CALLERLAB BOARD OF GOVERNORS

MEETING - Minutes March 29-April 1

University Plaza Hotel Springfield, MO

(Approved – May 20, 2015)

Meeting called to order by Chairman Barry Clasper, at 3:15 PM, Sunday, March 29. Meeting was reconvened by Chairman Vernon Jones at 11:20 AM, Wednesday, April 1, 2015. 2014/2015BOG Attending:

Clark Baker, Bill Boyd, Walt Burr, Calvin Campbell, Barry Clasper, Wade Driver, Betsy Gotta, Patty Greene, Bill Harrison, Eric Henerlau, Mike Hogan, Jerry Jestin, Deborah Carroll-Jones, Vernon Jones, Tim Marriner, John Marshall, Jim Mayo, Bear Miller, Tom Miller, Bob Poyner, Jerry Reed, Ken Ritucci and Dottie Welch.

Home Office Dana Schirmer

2014/2015 BOG Member Not Attending: Larry Cole 2015/2016 BOG Attending: Bob Asp, Scott Bennett, Scot Byars, Mike Callahan and Justin Russell Opening remarks:

Chairman Clasper welcomed everybody and thanked them for their service. Acceptance of the agenda:

The following MOTION was presented:

MOTION: Be it resolved that the meeting agenda be accepted as presented. (MSC) Consent Vote Items:

The following items were presented to the Board as Consent Items to be voted on as a block with no discussion. Board members were given the opportunity to request any item presented to be removed from the block and discussed separately. The following Motion was presented to cover the consent items: MOTION: Be It Resolved That: The Motions printed below for the following items: 1) Election of Parliamentarian; 2) Confirmation of the Election of 2015/2016 Executive Committee (EC); 3) Confirm Actions by the 2014/2015 Board of Governors; 4) Approve Actions by the 2014/2015 EC; 5) 2014 Fiscal Year Financial Report; 6) Executive Director and 7) Treasurer be approved. (MSC)

Consent Items listed below: 1) Election of Parliamentarian

Jerry Reed agreed to serve as Parliamentarian for the 2014 CALLERLAB business meeting. The following MOTION was presented:

MOTION: Be it resolved that Jerry Reed be appointed as Parliamentarian for the 2015 CALLERLAB Annual Membership meeting. (approved by consent)

2) Confirmation of the Election of 2015/2016 Executive Committee (EC): The recently revised EC Election Procedures provide that the Board will reconfirm the EC election which was conducted at the immediate past BOG meeting. The election of the 2015/2016 Executive Committee during the 2014 Board meeting needs to be confirmed as follows: Chairman: Vernon Jones Vice Chairman: Deborah Carroll-Jones Members: Barry Clasper Patty Greene Ken Ritucci Alternate: (1st) Betsy Gotta Alternate: (2nd) Walt Burr The following MOTIONs were considered: MOTION: Be it resolved that the election of the 2015/2016 Executive Committee conducted by the BOG in Sparks, NV in April of 2014 be confirmed as follows: Chairman Vernon Jones, Vice Chairman, Deborah Carroll-Jones and Members, Barry Clasper, Patty Greene and Ken Ritucci. 1st Alternate – Betsy Gotta; and 2nd Alternate Walt Burr. (approved by consent)

3) Confirm Actions by the 2014/2015 Board Of Governors (Attachment 1) It is established policy that the Board will confirm the action taken by the Board since the last Board meeting. Those actions are attached. The following MOTION was considered: MOTION: Be it resolved that the actions taken by the 2014/2015 Board of Governors between April 2014 and March 2015 be confirmed. (approved by consent)

4) Approve Actions by the 2014/2015 EC (Attachment 2) It is established policy that the Board will approve actions taken by the EC since the last Board meeting. Those actions are attached. The following MOTION was considered: MOTION: Be it resolved that the actions taken by the 2014/2015 Executive Committee from April 2014 through March 2015 be approved. (approved by consent)

5) Executive Director MOTION: Be it resolved that Dana Schirmer be retained as the Executive Director for the period of April 1, 2015 through March 31, 2016. (approved by consent)

6) Treasurer MOTION: Be it resolved that Dana Schirmer be retained as the Treasurer for the period of April 1, 2015 through March 31, 2016. (approved by consent)

Financial Report - Fiscal Years 2013 & 2014 Financials have been reviewed by the Corporations CPA firm and tax reporting are current.

Fiscal Year 2013 End-Of-Year Balance Sheet ending November 30, 2014 compared to Balance Sheet ending November 30, 2013 - (Attachment 3). The corporation ended the 2014 fiscal year with total assets of $124,558.32 which includes a cash balance of $107,737.23.

Fiscal Year 2014 End-Of-Year Profit & Loss Stmt (Dec 1, 2013 to Nov 30, 2014) Compared to Fiscal Year 2013 (Attachment 4) The Profit/Loss statement shows a Net Gain of $11,824.30. Comparative Fiscal Year Statement 2014-2013-2012 Profit and Loss Statement. (Attachment 5) The following MOTION was considered:

MOTION: Be it resolved that the 2014 Fiscal Year (Year-End) financial report be filed. (MSC) Balance Sheet ending March 18, 2015 compared to Balance Sheet ending March 18, 2014 - (Attachment 6). The corporation total assets as of March 18, 2014 were $290,087.29 ($292,255.39 as of March 18, 2013) which includes a cash balance of $264,193.69 compared to a cash balance of $270,507.51 for the same period 2014.

Year to Date 2015 Profit & Loss Stmt (Dec 1, 2014 to March 18, 2015) Compared to same period 2014 (Attachment 7). The Profit/Loss statement shows a Net Gain of $99,005.63 compared to $107,566.03 from the same period in 2014 presented as pro-forma due to accounting change on how we recognize receipts for BMI/ASCAP licensing.

Minutes of Previous Meetings: Copies of the following meeting minutes are available:

Minutes of the 2014 Annual Meeting were approved by the Board and mailed to the Members.

Minutes of the 2014 Board of Governors meeting were approved by the Board Minutes of the Spring 2014 EC Meeting were approved by the EC and provided to the Board Minutes of the Fall 2014 EC Meeting were approved by the EC and provided to the Board

BOG Response Report (Attachment 8)

During the past year there have been 5 BOG LOGs which required a vote. The overall voting percentage for the Board was 99.17%.

EC Response Report (Attachment 8)

During the past year there have been 15 EC LOGs which required a vote. The overall voting percentage for the EC was 100%.

Membership Reports (Attachment 9)

(End-Of-Year) The 2014/2015 membership year ended March 31, 2015 with a total membership of 1,537 (2013/2014 was 1,512; 2012/2013 was 1,523; 2011/2012 was 1,512; 2010/2011 was 1,480; 2009/2010 was1,482; Members. This includes 1,344 in the USA (2012/2013 was 1,355; 2011/2012 was 1,334; 2010/2011 was 1,304; 2009/2010 was 1,311; 2008/2009 was 1,347; and 2007/2008 was 1,388); 141 Overseas (2013/2014 was 134; 2012/2013 was 135; 2011/2012 was 144; 2010/2011 was 142; 2009/2010 was 139); and 41 in Canada (2013/2014 was 34; 2012/2013 was 34; 2011/2012 was

34 2010/2011 was 34; 2009/2010 was 32)There were 874 less than 50 dance licenses, 426 over 50 dance licenses, 39 Country & Western licenses, and 9 Reciprocal licenses. Total membership includes 778 voting members. See attached report for breakdown by category & area. The forecast predicted a loss of 1.5% or 22 members. A quorum for convention voting is 259 voting members. There were 115 voting members registered for the 2015 CALLERLAB convention.

