Bunkering Code of Practice.pdf

GIBRALTAR PORT AUTHORITY

BUNKERING CODE OF PRACTICE

7 AUGUST 2012 (V.5)

Bunkering Code of Practice – 7 Aug 2012 (Issue V5) 2

TABLE OF CONTENTS

ITEM DESCRIPTION PAGE NO FOREWARD 4 1 SCOPE 5 2 DEFINITIONS 6 3 DOCUMENTATION 8 4 BUNKER SPECIFICATIONS 9

SECTION 1 PRE-DELIVERY 5 BUNKER REQUISTION FORM 10

SECTION 2 DOCUMENTATION 6 CERTIFICATE OF QUALITY 11 7 NON-CARGO TANK DECLARATION/INSPECTION

FORM 12

8 TANK MEASUREMENT/CALCULATION FORM 13

SECTION 3 SAMPLING 9 SAMPLING REQUIREMENTS 14 10 AUTOMATIC SAMPLING REQUIREMENT 15 11 LOCATION OF SAMPLING EQUIPMENT 16 12 SAMPLING PROCEDURE 17

SECTION 4 BUNKERING OPERATIONS 13 DELIVERY PROCEDURE AND DOCUMENTATION 18

SECTION 5 POST-DELIVERY CHECKS AND DOCUMENTATION

14 TANK MEASURE/CALCULATIONS FORM 20 15 VERIFICATION OF DELIVERY QUANTITY 21 16 BUNKER DELIVER NOTE (BDN) 22

SECTION 6 ADDITIONAL REQUIREMENTS FOR BUNKER BARGES/TANKERS

17 STOCK MOVEMENT REPORTS 23 18 BUNKER TANKERS PLAN AND DIAGRAM 24 19 REDUCERS AND ADAPTORS 25

SECTION 7 OTHER PROVISIONS 20 BLENDING OF PRODUCTS 26 21 DE-BUNKERING OPERATIONS 27 22 SURVEYORS 28 23 DELAYS 29 24 SHIP TO SHIP (STS) TRANSFERS 30 25 DAILY OPERATIONS SCHEDULE 31

SECTION 8 DISPUTES 26 QUANTITY DISPUTES 32 27 QUALITY DISPUTES 33

SECTION 9 APPENDICES APPENDIX A BUNKER REQUISITION FORM 34 APPENDIX B NON-CARGO TANK DECLARATION FORM 35 APPENDIX C CARGO TANK CALCULATION FORM 36 APPENDIX D BUNKER DELIVERY NOTE 37 APPENDIX E TANK GAUGING PROCEDURES 38 APPENDIX F SAMPLING REQUIREMENTS 40 APPENDIX G SAMPLING PROCEDURE 42 APPENDIX H MANUAL DRIP SAMPLER (EXAMPLE 1) 45


APPENDIX H(A)

MANUAL DRIP SAMPLER (EXAMPLE 2) 46

APPENDIX I STOCK MOVEMENT REPORT FORM 47 APPENDIX J LETTER OF PROTEST (EXAMPLE A) 48 APPENDIX J(A)

LETTER OF PROTEST (EXAMPLE B) 49

APPENDIX K SAFTEY, HEALTH AND THE ENVIRONMENT 50 APPENDIX L SHIP TO SHIP (STS) NOTIFICATION 55 APPENDIX M CONDITIONS FOR BUNKER LICENCE 58 APPENDIX N FUEL VERIFICATION PROCEDURE FOR

MARPOL ANNEX VI FO SAMPLES 59

PUBLICATIONS/STANDARDS REFERRED TO 62


FOREWORD This is the Bunkering Code of Practice for the Gibraltar Port Authority and it is intended for the benefit of the ship bunkering industry in Gibraltar. It aims to provide useful guidelines for those involved in the bunker delivery process, and in introducing this document, the Gibraltar Port Authority is not accepting any legal obligations or responsibility whatsoever in relation to the bunkering process, or in relation to any matters arising from compliance or non-compliance with the Code of Practice. This Code consists of recommendations by the Gibraltar Port Authority in the interests of maintaining good bunkering practice in Gibraltar.

