C1-SBM C2-T&D C4-PME ICTC3-LRMDS

PLANNING FOR EBEISREGION-WIDE IMPLEMENTATION

July 5-8, 2010Ecotech, Cebu

BACKGROUND & RATIONALE

Pilot implementation of the EBEIS was done from Feb – May 2010. Report on Regional UIS Pilot Implementation reveals that pilot implementation / testing of the EBEIS in limited number of schools in 3 divisions is insufficient for regional testingRecommend region-wide implementation of the EBEIS for SY 2010-2011, in preparation for and in lieu of a national roll-out

OBJECTIVES & EXPECTED OUTPUTS

Define and apply requirements and operational guidelines in planning for the region-wide implementation of the EBEIS

Understanding of the organization and other institutional support requirements for implementing the EBEIS

Agree on the implementation approach and strategies

Regional implementation approach and strategy

OBJECTIVES & EXPECTED OUTPUTS

Draft the EBEIS Regional Implementation PlanDraft EBEIS Regional Implementation Plan for endorsement to Regional Management

WORSHOP SCHEDULE, MECHANICS & GUIDELINES

PROGRAM DESIGN & SCHEDULE

Group A – TSNA Group B – SBM Location

PM

1:00 – 3:00 Session 1: TSNA Self-Assessment & Consolidation Database

Session 1: Data Preparation – Structures & Coding

Group A : 8th Floor

Group B: 3rd Floor 3:00 – 5:00 WS Activity 1:

TSNA Spreadsheet WS Activity 1: Data review & clean up

May 25 - Tuesday

PROGRAM DESIGN & SCHEDULE Time Activity

PM1:00 – 2:00 Opening Ceremonies

Workshop Design & Objectives

2:00 – 5:00 Session 1: Guidelines for Operation EBEIS Guidelines for Operation

Validation & Finalization of Operational Guidelines & Organizational Perspective

July 5- Monday

PROGRAM DESIGN & SCHEDULE Time Activity

AM8:30 – 9:00 Opening Ceremonies

9:00 – 12:00 Session 2: Implementation Strategy Determining Implementation Approaches & Strategies

Presentation of Region Implementation Approach 12:00 – 1:00 Lunch Break

1:00 – 5:00 Session 3: Regional Implementation Plan Guidelines for Implementation Plan Activity Planning & Timing of Outputs and Deliverables

July 6 Tuesday

PROGRAM DESIGN & SCHEDULE Time Activity

AM8:30 – 9:00 Opening Ceremonies

9:00 – 12:00 Activity Planning continued…

12:00 – 1:00 Lunch Break

1:00 – 5:00 Presentation & discussion of Activity PlansAdjustment and Costing

8:30 – 12:00 Presentation of Implementation PlansAdjustment of PlansNext StepsClosing

July 7 Wednesday

July 8 Thursday

SESSION 1: GUIDELINES FOR OPERATION

11

PROPOSED ORGANIZATIONAL STRUCTURE

EBEIS Manager(OPS)

System Mgmt & Review Group

• Research Statistics Division

• PPRD

User Support Group

Help Desk Support

Field Support Group

(PPRD, DPU)

System Admin. Group

• DBMU• ICTU

12

FIELD SUPPORT GROUP

EBEIS Regional Coordinator

(PPRD)

EBEIS Regional System Administrator

EBEIS User Support • Division Plng• Division ICT Coord.

SYSTEM MGMT AND REVIEW GROUP

Headed by the Research & Statistics Division (RSD) with regional representatives from the Policy Research & Planning DivisionConducts periodic monitoring and evaluation of system performance and recommends adjustments and/or enhancements to ensure continuing delivery of information service to EBEIS clients Assesses emerging system requirements and prepares detailed specifications for system revision and/or enhancements

SYSTEM MGMT. & REVIEW GROUP

Undertake required system revisions and enhancements and update system manuals whenever necessaryRecommend policies related to the continuing maintenance of the system Prepare budgetary plans for resources needed to continuously maintain and operate the system

SYSTEM ADMIN. GROUPManage and maintain the day-to-day operation of EBEIS infrastructure (servers, software and communications)Conduct regular monitoring and assessment of system performance and identify current and future requirements to ensure high system availability and efficiency Undertake preventive maintenance of infrastructure components

SYSTEM ADMIN. GROUP

Liaise with service providers and suppliers to ensure continuity of service and maintenance of infrastructure Communicate scheduled and or emergency system downtimes to field users Troubleshoot technical problems and provide assistance to the User Support Group on technical issues beyond USG’s control and knowledge

USER SUPPORT GROUP

Provide front-line support to field users (e.g. schools, public, etc)Provide training on the use of the systemCoordinate with the System Admin Group on technical issues and problems encountered and monitor the resolution of theseCollect feedback, comments and recommendations from the field and report these to the Regional EBEIS Coordinator