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CA Statewide Program Update

SEPTEMBER, 2013

091213 APPROVAL AUTHORITY MEETING AGENDA ITEM #6: CA UASI RISK MANAGEMENT PROGRAM

Program History

Bay Area UASI Started formally analyzing and monitoring threat and risk in 2010 Soon followed by OCOA, Sacramento, Fresno, and San Diego

Coalition of California UASIs (CCU) Individual programs transitioned to unified CCU program Cost‐effectively increases capability and the sharing of info and best practices Covers 8 major urban areas and their fusion center partners Led to on‐site contractor resources and a Full Time CA Program Manager

Purpose: Establish a Statewide Risk Management Program to guide statewide activities


Program GoalsBe Comprehensive Repository for Vetted CIKR Data Enable a uniform, statewide assessment tool for CIKR

Provides vital data to first responders

Increases situational awareness during emergencies and special events

Leads to a statewide CIKR profile for planning and data call support

Provide Threat and Risk Monitoring During All Operations Enhance typical common operating picture with analytics and prioritization

Increases visibility of agencies into highly vetted, structured data

Promotes regional collaboration and efficiencies

Support All Risk Analysis Efforts Risk results aid in identification of risk mitigation projects (Mitigation Plans, UASI Strategies)

Fulfills Federal requirements (THIRA, supports IJs)

Provides foundation for AFN Analysis, detailed Threat and Hazard Analyses


Progress‐Vetted, Structured CIKR Data Between Jan & June 2013 CCU Meetings

Assets increased 11.6% to a new total of: 34,462 Biggest increase—LALB with 3,044 new assets

Between June 2013 and now Assets increased 47% to a new total of: 50,651 Biggest increases—Bay Area +4136, up 47.9%

‐‐OCOA +12,050, up 136.9%

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10000

20000

30000

40000

50000

60000

8/16/2013:50,651 Assets

Bakersfield 489

Bay Area 12958

LALB 6274

OCOA 20916

Oxnard 525

Riverside 2690

Sacramento 600

San Diego 6199


Since the June 2013 meeting, Bay Area, LALB, Riverside, and OCOA have all grown in number of users

Biggest percentage increase: Riverside

Biggest increase in no of users: Bay Area

0

100

200

300

400

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8/19/2013:658 Users

Progress‐System’s New Users

Bakersfield 7

Bay Area 278

LALB 95

OCOA 108

Oxnard 25

Riverside 55

Sacramento 54

San Diego 36


Progress‐Recent Ops Support Pre‐Incident Fire Planning

• Anaheim—Working through department‐wide roll out for Fire Planning• San Diego— Beginning roll out/analyzing data model

Field Reporting• NCRIC, Folsom, W Sacramento, Ventura• LE, EM, Utilities

Monitoring for Special Events• America’s Cup and prelim events• Bay 2 Breakers• World Series (Giants)

Training (2013) 24 training sessions, 169 users trained LALB, Riverside, OCOA, Bay, Sacramento


Progress—Risk Analysis Allocation to CA UASIs from FY12 to FY13

Increased $13,447,456 Increased 13% overall

To date, risk program supported: 4 initial risk baselines 7 Semi‐annual Risk Reports 5 THIRAs (including capability and gap)

Sacramento UASI• Reinstated as recipient of UASI funds in 2013• Completed Capability and Gap Analysis, used reports

to inform program priorities• Used DS7 in slow‐rise flood exercise

Bay Area UASI• Used risk results to inform allocation formula for 4th

year in a row• Introduced new transparency to process• Customized targets in capability assessments (being

assessed right now)

UASI FY2012 FY2013

Bakersfield

Bay Area 26,423,268 27,252,169

LALB 61,029,547 65,908,396

OCOA 4,455,106 3,000,000

Oxnard

Riverside 1,521,937

Sacramento 3,000,000

San Diego 9,156,712 16,873,461


PM Facilitates ProgressComprehensive Repository of Vetted CIKR Pursuing Fire Data: Oakland, Anaheim, Sunnyvale, Santa Clara County, San Francisco, CCIC

Supporting updated CIP & Risk: Bay Area UASI, JRIC

Threat and Risk Monitoring for Operations Law Enforcement: Santa Clara SO, JRIC, SFPD, Campbell PD, Palo Alto PD, STAC, California Highway Patrol (CHP), FBI NAA

