Board of Governors · September 2014 Agenda Page 4-1 Shepherd University Board of Governors Minutes...

Board of Governors

Meeting AgendaSeptember 25, 2014

Board Members

W. Mark Rudolph, Chair

Marcia Brand, Vice Chair

John Younis, Secretary

John Beatty D. Scott Roach

Jason Best, Faculty Chad Robinson

Holly McCall Diane Shewbridge, Classified Staff

Tia McMillan Logan Sigley, Student

Suzanne Shipley, President

SHEPHERD UNIVERSITY BOARD OF GOVERNORS MEETING

3:50 p.m. September 25, 2014 Shepherdstown, WV

AGENDA

Regular Session Lower Level Multipurpose Room

Robert C. Byrd Center for Legislative Studies 1. Call to Order Chair Mark Rudolph

2. Oath of Office for New Member Chair Rudolph

3. Public Comments

4. Adoption of the Minutes from June 5, 2014 Board Meeting Chair Rudolph

Presentation Agenda

1. President’s Report President Suzanne Shipley

2. Report of the Audit and Finance Committee a. Quarterly Financial Report

Dr. John Younis

3. Report of the Enrollment Management and Advancement Committee a. Tuition and Fee Waiver Report b. Update on Fall Enrollment

Mr. Scott Roach

4. Report of the Academic Affairs and Student Affairs Committee a. Recommendation for Approval of the Closure of the Master

of Music in Music Education Program b. Review of the Academic Affairs Annual Report c. Review of the Institutional Compact d. Update on Institutional Accreditations

Dr. Marcia Brand

5. Strengthening Professional Preparation Dr. Chris Ames, Vice President for Academic Affairs

Discussion Agenda

1. Review of 2014-2015 Meeting Dates Chair Rudolph

Possible Executive Session

1. Legal Matters Chair Rudolph

Regular Session

1. New Business Chair Rudolph

Adjournment

SHEPHERD UNIVERSITY BOARD OF GOVERNORS MEETING

3:00 p.m. - 3:45 p.m. September 25, 2014 Shepherdstown, WV

Committee Agendas

Audit and Finance Committee Lower Level Multipurpose Room, Robert C. Byrd Center for Legislative Studies

Review Quarterly Financial Report

Dr. John Younis, Chair Mr. John Beatty Ms. Holly McCall Ms. Anna Barker, Staff Mr. James Vigil, Staff

Enrollment Management and Advancement Committee Room 164, Robert Byrd Center for Legislative Studies

Tuition and Fee Waiver Report Update on Fall Enrollment

Mr. Scott Roach, Chair Ms. Tia McMillan Mr. Chad Robinson Ms. Diane Shewbridge Dr. Diane Melby, Staff Dr. Shari Payne, Staff

Academic Affairs and Student Affairs Committee WV Room 309, Scarborough Library

Review and Recommend Approval of the Closure of the Master of Music in Music Education Program

Review of the Academic Affairs Annual Report

Review of the Institutional Compact

Update on Institutional Accreditations

Strengthening Professional Preparation

Dr. Marcia Brand, Chair Dr. Jason Best Mr. Logan Sigley Dr. Chris Ames, Staff Dr. Tom Segar, Staff

Shepherd University Board of Governors September 2014

Agenda -1

Shepherd University Board of Governors

Minutes of the Meeting of June 5, 2014

The Shepherd University Board of Governors met on June 5, 2014 in a regular meeting. Members participating were: John Beatty, Jason Best, Marcia Brand, Gat Caperton, Tia McMillan, D. Scott Roach, W. Mark Rudolph, and Diane Shewbridge. Also present were Shepherd University President Suzanne Shipley, members of the executive staff and others. Board members Alana Gondeck, Holly McCall, and John Younis were absent from the meeting. 1. PUBLIC COMMENTS

No public comments were made.

2. MINUTES OF THE MEETING OF APRIL 3, 2014 M (Best), S (Beatty), PASSED, that the minutes of the April 3, 2014 meeting of the Board of Governors be adopted after amending the spelling of Dr. Brand’s name under item seven.

3. ANNUAL APPROVAL OF THE ATHLETIC PROGRAM PHILOSOPHY M (Best), S (Brand), PASSED, that the following resolution be adopted by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the Shepherd University Athletic Program Philosophy for the period July 1, 2014 – June 30, 2015 as presented in the agenda materials of June 5, 2014.

4. PRESIDENT’S REPORT President Shipley introduced Mr. Charles Blachford, Shepherd’s new director of grant support. She also discussed the focus being made on the capstone experience for all students as being a distinguishing factor of Shepherd. The status on discussions with West Virginia University related to the development of a collaborative doctorate of nursing practice degree being offered was provided.

5. CAMPUS SAFETY ANNUAL DATA REPORT General Counsel Alan Perdue and University Police Chief John McAvoy presented to the Board the Campus Safety Annual Data Report and a background discussion on the emergence of Title IX regulatory challenges from the federal government.

6. QUARTERLY FINANCIALS Mr. W. Mark Rudolph, Audit and Finance Committee Chair, summarized the Quarterly Financials as presented to the committee by Ms. Deborah Judd, Vice President for Administration and Finance. The presentation included a review of the Quarterly Financial Management Report for the period ending March 31, 2014.

7. RECOMMENDATION FOR ADOPTION OF THE FY2015 ANNUAL BUDGET Mr. John Beatty, Audit and Finance Committee member, summarized the recommended FY2015 Annual Budget as presented to the committee by Ms. Deborah Judd, Vice President for Administration and Finance.


Agenda Page 4-2

8. RECOMMENDATION FOR THE APPROVAL OF THE FY2016 CAPITAL FUNDING PRIORITIES M (Best), S (Rudolph), PASSED, that the following resolution be adopted by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the Capital Funding Priorities as presented in the agenda book, and authorizes the President to submit the Capital Funding Priorities on its behalf to the West Virginia Higher Education Policy Commission.

9. REPORT ON THE DISCUSSIONS OF THE ENROLLMENT MANAGEMENT AND ADVANCEMENT COMMITTEE Mr. Scott Roach, Enrollment Management and Advancement Committee Chair, summarized the discussions of the committee as presented by Mr. Mike Konopski, Interim Vice President for Enrollment, and Dr. Diane Melby, Vice President for Advancement. The presentation included additional information about items highlighted in the President’s Report, including regional trends for enrollment.

10. REPORT ON THE DISCUSSIONS OF THE ACADEMIC AFFAIRS AND STUDENT AFFAIRS COMMITTEE Dr. Marcia Brand, Academic Affairs and Student Affairs Committee Chair, summarized the discussions of the committee as presented by Dr. Chris Ames, Vice President for Academic Affairs. The presentation included additional information about the capstone experience.

11. RECOMMENDATION FOR APPROVAL OF THE LEGAL STUDIES CONCENTRATION IN POLITICAL SCIENCE, THE MINOR IN NUTRITION, THE R.B.A. EMPHASIS IN BUSINESS, AND THE R.B.A. EMPHASIS IN SOCIAL ISSUES M (Best), S (Brand) PASSED, that the following resolution be adopted by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the Legal Studies Concentration in Political Science, the Minor in Nutrition, the R.B.A. Emphasis in Business, and the R.B.A. Emphasis in Social Issues, all effective for the Fall 2014 academic semester.

12. SPRING BREAK JAMAICA TRIP

Dr. Virginia Hicks, Dean of the School of Education and Professional Studies, presented to the Board a synopsis of the Spring Break Jamaica trip taken by faculty and students from education and nursing education.

13. EMPLOYEE SALARY INCREASES JULY 1, 2014 M (Best), S (Rudolph), PASSED, that the following resolution be adopted by the Board:

RESOLVED, That the Shepherd University Board of Governors approves salary increases for all employees of 1.5 percent effective July 1, 2014, and immediately thereafter a further increase for all faculty in the rank of professor of $1,000.

14. ELECTION OF OFFICERS FOR 2014-2015

Chair Caperton nominated a slate of Mr. W. Mark Rudolph as Chair, Dr. Marcia Brand as Vice Chair, and Dr. John Younis as Secretary. There were no other nominations. The slate of officers for 2014-2015 was accepted by acclamation. Chair-elect Rudolph then nominated Dr. John Younis as chair of the Audit and Finance Committee, and Mr. John Beatty and Ms. Holly McCall for its membership. There were no other nominations.


Agenda Page 4-3

The Audit and Finance Committee members for 2014-2015 were accepted by acclamation.

