By: Michael Hayes ICC Administrative Coordinator.
-
Upload
quentin-walters -
Category
Documents
-
view
220 -
download
0
description
Transcript of By: Michael Hayes ICC Administrative Coordinator.
![Page 1: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/1.jpg)
Writing Effective Meeting Minutes
By: Michael HayesICC Administrative Coordinator
![Page 2: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/2.jpg)
Call to Order
• Note the time the meeting was called to order, or officially begun.
• The chair must say: I call this meeting to order at (insert time here)
![Page 3: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/3.jpg)
Make a list of all members Note who is here, and who is absent This tells you if you have quorum and can
proceed with an official meeting (majority of members + 1 member, or how your club defines quorum)
Roll Call
![Page 4: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/4.jpg)
Review previous minutes for accurate content, spelling, grammar, etc.
To approve: Make a motion I move to approve the minutes of October
1st 2015 as is ◦ Or
I move to approve the minutes of October 1st 2015 with corrections (only if editing is needed)
How to Approve Minutes
![Page 5: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/5.jpg)
Michael: I move to approve the minutes of October 1st 2015 Chelsea: I secondAye: 15No: 0Abstain: 0Or: motion approved unanimouslyNote: Chair cannot make a motion or vote unless breaking a tie
Motions/Votes
![Page 6: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/6.jpg)
Any updates from your officers and advisors
Officer and Advisor Reports
![Page 7: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/7.jpg)
Continue any business from the previous meeting
Old Business
![Page 8: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/8.jpg)
Begin any new business to discuss
New Business
![Page 9: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/9.jpg)
Per Ralph M Brown open meeting act, you must give the public an opportunity to speak
Document their comments in this section
Open Floor/Public Comments
![Page 10: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/10.jpg)
Be clear and concise You’re not a court reporter, don’t write
every word said but make sure you get all the main points of what’s said in a meeting
Write minutes like a script Ex: Garrett: I officially call this meeting to
order at 2pm
Write complete sentences
![Page 11: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/11.jpg)
Write the time the chair ended the meeting Ex: Garrett: I adjourn this meeting at 3pm
Adjournment
![Page 12: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/12.jpg)
Sample Minutes (Part 1 of 3)
![Page 13: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/13.jpg)
Sample Minutes (Part 2 of 3)
![Page 14: By: Michael Hayes ICC Administrative Coordinator.](https://reader036.fdocuments.in/reader036/viewer/2022062401/5a4d1b0c7f8b9ab05998be8a/html5/thumbnails/14.jpg)
Sample Minutes (Part 3 of 3)