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![Page 1: Business Writing: Data Collection and Analysis Business Communication: Organising and Outlining the Report Organising and Outlining the Report.](https://reader035.fdocuments.in/reader035/viewer/2022062517/56649f0d5503460f94c21540/html5/thumbnails/1.jpg)
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Organising and Outlining the Report
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Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Organising the Data
• Compare-contrastPurpose:
To identify a suitable hotel for a company function
Conclusion:
Xanadu is more suitable in terms of location, quality of food and costs.
1. Location• Xanadu Hotel• Seasons
2. Quality of food•Xanadu Hotel• Seasons
3. Costs of function•Xanadu Hotel• Seasons
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Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Organising the Data• Cause-Effect
Purpose:
To evaluate the impact of overtime work on labour costs and productivity.
Conclusion:
Overtime work has a significant impact on labour costs and productivity.
1. Overtime Work1.1 1.21.3
2. Impact on labour costs and productivity2.12.22.3
3. Ways to reduce overtime work3.13.23.3
Causes
Effects
Possible solutions
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Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
• Effect-Cause (Problem-Solving)
Organising the Data
Purpose:
To evaluate the effective use of the common drive by the personnel department.
Conclusion:
Productivity in the personnel department can be affected by the lack of storage space in the common drive …
1. Extent of the problem1.11.21.3
2. Causes of the problem2.12.22.32.4
3. Respondents’ suggestions for improvement3.13.23.33.4
Causes
Effects
Possible solutions
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Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
• Functional
• Geographical
• Chronological
Organising the Data
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Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Sections of a Report
– Introduction
– Findings
– Conclusions
– Recommendations
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Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Introduction
– Background
– Purpose
– Scope
– Limitations
– Research methods and sources
– Report Organisation
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Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Findings
The objective presentation of your data
through text, charts and tables
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Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Conclusions
The writer’s evaluation of the data
presented in the findings section
(in terms of the purpose of the report)
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Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Recommendations
The writer’s ideas for improvement
based on the conclusions
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Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Choose a Suitable Numbering System
I FIRST LEVEL
A Second level
1 Third level
a) Fourth level
Decimal:Alpha-numeric:
1 FIRST LEVEL
1.1 Second level
1.1.1 Third level
1.1.1.1 Fourth level
Preparing an Outline
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Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Follow the principles of outlining
– Avoid single sub-divisions
– Balance the divisions
– Avoid too many sub-divisions
– Use mechanics to distinguish levels
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Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Use appropriate headings
– Topic vs Talking headings
Travel & entertainment
The high cost of travel & entertainment
Impact on profits
Growing impact on the bottom line
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Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Use appropriate headings
– Topic vs. Talking
– Broad yet specific
– Concise and clear
– Parallel in structure