15. PROPOSED 2014-2015 MEETING DATES

Chair Caperton reviewed the meeting schedule for 2014-2015 with the Board.

16. MOTION TO EXECUTIVE SESSION

M (Rudolph), S (Best), PASSED, That pursuant to Section 4 of Article 9A of Chapter 6 of the

WV Code, it was moved that the Board enter into executive session for the purpose of: discussion

of matters relating to personnel matters which, if publicly discussed, would be an invasion of

privacy.

At the conclusion of the executive session, the Board returned to open session.

17. ACTION ARISING OUT OF EXECUTIVE SESSION

M(Rudolph), S(Brand), PASSED, That the Board designates the Chair to act on its behalf, in

consultation with the other members of the Executive Committee, in finalizing the terms of

employment of the President for FY2015, consistent with the discussion of the Board as to the

terms, and authorizes the Chair to execute an annual appointment letter for FY2015 on behalf of

the Board.

18. NEW BUSINESS The following special resolution for adoption by the Board was approved by acclamation:

BOARD OF GOVERNORS RESOLUTION

HONORING MR. GAT CAPERTON

WHEREAS, Mr. Gat Caperton has served with distinction as a member of the Shepherd University Board of Governors from 2006 to 2014; WHEREAS, presiding as Board Chair from 2011 to 2014, Mr. Caperton has provided an inclusive, witty, and expeditious manner of running board meetings to make the best use of board members’ time in service to Shepherd; WHEREAS, Mr. Caperton has ably moved the institution through critical stages in planning to the point for the necessary development of new priorities to match emerging issues; WHEREAS, through his business, political, and leadership skills, Mr. Caperton has assisted Shepherd in navigating dynamic times in the state and region; WHEREAS, Mr. Caperton has upon occasion spent more time at Shepherd University than he did in his factory or with his family during weeks of meetings for the facilities master plan, the President’s triennial assessment, and meetings of the Board; WHEREAS, an energetic personality has been a hallmark of Mr. Caperton’s leadership, eager to congratulate and praise others, while deflecting attention and approbation from himself to others; WHEREAS, Mr. Caperton has provided great personal benefit to the President throughout her tenure, serving as the last remaining member of the Board who selected her, and becoming a valuable provider of support and encouragement during her presidency;


Agenda Page 4-4

THEREFORE, BE IT RESOLVED, THAT the Shepherd University Board of Governors honors Mr. Gat Caperton for his record of strong leadership, expresses to him its sincere gratitude and admiration, and looks forward to his continued service to the University; and FURTHER, BE IT RESOLVED, THAT this resolution be inscribed upon the minutes of the June 5, 2014 Board of Governors meeting and that a copy of the resolution be presented to Mr. Caperton.

___________________________ ___________________________ W. Mark Rudolph John Younis Chair Secretary


Presentation Agenda Page 1-1

Shepherd University Board of Governors September 25, 2014 Presentation Agenda Item No. 1

PRESIDENT’S REPORT

What Lies Ahead

As we begin another new academic year at Shepherd University, I am struck by how much we – board members, faculty, staff, students, and community – have accomplished as represented by the graphic above. These accomplishments were realized in spite of a number of negative pressures: decreasing state support of higher education, changing demographics in the traditional college-going age group, increasing competition for students, additional federal oversight, rising costs, and pressures to keep college affordable, and student debt low. Navigating through these challenges has required us to be strategic. We are strategic in identifying and pursuing those we serve. We are strategic in how we utilize our limited resources, whether financial or staffing. We are strategic in how we stay true to our mission as a public liberal arts university, while providing professional training that is relevant to the needs of today’s employers.

But for every challenge, there is also an opportunity. When state support declines, this creates increased independence financially. When the pool of traditional-aged college-going students decreases, there is more deliberation on the part of prospective students and their families, creating a stronger commitment towards enrolling in Shepherd and persisting to graduation. While our level of staffing is lower than our peers, the quality of our faculty and staff remains excellent, and we are able to replace vacancies with highly qualified employees. Our reputation is increasing as a COPLAC leader as we continue to be successful in our pursuits of academic success, external and donor funding, and community collaboration.

As our momentum builds towards increasing enrollments and replenishing budgets, strategic investments will be paramount to Shepherd’s success.



Enrollment Management Enrollment for fall 2014 is expected to meet budget targets approved by the Board in its June meeting, with some programs experiencing increases in enrollment, while others experience decreases. Graduate degree programs are particularly strong, up approximately 8.2 percent over the previous year, which is partially attributable to the success of the Martinsburg Center. These gains will help to offset much of the loss in undergraduate degree programs. The number of students in all degree-seeking programs in fall 2014 has declined approximately 5.5 percent from the previous year.

Declines in undergraduate degree programs are due, in part, to successive years of record-breaking numbers of graduating seniors, 697 in 2013 and 769 in 2014. Efforts to increase the graduation rate have been largely successful, resulting in fewer students returning for the fall term for a fifth or sixth year of education, as was previously the case. That, coupled with a year of staff transitions in the Enrollment Management division, has made this a challenging year for enrollment. With several key positions – vice president, directors in financial aid and admissions, and three admissions counselors – recently filled, the division is in a stronger position to overcome the challenges of the past year.

Student Affairs Opening of the 2014-2015 Academic Year

New students and parents expressed gratitude and appreciation for a smooth move-in. Returning students and Day of Service and Leadership participants were available to unload cars and carry belongings to students’ rooms. Students received their Rambler Identification Cards, which also serve as a student’s building and room key, during Advisement and Registration. This eliminated the need for students to make their first stop on campus at the Bookstore to pick up their ID cards during move-in. This change greatly reduced parking and traffic congestion on and around King Street, and garnered positive feedback from students and families.

Advisement and Registration

The August Transfer and Readmitted Student Registration Session was held on Thursday, August 21, to allow all students to participate in Orientation on Friday, August 22. This was a change from previous years when late registering students signed up for classes on the same day as Orientation. Staff members from the Shepherd Foundation and the Office of Admissions pitched in to greet Advisement and Registration (A&R) participants in McMurran Hall while Student Affairs staff were coordinating new student move-in.

Day of Service and Leadership

A select number of students arrived four days before new student move-in in order to receive leadership development training, perform service in the community, and participate in team building exercises before assisting their peers during new student move-in day. A total of 49 new students participated in the day of service that was led by 16 A-Team members and 23 faculty and staff, producing 528 hours of service to the community.

Orientation

This year’s Orientation program was held in the Butcher Center Arena with a Commencement-like set up offering one location at one time. This change accommodated all new students instead of dividing students into groups and running concurrent sessions in multiple locations. The new set up created a professional and symbolic venue for students as they began their college career.

Another new feature of the Orientation program included breakout discussion sessions facilitated by university staff and upper-class students. New students chose from 14 different session topics including Veterans, Students Who Are Also Parents, Study Abroad, Wellness 101, Greek Affairs, Intramurals, Financial Aid, and several other topics.



Orientation included an academic department and advising meeting for new students, providing the opportunity for individual departments to highlight their areas and share insight into their programs of study.

Advancement Year-To-Date Giving Summary: 7/1/14 through 7/31/14

The Giving Summary provides annual data for year-to-date comparisons with the previous fiscal year. Data presented include outright gifts and payments received on pledges, grants and deferred commitments during the reporting period. Gifts to annual programs yielded $21,916 that is $5,821 more than what had been received in the month of

July last year. The 36 percent gain is attributed to the increase in gifts to the Alumni Association and is a direct result of transitioning to a non-dues model for alumni outreach.

Giving to endowments during July increased from $935 last year to $25,566 in July of this year. This reflects a significant increase in the number of gifts designated for endowment, from 12 received in July 2013 to 38 received in July 2014.

Giving from faculty and staff remains consistent with last year. Forty-five gifts yielding $1,337 were received from employees in July.

Payouts from competitive grants decreased by 87 percent as compared to the same period in FY2014. Grant activity generated $16,183 during the first month of the year as compared to $125,460 generated during the same period in July 2013. This is attributed to two factors. First, a major grant from HUD was closed last year and the final funds were drawn down last July. In addition, the State’s conversion to OASIS has resulted in delayed payments on several grants.

In total, $63,655 was received during the first month of the fiscal year. This is $78,825 less then what was received in July of 2013. The difference is attributed entirely to drawdowns from the competitive grants program and contributing factors detailed above.

Overall, 252 gifts from 225 donors were received in July 2014 for an increase of 45 percent more gifts from 52 percent more donors over the previous year.