ARTS Involvement (FYI)

Betsy presented an update advising the ARTS is working on development of a new logo/slogo and will be holding a Trail In dance at the Springfield, MA NSDC. Part of their efforts is obtaining funds. Jerry Reed advised there is an educational grant program now available through the ARTS. Also there Jim and Judy Taylor will be presenting a session during the convention regarding the new logo and slogo as well as promotional materials. Jerry suggested everyone go to the ARTS website to see what the ARTS is doing (www.arts-dance.org) Betsy emphasized that every BOG member needs to promote the ARTS and let people know what the ARTS is about.

COMMITTEE REPORTS

Most Committee Reports were presented to the BOG several weeks before the BOG meeting for their review. Chairman Clasper asked if anyone had any questions regarding these reports. None were presented. Definitions Committee-Clark Baker presented a report for the Definitions Committee. No questions were presented. Professional Conduct Committee-Elmer Sheffield reported that two issues had been received during the past year and both were handled by the committee. Past Chairman’s Committee had no report. Youth Activities Committee: Barry asked for more information regarding the Youth Activities on line youth caller training sessions. Justin explained that the committee is working on trying to develop the business plan that would allow the videos of caller’s schools similar to “distance” learning process using Skype, You Tube, and other media formats. Barry noted some universities and colleges are doing “distance” type classes and that perhaps that they could be contacted to see how this work. Barry noted that his son is working at a university doing this same type of process and recommended that perhaps we contact to see how this could be set up. It was also noted that perhaps this should be open and not limited to just youth callers. Choreographic Application Committee: Barry asked Dottie to explain the committee’s project regarding an online teaching document. Dottie explained that this will be an online source of calls, definitions, standard applications, teaching aids, modules and so forth that caller could review before teaching. Also some choreographic examples could be included. Barry asked if the plans included materials for a party night and advised that it would using some materials from the Community Dance Program.

OLD BUSINESS Hand Styling

From the minutes of the 2013 BOG meeting: Wade made a request of the EC to re-establishing the styling committee for the purposes of re-visiting CALLERLAB’s stand on hand position in an ocean wave. The reason for this is that the “regional differences are becoming so many that it is confusing to dancer and caller alike. Also, with the age level of the activity growing as it has, the “hands up” position is becoming more and more unacceptable. He felt that CALLERLAB needs to make a definitive statement relative to this matter and can do so only after proper due diligence. In 2013, the EC assigned this project to the Definitions Committee asking they establish an Ad Hoc Styling Committee to review this issue along with other styling issues. At the 2014 BOG meeting, Clark advised that after review, it was determined there was very little their committee could do with this project. Bear Miller indicated that he had discussed with Justin Russell and they are investigating preparing some type of report on hand styling with emphasis on eliminating “thumb locks”. Bear presented a report that he and Justin were unable to start this project but still hope to do so. It was agreed to leave on future agenda.

Condensed 12 Lesson Teach system – Tim Marriner

From the minutes of the 2013 BOG meeting Tim provided a report of a project that Elmer Sheffield envisioned. In 2012 Elmer was able to arrange a joint meeting with members of ACA with representatives of CALLERLAB. The result of that meeting was that both organizations work on a proposed teach order that could be taught in 12 lessons creating a shorter entry to square dancing. Status: Tim Marriner provided a report of progress since the project was presented last year. During the 2015 Convention, Bill Harrison and Jerry Story presented a session on condensed teaching systems and the effects of such teaching methods. Tim also advised that the revised document is now available with teach tips, applications, arrangements and abbreviated definitions so now it is more like a booklet. Tim advised that this topic should now be dropped from future agendas. Barry asked if there were any more reports of those that are using this system and Bill Harrison advised that he knew of several including his own group that are having good success with the condensed methods.

International Membership Recruiting Drive – Walt Burr

From the minutes of the 2013 BOG meeting Walt presented an idea from the International Advisory Committee meeting asking the BOG to consider ways to recruit international members. After discussion, Tim asked that Walt develop a report of the committees’ ideas and present to the EC for consideration. Walt Burr provided a report to the EC advising his idea of creating an outreach program that would promote CALLERLAB to overseas callers and present educational information similar to a Mini Lab but also promoting CALLERLAB. The EC has asked Walt to chair an ad hoc committee to determine what types of programs would be of benefit to the European callers as well as other countries.

Walt explained his research and how he set up a working ad hoc committee. Question specifically was what would make you want to join CALLERLAB. Primary reasons they gave for not joining

was there was nothing they needed as they can get what they wanted from the website. Questions they had were why can’t we vote electronically? Why does it take so long for CALLERLAB to do anything? There is a lack of CALLERLAB visibility in international dance communities. Walt believes the perception of CALLERLAB is that international callers see CALLERLAB is an American controlled organization and their opinions don’t mean anything to CALLERLAB. Walt did not believe cutting dues would be an incentive for people to join. The BOG discussed the possibility of creating a Public Relations Committee to not only promote CALLERLAB in overseas countries but also in North America.

Publication Application Form Procedures – Barry Clasper On February 19, 2014 Barry presented his proposed Publication Application Form. The BOG discussed at the 2014 BOG meeting. The BOG asked Barry to present a flow chart of how the procedures will work. Status, Barry advised he had not made any progress on this issue but still plans to do so this will remain on agenda for next year.

Overseas Dues Structures-Deborah Carroll-Jones In 2014, Deborah addressed that there are several callers in Europe and other countries that do not belong to CALLERLAB and suggested an idea of offering these callers a dues restructuring for membership. Jon Jones suggested, for a two year trial, to reduce dues to overseas callers to $50. He proposed the Home Office then contact each overseas member and ask they recruit another member from their area. It was pointed out that the EC did create a new incentive to affiliated organizations to encourage their members to join. So far no one has taken advantage of this incentive. Again the BOG discussed Public Relations and possibility do an advertising campaign as well as develop new incentives. Jon clarified that the recommendation was to offer the incentive as a trial for a two years. This would be offered to current members to recruit a new member to receive a $50 reduction in their dues and the person that they recruited would receive their dues at $50 for their first year. Ideas also included researching translation issues. Tim Marriner presented the following motion:

Motion: Be It Resolved That the Executive Committee investigate the possible items and report to the BOG their recommendations and findings. 1) Research development of a Public Relations committee/ad hoc. 2) Research incentive to recruit international members 3) Research how to resolve language barriers. Motion seconded and approved.

Recruiting new callers

At the 2014 BOG Meeting, Jerry Jestin suggested that perhaps we should be emphasizing recruiting new callers and with the intent new callers would likely create new clubs and recruit new dancers. Jerry asked the BOG to discuss and perhaps brainstorm ideas how to find new callers. A suggestion was made to include a session at next year’s convention how to recruit new callers. In addition, it was suggested that the Caller Training Committee be tasked with framing the issue and provide a structure for a convention session next years.

The EC did schedule a session on Recruiting New Callers at the 42nd CALLERLAB Convention and Jerry expressed his appreciation for establishing this session. He addressed what he was hoping that this session would provide ideas for how to better recruit callers to the activity. He advised that those present kept going back to recruiting from our present dancers rather than outside of the dance activity. Ideas did include working with home school groups and competition groups.

NEW BUSINESS Presented Resolutions

The Board approved endorsing a resolution that will be presented to the membership at the annual membership meeting, Wednesday April 1, 2015. This resolution is added to the agenda for any further discussion by the BOG before the Wednesday meeting.