The grant or renewal of bunker licences by the Gibraltar Port Authority is conditional on strict compliance with this Code of Practice by an operator wishing to obtain or renew a bunkering licence (see Appendix M). In the event that the Gibraltar Port Authority considers that any bunker operator is not complying with this Code of Practice, it will suspend or revoke that operator’s licence immediately for a period to be determined by the Gibraltar Port Authority. Should any operator wish to appeal against a decision of the Gibraltar Port Authority it should be done in writing to the Minister responsible for the Port. By carrying out the bunker delivery process systematically and carefully in accordance with the requirements contained in this Code, the possibility of a bunkering dispute is diminished. If, however, a dispute does arise, this Code should provide the basis for the resolution of that dispute. Bunker suppliers, bunker craft operators, cargo officers, chief engineers, bunker surveyors, and any other parties that have interest in the bunker transaction shall not engage in any unethical, fraudulent or other illegal practices. In the event of any inducement to participate in such activities, it should immediately be reported to the Gibraltar Port Authority. Bunker suppliers, bunker craft operators, cargo officers, chief engineers and bunker surveyors shall comply with all safe working practices and at all times during the bunker delivery by acting responsibly and professionally. It is important to note that this Code does not alter any obligations of ship owners/buyers and bunker suppliers, who must at all times observe all relevant international and other safety standards and applicable laws and regulations. The standards set out in this Code are subject to periodic review to reflect technological changes and new technical developments. Changes to the Code of Practice will be made through the issue of amendments or revised editions. Neither the Gibraltar Port Authority nor the Government of Gibraltar, their officers, servants or agents shall be responsible for any losses which might be caused by or attributable to the bunkering trade. In the event that there is any provision contained within this Code of Practice which any person considers should be varied or not applied in any given situation, written notification should be given to the Bunkering Superintendent as soon as practicable in advance.


1 SCOPE The Code provides guidance on the delivery of bunkers by bunker

barges/tankers to ships in Gibraltar, and on documentation, equipment and verification procedures during a bunkering operation. It covers pre-delivery, actual delivery and post-delivery checks and documentation. All Bunker Operators in the Port of Gibraltar must satisfy the requirements for “The Issue of a Port Operator Licence” as outlined in Appendix M.


2 DEFINITIONS For the purpose of this Code, the following definitions shall apply:

Authorised Verifiers (AVs): qualified installers, manufacturers and repairers of weighing and measuring instruments, who can perform verification on weighting and measuring instruments for trade use. Bunker Barge: A bunker barge is a tanker that has a harbour craft licence. There are two restrictions that exist with this type of licence: (a) each company is only permitted to have four active licences at any given time; and (b) when a harbour craft leaves port limits (outside the 100m contour) it ceases to become a harbour craft. Bunkering Operations: The supply of fuel oil to a vessel for its own consumption. Bunker Supplier/Representative: The registered bunker supplier or representative responsible for the delivery and documentation or, in the case of deliveries direct from the shore to the ship, the person responsible for delivery and documentation. Bunker Tanker: The bunker barge or tanker supplying bunkers to the vessel. Bunkers: Marine Fuel Oil (MFO) or Marine Diesel Oil (MDO) or Marine Gas Oil (MGO). Cargo Officer: The cargo officer of the bunker tanker or his appointed representative. Chief Engineer: The chief engineer of the receiving vessel or his appointed representative. Commercial STS Operations: The exchange of cargo between two vessels (excludes Motherships). De-bunkering Operation: The recovery or lightering of bunker fuel from the bunker tanks of a vessel. Export: Taking bunker fuel away from Gibraltar. Lightering: There is no distinction between ‘Lightering’ and STS operations’ as far as standards are concerned. Master: The Master of the bunker barge/tanker or receiving vessel. Primary Sample: The representative sample of the fuel delivered to the ship, collected throughout the bunkering period and obtained by the sampling equipment positioned at the agreed bunkering manifold. Retained Sample: The representative sample taken in accordance with Regulation 18(6) of Annex VI to Marpol 73/78, of the fuel delivered to the ship derived from the primary sample.


Ship’s Representative: The ship’s master or officer in charge responsible for receiving bunkers and documentation Ship to Ship (STS): Bulk transfer of cargo from one vessel to another. STS Superintendent: The person in ‘Overall Advisory Control’ (POAC) of the STS operation. Surveyor: The bunker surveyor engaged by the ship owner/buyer and/or the bunker supplier.

Vessel: The vessel receiving bunkers.


3 DOCUMENTATION 3.1 A complete bunkering operation shall include the following documentation:

(a) Bunker Requisition Form; (b) Tank Measurement/Flow meter Calculation Form; (c) Bunker Delivery Note (BDN) which shall meet Marpol Annex VI requirements (d) Non-cargo Tank Declaration/Inspection Form (to be used as necessary by a surveyor).

3.2 Bunker suppliers shall have all the documents listed in Clause 3.1 available on board bunker tankers.

3.3 The cargo officer shall provide the documents listed in Clause 3.1 for the Chief Engineer without being asked to do so.