Comprehensive Fundraising Report: 7/1/14 through 7/31/14

The Comprehensive Fundraising Report provides analysis of cumulative data from the start date of the fiscal year through the end of the reporting period. The report includes data from all external fundraising programs managed through the Office of Advancement and the Shepherd University Foundation. During the first month of the fiscal year, $47,482 was pledged and/or paid in new, direct gifts. New gifts to endowment equal $25,566 while gifts to annual programs equal $21,916. No new deferred gifts or grants were documented. We continue to be supported by our constituencies as detailed in the following chart:

59 Friends have paid/pledged $28,147

111 Alumni have paid/pledged $9,776

8 Corporations have paid/pledged $3,070

0 Foundations have paid/pledged $0

46 Others have paid/pledged $6,489

0 Government $0

Total $47,482



Capital Projects

Dining Hall Building Renovations

This summer, the Dining Hall was taken offline for major building renovations to enhance the comfort and ambiance of the building. Renovations included new air-conditioning, ceilings for the upper and lower dining areas, and flooring in the lower dining area. The project scope also included the installation of vestibules at the entrance and egress areas, a new fire alarm system and a new roof. Work was completed in early August.

Reynolds Hall Interior Renovations

The auditorium in historic Reynolds Hall received a facelift that included new carpeting, lighting and a fresh coat of paint on the ceiling and walls. The project was completed in June.

Ikenberry Roof Replacement/Masonry Repairs

Installation of a new roof on Ikenberry Hall was completed over the summer break. The project also included repairing, cleaning and sealing building masonry. Work was completed in July.

Frank Center West Wing Renovations

The west wing of the Frank Center was renovated this summer. Improvements included new carpeting, shelving, painting, and sound treatments. The renovations were completed in July.

Athletics

Baseball and Lacrosse Recognized by Department Peers

The 2014 Athletic Department Awards Night and Ice Cream Social was held on April 28. The coaches nominate a platform of candidates that is voted on by the department coaches and staff as a whole.

Senior baseball outfielder Michael Lott was named Male Athlete of the Year, while junior lacrosse attacker Georgia Karr took Female Athlete of the Year honors. Baseball pitcher Paul Hvozdovic gained Male Senior Athlete of the Year honors for accomplishments over his four-year career, while lacrosse midfielder Christina Ferrara earned the Female Senior Athlete of the Year honors. Senior defensive lineman Robert Hayes of the football team was named the male Mountain East Conference (MEC) Senior Scholar-Athlete, while Senior Hitter Melani Lewis of the volleyball team garnered female MEC Senior Scholar-Athlete accolades.

Longtime assistant athletics director and senior women's administrator Joan Pope was the recipient of the Ram Award. The award is given to an individual who exemplifies the ideals of an NCAA II (Passion-Balance-Resourcefulness-Service-Learning-Sportsmanship). Head baseball coach Matt McCarty who led the Rams to a 39-14 mark and their first postseason victory since 2002, gained Coach of the Year honors.

First Time First Team Academic All-Americans

Along with his departmental awards, Michael Lott was named first team Academic All-American following his final season. Lott is the first baseball player to be named first team Academic All-American in Shepherd University history and joins Robert Hayes of football to be Shepherd’s only first team Academic All-Americans in school history.

As a department, the Rams were recognized by the Division II Athletic Directors Association for their academic achievements. In order for a student-athlete to receive an Academic Achievement Award, the student-athlete must: have a cumulative grade point average of 3.5 or higher on a 4.0 scale, have completed a minimum of two years (four semesters) of college level work at a two-year and/or four-year institution and have been an active member of an intercollegiate team during his/her last academic year. The Rams placed 26 student athletes on this list from nine of the 12 varsity teams.



Spring Sports in the Community

The department is competitive in their sports and academically, but also plays a role in its community development. During the month of April, Shepherd University's baseball, softball and lacrosse teams held "cancer awareness games." The $330 raised from these fundraisers was donated to the mammography program at University Healthcare. The money raised will go towards subsidizing mammograms for those who cannot afford them.

Football and Volleyball Included in Pre-Season Coaches Polls

On the field, the football team as of press time has started the season 2-0. The Rams were picked to win the MEC in the pre-season coaches poll and are ranked 11th in the country in the most recent polls. Coach Monte Cater enters his 28th season as the third winningest coach in all of NCAA Division II. The volleyball team, under new coach Camilo Guerci, was picked fifth in the conference preseason poll.

Staffing

Faculty and Staff Transitions

With the beginning of the 2014-2015 academic year, Shepherd is welcoming several new faculty and staff members to the campus community, including new vice presidents in enrollment management and finance, and directors of admissions, financial aid, and international initiatives.

Dr. Shari Payne, Shepherd’s new Vice President for Enrollment Management, assumed her post in July. Dr. Payne comes to Shepherd from Robert Morris University in Pennsylvania where she held several positions since 1995; Financial Aid Coordinator, Manager-Student Support Center, Director of Financial Aid, Director of Academic Operations, and most recently as Dean of Engaged Learning. A graduate of the University of Pittsburgh with a Bachelor of Arts degree in English writing, Dr. Payne earned a Master’s in Communications and Information Systems from Robert Morris University, and a Doctorate of Education from the University of Pittsburgh.

Mr. Brian De Young joined Shepherd as the Director of Financial Aid in July. Mr. De Young has 15 years of experience in financial aid, beginning at James Madison University, and culminating with his previous position at Shenandoah University in Virginia as Associate Director of Financial Aid. He earned a Bachelor of Science degree in Service Management from James Madison University, and will complete his Master of Education in College Student Personal Administration from the same institution in spring 2015. He has been active with presentations and board service in professional organizations such as the Virginia, Southern and National associations of Student Financial Aid Administrators.

Ms. Kristen (Desantis) Lorenz was promoted to the position of Director of Admissions. Ms. Lorenz joined Shepherd University as an admissions counselor in 2012, since that time, she was promoted to senior admissions counselor in recognition of her leadership and efforts in the Department of Admissions. Prior to joining Shepherd, Ms. Lorenz worked in marketing and customer service industries in Hagerstown, Maryland and Dillon, Colorado. She is a Shepherd alumna, having earned a Bachelor of Science degree in Business Administration with a concentration in Marketing. She is currently working toward her Master of Business Administration.

Dr. Charles Nieman assumed the post of Director of International Initiatives in August. Dr. Nieman has nearly 20 years of international program experience, starting at Kent State University and culminating in his most recent position as Director of the Office of International Services at the University of Pittsburgh. Dr. Nieman received his Ph.D. in Higher Education Administration from Kent State University, with a concentration in international issues, dimensions and program administration. Following a successful 22-year career in the military, where he retired at the rank of lieutenant colonel, he also held teaching positions at Kent State University, teaching courses in their Executive Master of Business Administration and international education certificate programs. He has been an active member of and presenter for such organizations as the National Association for Foreign Student Advisers (NAFSA), Rotary International and the American Council on Education (ACE) Internationalization Collaborative.



Ms. Anna Barker is the University’s new Vice President for Finance/Chief Financial Officer having joined us earlier this month. Ms. Barker comes to Shepherd from Hagerstown Community College (HCC) where she served as Vice President for Administration and Finance. Prior to her arrival at HCC in 1989, she was the Finance Officer for the City of Martinsburg. Ms. Barker is a Shepherd alumna with a Bachelor of Science degree in Business Administration and an Associate of Science in Accounting. She received her Master of Business Administration from Frostburg State University.

A total of 10 have joined the faculty and academic staff ranks; their names, previous employer and position title, is included below.

Ms. Helen Baker, Lecturer/Field Placement Coordinator, previously Adolescent Health Coordinator, RESA 8.

Ms. Jamie Cluesman, Lecturer/Assistant Women’s Basketball Coach, previously Assistant Women’s Basketball Coach, Concord University.

Ms. Kathleen Denning, Clinical Skills and Simulation Lab Coordinator and Clinical Lecturer, previously Clinical Instructor, Frederick Community College.

Ms. Jenna Eckleberry, Lecturer/Head Women’s Basketball Coach, previously Assistant Women’s Basketball Coach, Fairmont State University.

Ms. Radka Ferancova Clinical Lecturer/Career Advisor, previously Facilitator of Graduate Student Counseling Groups, Department of Counseling and Educational Psychology and Graduate Assistant-Career Counselor, Mississippi State University.