Planning for Silicon Valley Turkey Trot—San Jose PD

Risk Analysis Customized capability assessments‐‐Bay

Preparing for 2013 THIRAs—Bay, LALB, OCOA, Sacramento, San Diego


PM Focuses on Upcoming Action Items

Task Leaders

Operations

Pre‐incident Fire Planning Anaheim, San Diego, Bay

Daily Monitoring (Ex: CADIntegrations)

Bay, Sacramento, LA (Long Beach), OCOA

Field Reporting Bay, Sacramento

Statewide View: DAISE All

Risk

THIRAs Bay, LALB, OCOA, Sacramento, San Diego

Capability Assessments Bay, Oxnard, LALB


The Need for DAISE

To address stakeholder needs, the ecosystem needs:

Effective information sharing: Share infrastructure,incidents, events, intelligence, and threat information tousers across the state

Control over sharing: Control what information is sharedto stakeholders in other regions and for how long it isshared

Better access to statewide data: Ability to see a morecomplete picture of emerging events, leveraging datashared from across the state in an interface optimized foroperational use

Enhanced collaboration: Unite the separate systems toprovide users the ability to collaborate with otherCalifornia risk management users, using features such ascommenting and messaging

As existing risk management ecosystems continue to expand, there is a growing need for a common view to share and visualize regional data across the state

Existing DS7 Ecosystems


The Path Forward

Data Sharing &Security Model

Owners of data have complete control of sharing. Shared data is available to users authorized to view it throughout the enterprise

DAISE is an important evolution of the California statewide program and will deliver a significant enhancement to the existing program. The approach includes:

StatewideDashboard

Brand new visualization of shared and local data

optimized for operational use

Scalable SolutionSystem supports easy

integration of statewide data and simplified addition of

new jurisdictions or communities of interest

Streamlined TrainingNew, exportable training packages extend existing training and more easily brings new users into the

program

Collaborative Design ApproachStakeholder input will inform the design process through

periodic feedback review sessions


The Benefits of DAISE

Promotes the sharing of analytical findings, intelligence and results through astatewide dashboard

Provides real‐time actionable views and situational awareness across the State Allows pre‐fire plans and premise data to be available across jurisdictions for

improved response Enables geo‐located emergency assets and apparatus from one system to be displayed

on a map of a neighboring jurisdiction that’s authorized to view it Automatic alerts to neighboring jurisdictions on related threats, suspicious activity

reports, and incidents are possible Statewide availability of different data feeds such as CAD, SARS, AVL, video, and LPR

data will be useful in operations that require state context or span regional boundaries On‐demand reports on local or state data and activities

Built upon a unified data sharing environment, DAISE provides many benefits to support statewide daily operational activities


Historical Financial Info


Perpetual License Conversion Discount Price Annual MaintenanceLicensed Software MSRP $5,540,192 $997,235DISCOUNTS

Volume Discount 25% ($1,385,048)Good Faith Discount (see Addendum A) 20% ($1,108,038)Discount Credit for existing active licenses previously purchased by California Urban Area Subscribers

($485,150)

Net Price After Discounts $2,561,956 $461,152

CREDITSCredit of Term License Previously Paid ($1,009,125)

Final Net Perpetual Licensed Software Fee $1,552,831 $461,152

LICENSED SOFTWARE FEES: $1,552,831

This table shows the Discounting applied to arrive at the one‐time Licensed Software Fees.

Between discounts and credits, there was a ~$4M reduction to support the licensing event keeping the cost under the grant budget and within the grant cycle


OBJECTIVES SUCCESS METRICSEstablish a Proactive Governance Model - California Urban Area Subscribers identify a Statewide Program Manager

- A Project Manager is identified for each California Urban Area Subscriber- A Digital Sandbox 7 Power User is identified for each California Urban Area Subscriber- Establish a Digital Sandbox Working Group- Establish a regular Digital Sandbox 7 Working Group Meeting that includes attendees from each

California Urban Subscriber and Digital Sandbox to oversee the roll-out of best practicesEstablish a Robust Critical Infrastructure andKey Resource (CIKR) Data Acquisition andAssessment Program