Proposed Bylaw Change-Jerry Reed

[Start Proposed change] WHEREAS it is important that the Bylaws be clear regarding funds which are due to CALLERLAB, MOTION - Be It Resolved That: The following sentence be added to the end of ARTICLE II. Section 3. (A). "Notwithstanding any termination of membership, all sums due to the corporation from any Member shall be due and remain a debt in favor of the corporation and shall be enforceable against the Member or his estate." [End Proposed Change]

After considerable discussion, Clark Baker made a motion to withdraw the proposed resolution from consideration at the annual meeting. Motion seconded and approved. Additional motion was made from Jerry Jestin that the Executive Committee request the Resolution Committee to clarify the wording of the original motion to incorporate discussion presented by the BOG meeting. Motion seconded and approved.

BOG Recruiting Work Groups

Barry explained that this project was in response to previous requests by the BOG to engage the Board more in brainstorming and information gathering. The EC’s idea was to identify where we could possibly find individuals that may step forward to become a caller. Four working groups were created and submitted reports and these reports were presented to the BOG and discussed. Barry thanked the committees and their assigned leaders for their work.

1) Competition – Barry suggested we go to organizers of competition groups and present basic

question on how to get people into these competitions, what is it about competition that attract youth, how to make it interesting for people to want to be involved.

2) Youth Groups- Request those people working with successful youth programs on how they attract youth into their programs. What are they doing and can those programs be developed elsewhere.

3) Caller Schools- This group developed a list of callers who recently attended caller’s schools. Questions to ask is what can CALLERLAB do now to help with your calling career. What did you get from the school and how easy is it for you to get dancers. Barry suggested that we determine a few ideas from these topics and begin the process of doing something constructive. He asked the BOG to discuss and give ideas of where to start. It was suggested that the Youth Activities Committee be tasked with contacting the various youth groups to see what they are doing and what CALLERLAB can do to work with them. Justin advised he would bring up at the Youth Activities Meeting to see if they would wish to follow up on. Calvin suggested that the National Grange Organization be contacted to discuss how to revitalize competition into the 4-H activity. After discussion, Calvin advised he would contact the Grange Organization to see what might be done. The BOG advised that they wished to proceed to work on these projects and determine what we can do to develop new callers. It was asked the EC add to their agenda and present a plan.

SESAC -Deborah Carroll-Jones Deborah reported that a caller in the Fort Worth area has been contacted by SESAC (Society of European Stage Authors & Composers) with regards to music being used in the dance facility he manages. Despite their name of being "European," they have various songs by American artists ... some of which are already released as SD music. This means anyone who is using songs like "I Need You Now" or "Brother Love's Traveling Salvation Show" are not properly licensed. The BOG addressed whether to be proactive and contact SESAC about additional license. Also suggested was to contact the Music Producers and ask that they consider not recording music covered by SESAC. This topic will be added to the EC agenda to consider further action.

New Callers music for training – Dottie Welch

Dottie noted that there was a request from a caller’s school for a small collection of music, in mp3 format, that is appropriate for new callers to use in learning to call patter and singing calls. Would it would be possible for the Music Producers to produce a short amount of music that new callers could begin working with? It was suggested that the idea be sent to the Music Producers as project for them to consider.

ARTS Proposed Square Dance Logo, Slogan and Slogo – Jerry Reed

Jerry asked that the BOG discuss the new Square Dance logo, slogan, and slogo. Jerry also asked that the Board endorse the ARTS proposals. Jerry Reed presented the following the Motion: MOTION: Be It Resolved That the Board of Governors endorse the new modernized logo and slogan as proposed by the ARTS in 2015. Motion seconded and approved.

Marketing and Promotion Materials – Jerry Reed

Jerry asked that the BOG discuss marketing and promotion materials to be produced by CALLERLAB as proposed by the CALLERLAB Marketing Committee. The BOG discussed with no action.

2016/2017 Executive Committee Election EC Election

The following are the results of the Election of the 2016/2017 EC Chairman: Vernon Jones Vice Chairman: Barry Clasper Member: Patty Greene John Marshall Ken Ritucci Alternate: (1st) Deborah Carroll-Jones Alternate (2nd) Dottie Welch

MOTION: Be it resolved that the ballots for the 2016/2017 Executive Committee election be destroyed. (MSC)

NSDC Information 63rd NSDC (Little Rock, AR)

CALLERLAB provided the following: Caller Training Seminars -We had six Caller-Training Seminars and other educational assistance as we have in the past. Vendor Booth – CALLERLAB had a vendor booth. Showcase Of Ideas - CALLERLAB displayed in the Showcase of ideas area and provided program lists as a free handout.

64th NSDC (Springfield, MA) We are planning to provide the following support: Caller Training Seminars -We plan to offer six Caller-Training Seminars and other educational assistance as we have in the past. Education group has advised that they would be happy to have CALLERLAB presentations.

Vendor Booth - We plan to have a booth. Showcase Of Ideas - We plan to set up the CALLERLAB display in the Showcase of ideas area and provide program lists as a free handout.

65th NSDC (Des Moines, IA)

We are planning to provide the following support: Caller Training Seminars -We plan to offer six Caller-Training Seminars and other educational assistance as we have in the past. Education group has advised that they would be happy to have CALLERLAB presentations.

Vendor Booth - We plan to have a booth. Showcase Of Ideas - We plan to set up the CALLERLAB display in the Showcase of ideas area and provide program lists as a free handout.

66th NSDC (Cincinnati, OH) We are planning to provide the following support: Caller Training Seminars -We plan to offer six Caller-Training Seminars and other educational assistance as we have in the past.

Vendor Booth - We plan to have a booth. Showcase Of Ideas - We plan to set up the CALLERLAB display in the Showcase of ideas area and provide program lists as a free handout.

67th NSDC (Kansas City, MO)

We are planning to provide the following support:

Caller Training Seminars -We plan to offer six Caller-Training Seminars and other educational assistance as we have in the past.

Vendor Booth - We plan to have a booth. Showcase Of Ideas - We plan to set up the CALLERLAB display in the Showcase of ideas area and provide program lists as a free handout.

Future CALLERLAB Convention Sites - (FYI)

2016 (Mar 20-23) - Eastern Region - National Conference Center (Washington, DC area). 2017 (April 9-12) - Western Region- Mesa, AZ

2018 (March 25-28) - Central Region - Albuquerque, NM BOG Informal Reports -

The following reports of the BOG In-formals held during the 42nd CALLERLAB Convention:

First BOG Informal - Monday, March 30 - Bill Harrison and Tom Miller. Tom reported that three individual attended. Jack Snyder had concerns on how to attract new dancers. He suggested that there be more emphasis on how to do party nights and a shorter lesson period. Jack also advised that there needs to be more advertising to attract dancers in attending the CALLERLAB convention. Darlene Voosen wanted more social media instructions and to look outside of CALLERLAB for public relations assistance. Darlene also suggested that anytime we solicit funds for CALLERLAB or the CALLERLAB Foundation, we need to identify what the funds will be used for. Erin Byars suggested that we provide a few more dancers sessions at future conventions. Betsy suggested more emphasis be made to provide a list of non caller’s sessions that will occur during convention so perhaps dancers will recognize that there is something for them also. Tom advised that our 2016 Convention begins the same weekend that the WASCA Festival will occur in the same area. Vernon advised Tom that he is authorized to coordinate having a table or booth at the 2016 WASCA Festival and that the Home Office would help provide information for that purpose.