Ms. Jessica Graham, Clinical Faculty-Human Performance Director, previously Adjunct Faculty Member, Shepherd University. Employee Wellness Specialist and Health Fitness Instructor/Community Health Fair Director, West Virginia University Healthcare.

Mr. A. Camilo Guerci, Lecturer/Head Volleyball Coach, previously Assistant Volleyball Coach and Assistant Strength and Conditioning Coach, Fairmont State University.

Ms. Shannon McCarthy, Visiting Assistant Professor of Graphic Design, previously Instructor of Graphic Design and Foundations, South Dakota State University. Teaching Assistant for Introduction to Typography/Screen Printing, Minneapolis Collage of Art and Design.

Dr. Donald Mills, Lecturer of Mathematics, previously Instructor of Mathematics, Penn State University. Visiting Assistant Professor of Mathematics, Wittenberg University. Visiting Assistant Professor of Mathematics, Illinois State University. Assistant Professor of Mathematics, Southern Illinois University. Assistant Professor of Mathematics, Southeastern Louisiana University.

Dr. Mohammadhadi Moazzam, Visiting Assistant Professor of Computer Engineering, previously Assistant Professor of Engineering, Payam Noor University. Assistant Professor of Electrical and Computer Engineering, University of Rajaee. Assistant Professor of Electrical and Computer Engineering, University of Polytechnique.

Professional Development and Honors

An article written by Dr. Tom Segar, Vice President for Student Affairs, was featured in the recent issue of Diverse: Issues in Higher Education Magazine. The article, “Woven Together through Diversity and Inclusion,” is included at the end of the President’s Report.



Upcoming Events Monday, September 22-Saturday, September 27

19th Annual Appalachian Heritage Week

Friday, October 3

Screening of "The Candidate," Reynolds Hall, post-film discussion led by Dr. John Splaine, co-sponsored by the Shepherdstown Film Society and Shepherd University's Scarborough Society

Friday, October 3-Sunday, October 5

Musical Theater Revue, Frank Center Theater

Thursday, October 9

Discussion on Women in the Middle East by Dr. Colleen Clemens, Robert C. Byrd Center for Legislative Studies Auditorium

Saturday, October 11

Friends of Music: Ensemble Galilei, "First Person: Seeing American," Frank Center Theater

Saturday, October 18

EPMTA Fall Festival, W.H. Shipley Recital Hall, Foyer, Lobby, and All Practice Rooms

Friday, October 24

Screening of "Being There," Reynolds Hall, post-film discussion led by Charlie Brown, co-sponsored by the Shepherdstown Film Society and Shepherd University's Scarborough Society

Friday, October 31

2014 Founders Day

Saturday, November 1

Homecoming Events

Tuesday, November4-Wednesday, November 5

Jazz Night, Frank Center Theater

For other Shepherd events, event locations and times, please check our home page calendar at http://www.shepherd.edu/calendar



Shepherd University Board of Governors Report to the Audit and Finance Committee September 25, 2014 Presentation Agenda Item No. 2-a

QUARTERLY FINANCIAL REPORT

Mr. James Vigil, Vice President for Administration, will present the quarterly financial report. OVERVIEW The presentation includes three documents: 1) fourth quarter draft FY2014 report of net assets; 2) fourth quarter draft FY2014 compared to the annual budget targets; and 3) fourth quarter draft FY2014 year-over-year comparison with FY2013 (Tables 1-3). At the end of the fourth quarter, the University had sufficient cash and other resources on hand to meet operating and capital requirements. Highlights of the quarterly report include: the receipt of state support for the underpass project; an increase in operating revenue year-over-year; the impact of the refinancing of the 2003 and 2004 bonds; decrease in operating expenses year-over-year excluding depreciation; and the impact of construction for the Center for Contemporary Arts (CCA) II, underpass and soccer

complex projects.

NET ASSETS The fourth quarter shows a 0.77 percent increase in net assets on the balance sheet. Cash is down due to the use of auxiliary funds for the soccer complex and underpass projects and the slow collection for reimbursement of grant expenses. Inventories increased due to the Bookstore preparing for sales to summer advisement and registration attendees. Noncurrent assets are down due to refinancing the 2003 and 2004 bonds. Long-term liabilities increased due to soccer field turf lease-purchase and more principal coming due as bonds are paid down. Overall, total current liabilities are down mainly due to the use of funds from the Foundation for the Center for Contemporary Arts (CCA) II and reduced summer capital construction project volume. Deposits have decreased due to enrollment shortfall. Other post-employment benefits (OPEB) reflect the change year-over-year in the continued increase of the liability. Although the liability continues to increase, it is doing so at a reduced rate. The annual cost billed to employers was reduced significantly in the current year due to several reasons including: 1) eligible participants hired after June 30, 2010 will be required to fully fund premium contributions upon retirement; and 2) state government will contribute $30 million annually to the West Virginia Retirees Health Benefit Trust Fund (RHBT) starting in 2016 through 2035. RHBT assets will be used to eliminate the OPEB liability starting in 2017 and employers will be issued annual credits to eliminate amounts previously billed. Leases payable have increased because the new soccer field turf is financed with a lease-purchase. OPERATING REVENUE The University generated 96.2 percent of its operating revenue targets for the year and exceeded FY2013 revenue by $1 million.



Tuition and Fee Revenue: Tuition and fee revenue captured 92.5 percent of the fiscal year budget, falling short by $1.5 million due to an enrollment shortfall. FY2014 revenue exceeded FY2013 by $1 million due to an increase in FY2014 tuition and fee rates. Auxiliary Enterprises: Auxiliary revenues are at 97.2 percent of the FY2014 budget reflecting a budget shortfall of $539,000 and an increase of $152,000 over last year. Enrollment and industry bookstore challenges are causing the revenue pressures in Auxiliaries. OPERATING EXPENSE In anticipation of an enrollment shortfall, the University implemented cost containment strategies realizing a savings of $2.2 million. NON-OPERATING REVENUE AND EXPENSE Non-operating revenue and expense are in line with projections for FY2014. State appropriation reflects a decrease in state funding. The increase in gifts over the same period last year reflects earlier access to foundation funds in FY2014 compared to FY2013. INCOME BEFORE OTHER REVENUES, EXPENSES, GAINS OR LOSSES AND INVESTMENT IN MARTINSBURG For FY2014, the University’s net investment in the Martinsburg Center was $290,000. Martinsburg Center revenues are reflected in Tuition and Fees and the expenses are reflected in Core Operating Expenses. Excluding the net investment in Martinsburg, the University’s adjusted income before Other Revenues, Expenses, Gains or Losses is a loss of $232,000. Cost containment strategies were implemented when it became evident the University was going to experience an enrollment shortfall. While significant progress was made towards offsetting most of the tuition and fee short fall for FY2014, the University will continue to work on implementing operational efficiency initiatives in FY2015. OTHER REVENUES, EXPENSES, GAINS OR LOSSES The University received $1.1 million towards the cost of the Underpass project increasing the University’s net assets by $341,000. Capital grants and gifts are down significantly year-over-year due to the completion of CCA II.



Table 1

Actual Actual6/30/14 6/30/13 % Change

ASSETSCurrent assets:

Cash and cash equivalents $16,171 $16,541 -2.24%Accounts receivable net 641 499 28.46%Grants and contracts receivable, net 464 172 169.77%Due from the Commission - - n/aInventories 432 408 5.88%Loans Receivable 100 100 0.00%Other assets 68 67 1.49%

Total Current assets 17,876 17,787 0.50%

Noncurrent assets:Restricted cash and cash equivalents - 10 -100.00%Investments - 398 -100.00%Loans receivable, net 287 326 -11.96%Capital assets net 135,101 137,039 -1.41%Other Noncurrent assets - - n/a

Total Noncurrent assets 135,388 137,773 -1.73%

TOTAL ASSETS $153,264 $155,560 -1.48%

LIABILITIESCurrent liabilities:

Accounts payable $1,469 $3,983 -63.12%Accrued liabilities 2,385 2,588 -7.84%Due to the Commission - - n/aDue to other State agencies - - n/aDeferred revenue 996 567 75.66%Long-term liabilities - current portion 2,202 2,041 7.89%

Total Current liabilities 7,052 9,179 245.52%

Noncurrent liabilities:Advances from federal sponsors 527 559 -5.72%Deposits 150 194 -22.68%Other post employment benefits 9,660 9,431 2.43%Compensated absences 426 652 -34.66%Leases Payable 750 57 1215.79%Bonds Payable 42,538 44,035 -3.40%

