Business Case Template v1
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Transcript of Business Case Template v1
HEADER
Project Name: Simple Business Case Template
Request Date: 5/1/2012
Project Overview:
Business Requestor: Nina Boze
Impacted HPs and Depts: Jane Dawson
Total Cost: $ 391,402.60
Total Benefit: $ 482,817.00
Investment Analysis
Create and utilize a standard business case template to allow for project submission that can be used across the organization.
Requesting HP / MHI Dept
NPV $ 41,410
ROI 23%
IRRBreakeven Yr Year 3
COSTS
Implementation
YR 1 YR 2Hardware: $ 10,000
Software: $ 60,000
Internal Labor: $ 129,324
External Labor: $ 67,149
Leasehold & Improvements: $ -
Other: $ 6,600
Total: $ 273,073 $ -
On Going Maintenance
Hardware: $ - $ -
Software: $ 60,000 $ -
Internal Labor: $ 51,730
External Labor: $ -
Leasehold & Improvements: $ -
Other: $ - $ -
Total: $ 111,730 $ -
HEADER
Capital Project: Y
Project Risk: MED
Project Sponsor: Jane Dawson
Strategy:
Regulatory: 0
Total Hours: 1470
Project Duration: 2
Create and utilize a standard business case template to allow for project submission that can be used across the organization.
MHC, MHW, MHM, MHWI
COSTS
YR 3 YR 4 YR 5
$ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ -
$ - $ - $ -
Simple Business Case Financial Calculatorintended for projects less than $250,000; 1000 - less than 10,000 hours; 1 year or less
A. Project Investment (Project < 12 months)
Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7
ImplementationMCO Business 2.0 0.5 0.5 1.0IT (Shared Service) 1.0 1.0 1.0 1.0MMS 1.0 1.0 1.0 1.0Training HeadcountInternal / Staff Cost $ 43,108 $ 26,943 $ 26,943 $ 32,331 $ - $ - $ - Training Headcount 0.0 0.0 0.5 0.5External / Contractor Headcount 0.5 1.0 1.0 1.0External / Contractor Cost $ 7,461 $ 14,922 $ 22,383 $ 22,383 $ - $ - $ - Travel - trips per month 1.0 0.0 0.0 2.0Cost of travel $ 2,200 $ - $ - $ 4,400 $ - $ - $ - Hardware $ 10,000 $ - $ - $ - $ - $ - $ - Software $ 60,000 $ - $ - $ - $ - $ - $ - Leasehold / Building $ - ### $ - $ - $ - $ - $ - Furniture / Fixtures $ - ### $ - $ - $ - $ - $ - Other $ - ### $ - $ - $ - $ - $ -
MaintenanceMCO Business 0.2 0.2 0.2IT (Shared Service) 0.2 0.2 0.2MMS 0.2 0.2 0.2Training HeadcountInternal / Staff Cost $ - $ - $ - $ - $ 6,466 $ 6,466 $ 6,466 Training Headcount
External / Contractor Cost $ - $ - $ - $ - $ - $ - $ - Travel - trips per month 1.0 0.0 0.0 2.0Cost of travel $ 2,200 $ - $ - $ 4,400 $ - $ - $ - Hardware $ - ### $ - $ - $ - $ - $ - Software $ 60,000 $ - $ - $ - $ - $ - $ - Leasehold / Building $ - ### $ - $ - $ - $ - $ - Furniture / Fixtures $ - ### $ - $ - $ - $ - $ -
External / Contractor Headcount new contractors
Other $ - ### $ - $ - $ - $ - $ -
Yearly Recurring CostsHardware Maintenance $ - Software Maintenance $ - Miscellaneous $ -
TOTAL $ COSTS $ 184,969 $ 41,865 $ 49,326 $ 63,514 $ 6,466 $ 6,466 $ 6,466
B. Net Impact / Benefits COST REDUCTION Year 1 Year 2 Year 3 Year 4 Year 5
FTE Decrease / (Increase) 2.0 2.0 2.0 0.0 0.0Savings from deceased FTE $ 139,272 $ 139,272 $ 139,272 $ - $ - Reduction in support cost $ - ### $ - $ - $ - Reduced HW / SW support $ 13,000 ### $ 13,000 $ 13,000 $ 13,001
Total Savings $ 152,272 $ 152,272 $ 152,272 $ 13,000 $ 13,001
One time savings / benefits $ -
NEW REVENUEExternal Revenue $ - ### $ - $ - $ - Other Income (explain) $ - ### $ - $ - $ -
Total Revenue $ - $ - $ - $ - $ -
TOTAL $ BENEFIT $ 152,272 $ 152,272 $ 152,272 $ 13,000 $ 13,001
C. Investment Analysis
Year 1 Year 2 Year 3 Year 4 Year 5Undiscounted Net Benefit $ (239,131) $ 152,272 $ 152,272 $ 13,000 $ 13,001
Discount Factor 1.0 0.9 0.8 0.7 0.7 PV of Net Cash Flows $ (239,131) $ 137,703 $ 124,528 $ 9,614 $ 8,695 Cumulative PV Cashflows $ (239,131) $ (101,428) $ 23,100 $ 32,715 $ 41,410
NPV= $ 41,410
ROI= 23%
IRR =
Breakeven Yr = Year 3
Blended hourly rate project contractor $ 90 Please check box if default assumptions have been changed.