3.4 Bunker suppliers are free to have their own formats for these documents but they shall comply strictly with the requirements of Clauses 5, 6, 7 and 15 of this Code. These documents shall not use terms contained within this Code in a manner that are inconsistent with this Code.


4 BUNKER SPECIFICATIONS 4.1 Bunker suppliers shall, unless otherwise agreed by the buyer, supply

bunkers of a quality which conform to or are better than the specifications set by the International Organisation for Standardisation (ISO 8217 latest edition) and to the general requirements as specified in Marpol Annex VI Regulation 14 (1).

4.2 Ship owners/buyers are advised that if no detailed specifications are agreed, this may jeopardise any subsequent claims in the event of a dispute.


SECTION 1 : PRE-DELIVERY CHECKS 5 BUNKER REQUISTION FORM 5.1 This pre-delivery document is to be completed and signed by the chief

engineer and the cargo officer. The Bunker Requisition Form will not vary the terms of any pre-existing contract between the buyer and the bunker supplier.

5.2 This form shall contain the information as set out in Appendix A. 5.3 The cargo officer shall fill in the following information:

(a) Nominated bunker quantity; (b) Grade(s) of bunkers (MFO, MDO and MGO); (c) Confirmation of compliance with regulation 14(1) of Annex VI to

Marpol 73/78; (d) Rated pumping capacity of the bunker tanker; (e) Initial rate, maximum rate and topping rate.

5.4 If more than one grade of bunkers is to be supplied, the cargo officer shall indicate on the form the order in which the grades are to be supplied. To avoid contamination of product, normally a lighter grade should be supplied first followed by a heavier grade, unless otherwise stated by the chief engineer in writing.

5.5 The cargo officer shall confirm with the chief engineer the final requirements of the vessel including the quantity, grade of bunker(s) and pumping rate required.

5.6 All items in this form shall be completed. 5.7 The completed form shall be signed by the cargo officer and the chief

engineer with their names clearly printed. This form shall be endorsed with the vessel’s stamp and the bunker tanker/barge’s stamp.

5.8 Any cancellation or amendment on this form shall be signed by the cargo officer and the chief engineer.

5.9 Prior to the commencement of bunker supply at least two copies of this form are to be completed and signed; the bunker tanker shall retain the original and the duplicate shall be given to the chief engineer.


SECTION 2 : DOCUMENTATION 6 CERTIFICATE OF QUALITY 6.1 The following bunker tankers shall carry on board a Certificate of Quality

(COQ) showing that the quality of bunker fuels carried are in compliance with the ISO 8217 standard (latest edition) and regulation 14(1) of Annex VI to Marpol 73/78:

(a) Bunkers loaded/transferred between bunker barges within Gibraltar Port limits and jetties.

(b) Bunker tankers carrying ‘de-bunkered’ fuels loaded from any

vessel in Port.

(c) Bunker tankers returning from ‘Outside Port Limits’ carrying bunker fuels.

6.2 The COQ should be based on and supported by fuel analysis reports issued

by an accredited testing laboratory for testing marine fuels.

6.3 Bunker suppliers and bunker craft operators shall ensure that the quality of bunker fuels meet the ISO 8217 standard (latest edition), including the general requirements of marine fuels as specified in the standard and the requirements of regulation 14 (1) of Annex VI to Marpol 73/78, before supplying the fuels to any vessels in the port.

6.4 In this connection, bunker suppliers and bunker craft operators shall produce a copy of the COQ, upon request, to the Bunkering Superintendent and duly authorised Officers of the Gibraltar Port Authority. As and when requested, bunker suppliers and bunker craft operators shall also produce other documentary proof such as fuel analysis results, to show that the bunker fuels carried on board the bunker tankers meet the general requirements of the ISO 8217 (latest edition) and regulation 14 (1) of Annex VI Marpol 73/78.

6.5 The above requirements shall form part of the licensing conditions of Supply Bunker (SB) tankers (see Appendix M) used for bunkering purposes in the Port. They shall also form part of the terms and conditions of bunkering licences first issued before the coming into force of this Code, and which are still valid.

6.6 To ensure the quality of differing types and grades of bunkers the Bunker Barge should utilize dedicated/segregated tanks, piping and hoses.


SECTION 2 : DOCUMENTATION 7 NON-CARGO TANK DECLARATION / INSPECTION FORM 7.1 Part 1 of the Non-cargo Tank Declaration/Inspection Form is a declaration

by the cargo officer of the measurements and contents of the non-cargo tanks and spaces before bunkering commences. The chief engineer shall be allowed to verify the declaration.