Total Noncurrent liabilities 54,051 54,928 -1.60%

TOTAL LIABILITIES $61,103 $64,107 -4.69%

NET ASSETS 92,161 91,453 0.77%

TOTAL LIABILITIES AND NET ASSETS $153,264 $155,560 -1.48%

Shepherd UniversityStatement of Net Assets

As of June 30, 2014(Dollars in Thousands)



Table 2

FY14 FY 14Budget Actual $ %Annual YTD Variance Budget

OPERATING REVENUES Tuition and Fees $20,380 $18,855 $1,525 92.5% Federal Grants and Contracts 1,105 923 182 83.5% State and Local Grants and Contracts 4,151 4,586 (435) 110.5% Private Grants and Contracts 90 82 8 91.1% Sales and Services of Educational Activities 55 42 13 76.4% Auxiliary Enterprises 19,496 18,957 539 97.2% Other Operating Revenues 800 878 (78) 109.8% TOTAL OPERATING REVENUES 46,077 44,323 1,754 96.2%

OPERATING EXPENSESCore Operating Expenses Primary Mission Costs Instruction 18,439 16,706 1,733 90.6% Academic Support 4,206 3,370 836 80.1% Student Services 3,972 3,906 66 98.3% Scholarships & Fellowships 2,946 2,978 (32) 101.1% Subtotal Primary Mission Costs 29,563 26,960 2,603 91.2% Other Core Operating Expenses Operations and Maintenance 5,086 5,398 (312) 106.1% Institutional Support 5,657 5,634 23 99.6% Research 26 19 7 73.1% Public Service 283 306 (23) 108.1% Subtotal Other Core Operating Expenses 11,052 11,357 (305) 102.8% Total Core Operating Expenses 40,615 38,317 2,298 94.3%

Auxiliary Expenses 14,550 13,844 706 95.1% Depreciation Expense 6,093 6,898 (805) 113.2% Transfers and Other (Additions) Subtractions 302 307 (5) 101.7% TOTAL OPERATING EXPENSES 61,560 59,366 2,194 96.4%

NONOPERATING REVENUES AND EXPENSES State Appropriations 10,224 10,113 111 98.9% Nonoperating federal revenue 5,650 5,583 67 98.8% Investment Income - 32 (32) n/a Interest on capital asset related debt (2,136) (2,129) (7) 99.7% Loss on disposal of equipment - (62) 62 n/a Gifts 860 1,022 (162) 118.8% Payments on behalf of Shepherd University - - - n/a Fees assessed by the Commission for interest and reserves (70) (38) (32) 54.3%Income Before Other Revenues, Expenses, Gains or Losses and Investment in Martinsburg (955) (522) (433) 54.7%

Investment in Martinsburg 955 290 665 30.4%

OTHER REVENUES, EXPENSES, GAINS OR LOSSES Capital Grants and Gifts - 1,092 (1,092) n/a CTC Net Assets Transfer - - - n/a Other Post Employment Benefits (OPEB) expense (340) (229) (111) 67.4%

Increase (Decrease) in Net Assets (1,295) 341 (1,636) -26.3%

Shepherd UniversityBudget to Actual Report

For The Period From July 1, 2013 to June 30, 2014(Dollars in Thousands)



Table 3

Budget Year Year Percent Dollar FY14 Ended Ended Change Change

Annual 6/30/14 6/30/13 Annual AnnualOPERATING REVENUES

Tuition and Fees 20,380 $18,855 $17,822 5.8% $1,033 Federal Grants and Contracts 1,105 923 1,055 -12.5% (132) State and Local Grants and Contracts 4,151 4,586 4,744 -3.3% (158) Private Grants and Contracts 90 82 84 -2.4% (2) Sales and Services of Educational Activities 55 42 42 0.0% - Auxiliary Enterprises 19,496 18,957 18,805 0.8% 152 Other Operating Revenues 800 878 756 16.1% 122 TOTAL OPERATING REVENUES 46,077 44,323 43,308 2.3% 1,015

OPERATING EXPENSESCore Operating Expenses Primary Mission Costs Instruction 18,439 16,706 17,003 -1.7% (297) Academic Support 4,206 3,370 3,563 -5.4% (193) Student Services 3,972 3,906 4,187 -6.7% (281) Scholarships & Fellowships 2,946 2,978 2,529 17.8% 449 Subtotal Primary Mission Costs 29,563 26,960 27,282 -1.2% (322) Other Core Operating Expenses Operations and Maintenance 5,086 5,398 5,230 3.2% 168 Institutional Support 5,657 5,634 5,742 -1.9% (108) Research 26 19 6 216.7% 13 Public Service 283 306 309 -1.0% (3) Subtotal Other Core Operating Expenses 11,052 11,357 11,287 0.6% 70 Total Core Operating Expenses 40,615 38,317 38,569 -0.7% (252)

Auxiliary Expenses 14,550 13,844 14,236 -2.8% (392) Depreciation Expense 6,093 6,898 6,059 13.8% 839 Transfers and Other (Additions) Subtractions 302 307 310 -1.0% (3) TOTAL OPERATING EXPENSES 61,560 59,366 59,174 0.3% 192

NONOPERATING REVENUES AND EXPENSES State Appropriations 10,224 10,113 11,228 -9.9% (1,115) Nonoperating federal revenue 5,650 5,583 5,679 -1.7% (96) Investment Income 0 32 65 -50.8% (33) Interest on capital asset related debt (2,136) (2,129) (2,183) -2.5% 54 Loss on disposal of equipment 0 (62) (56) 10.7% (6) Gifts 860 1,022 790 29.4% 232 Payments on behalf of Shepherd University 0 - - n/a - Fees assessed by the Commission for interest and reserves (70) (38) (38) 0.0% - Income Before Other Revenues, Expenses, Gains or Losses and Investment in Martinsburg (955) (522) (381) 37.0% (141)

Investment in Martinsburg 955 290 409 -29.1% (119)

OTHER REVENUES, EXPENSES, GAINS OR LOSSES Capital Grants and Gifts 0 1,092 10,104 -89.2% (9,012) CTC Net Assets Transfer 0 - 2 -100.0% (2) Other Post Employment Benefits (OPEB) expense (340) (229) (204) 12.3% (25)

Increase (Decrease) in Net Assets ($1,295) $341 $9,521 -139.9% ($9,180)

Shepherd UniversityStatement of Revenues Expenses and Other Changes

For The Period From July 1, 2013 to June 30, 2014(Dollars in Thousands)



Shepherd University Board of Governors Report to the Enrollment Management and Advancement Committee September 25, 2014 Presentation Agenda Item No. 3-a

TUITION AND FEE WAIVER REPORT Annually, a report on the numbers and distribution of tuition and fee waivers is required by the West Virginia Higher Education Policy Commission (HEPC) to be reported to the Shepherd University Board of Governors. The report for tuition waivers for the 2013-2014 academic year is contained below. Mr. Brian De Young, Director of Financial Aid, will be at the meeting to answer any questions members may have regarding this report.

2013-2014 Institutional Waivers and Scholarships

Undergraduate Waivers $2,557,843 Institutional Scholarships $1,299,561 Total $3,857,404

Graduate Waivers $136,941 Institutional Scholarships $131,243 Total $268,184

Undergraduate and Graduate Financial Aid 2012-2013 2013-2014 Difference

Federal $27,805,690 $27,487,752 ($317,938) State $4,391,781 $4,310,738 ($81,043) Institutional

Waivers $2,512,544 $2,694,784 $182,240 Scholarships $1,226,890 $1,430,804 $203,914

Private $3,000,491 $3,110,962 $110,471



2013-14 Undergraduate Waiver Breakdown

Waivers Utilized # of Students Total Dollars Waived Academic Department Waivers

School of Arts & Humanities Art 0.89 2 $4,737 English 0.50 1 $7,462 Mass Communications 0.50 1 $2,670 History 2.25 3 $19,202

School of Business & Social Sciences Accounting 0.50 1 $2,670 Economics 0.00 0 $0 Political Science 1.00 2 $12,527 Social Work 2.50 6 $25,330

School of Education & Professional Studies Education 2.00 4 $29,848 Nursing Education 0.00 0 $0 Recreation 2.00 6 $20,264

School of Natural Sciences & Mathematics Biology 1.00 1 $14,923 Chemistry 0.50 1 $7,462 Computer Sciences, Math & Engineering 2.00 4 $10,680