Second BOG Informal - Tuesday, March 31 - Jim Mayo and Jerry Reed. Jerry reported that they also had Jack Snyder and Darlene Voosen attended their session and pretty much discussed the same things as from the first BOG Informal. Jack discussed how to recruit and retain dancers and also asked for immediate reduction of the Mainstream and Plus Programs to about one-half the current size. Again he strongly recommended more publicity to inviting dancer’s attendance at our convention. Darlene expressed concern that our Mission Statement is too narrow. Jim and Jerry told her that the Mission Statement had just recently been revised and the recommendation by our consultant at that time was to make the Mission Statement be specific and condensed.

International Members on Committee- Jerry Jestin Jerry explained that we have emphasized that we are an International Organization, however many of our International Members do not participate with committees and he believes the reason they do not is that they have issues with language differences. Jerry suggested we work with the various international associations and ask that they interpret committee information. Walt advised this is something the International Advisory Committee should coordinate. Vernon asked Jerry Jestin to contact the International Advisory Committee and present his proposal.

Other Comments Vernon asked if there was any other business or comments before we adjourned. Clark Baker advised that the session that he and Betsy conducted on Diversity in Square Dancing had very little attendance and he formulated that there was evidently no interests by attendees with this session. Betsy speculated that this lack of interest might be due to the central region attendees may not be experiencing the ethnical diversity that is being experienced in the Eastern and Western regions. It was suggested the EC may wish consider another session at next years’ convention in the Eastern region. Jon Jones advised that there are some International callers wishing to become accredited caller coaches however there is concern that they may not be able to interpret portions of the examination process due to language differences. Jon plans to address this with Paul Henze and Tony Oxendine to see what could possibly be done to adapt the exam for international callers.

Adjournment - Motion to adjourn by: Bear Miller and seconded by Bill Boyd Meeting adjourned at 3:45 PM, Wednesday, April 1, 2015 Submitted by, Dana Schirmer Executive Director Transcribed from audio Draft dated May 20, 2015 by BOG LOG 15-0421-001

2015 Board Of Governors Meeting Minutes (Page 1 of 2) (Attachment 1) Report of 2014/2015 BOG Actions

2014/2015 CALLERLAB Board of Governors Actions Item 2C April 2014 thru March 2015

This document is a report for the actions taken by the Board of Governors from April 2014 thru March 2015 There were no reportable actions taken by the BOG in April 2014 The following are the actions taken by the BOG in May 2014 BOG LOG 14-0507-001 (2014 Annual Mtg. Minutes) Action Completed as of 05-22-2014 - The following MOTION was approved: MOTION: Be It Resolved That the minutes of the 2014 CALLERLAB Annual Membership meeting, held April 16, 2014 in Sparks, NV be approved. ________________________________________________________________________________ There were no reportable actions taken by the BOG in June 2014 There were no reportable actions taken by the BOG in July, 2014 The following are the actions taken by the BOG in August 2014 BOG LOG 14-0521-001 (2014 BOG Mtg. Minutes) Action Completed as of 08-14-2014 - The following MOTION was approved: MOTION: Be It Resolved That: The minutes of the 2014 BOG meeting be approved. __________________________________________________________________ The following are the actions taken by the BOG in September 2014 BOG LOG 14-0814-001 (Dissolve Calling in Schools) Action Completed as of 09-25-2014 - The following MOTION was approved: MOTION: Be It Resolved That: the Calling in Schools Committee be abolished. BOG LOG 14-0918-001 (Destroy 2015/2016 BOG Ballots) Action Completed as of 09-25-2014 - The following MOTION was approved: MOTION: Be it Resolved that the ballots for the 2015/2016 Board of Governors election be destroyed. __________________________________________________________________ There were no reportable actions taken by the BOG in October 2014

2015 Board Of Governors Meeting Minutes (Page 2 of 2) (Attachment 1) Report of 2014/2015 BOG Actions –continued Item 2C

There were no reportable actions taken by the BOG in November 2014

_____________________________________________________________________ The following are the actions taken by the BOG in December 2014 BOG LOG 14-0926-001 (Proposed Bylaw Change ARTICLE II. Section 3. (A)) Action Completed 12-03-2014 - Approved the following MOTION: MOTION: Be It Resolved That: The proposed Bylaw change ARTICLE II. Section 3. (A), with an endorsement to approve by the Board of Governors, be submitted to the Membership for vote at the 2015 Membership meeting in Springfield, MO. ____________________________________________________________________________ There were no reportable actions taken by the BOG in January 2015

There were no reportable actions taken by the BOG in February 2015

There were no reportable actions taken by the BOG in March 2015

2015 Board Of Governors Meeting Minutes (Page 1 of 4) (Attachment 2) Item 2D Report of 2014/2015 EC Actions

Report of Action Taken by CALLERLAB Executive Committee (EC)

April 2014 thru February 2015

This is the report to the Board of the actions taken by the CALLERLAB Executive Committee (EC) No Actions taken in April 2014

No Actions taken in May 2014 No Actions taken in June 2014 The following actions were completed during July 2014: EC LOG 14-0722-001 (Tim Crawford - ARC Chairman) Action completed as of 7-23-2014—Approved the following Motion (5 approved) MOTION: Be It Resolved That Tim Crawford be approved as the Chairman of the Application Review Committee. The following actions were completed during August 2014: EC LOG 14-0804-002 (Harlan Kerr-VC Challenge) Action completed as of 8-07-2014—Approved the following Motion ( 5 approved) MOTION: Be It Resolved That Harlan Kerr be approved as the Vice Chairman of the Challenge Committee. ______________________________________________________________________ The following actions were completed during September 2014: EC LOG 14-0807-001 (Spring 2014 EC Mtg Minutes) Action completed as of 9-2-2014—Approved the following Motion (5 approved) MOTION: Be It Resolved That: the minutes of the 2014 Spring Executive Committee (EC) meeting be approved.

2015 Board Of Governors Meeting Minutes (Page 2 of 4) (Attachment 2) Item 2D Report of 2014/2015 EC Actions Continuation of September 2014: EC LOG 14-0902-003 (Women in Calling Chairman and Vice Chairman) Action completed as of 9-16-2014—Approved the following Motion ( 5 approved) MOTION: Be It Resolved That Patty Greene be approved as the Chairman of the Women in Calling Committee and Susan Morris be approved as the Vice Chairman of the Women in Calling Committee.

October 2014 No Actions taken in October 2014 The following actions were completed during November 2014: EC LOG 14-1023-001 (Fall 2014 EC Mtg Minutes) Action completed as of 11-18-2014—Approved the following Motion ( 5 approved) MOTION: Be It Resolved That: the minutes of the 2014 Fall Executive Committee (EC) meeting be approved. The following actions were completed during December 2014: EC LOG 14-1112-001 (2016 MiniLab Application-Seattle) Action completed as of 12-11-2014—Approved the following Motion (5 approved) MOTION: Be It Resolved That the Mini-lab application received from the Northwest Callers Association for the dates of July 29 through 31 of 2016 be approved. _____________________________________________________________________________ EC LOG 14-1208-001 (Central Region Convention Site 2018) Action completed as of 12-30-2014—Approved the following Motion (5 approved) MOTION: Be It Resolved That, the Albuquerque Embassy Suites, Albuquerque, NM be approved as the convention site for the 2018 CALLERLAB Convention. The following actions were completed during January 2015: EC LOG 14-1224-001 (60th anniversary EAASDC) Action completed as of 1-20-2014—Approved the following Motion (5 approved) MOTION Be It Resolved That Deborah Carroll-Jones and Jon Jones represent CALLERLAB at the 60th European Association of American Square Dancing Clubs anniversary to be held in September of 2015.

