ENG1811 Lang Arts CAHSEE Droker 1LA CAHSEE
S B ENG1811-1C CS888-01
ENG1171 English 5 Droker 1 2131 English 5 S B B ENG1171-1C CS888-01
ENG1091 CP English 3 Droker 1 2131 English 3 S B B ENG1091-1C CS888-01
SOC5722 World History S2 Droker 1 2711World History
S N A SOC5722-IC CS888-01
8 CSTOPICS Cont Subjects Droker 1 1000Cont Subjects
S N ACSTOPICS-1C
CS888-01
9 MATSCIC Math/Science Burns 3 1000 Math S B MATSCIC-1C CS555-03
64
7 Droker is a continuation school teacher with students taking multiple course-sections in multiple subject areas the same period. She has been deemed highly competent in language arts through coursework (HQT Competency Code = B), and not highly competent in social science (HQT Competency Code = N).
8 Same scenario as example 7, but reported as a single self-contained course section. The HQT status must be reported as Not Highly Qualified (HQT Competency Code = N) because the teacher is not highly qualified in all content areas she is teaching for that course section.
9 Burns is a continuation school teacher with students taking multiple course-sections in multiple subject areas the same period. The students are scheduled into a generic course-section and are awarded units once they complete coursework in any of the subjects. He has been deemed highly competent in all subjects through coursework (HQT Competency Code = B). The course-section is reported as a self-contained class (CRS-State Course Code = 1000).
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Student Course Section Enrollment Data Expected
6565
Enrollment Status Course Enrollment
Primary (10) Required
Secondary (20) Optional
Short-term (30) Optional
Specialized Services (40) Do not submit
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Course Section Reminders
6666
Course Section must first be submitted and posted in CALPADS before the Student Course Section is submitted
EL services are reported in the
course section record
Non-academic courses such as
lunch, free period and student
aide are not reported
Course Section ID and Class ID are both assigned by the LEA; Class ID can be used to tie multiple course-sections to the same class
Wrap Up
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Wrap-Up
67
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
Suggested Milestones
6868
October
3rd Obtain SEIDs
December
21st Complete data population (staff and courses)
January
2nd Upload, fix errors and post staff files
4th Upload, fix errors and post course files
10th Review and verify all certification reports
16th Certify and save reports of certified data
Fall 2 Steps
SDEM | SASS | CRSE | SCSE
2. Submit and post data2. Submit and post data
CALPADS Fall 2 - Data Population v3.0, October 24, 2012
SIS Roles
1. Setup1. Setup
69
System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
70
Resources
Document Description Sections
CALPADS File Specifications (Forms)
File layout and requirements for batch submission
SSID Enrollment, Staff Demographics, Staff Assignment, Course Section and Student Course Section tabs
CALPADS Code Sets List of state defined codes
See Code Set column in CFS (Forms) for each field reported
CALPADS Valid Code Combinations
Codes allowed to be used together
NonClassSuppAsgn - Job Class, Course Group Master Combos, NonClassSuppAsgn – Content Area
CALPADS Error List Detailed error message descriptions
SSID Enrollment, Staff Demographics, Staff Assignment, Course Section, Student Course Section and Fall 2 Certification tabs
CALPADS Data Guide Detailed requirements Sections 2.2 and 2.3
CALPADS Calendar
http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
CALPADS Fall 2 - Data Population v3.0, October 24, 201270
71
Resources
Self-paced Trainings
https://csis.fcmat.org/Pages/Self-Paced-Training.aspx
CALPADS Fall 2 - Data Population v3.0, October 24, 201271
CTC Credential Information Guide (CIG)
https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl
Restricted to CIG users. Obtain the login information by contacting the Commission at: [email protected]
Support
CALPADS Fall 2 - Data Population v3.0, October 24, 201272
Training Evaluation
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CALPADS Fall 2 - Data Population v3.0, October 24, 201273