VPAA Waivers 4.13 13 $45,258 Subtotal 19.76 45 $203,033

Admissions Waivers Admissions Awards 30.59 122 $205,089 Need Based Admissions Awards 2.96 12 $35,362 Director's Award 43 $72,600 Dean's Award 39 $103,000 Executive's Award 43 $137,250 President's Award 57 $259,200

Subtotal 33.55 316 $812,501 Athletic Waivers

Baseball 4.50 13 $56,641 Basketball, Men's 10.00 11 $130,065 Basketball, Women's 7.03 9 $96,000 Football 27.19 50 $281,985 Soccer, Men's 2.00 8 $29,848 Soccer, Women's 2.50 7 $37,310 Softball 4.75 10 $70,889 Tennis, Men's 0.00 0 $0 Tennis, Women's 1.00 3 $10,132 Volleyball 5.00 9 $74,616

Subtotal 63.98 120 $787,486 Special Departments

Art 7.50 12 $57,352 Honors 3.68 7 $54,902 Multi-Cultural 11.43 21 $152,890 Music 14.50 32 $212,667 RN to BSN 0.10 1 $1,431

Subtotal 37.20 73 $479,242 Other

Health, Science & Technology Academy 10.00 10 $53,400 Staff 3.95 17 $39,423 Dep/Spouse 1.89 11 $13,659 Yellow Ribbon 9.32 35 $130,200 Refer a Ram (2013-2014 ONLY) 1.80 21 $9,750

Subtotal 26.96 94 $246,433 TOTAL 181.46 648 $2,528,695

Mandated Foster Care 5.46 7 $29,148



2013-2014 Undergraduate Waiver Statistics 2013-2014 Graduate Waiver Breakdown

Count % Total %

Hours Waived

# of Students

Total Dollars Waived %

Gender Faculty/Staff Waivers, Shepherd 197.52 20 $87,479 63.9% Female 374 57.10% $1,324,201 51.77% Faculty/Staff Waivers, BRCTC 3.00 1 $1,146 0.8% Male 281 42.90% $1,233,642 48.23% Regular Student Waivers 56.84 12 $28,912 21.1%

655 $2,557,843 Assistantship Waivers 42.00 5 $17,004 12.4%

Yellow Ribbon Program Waivers 4.43 2 $2,400 1.8% Residency TOTAL 303.78 40 $136,941Common Market 33 5.04% $97,128 3.80% * Full waiver = 18 hours; therefore, 16.88 waivers were utilized Dual Admission 5 0.76% $20,995 0.82% In-State 182 27.79% $324,165 12.67%

Out-of-State 435 66.41% $2,115,555 82.71% 2013-2014 Graduate Waiver Breakdown 655 $2,557,843 Count % Total %

Gender Student Type Male 29 72.5% $102,621 74.9% Continuing 366 55.88% $1,730,291 67.65% Female 11 27.5% $34,320 25.1% New 279 42.60% $806,139 31.52% 40 $136,941 Special (employees) 10 1.53% $21,413 0.84% Residency

655 $2,557,843 In-State 22 55.0% $66,156 48.3% Out-of-State 18 45.0% $70,785 51.7%

TOTAL 655 $2,557,843 40 $136,941 Student Type Continuing 18 45.0% $57,329 41.9% New 22 55.0% $79,612 58.1%

40 $136,941



Shepherd University Board of Governors Report to the Enrollment Management and Advancement Committee September 25, 2014 Presentation Agenda Item No. 3-b

UPDATE ON FALL ENROLLMENT Mr. Scott Roach, Enrollment Management and Advancement Committee Chair, will report on the discussions of the Enrollment Management and Advancement Committee. During its meeting, the committee will be presented additional information about, and discussing in greater depth, items highlighted in the President’s Report, including an update regarding Shepherd’s fall enrollment.




Report to the Academic Affairs and Student Affairs Committee

September 25, 2014

Presentation Agenda Item No. 4-a

RECOMMENDATION FOR APPROVAL OF THE

CLOSURE OF THE MASTER OF MUSIC IN

MUSIC EDUCATION PROGRAM

Last year’s program reviews helped frame our focus on the viability of Shepherd’s Master of Music in

Music Education program. After initially maintaining an acceptable level of enrollment, the experience

of the last several years has demonstrated a much weaker on-going market for the degree program than

was anticipated at its inception. After additional careful study of enrollments and markets and the formal

program review, it is now recommended that the University close the degree of Master of Music in Music

Education. Taking this action will allow the University to maximize its efforts and its resources in the

delivery of its undergraduate degrees in music and to meet the needs of larger numbers of students.

The recommended plan of action is to suspend all new admissions into the degree program and to

implement the teach-out plan that has been developed to assure that all currently admitted and enrolled

students have a reasonable opportunity to complete the degree at Shepherd University.

The following resolution is recommended for adoption by the Board:

RESOLVED, that the Shepherd University Board of Governors approves the closing of the

degree Master of Music in Music Education. Resolved further, that the Board of Governors

directs that no further students shall be admitted into the program effective immediately and the

University shall provide the courses, consistent with the teach-out plan specified in the agenda

book, for currently admitted and enrolled students to complete the program by December 2016;

provided however, that the President may, upon a finding by the President of exigent

circumstances, extend the conclusion of the teach-out period not later than summer 2017.

��

��

�� !�"�� #� ��$��%��&�%��'�� (�)�*��+�� ,((�'�� #$��-./(��-)((��

�� -(�0�

��

1� ��!�� !�� 1�%��%��


September 2014


SSHOLLEY

Line

�� -

�

��

�� !��

"#��"�� ######################################################################################################################## $�

��1�%�� .�

""#��"!�� %�� !��&�� ################################################################# '�

"""#��"!�� ########################################################################################################### (�

")#�� ################################################################################################################## (�

�

��* "��+�

��,�"+��! ########################################################################################################## -�

��


September 2014


SSHOLLEY

Line

�� /

�"�� +�� !�. ��/+�� !�� 2��3� �� 0��+��-((0� �� 01�+��-((.��"#�� "��

�

4��#� ��$��%��&�%��'�� 2&��'3��-((0�� !�� 2��3�+� ��!�� &�%��5��%�'�� 2&5'3��-((.�� !�� !� � �� 4�� !�4�� %��%�� %��%��%� �� !�-((,��+�� !�� %�� -((6��7�-(�(��%��!��!��8��4 ��!�� !�� 284��3��%�� %��!��,� �� +��%��!�-�)�%�� +��9��!�-/�� -(()�-((6��+��(��-(�-��/�� !��)�� 2 �� 3��-(�/�2�� -��%��.3��

4 ��-(�/�-(�0��%��+� �� &��'��9��!� �� %�� %�� +�!�� %��:�� #�� +�!��%��;�� !�%�� +��9��5�+�� +�!�� !��%��%�� %��<��!��+��

�8�� !��

=��%��+� �� +��%��%�� #��9�+��+�� %�+��%��%�� %��+� �� %�+��%��%�� +�� %��+��4!�� 9��!�� %�� ;�� =��+� �� +��+��%�� > ��%��%�� !��%��


September 2014


SSHOLLEY

Line

�� 0

�� !�� %��+��%��!��!�� %�� =#� ��$��%�� :��%��%��!�� ?�� +��:��!�� %�� %��?��=�� +�� %�� %�� +�� +��%�� %� ��?��=��%��+� ��!��@��A��!��+�� %��+�� ?��='�� B��!��!�� ?��!��%�� %��%��= �� !�!��+��9�� %��!�� %� �� !!��% �+��C!��+��%�� :��!��!��!�� +�� %��+� ��!��%��%�� 2/(3�� 9�%��%� ��!��%��=��%��%��+��9�� :�� +�!��!��;��%��&�+��!��

�C�� +��%�� "�4��;�� %��!� �� !��+�� +��9�� !�� '��1��!�� 21C�3�� !��!� ��%��%�� !�� 2 �3��!��"�� ;��%��1C��!�� !�� !� ��+��!�� !��+� ��!�� 9�� +��!�� %��


September 2014


SSHOLLEY

Line

�� .