2015 Board Of Governors Meeting Minutes (Page 3 of 4) (Attachment 2) Item 2D Report of 2014/2015 EC Actions Continuation of January 2015 EC LOG 14-12-30-001(2015 CALLERLAB Foundation Auction) (5 approved C) Action completed as of 1-21-2015—Approved the following changes to convention schedule Options to allow the Ways and Means Committee to have an auction at Convention:

A) Schedule for Tuesday night following the banquet with the Country Western Party following.

B) Schedule for Monday night following the banquet followed by the Overseas Callers Dance and eliminate the Zesty Contra.

C) Schedule for Monday night following the banquet followed by Zesty Contra moving the Overseas Callers Dance to Sunday to join the Youth callers on Sunday evening.

D) Not schedule option advising the Ways and Means Committee that they should have provided request earlier.

E) Other options not discussed (please describe)

Vote Results---5 votes were received for option C. The Home Office will rearrange our plans to have Sunday nights dance be called by Canadian, Overseas Callers and Youth Callers. Auction will be scheduled for Monday evening following the banquet with Zesty Contra following the Auction. The following actions were completed during February 2015: EC LOG 15-0117-001 (Rounds At Our Convention) Action completed as of 2-10-2015—Approved the following Motion (4 approved—1 abstained) MOTION: Be It Resolved That CALLERLAB include an occasional round at square dances occurring during CALLERLAB Conventions. EC LOG 15-0128-001(Music Producers Committee) Action completed as of 2-13-2015—Approved the following 2 Motions MOTION Be It Resolved That Buddy Weaver be approved as the Chairman of the Music Producers Committee effective March 30, 2015. (5 approved) MOTION Be It Resolved That Mike Sikorsky be approved as the Vice Chairman of the Music Producers Committee effective March 30, 2015. (5 approved)

2015 Board Of Governors Meeting Minutes (Page 4 of 4) (Attachment 2) Item 2D Report of 2014/2015 EC Actions The following actions were completed during March 2015: EC LOG 15-0212-001 (Sustainable Square Dancing Ad Hoc) Action completed as of 3-13-2015—Approved the following Motion (5 approved) MOTION: Be It Resolved That:

• The EC will create an Ad Hoc Committee titled "Launching Sustainable Square Dancing".

• This Ad Hoc will be charged with the task of creating a document that describes the full range of "Extended Applications" that Mainstream dancers should be expected to master before beginning Plus lessons. These applications will be designed such that mastery will require a minimum of two years dancing the Mainstream program while they are taught.

• Once completed the document will be submitted to the Mainstream Committee for their approval to publish. Following that, the BOG will also need to approve publication.

• Following formal publication, the Ad Hoc will present a resolution to the BOG to create a permanent committee to handle the ongoing activities implied by usage of the document (e.g. document maintenance, creation of sample choreography, collection of success stories, promotion, mentoring program, etc.)

• At a minimum, the document will contain the following: o The purpose of documenting the extended applications in a formal way.

What benefits will flow from adopting the practices described in the document.

o The context/environment needed for success in achieving the benefits (e.g. existence of places for people to dance "standard application" for those who do not wish to work on extensions)

o A description of each specific extended application. o A teaching order and teaching tips for those applications. o A suggested timeline for achieving mastery of the extended applications. o A blueprint for how to reformat the square dance activity using the ideas in

the document. • The EC will consult with Jerry Story to determine how best to populate the

membership of the Ad Hoc Committee and determine a project start date.

_____________________________________________________________________

EC LOG 15-0312-002 (Shawn Brown Convention Waiver) Action completed as of 3-16-2015—Approved the following Motion (5 approved) MOTION: Be It Resolved That-the Youth Convention Waiver Request received from Shawn Brown be approved.

Nov 30, 14 Nov 30, 13

ASSETSCurrent Assets

Checking/Savings1010 · CoreFirst Checking 34,853.37 21,480.881020 · Core First Money Market Account 72,883.86 72,859.60

Total Checking/Savings 107,737.23 94,340.48

Accounts Receivable1101 · General Accounts Receivable 353.10 601.98

Total Accounts Receivable 353.10 601.98

Other Current Assets1120 · Inventory Asset

1121 · Milestone Awards 4,387.39 4,387.391123 · Award of Excellence 75.00 75.001124 · In Grateful Appreciation Award 252.00 252.00

Total 1120 · Inventory Asset 4,714.39 4,714.39

1125 · Prepaid Deposit 4,000.00 6,450.001200 · Miscellaneous Receivables 1,272.73 -55.971300 · Prepaid Convention Expenses 3,075.00 0.001499 · Undeposited Funds 0.00 1,124.66

Total Other Current Assets 13,062.12 12,233.08

Total Current Assets 121,152.45 107,175.54

Fixed Assets1500 · Furniture & Fixtures 6,188.99 6,188.991510 · Accum. Dep. Furniture & Fixture -6,189.00 -6,189.001550 · Equipment 28,282.73 26,437.011560 · Accum Depr - Equip -25,748.00 -24,918.001570 · Computer Software 528.15 528.151580 · Accum Deprec-Comp Software -482.00 -477.00

Total Fixed Assets 2,580.87 1,570.15

Other Assets1600 · Facilities Deposit 825.00 825.00

Total Other Assets 825.00 825.00

TOTAL ASSETS 124,558.32 109,570.69

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

2001 · General Accounts Payable 2,253.95 0.002010 · BMI License Fees (Cur Yr) 48.00 0.002020 · ASCAP License Fees (Cur Yr) 66.00 0.00

Total Accounts Payable 2,367.95 0.00

Other Current Liabilities2300 · Payroll Liabilities

2350 · Payroll Tax Payable - Fed Tax 154.00 244.002351 · Payroll Tax Payable - Soc Sec 248.72 618.182352 · Payroll Tax Payable - Medicare 58.26 144.702353 · Payroll Tax Payable - FUTA 4.55 23.132354 · Payroll Tax Payable - SUTA 674.98 0.002300 · Payroll Liabilities - Other 941.74 769.66

Total 2300 · Payroll Liabilities 2,082.25 1,799.67

2400 · Sales Tax Payable 13.29 10.49

2:14 PM CALLERLAB03/17/15 Balance Sheet Attachment 3Accrual Basis As of November 30, 2014

Page 1

Nov 30, 14 Nov 30, 13

2500 · Convention Fees Deposits 9,110.00 8,600.00

Total Other Current Liabilities 11,205.54 10,410.16

Total Current Liabilities 13,573.49 10,410.16

Total Liabilities 13,573.49 10,410.16

Equity3000 · Retained Earnings 92,845.03 77,572.353300 · Education Grants Fund

3300-A · Accreditation Fee 1,760.00 1,760.003300-B · Caller Coach Fee 665.00 665.003300 · Education Grants Fund - Other 3,890.50 3,890.50

Total 3300 · Education Grants Fund 6,315.50 6,315.50

Net Income 11,824.30 15,272.68

Total Equity 110,984.83 99,160.53

TOTAL LIABILITIES & EQUITY 124,558.32 109,570.69

2:14 PM CALLERLAB03/17/15 Balance Sheet Attachment 3Accrual Basis As of November 30, 2014