Blended hourly rate project staf $ 65 Cost of Capital* 10.58%Stand workdays per year 248.7Stand workdays per month 20.7Avg staf billable hours per day 8Avg contractor billable hours per day 10Avg cost per trip (4 days on site) $ 2,200 Blended hourly rate replaced staf $ 35
*Current MHI estimated cost of capital assumption
G. ASSUMPTIONS (#'s in green can be modified)
Month 8 Month 9 Month 10 Month 11 Month 12 TOTAL
$ - $ - $ - $ - $ - $ 129,324
$ - $ - $ - $ - $ - $ 67,149
$ - $ - $ - $ - $ - $ 6,600 $ - $ - $ - $ - $ - $ 10,000 $ - $ - $ - $ - $ - $ 60,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
0.2 0.2 0.2 0.2 0.20.2 0.2 0.2 0.2 0.20.2 0.2 0.2 0.2 0.2
$ 6,466 $ 6,466 $ 6,466 $ 6,466 $ 6,466 $ 51,730
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ 6,600 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 60,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ 6,466 $ 6,466 $ 6,466 $ 6,466 $ 6,466 $ 391,403 <--- If red, these costs exceed the Small Project limit of $250,000
TOTAL
$ 417,816
$ 65,001 $ 482,817
$ -
$ - $ - $ -
$ 482,817
TOTAL $ 91,414
$ 41,410
If red, these costs exceed the Small Project limit of $250,000
BUSINESS DATA INPUT - PROJECT INTAKE
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PROJECT HEADER:Project Name: Simple Business Case Template Request Date:
Business Requestor: Nina Boze Capital Project (Y/N):Requesting HP / MHI Dept MCO, MMS Total Project Hours:Business Project Manager: Nina Boze Requested Start Date:
Project Sponsor: Jane Dawson Expected End Date:Executive Sponsor: Jane Dawson Duration
MHC, MHW, MHM, MHWI Business Complexity: Operation Plan Strategy: Growth Technical Complexity:
Regulatory? N Project Class (IT/Business):Reference the regulatory rule: Project Type:
BUSINESS STAFFING HOURS:
HP Hours: 520 UM/CM:
Clinical Programs: 0 Stakeholder Experience:
Claims Ops: 30 Corporate Dev:
Configuration: 120 MMG:
Provider Network Strategy: 0 Credentialling:
Business Analyst: 180 Enrollment:
Project Management: 180
TOTAL BUSINES ESTIMATED HOURS: 1070TOTAL APPROVED BUSINESS HOURS:
List Impacted HPs and Coroporate Departments:
Project Priority:(Normal, High, Critical)
Project Risk:(Based on complexity and Duration)
Member / Provider Services:(Call Center)
BUSINESS DATA INPUT - PROJECT INTAKE
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PROJECT DETAIL:
Project Overview/Description:
Create and utilize a standard business case template to allow for project submission that can be used across the organization.
Project Scope and Approach:
Quantitative Benefits:
Qualitative Benefits:
BUSINESS DATA INPUT - PROJECT INTAKE
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Proposed Solution Options:
TOTAL QUANTITATIVE BENEFITS:TOTAL QUALITATIVE BENEFITS:
Recommended Solution:
BUSINESS DATA INPUT - PROJECT INTAKE
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5/1/2012Y
24,220 8/1/2012
9/30/20122
HIGHLOW
MED
0
0
0
0
0
0
40
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Create and utilize a standard business case template to allow for project submission that can be used across the organization.
BUSINESS DATA INPUT - PROJECT INTAKE
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IT DATA INPUT - PROJECT INTAKE
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PROJECT HEADER:Project Name: Simple Business Case Template Project ID (from MOPPS):
SDM: New Project Request:Workflow: IT Tower:
IT Project Manager: IT Manager:IT Director: Approval Route:
IT Budget Responsibility:
IT STAFFING HOURS:Infrastructure 120 Other:
O&M 0 Other:Developer 0 Other:Telecomm: 60 Other:
Other: 0 Other:Other: 0 OtherPMO: 180 Other
TOTAL ESTIMATED IT HOURS: 400TOTAL APPROVED BUSINESS HOURS:
IT DATA INPUT - PROJECT INTAKE
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000000
40
Low = 1Med = 2High = 3
Duration
Business Complexity: HIGHTechnical Complexity: LOW
MED
Project Type ExamplesBusiness Transformation HCV Redesign, Quality Project / Program, HC Reform 2014, Provider Data Management (PIM)DiscoveryRegulatory / ComplianceNew Business New Health Plan, New Clinic, DDI, Expansions, New HP ConversionsTechnology Software / Hardware Projecs, Infrastructure, Re-ArchitectureKTLO O&M, Production SupportOperational Process Improvement, Business Improvement, Enhancements
Low = 3 Months or lessMed = 3 - 6 monthsHigh = 6 months or greater
Project Risk:(Based on complexity and
Duration)
HCV Redesign, Quality Project / Program, HC Reform 2014, Provider Data Management (PIM)
New Health Plan, New Clinic, DDI, Expansions, New HP ConversionsSoftware / Hardware Projecs, Infrastructure, Re-Architecture
Process Improvement, Business Improvement, Enhancements
Low = 1-2 Business Units, Clear solutionMed= 3-4 Business Units
Low = 1-3Med = 3.1-6High = 6 or greater