� =1��!�� ?�� ="��'��!�� %��?�� =�� !�� > � ��!�"�� 26D-E3��

=��%��!��&��'�� !�� +��9�!��&5'�� > ��%��84��

��2+�� !�� !�� %�� !��7��1��

� 8��!�� -((,�-(()� 6� �-(()�-((6� -/� F�..�..G�-((6�-(�(� -�� )�E6G�-(�(�-(�� ,� ��6�(0G�-(��-(�-� �E� �.�))G�-(�-�-(�/� �(� �/,�.G�-(�/�-(�0� )� �-(G�� (0� �� 0�).� �3�� !�� !��

� �('#425�

�6* ��+��7!�� !� �� 2�� 3�� !��-(()�-(�/��!��%��H��+��!��#��4+��

� ��7�� -((,�-(()� (I� I��!��%�

�� -(()�-((6� /� �-((6�-(�(� 0� �-(�(�-(�� E� �-(��-(�-� (� �-(�-�-(�/� -� �-(�/�-(�0� -� ��1�%�� 4+�� ,� �� -�)� �

��


September 2014


SSHOLLEY

Line

�� E

""#�� "!�� %�� !��&�� !��%�� %��%�� D�� :��!��!!��2��<��3�%��!!��!��+��%��%��4 ��!��!��:��!!�� 2�� %3��!�� %��%��+��%�� !�� !��1�� !�"�� %��"�� +�� !�� %�� !��!��+��%�� !�� !�� !�� +�� !�� 84�� +��!!�� %��!��%��%��

�"""#�� "!��

�7�� +�� %�!��4��%��!�� ;��-(�� +��%�� %��!�� +�� %�� +��!��<��+�� %��4�� +� �� +�� %�-(�0� �� !�+��9�� ;��!��:��/(�� 7!�� +�� 9�� !��+��!+�� !��%��%��7�� !��+�%��%� �� %��%��!��%��%�� 9�� !��!!��% ��!�� ")#��

�� %��&��'��!��-(�0�� +��!��!��

-(�E� �� %�� '�� +��

��%��%�� !��%�� +��%��%��+��9�+��%��%��"��1��!� ��%��


September 2014


SSHOLLEY

Line

�� ,

�� #�� 7��!�� +�� !��%��+�� %��%��+� �� +�� !��-(�E�-(�,�4��J��2#��DD+++� ��D%�� D��D3�

�� '�� C!!��% ��4�� %�� !� �� +��+��%� �� /��4��+�� +��9�� !��> ��%��%�� %��1'�.(��!��'�.(��

�� '�� +��!!��!��!��!�� !��!��%��

!� ��1�� !�"�� +�� +��!��%�+�� >��!��%��

��$+�� 3�� !�� !�� .��/��&� �3�&��&�4829� ��'�.(E�2��3�

��'�.�,�2��3�%�11�4829� ��'�.(��2��3�

��'�.(-�2��3��'�.(.�2��3��'�.(E�2��3��'�.66�� '�� '�E.(�2!��<��D�� 3�

��&"*:�482'� ��'�.((�2��3��'�.(.�2��3��'�.66�� '�� '�E.(�2!��<��D�� 3�

��&�482'� ��'�.(/�2��3��'�.(.�2��3��'�.66�� '�� '�E.(�2!��<��D�� 3�

%�11�482'� ��'�.(0�2��3��'�.(.�2��3��'�.66�� '�� '�E.(�2!��<��D�� 3�

��&"*:�482(� ��'�E.(�2!��<��D�� 3�I'�� !�� '�.66�

��&�482(� ��'�E.(�2!��<��D�� 3�I'�� !�� '�.66�

%�11�482(� ��'�E.(�2!��<��D�� 3�I'�� !�� '�.66�

��

�


September 2014


SSHOLLEY

Line

�� )

��* ";�"+��&&"��1��

��!��

� �� $8�0 ��+�

� �� 2'�0 ��+�

= ��'88�� .$��/�= ��'82��&�� .$��/�= ��'84��:��!�� .$��/�= ��'8$��% �� .$��/�= ��'89��1�� .$��/�= �� 24�0 ��+�

= ��'8'��!�� .2��/�= ��'8(��"�� :�� .$��/�= ��'28��< �=��"�.$��/�= ��'22��< �=��""�.$��/�= ��'24��<�� >:�� .$��/�= ��'2$�� 1��.$��/�= ��'29�� .$��/�= ��'2'��) �� .$��/�= ��'2(��?��1��.$��/�= ��'2@��"��!�� .$��/�= ��'2-�� .$��/�= ��'2A��3��1��.$��/�= ��'98��BCC�0�� .$��/�= ��'@8��:��? �7��D��"�.2��/�= ��'@2��:��? �7��D��""�.2��/�= ��'@4��:��E��D��.2��/�= ��'@$��:��D��.2��/�= ��'@9��:�� D��.2��/�= ��(82�� .2��/��

��>&��$�0 ��+�

= ��('8��.$��/�= CH�= ��(8$��&��.2��/�481�


September 2014


SSHOLLEY

Line

�� 6

= ��'@$��:��D��.2��/�2-;�3�CH�= ��(84�� !��.2��/�2-;�3��

3��,!+�

4�� !�� ;�� !�� !� �� ;�� <�� !�� > �� +��9��!�� %��7��!�� !� �� %� ��!��'�E.(�2�� 3�� %�� +�� > �� 1��!�� !��+�� %��!�� > ��;��;��:�� !��+��%�� +��9 ��!�� +��

��


September 2014


SSHOLLEY

Line





September 25, 2014

Presentation Agenda Item No. 4-b

REVIEW OF THE ACADEMIC AFFAIRS ANNUAL REPORT

The Academic Affairs Annual Report focuses on benchmarking Shepherd University against two sets of

peer institutions. MGT on all charts and graphs refers to the official West Virginia Higher Education

Policy Commission (HEPC) peer institutions for Shepherd. COPLAC refers to the membership

institutions of the Council of Public Liberal Arts Colleges.

MGT peers: Group of institutions selected by the

HEPC as our peers in fall of 2007.

California State University – Monterey Bay

Eastern Oregon University

Fort Lewis College

Indiana University – East

Langston University

Lewis – Clark State College

Longwood University

Mississippi Valley State University

Shawnee State University

Southeastern Oklahoma State University

SUNY College at Old Westbury

SUNY College of Agriculture and Technology

at Cobleskill

University of Arkansas at Monticello

University of Hawaii at Hilo

University of Maine at Farmington

University of Mary Washington

University of Maryland – Eastern Shore

University of North Carolina at Asheville

University of South Carolina – Aiken

Western State College of Colorado

COPLAC: Duplicates from the MGT list are in

italics.

Eastern Connecticut State University

Fort Lewis College

Georgia College

Henderson State University

Keene State College

Massachusetts College of Liberal Arts

Midwestern State University

New College of Florida

Ramapo College of New Jersey

Sonoma State University

Southern Oregon University

Southern Utah University

St. Mary’s College of Maryland

SUNY at Geneseo

The Evergreen State College

The University of Virginia’s College at Wise

Truman State University

University of Alberta, Augustana

(IPEDS data is not available for this institution.)

University of Illinois at Springfield

University of Maine at Farmington University of Mary Washington

University of Minnesota Morris

University of Montevallo

University of North Carolina at Asheville

University of Science and Arts at Oklahoma

University of South Carolina – Aiken

University of Wisconsin – Superior

Dr. Chris Ames, Vice President for Academic Affairs, will present the Academic Affairs annual report to

the committee for information purposes, providing comparisons between the benchmarks and informing

the Board of the progress being made towards the goals set out in the Campus Compact and the

Crossroads Strategic Plan.



Shepherd University is very similar in size to COPLAC institutions.

One-year retention improved by five percent, moving us closer to COPLAC peers and even with HEPC peers.



Shepherd is similar to HEPC comparison institutions in graduation rate but lags COPLAC institutions by about 15 percent.

Shepherd’s average ACT score has remained constant, generally two points below the COPLAC average.



Overall, Student-Faculty ratio at Shepherd is quite close to the COPLAC norm.

The all-ranks average faculty salaries at Shepherd trails the COPLAC average by about ten percent.



This graph dramatically illustrates the salary compression issue. Recent hiring has led to our assistant professors being very close to on par with COPLAC. The gap is larger at the associate level and more pronounced at the full professor level.

Addition of four full-time lecturers and reduction of overall number of adjunct sections has increased the percentage of courses taught by full-time faculty to close to the 2011 levels.





September 25, 2014

Presentation Agenda Item No. 4-c

REVIEW OF THE INSTITUTIONAL COMPACT

The Shepherd University Institutional Compact addresses core quantitative and qualitative metrics that

were approved by the Shepherd Board of Governors in October 2013, reviewed with the West Virginia

Higher Education Commission (HEPC) in February 2014, and received final approval by the Board of

Governors in March 2014. The document presents five-year goals aligned with the HEPC Master Plan

for Higher Education, Leading the Way: Access. Success. Impact.