Page 2

Dec '13 - Nov 14 Dec '12 - Nov 13

Ordinary Income/ExpenseIncome

4100 · MEMBER DUES/FEES4101 · Member Dues 118,475.00 121,954.004102 · Member Dues Late Penalty 530.00 769.004103 · Member Dues Refunds -201.00 -340.004104 · Affiliate Dues 3,445.00 3,790.004105 · License Admin Fees 5,725.00 5,125.004108 · Subscribers Dues 200.00 0.00

Total 4100 · MEMBER DUES/FEES 128,174.00 131,298.00

4200 · BMI/ASCAP MUSIC LIC4201 · BMI License Fees 0.00 69,652.004202 · BMI License Fees CW 0.00 2,376.004203 · ASCAP License Fees 0.00 57,413.004204 · ASCAP License Fees CW 0.00 826.00

Total 4200 · BMI/ASCAP MUSIC LIC 0.00 130,267.00

4300 · MBR/AFFILIATE INSURANCE4301 · Member Insurance 30,250.00 30,674.004302 · Member Ins Refund -25.00 0.004303 · Affiliate Insurance 1,705.00 1,760.004304 · Affiliate Member Insurance 297.00 363.004305 · Affiliate Mbr Ins Refund -33.00 0.004306 · Member Partner Ins 3,075.00 2,575.00

Total 4300 · MBR/AFFILIATE INSURANCE 35,269.00 35,372.00

4400 · CONVENTION DEPOSITS4401 · Conv Deposits -current year 60,365.00 52,900.504402 · Conv Deposit Refunds -2,455.00 -1,980.004403 · Conv Deposits - next year 820.00 0.004406 · Additional income

4406-C · Beginner Party Seminar 1,200.00 950.00

Total 4406 · Additional income 1,200.00 950.00

4408 · Convention Recordings 2,950.00 3,175.004409 · Convention Recordings refund -50.00 0.004400 · CONVENTION DEPOSITS - Other 52.32 0.00

Total 4400 · CONVENTION DEPOSITS 62,882.32 55,045.50

4500 · SALES LESS COST4501 · Sales Income 13,854.76 10,457.504500 · SALES LESS COST - Other 0.00 12.41

Total 4500 · SALES LESS COST 13,854.76 10,469.91

4600 · OTHER INCOME4601 · Accreditation Fees 515.00 975.004602 · Caller Coach Fees 0.00 50.004606 · Interest - Savings Acc't 24.26 29.124607 · Miscellaneous Income 668.93 337.494608 · Donations 1,267.75 1,446.504609 · Donations to Callerlab 0.00 225.004613 · Brochure Sales 0.00 165.004600 · OTHER INCOME - Other 0.00 0.00

Total 4600 · OTHER INCOME 2,475.94 3,228.11

Total Income 242,656.02 365,680.52

Cost of Goods Sold5000 · Cost of Goods Sold 7,842.11 9,729.59

Total COGS 7,842.11 9,729.59

Gross Profit 234,813.91 355,950.93

2:11 PM CALLERLAB03/17/15 Profit & Loss Attachment 4Accrual Basis December 2013 through November 2014

Page 1

Dec '13 - Nov 14 Dec '12 - Nov 13

Expense6100 · PAYROLL EXPENSES

6101 · Salary - Exec Director 35,125.06 34,500.086102 · Wages - Office Staff

6102 a · Bonus Salary 0.00 0.006102 · Wages - Office Staff - Other 19,915.50 19,177.50

Total 6102 · Wages - Office Staff 19,915.50 19,177.50

6103 · Payroll Tax - Social Sec 3,257.52 3,190.346104 · Payroll Tax - Medicare 761.83 746.446105 · Payroll Tax - FUTA 475.80 164.616106 · Payroll Tax - SUTA -123.21 336.006100 · PAYROLL EXPENSES - Other 1,212.53 1,335.66

Total 6100 · PAYROLL EXPENSES 60,625.03 59,450.63

6200 · OFFICE EXPENSE6200 -A · Ins - Office Contents 1,526.00 1,503.006200 -B · Ins - Organizational Liability 1,540.00 1,572.006201 · Rent - Home Office 10,855.00 8,400.006204 · Phone Service

6204 D · Internet Service 239.40 545.126204 · Phone Service - Other 1,827.63 1,770.32

Total 6204 · Phone Service 2,067.03 2,315.44

6208 · Taxes/Licenses/Permits 10.00 217.876209 · Office Supplies 7,109.97 4,495.196210 · Purchased Equipment

6210-A · Computer Parts Upgrades 0.00 29.996210 · Purchased Equipment - Other 0.00 1,340.14

Total 6210 · Purchased Equipment 0.00 1,370.13

6211 · Leased Equip - Copier/Printer 0.00 350.006215 · Equip Repairs 1,780.55 717.536216 · Outside Tech Services 0.00 249.996217 · Software New/Upgrades 497.14 604.946218 · Postal - Office Postage Meter -7.70 0.006220 · Shipping - UPS 0.00 14.766221 · Bank Chk Acc't Serv Chg 1,359.95 687.086222 · Credit Card Process Chg 8,959.65 8,799.326224 · Advertising & Promotion 1,680.00 1,848.006225 · Depreciation Expense 835.00 784.006227 · Employee Continuing Education 0.00 295.006230 · Miscellaneous Expense 478.51 371.526235 · Professional Services-Office 11,860.00 11,578.456237 · Safe Deposit Box Rent 45.00 45.006200 · OFFICE EXPENSE - Other 0.00 355.81

Total 6200 · OFFICE EXPENSE 50,596.10 46,575.03

6232 · Employee Staff Meeting 0.00 46.006250 · Mailing Costs

6254 · Postage Expense 6,313.79 5,349.09

Total 6250 · Mailing Costs 6,313.79 5,349.09

6300 · ACC'T & LEGAL6302 · CPA Expense 634.00 634.00

Total 6300 · ACC'T & LEGAL 634.00 634.00

6400 · MBR SERVICES6401 · EC Spring Mtg Expenses 2,356.93 4,142.016402 · EC Fall Mtg Expenses 4,352.95 3,974.696406 · Awards & Recognition Exp 693.74 588.826407 · Membership & License Cards 0.00 344.216409 · Web Site Support 4,500.00 0.006410 · CL Badges 2,526.01 2,555.30

Total 6400 · MBR SERVICES 14,429.63 11,605.03

2:11 PM CALLERLAB03/17/15 Profit & Loss Attachment 4Accrual Basis December 2013 through November 2014

Page 2

Dec '13 - Nov 14 Dec '12 - Nov 13

6500 · ATTEND OTHER CONV6501 · CL Rep - Other Conventions 756.25 0.006502 · NSDC Conv Trvl Exp 1,287.39 1,392.906503 · NSDC Display Exp 450.00 450.006500 · ATTEND OTHER CONV - Other 336.99 885.39

Total 6500 · ATTEND OTHER CONV 2,830.63 2,728.29

6600 · MUSIC LICENSES6601 · BMI Lic Fees - End Prev Yr 0.00 408.006602 · BMI Lic Fees - Current Yr 0.00 71,582.006603 · ASCAP Lic Fees - End Prev Yr 0.00 524.506604 · ASCAP Lic Fees - Current Yr 0.00 56,930.00

Total 6600 · MUSIC LICENSES 0.00 129,444.50

6700 · MEMBER INS6701 · Members/Affiliates Ins Paid 24,092.00 24,025.006702 · Member Accident Insurance 2,560.00 2,944.00

