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By any other name :Personal name authority metadata across Edinburgh University Library's collections

CIGS Metadata and Linked Data seminar, 12th September 2016

Alasdair MacDonald, Metadata Co-ordinator Ruby Wilkins, Metadata Project Officer

Innovation Fund proposals 2015/2016

• £100k fund for each of the five Information Services directors and a £250k departmental fund

• Wide scope of bids with focus on University and divisional objectives

• Metadata project focussed on individuals in UOE image collection & authority control; joint proposal from Metadata, Archives, Digital Imaging and Systems teams

Image © Edinburgh University Library. Illustration from: Illustrations of zoology, 1831http://images.is.ed.ac.uk/luna/servlet/s/z763ib

Choice of subjects• Coincided with exhibitions on

women’s achievements and contributions to the University

• Sets of individuals with links to the University and the City of Edinburgh

• Likely to appear in more than one catalogue

• Mix of individuals with and without authorised forms

Image © Edinburgh University Libraryhttp://images.is.ed.ac.uk/luna/servlet/s/zy16w7

Choice of subjects‘Edinburgh Seven’ – first matriculated female university students:

Sophia Jex-BlakeIsabel ThorneEdith PecheyMatilda ChaplinHelen EvansMary AndersonEmily Bovell

Image © Edinburgh University Libraryhttp://images.is.ed.ac.uk/luna/servlet/s/zy16w7

Choice of subjectsJames Miranda Barry

• Born 1795?; died 1865

• Graduated from UOE Medical School, MD, 1812

Image © Edinburgh University Library. Frontispiece from: The Strange Story of Dr. James Miranda Barry, 1958http://images.is.ed.ac.uk/luna/servlet/s/763fap

Choice of subjectsSir Henry Raeburn, 1756-1823

Andrew Duncan Senior

Adam Ferguson

Andrew Dalzel

John Hill

John Playfair

John Robison

Thomas Elder

Sir William Fettes

William Roberston

John Bruce

Image © Edinburgh University Libraryhttp://images.is.ed.ac.uk/luna/servlet/s/w3v738

Scoping methodology• Author or subject in EUL catalogues

• Check LCNAF, VIAF, ISNI, Wikipedia

• Record variant forms within and between catalogues and international programmes

Image © Edinburgh University Library. Illustration from: De humani corporis fabrica, 1543http://images.is.ed.ac.uk/luna/servlet/s/hh2957

EUL catalogue and discovery systems

• Alma

• Vernon/Luna

• ArchivesSpace

• ERA/Pure

• DiscoverEd (Primo)

Image: Kylie Hardie © Edinburgh University Libraryhttp://images.is.ed.ac.uk/luna/servlet/s/c623h9

Authority metadata: Vernon

Authority Metadata: ArchivesSpace

Results: Examples across catalogues

LCNAF

Alma(All LCNAF where record exists)

Vernon (Generally Variants )

Luna (Generally Variants )

ArchivesSpace (Generally Variants)

Jex-Blake, Sophia 1840-1912 7 2 7 14

Pechey-Phipson, Edith, 1845-1908 2 0 2 1

Barry, James, 1795-1865 4 0 2 0

Results: Examples across catalogues

LCNAF

Alma(All LCNAF where record exists)

Vernon (Generally Variants )

Luna (Generally Variants )

ArchivesSpace (Generally Variants)

Raeburn, Henry, Sir, 1756-1823 31 38 34 3

Playfair, John, 1748-1819 37 2 2 4

Robertson, William, 1721-1793 228 1 3 2

Results: Not on LCNAF/VIAF/ISNI

Alma Vernon Luna ArchivesSpace

Chaplin, Matilda 1 0 1 1

Evans, Helen 1 0 1 1

Bovell, Emily 0 0 1 1

Hill, John 4 1 1 0

By any other name: RDA or EAD?

Jex-Blake, Sophia, 1840-1912n91083208

Jex-Blake, Sophia Louisa, 1840-1912(medical practitioner, reformer and suffragette)

Both are correct!

Image © Edinburgh University Library. Edinburgh University matriculation form, 1869-1870http://images.is.ed.ac.uk/luna/servlet/s/y5378r

https://lccn.loc.gov/n91083208

LCNAF RDA records

• Contextual information encoded in the MARC structure

• Use of controlled vocabularies and terminology

LCNAF and Vernon: Display and configuration issues

MA, MD Andrew Duncan (b.1744, d.1828)

Duncan, Andrew, 1744-1828https://lccn.loc.gov/n85024754

Image © Edinburgh University Libraryhttp://images.is.ed.ac.uk/luna/servlet/s/b9h908

What of unauthorised persons?

NACO work handled by Legal Deposit Libraries

Local authority metadata?

Selecting individuals of institutional or regional significance?

Image © Edinburgh University Library. http://images.is.ed.ac.uk/luna/servlet/s/2r0qdq

URIs and commercial library software

http://id.loc.gov/authorities/names/n79049248

http://www.rdaregistry.info/Elements/a/#P50195

http://id.loc.gov/authorities/names/no97080492

Image © Michaela Denhttps://commons.wikimedia.org/wiki/File:Aloysius_-_Brideshead_Revisited.JPG#/media/File:Aloysius_-_Brideshead_Revisited.JPG

URIs and commercial library software

Evelyn Waugh

Is the author of

Brideshead Revisitied

Image: Penguin Books

URIs and commercial library software

100 1# $a Waugh, Evelyn, $d 1903-1966. $0 (DLC)n79049248

Can add URIs to Vernon

ArchivesSpace – EAD & ‘authorised’ forms can co-exist

Image © Edinburgh University Library. Illustration from: Anatomia del corpo humano, 1559http://images.is.ed.ac.uk/luna/servlet/s/cb0js9

URIs and commercial library software

PNX – Primo (DiscoverEd)

<title><span class="searchword">Brideshead</span> <span class="searchword">revisited</span> </title>

<creator>Evelyn Waugh 1903-1966,</creator>

Image: In the heather brighthttp://intheheatherbright.tumblr.com/image/114244162019

Future initiatives and projects

Add URIs to authority records in Vernon & ArchivesSpace

Investigate use of $0 in MARC format

Look at exporting and editing Luna metadata

Image © Edinburgh University Library. Future Library / Katie Patersonhttp://images.is.ed.ac.uk/luna/servlet/s/9kic9c

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Thank You!Alasdair.MacDonald@ed.ac.uk

Ruby.Wilkins@ed.ac.uk

DiscoverEd: http://discovered.ed.ac.uk/

Edinburgh University Collections online: http://collections.ed.ac.uk/

Edinburgh University Archives Online:http://archives.collections.ed.ac.uk/

Edinburgh University Images Online: http://images.is.ed.ac.uk/https://creativecommons.org/licenses/by/3.0/

Image © Edinburgh University Library. Illustration from: Illustrations of zoology, 1831http://images.is.ed.ac.uk/luna/servlet/s/jsj69u