Dr. Chris Ames, Vice President for Academic Affairs, and Dr. Scott Beard, Associate Vice President for

Academic Affairs and Dean of Graduate and Continuing Studies, will present the first year of data results,

which will be submitted to the Commission.

�

�

�

�

�

�

�

�

�

�

�

�

��

� ��

�

�

�

�

�

�

��

��

��


September 2014


SSHOLLEY

Line

�

��

��

��

��!�� !�

��!��"��

#�� !�$��!��%��!�$��&��!�� &��

'��(�� !��((��

�� (��(��

�

%��)��)��*��

��+��(�,��*+�,-��.��/!��0��

1�� 2� ��"��3��*2"3�-��$��!��

��+�,��#��-!��2"3��%��(��4

�� 2"3��#��3��(��2� ��"��!��

��(��

�

��!��"#$%&"#$'

+��5��!��!��(��!�

�� (��(��4��*��2"3��-!��

�� !��(��!��

��+(�� ((��!��

��

�

��!��"#$'&"#$(

��)��!��

5��%��

��2"3��%��!��6��

��*7��+��-��


September 2014


SSHOLLEY

Line

/

&��(�� (��((��

��(��6�� ((��

�� 8��!��

�� !��9�� (��!�(��!��

��%��6�� (��

��2"3��)��

�

:)��(�� (��(��

��;��

��(� ��

��6��8�� (��

�� (��((��

�

��(��

�(��!��(��

��(��%��

��(�� '��((��

�

�� )��

<5.%"=��"��(��(��

��!�� !��

��(��

�

��))��*!!��%��=��

��!�(��!��(��(�� !�

��(��(�� !�(��!�

��(�� !��

�


September 2014


SSHOLLEY

Line

�

+��!��)*��%�� (��(��!�

��!��(��

*!��!,��)��%��

��6�� (��

��(�)��!��6�� !��4�� !��

�6��(��

�

�� -��%��

�� 0��1�� 6(��

�� (��!��4��(��

�� 9��!��>��

�� (��*��!��4�� !�� !�8��

�� !��-��

�

��!�)��.��)��%��(��

� � �� '�� 9��* ��!��!��4��(��-��(��

�� ?��

�

�� /��

&��(��!��

��#��3��@��#��3��

��

A��6=��=??��?��4��4�� 4��4��?�

�


September 2014


SSHOLLEY

Line

;

��"#$0&"#$%

%��(�� 6��(��(��4��/!��

��2"3��(��/4��6�*�� -�(��B4��C��&��

��6�� B4��C�� !��

��

�

��

5��!�� !��

��'��/��!��(�� (��/��*��=��

�� -��0�� (��B��(��/�

��!�� (��

(��4�� %�� (��

�� !��!��0��

��(��((��((�� (�� !��

��(�� (��(��4��

��

��

%��(�� (��

(��'4��.��!��

�� (�� 4

��

,�� !��(��(��(��4��

(��!��!�� 9��?��

��"�� 6�� .((��(��

��


September 2014


SSHOLLEY

Line

D

��

��!�� (��

(��/��

�� (�(�� /4��4��;!��

��'��(��(��

E�� F�� '��6!��

��(��(�� 4��!��(��

�� .��(�� (��%"#�

��%�� 6��

��(��+��(��

��(��

Shepherd University: ACCESS

2012-

13 2013-14

Formal 2018 Target

(2017-18 Data)

�Fall Headcount 4,446 4,256 4,696 �

In-State 2,664 2,547 NA �Out-of-State 1,782 1,709 NA �

Annualized FTE 3,810 3,685 3,847 �In-State 2,346 2,270 NA �Out-of-State 1,464 1,415 NA �

Fall First-Time Freshmen Headcount 756 684 798 � In-State 467 444 NA � Out-of-State 289 240 NA � Fall Low-Income Student Headcount* 1,373

N/A-infomration not availbe until 9/30 from HEPC 1,503

�

Fall Underrepresented Racial/Ethnic Group Total 463 481 487 �

American Indian 28 23 NA �Black 302 333 NA �Hispanic 118 109 NA �Multi Racial 9 10 NA �

Native Hawaiian/Pacific Islander 6 6 NA � Fall Adult (25+) Headcount 1,126 1,030 1,188 ��


September 2014


SSHOLLEY

Line

B

�

�

�

�

�

�

�


September 2014


SSHOLLEY

Line

C

�

�


September 2014


SSHOLLEY

Line





September 25, 2014

Presentation Agenda Item No. 4-d

UPDATE ON INSTITUTIONAL ACCREDITATIONS

Institutional Accreditation: Higher Learning Commission (HLC)

Progress Report: Shepherd’s progress report on graduate culture and assessment of its new core

curriculum was enthusiastically received, with no areas for follow-up. The report commended Shepherd

for a “convincing and well organized report.” The report notes the development of policies and

procedures in the graduate area, growth in enrollment, full-time equivalent (FTE) and assistantships, as

well as the development of policy regarding faculty workload and scholarship. The reviewer was

particularly impressed with the assessment reports generated through WEAVE online, a web-based

assessment management system developed by Virginia Commonwealth University. The assessment

reports demonstrated a closed loop on assessment from course to program to institutional expected

learning outcomes, as well as demonstrating how the graduate programs build on the outcomes of the

corresponding undergraduate programs.

Work will begin this fall in designing the framework for the 2016 Assurance argument under the new

HLC Pathways accreditation. In the new ten-year cycle, there is a visit in year four (2016 for Shepherd)

and in year ten. All submissions are electronic through the HLC portal for Shepherd, with a word limit of

35,000 in the Standard Pathway.

Dr. Beard is now certified as a peer reviewer for HLC in both the Open and Standard pathways criteria.

Dr. Colleen Nolan, Dean of the School of Natural Sciences and Mathematics, has been accepted in the

peer review corps and will undergo training in October. President Shipley is also an experienced HLC

peer reviewer.

National Association of Schools of Art and Design (NASAD) In response to the deferral from NASAD, in April the department responded to items surrounding

curriculum in the Art Education degree, the library holdings in the area of contemporary art, and sculpture

and exhibition space. Action from NASAD is expected later in the fall semester.

International Assembly of Collegiate Business Education (IACBE) In April, Dr. Beard and Dr. Ann Marie Legreid, Dean of the School of Business and Social Sciences,

attended the IACBE annual conference, where the business programs were presented with the re-

affirmation of accreditation certificate. The programs will submit a follow-up report on assessment that is

due in December, along with the IACBE annual report that is due at the end of October.

National Association of Schools of Music (NASM) NASM approved the music program to offer the professional baccalaureate degree in performance. An

immediate impact on enrollment has been seen with this fall’s class being the second largest in the history

of the department.

The department will submit their self-study document at the end of the fall semester, with a site visit

taking place in spring 2015. This is part of their regular ten-year cycle for continuing accreditation.



Council on Accreditation on Parks, Recreation, Tourism and Related Professions (COAPRT) In pursuit of initial accreditation, the department of Recreation and Leisure Studies underwent a site visit

in March. In general, the site visit report was very favorable. The program chair in conjunction with the

COAPRT liaison, school dean, vice president for academic affairs (VPAA) and associate VPAA

responded to the items in the report in early June. Some of the items deal with strategic planning, faculty

load, professional development funding, and computer lab and library resources. The program will have a

hearing with COAPRT in October, which is standard procedure and will be able to address any areas of

concern in greater detail.

American Society for Biochemistry and Molecular Biology (ASBMB) This new accreditation will be the first accreditation in the School of Natural Sciences and Mathematics.

ASBMB promotes excellence and innovation in undergraduate Science, Technology, Engineering and

Mathematics (STEM) education. With low cost to the institution, this accreditation is an excellent

credential for our exceptional biology and chemistry programs. The standards report for initial

accreditation with ASBMB will be submitted in October.

Shepherd University Board of Governors September 2014 Presentation Agenda Page 5-1

Shepherd University Board of Governors September 25, 2014 Presentation Agenda Item No. 5

STRENGTHENING PROFESSIONAL PREPARATION Dr. Chris Ames, Vice President for Academic Affairs, will present a report to the Board about the initiatives related to professional schools and professional preparation. Dr. Ames will then be available for any questions from members of the Board.

Board of Governors · September 2014 Agenda Page 4-1 Shepherd University Board of Governors Minutes...

Documents

Transcript of Board of Governors · September 2014 Agenda Page 4-1 Shepherd University Board of Governors Minutes...