Total 6700 · MEMBER INS 26,652.00 26,969.00

6800 · C/L CONV EXP DIR 58,417.93 54,375.866900 · PLNG & INDIR

6901 · Conv Indirect Exp 2,490.50 2,853.626903 · Site Inspection Expense 0.00 101.38

Total 6900 · PLNG & INDIR 2,490.50 2,955.00

7200 · Travel Expense 0.00 95.829000 · Scholarships Awarded 0.00 450.00

Total Expense 222,989.61 340,678.25

Net Ordinary Income 11,824.30 15,272.68

Net Income 11,824.30 15,272.68

2:11 PM CALLERLAB03/17/15 Profit & Loss Attachment 4Accrual Basis December 2013 through November 2014

Page 3

2015 BOG Meeting Agenda (Page 1 of 1)(Attachment 5) Item 2E-3 Profit/Loss Comparison (FY 2014/FY 2013/FY2012)

12/13 to 11/14 12/12 to 11/13 12/11 to 11/12 INCOME

Mbr Dues/Fees $128,174.00 $131,298.00 $133,767.00 BMI/ASCAP Lic $ 0.00 $130,267.00 $128,685.00 Mbr/Affiliate Ins $35,269.00 $35,372.00 $35,072.00 Convention Dep $62,882.32 $55,045.50 $75,406.00 Sales $13,854.76 $10,469.91 $11,099.16 Other Income $2,475.94 $3,228.11 $1,978.22 TOTAL INCOME $242,656.02 $365,680.52 $386,007.38 Cost Goods Sold $7,842.11 $9,729.59 $6,424.78 Gross Profit $234,813.91 $355,950.93 $379,582.60

EXPENSES Payroll $60,625.03 $59,450.63 $68,853.07 Office Expenses $50,596.10 $46,575.03 $49,333.57 DIR & Mail Costs $6,313.79 $5,349.09 $5,998.50 Acct & Legal $634.00 $634.00 $625.00 Mbr Services $14,429.63 $11,605.03 $11,639.63 Attend Othr Conv $2,830.63 $2,728.29 $3,148.32 Music Licenses $0.00 $129,444.50 $129,257.00 Mbr/Affil Ins $26,652.00 $26,969.00 26,540.00 Conv Exp Direct $58,417.93 $54,375.86 $67,290.40 Plng & Indirect $2,490.50 $2,955.00 $4,602.49 Relocation Exp $0.00 $0.00 $0.00 Other Expenses $0.00 $591.82 $0.00 TOTAL EXPENSES

$222,989.61 $340,678.25 $367,287.98

Net Ordinary Income

$11,824.30 $15,407.68 12,294.62

Other Income $0.00 $0.00 $0.00 NET INCOME $11,824.30 $15,407.68 $12,294.62

Mar 18, 15 Mar 18, 14

ASSETSCurrent Assets

Checking/Savings1010 · CoreFirst Checking 191,301.14 197,641.401020 · Core First Money Market Account 72,892.55 72,866.11

Total Checking/Savings 264,193.69 270,507.51

Accounts Receivable1101 · General Accounts Receivable 3,258.34 2,942.18

Total Accounts Receivable 3,258.34 2,942.18

Other Current Assets1120 · Inventory Asset

1121 · Milestone Awards 4,387.39 4,387.391123 · Award of Excellence 75.00 75.001124 · In Grateful Appreciation Award 252.00 252.00

Total 1120 · Inventory Asset 4,714.39 4,714.39

1125 · Prepaid Deposit 4,000.00 6,450.001200 · Miscellaneous Receivables 0.00 79.031499 · Undeposited Funds 10,515.00 5,167.13

Total Other Current Assets 19,229.39 16,410.55

Total Current Assets 286,681.42 289,860.24

Fixed Assets1500 · Furniture & Fixtures 6,188.99 6,188.991510 · Accum. Dep. Furniture & Fixture -6,189.00 -6,189.001550 · Equipment 28,282.73 26,437.011560 · Accum Depr - Equip -25,748.00 -24,918.001570 · Computer Software 528.15 528.151580 · Accum Deprec-Comp Software -482.00 -477.00

Total Fixed Assets 2,580.87 1,570.15

Other Assets1600 · Facilities Deposit 825.00 825.00

Total Other Assets 825.00 825.00

TOTAL ASSETS 290,087.29 292,255.39

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

2001 · General Accounts Payable 0.00 3,250.002010 · BMI License Fees (Cur Yr) 48.00 0.002020 · ASCAP License Fees (Cur Yr) 66.00 0.002510 · License Payable 76,853.00 79,846.00

Total Accounts Payable 76,967.00 83,096.00

Other Current Liabilities2300 · Payroll Liabilities

2350 · Payroll Tax Payable - Fed Tax 307.00 229.002351 · Payroll Tax Payable - Soc Sec 513.68 469.882352 · Payroll Tax Payable - Medicare 120.24 109.982353 · Payroll Tax Payable - FUTA 68.35 81.55

4:33 PM CALLERLAB03/18/15 Balance Sheet Attachment 6 Pro-FormaAccrual Basis As of March 18, 2015

Page 1

Mar 18, 15 Mar 18, 14

2354 · Payroll Tax Payable - SUTA 674.98 0.002300 · Payroll Liabilities - Other 1,445.34 1,542.42

Total 2300 · Payroll Liabilities 3,129.59 2,432.83

2400 · Sales Tax Payable 0.24 0.00

Total Other Current Liabilities 3,129.83 2,432.83

Total Current Liabilities 80,096.83 85,528.83

Total Liabilities 80,096.83 85,528.83

Equity3000 · Retained Earnings 104,669.33 92,845.033300 · Education Grants Fund

3300-A · Accreditation Fee 1,760.00 1,760.003300-B · Caller Coach Fee 665.00 665.003300 · Education Grants Fund - Other 3,890.50 3,890.50

Total 3300 · Education Grants Fund 6,315.50 6,315.50

Net Income 99,005.63 107,566.03

Total Equity 209,990.46 206,726.56

TOTAL LIABILITIES & EQUITY 290,087.29 292,255.39

4:33 PM CALLERLAB03/18/15 Balance Sheet Attachment 6 Pro-FormaAccrual Basis As of March 18, 2015

Page 2

Dec 1, '14 - Mar 18, 15 Dec 1, '13 - Mar 18, 14

Ordinary Income/ExpenseIncome

4100 · MEMBER DUES/FEES4101 · Member Dues 67,170.00 73,271.004103 · Member Dues Refunds -220.00 -6.004104 · Affiliate Dues 1,935.00 2,505.004105 · License Admin Fees 3,000.00 3,175.004106 · License Admin Fee Refunds -25.00 0.004108 · Subscribers Dues 30.00 125.00

Total 4100 · MEMBER DUES/FEES 71,890.00 79,070.00

4200 · BMI/ASCAP MUSIC LIC4201 · BMI License Fees 0.00 0.004202 · BMI License Fees CW 0.00 0.004203 · ASCAP License Fees 0.00 0.004204 · ASCAP License Fees CW 0.00 0.00

Total 4200 · BMI/ASCAP MUSIC LIC 0.00 0.00

4210 · License <50 dances 0.00 0.004220 · License >50 dances 0.00 0.004230 · 50< CW License 0.00 0.004240 · 50> CW license 0.00 0.004300 · MBR/AFFILIATE INSURANCE