- Each California Urban Area Subscriber has highly structured catalog of thousands of assets across allCIKR sectors and all priority levels

- Each California Urban Subscriber shall conduct annual reviews of the CIKR data in Digital Sandbox7 to ensure efficacy and accuracy

- Each California Urban Area Subscriber is participating in data exchange programs with CIKRowner/operators in their respective jurisdictions

- Digital Sandbox 7 is a central, authoritative repository for each California Urban Subscriber- Identify local CIKR assessors to support each California Urban Area Subscriber- California Urban Subscriber Assessors participate in hands on training sessions on all relevant Digital

Sandbox 7 assessment tools- Each California Urban Area Subscriber has a developed CIKR assessment plan

Establish a Robust Pre-Fire Planning Program - A Digital Sandbox 7 Pre-Incident Fire Planner Power User is identified for each California UrbanSubscriber

- California Urban Subscriber fire department personnel participate in hands on Pre-Incident FirePlanner training sessions

- Each California Urban Area Subscriber has a developed Pre-Incident Fire Planner concept ofoperations

- Fire personnel representing a broad swath of departments serving California Urban Area Subscribersare conducting pre-incident fire plans for facilities of concern

Establish Enhanced Situational Awareness - California Urban Area Subscribers identify multiple feeds that may be integrated with DigitalSandbox 7

- California Urban Area Subscribers utilize the Digital Sandbox Threat and Risk Monitor at localcommand posts, EOC’s, etc.

- California Urban Area Subscribers collaborate with local, regional, and Federal stakeholders on acommon operating picture to manage threat and risk for Special Events

Establish Enhanced Threat Monitoring Program - California Urban Area Subscribers identify multiple threat feed channels that may be integrated withDigital Sandbox 7

- Each California Urban Area Subscriber completes a threat and hazard baseline analysis

DIGITAL SANDBOX ORDER FORMORDER FORM # 6

ADDENDUM A CALIFORNIA RISK ANALYSIS AND MANAGEMENT CAPABILTIY - STATEMENT OF OBJECTIVES

In 2011 the California Urban Area Subscribers adopted a consolidated vision for its Risk Analysis and Management capability built upon three core tenets: 1) creating a consistent set of capabilities across all urban areas based upon a shared set of best practices; 2) instituting defined governance policies and procedures common to the urban areas; and 3) creating a long term sustainment plan to ensure that California Urban Area subscribers are investing their time into the utilization of the capability with the understanding that long term sustainability issues are addressed

In an effort to realize these core tenets, the City of San Diego and the California Urban Area subscribers have entered into Order Form #6 on March __, 2012, with Digital Sandbox. This Order Form #6 satisfies two of three core tenets in that it enables a consistent set of software capabilities across all urban areas and, to address long term sustainability issues, the Order Form converts the previously procured term software license to a perpetual license. In addition, this Addendum A to Order Form #6 sets forth a Statement of Objectives and recommended success metrics which will set the framework for instituting defined governance policies and procedures common to the urban areas.

We wanted to provide a connection between the objectives in this Addendum with the Program’s Core Tenets. This paragraph calls out the Program’s 3 Core Tenets .

This paragraph identifies the alignment of the elements of OF6 and this Addendum to the Program’s 3 Core Tenets .

Here we introduce primary Objectives and examples of Success Metrics.

These objectives and metrics are intended to be general enough to accept whi9le providing flexibility for the Urban Areas to shape the program direction .

We expect to develop a more detailed project plan (outside of OF6/Addendum A) in collaboration with the California program leadership.

We envision a mutually agreeable document that further defines the adoption plan along with quantifiable metrics, goals, and reporting to support the implementation of the growth objectives.

This approach allows us to codify the GF discount, immediately remove the licensing and PCII obstacles, and recognize that we will work closely together to develop a plan with the program leadership (outside of this agreement)


Engagement Contract MilestonesAugust 2011

Initial Statewide Subscription

March, 2012Perpetual License

Conversion

September 2012Maintenance and Program Support

Services

March, 2013Program Support

Services

2010 CA Holdback

2011 CA Holdback

2011 CA Holdback

2012 CA Holdback

September 2013Maintenance

2012 CA Holdback


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