4301 · Member Insurance 17,125.00 18,400.004302 · Member Ins Refund -25.00 -25.004303 · Affiliate Insurance 935.00 1,265.004304 · Affiliate Member Insurance 33.00 33.004305 · Affiliate Mbr Ins Refund 0.00 -33.004306 · Member Partner Ins 1,900.00 1,975.00

Total 4300 · MBR/AFFILIATE INSURANCE 19,968.00 21,615.00

4400 · CONVENTION DEPOSITS4401 · Conv Deposits -current year 40,595.00 45,370.004402 · Conv Deposit Refunds -790.00 -1,195.004406 · Additional income

4406-C · Beginner Party Seminar 550.00 900.00

Total 4406 · Additional income 550.00 900.00

4408 · Convention Recordings 3,600.00 -250.004400 · CONVENTION DEPOSITS - Other 0.00 130.00

Total 4400 · CONVENTION DEPOSITS 43,955.00 44,955.00

4500 · SALES LESS COST4501 · Sales Income 1,954.09 2,246.42

Total 4500 · SALES LESS COST 1,954.09 2,246.42

4600 · OTHER INCOME4601 · Accreditation Fees 150.00 100.004606 · Interest - Savings Acc't 8.69 6.514607 · Miscellaneous Income 0.00 291.434608 · Donations 497.99 2,947.004609 · Donations to Callerlab 0.00 0.00

Total 4600 · OTHER INCOME 656.68 3,344.94

Total Income 138,423.77 151,231.36

Cost of Goods Sold5000 · Cost of Goods Sold 2,302.69 630.00

Total COGS 2,302.69 630.00

Gross Profit 136,121.08 150,601.36

Expense6100 · PAYROLL EXPENSES

6101 · Salary - Exec Director 11,166.64 10,833.366102 · Wages - Office Staff 5,805.50 8,721.00

4:34 PM CALLERLAB03/18/15 Profit & Loss Attachment 7 Pro-FormaAccrual Basis December 1, 2014 through March 18, 2015

Page 1

Dec 1, '14 - Mar 18, 15 Dec 1, '13 - Mar 18, 14

6103 · Payroll Tax - Social Sec 1,046.08 1,212.376104 · Payroll Tax - Medicare 244.65 283.536105 · Payroll Tax - FUTA 69.11 421.386100 · PAYROLL EXPENSES - Other 519.59 792.69

Total 6100 · PAYROLL EXPENSES 18,851.57 22,264.33

6200 · OFFICE EXPENSE6201 · Rent - Home Office 3,420.00 2,100.006204 · Phone Service 1,003.56 628.096208 · Taxes/Licenses/Permits 10.00 10.006209 · Office Supplies 738.48 1,510.996215 · Equip Repairs 119.68 595.016218 · Postal - Office Postage Meter -92.69 -27.636221 · Bank Chk Acc't Serv Chg 193.18 69.306222 · Credit Card Process Chg 1,059.69 2,177.466224 · Advertising & Promotion 834.50 504.006230 · Miscellaneous Expense 178.93 278.716235 · Professional Services-Office 3,150.00 3,310.006237 · Safe Deposit Box Rent 45.00 45.006200 · OFFICE EXPENSE - Other 0.00 0.00

Total 6200 · OFFICE EXPENSE 10,660.33 11,200.93

6232 · Employee Staff Meeting 69.00 0.006250 · Mailing Costs

6254 · Postage Expense 1,444.89 2,529.24

Total 6250 · Mailing Costs 1,444.89 2,529.24

6300 · ACC'T & LEGAL6302 · CPA Expense 749.25 634.00

Total 6300 · ACC'T & LEGAL 749.25 634.00

6400 · MBR SERVICES6401 · EC Spring Mtg Expenses 1,114.20 0.006406 · Awards & Recognition Exp 168.00 217.206409 · Web Site Support 0.00 2,250.006410 · CL Badges 356.66 867.42

Total 6400 · MBR SERVICES 1,638.86 3,334.62

6500 · ATTEND OTHER CONV6503 · NSDC Display Exp 150.00 0.006500 · ATTEND OTHER CONV - Other 0.00 277.08

Total 6500 · ATTEND OTHER CONV 150.00 277.08

6700 · MEMBER INS6701 · Members/Affiliates Ins Paid 0.00 0.00

Total 6700 · MEMBER INS 0.00 0.00

6800 · C/L CONV EXP DIR 3,551.55 2,379.636900 · PLNG & INDIR

6901 · Conv Indirect Exp 0.00 415.50

Total 6900 · PLNG & INDIR 0.00 415.50

Total Expense 37,115.45 43,035.33

Net Ordinary Income 99,005.63 107,566.03

Net Income 99,005.63 107,566.03

4:34 PM CALLERLAB03/18/15 Profit & Loss Attachment 7 Pro-FormaAccrual Basis December 1, 2014 through March 18, 2015

Page 2

2015 Board Of Governors Meeting Agenda (Page 1 of 1) (Attachment 8) Item 5A&B 2014/2015 BOG & EC Voting Response Log The following is a report of the voting actions taken by the 2014/2015 CALLERLAB Board Of Governors (BOG) and the 2014/2015 CALLERLAB Executive Committee (EC).

Report as of March 31, 2015 BOG Response Log LOG# Not Voted On # Logs Tot Votes Voting % Log #

Clark Baker 5 5 100% Bill Boyd 5 5 100% Walt Burr 5 5 100% Cal Campbell 5 5 100% Deborah Carroll-Jones 5 4 80% BOG LOG 14-0926-001 Barry Clasper 5 5 100% Larry Cole 5 5 100% Wade Driver 5 5 100% Betsy Gotta 5 5 100% Patty Greene 5 5 100% Bill Harrison 5 5 100% Eric Henerlau 5 5 100% Mike Hogan 5 5 100% Jerry Jestin 5 5 100% Vernon Jones 5 5 100% Tim Marriner 5 5 100% John Marshall 5 5 100% Jim Mayo 5 5 100% Bear Miller 5 5 100% Tom Miller 5 5 100% Bob Poyner 5 5 100% Jerry Reed 5 5 100% Ken Ritucci 5 5 100% Dottie Welch 5 5 100%

TOTAL 120 119 99%

Report as of March 31, 2015 EC Response Log LOG# Not Voted On

Tot Logs

Tot Votes Voting % Log #

Barry Clasper 15 15 100% Betsy Gotta 15 15 100% Eric Henerlau 15 15 100% Tim Marriner 15 15 100% Ken Ritucci 15 15 100%

TOTAL 75 75 100%

2015 Board of Governors Mtg. Agenda (Page 1 of 2) (attachment 9) 2014/2015 Membership Report End of Year (As of March 31, 2015)

Year 2014/2015 CALLERLAB Membership Report

As Of March 31, 2015 Membership Category USA CAN OSEA Total 2013/2014

Members 630 27 109 766 768 Life members 12 0 0 12 11 Associate members 383 10 26 419 454 Apprentice members 69 3 2 74 39 Retired Members 26 1 4 31 25 License & Insurance 122 0 0 122 109 License Only 113 0 0 113 106

TOTAL MEMBERSHIP 1,355 41 141 1,537 1,512

Membership Category USA CAN OSEA Total

Voting Members 642 27 109 778 Non-Voting Members 478 14 32 524

BMI/ASCAP Licenses Mbrs. Part. Total

"A" License (<50) 869 5 874

"B" License (>50) 425 1 426

"C" License (CW <50) 13 3 16

"D" License (CW >50) 23 0 23

TOTAL Licenses 1330 9 1339

Recip Licenses 9 0 9