7.2 This form shall contain the information set out in Appendix B.

7.3 Part 1 of this form shall be signed by the cargo officer and acknowledged by the chief engineer with their names, date and time of signing clearly printed. This form shall be endorsed with the vessel’s stamp and the bunker tanker’s stamp.

7.4 This form will also serve to record any inspection/gauging after the bunkering operation if required by the chief engineer.

7.5 Any cancellation or amendment on this form shall be signed by the cargo officer and the chief engineer.

7.6 At least two copies of this form are to be completed and signed. The original shall be given to the chief engineer and the duplicate shall be retained by the bunker barge/tanker.


SECTION 2 : DOCUMENTATION 8 TANK MEASUREMENT / FLOW METER CALCULATION FORM 8.1 The Tank Measurement/Flow Meter Calculation Form is to record tank

gaugings or meter readings and cargo temperature readings as witnessed by the chief engineer.

8.2 These forms shall contain the information set out in Appendix C. 8.3 The cargo officer shall invite the chief engineer to witness the opening

gauge (or meter reading) and the taking of cargo temperature of all cargo tanks of the bunker barge/tanker. Safe and practicable personnel transfer should take place between the vessels as outlined in Appendix K.

8.4 If the chief engineer declines the invitation, the cargo officer shall record this on the form and this shall be endorsed by the chief engineer.

8.5 The Tank Gauging Procedure shall be as set out in Appendix E.

8.6 If a flow meter is used instead of tank gauging, the flow meter must be certified by an Authorised Verifier (AV), who is a qualified installer, manufacturer and/or repairer of weighing and measuring instruments for trade use. The bunker tanker shall carry a certificate of verification issued by a recognised approved body. The flow meter shall be calibrated at least once every 12 months, or as recommended by the manufacturer.

8.7 A recognised body shall calibrate and seal the flow meter, this seal shall remain intact until its next calibration. If the seal is accidentally broken the cause shall be recorded in the ship’s logbook and every effort shall be made to re-seal the meter as soon as possible

8.8 All items in this form shall be completed. 8.9 The completed form shall be signed by the cargo officer, vessels Master/

representative and/or chief engineer with their names, date and time of signing clearly printed. This form shall be clearly endorsed with the vessel’s stamp and the bunker barge/tanker’s stamp.

8.10 Any cancellation or amendment on this form shall be signed by the cargo officer and or chief engineer.

8.11 At least two copies of this form are to be completed and signed. The original shall be retained by the bunker barge/tanker and the duplicate shall be given to the chief engineer on completion of bunkering, provided he has attended and witnessed the opening and closing tank calibration or meter readings.


SECTION 3 : SAMPLING 9 SAMPLING REQUIREMENTS 9.1 All bunker barges/tankers shall comply with the sampling requirements set

out in Appendix F or as per guidelines for sample taking set out in Marpol Annex VI (4.1 .1 .2 .3).

9.2 If the sampling requirements on the bunker barge/tanker differ from those set out in Appendix F, the chief engineer shall make his comments in the Tank Measurement/ Flow meter Calculation Form.


SECTION 3 : SAMPLING 10 AUTOMATIC SAMPLING EQUIPMENT 10.1 Automatic sampling equipment, if installed, may be used if approved by

the Gibraltar Port Authority. 10.2 This equipment must at least be capable of obtaining a continuous sample

during the entire bunkering process. 10.3 Where the sample is automatically divided into 3 or more individual one-

litre sample bottles simultaneously, the sampling equipment must be capable of filling the individual sample bottles to the same level. The sample bottles should be at least 80 percent full at the end of the bunker delivery.


11 LOCATION OF SAMPLING EQUIPMENT All sampling shall be carried out in accordance with Marpol Annex VI.

Diagrams of sampling equipment can be found in Appendix H. MEPC 47/20 – it is recommended that a sample of the fuel delivered to the ship should normally be obtained at the receiving ship’s inlet bunker manifold. However, by mutual agreement of both parties, the sample may be taken at the delivery ships’ manifold. In all cases, it should be drawn continuously throughout the bunker delivery period. The bunker barge samplers are monitored and approved by the Bunkering Superintendent for quality control. Receiving vessels, if fitted with an approved sampler, may take additional samples. The phrase “be drawn continuously throughout the bunker delivery period” should be taken to mean continuous collection of drip sample throughout the delivery of bunker fuel covering each bunker delivery note. In case of receiving an amount of bunker fuel necessitating two or more delivery notes, the sampling work may be temporarily stopped to change sample bags and bottles and then resumed as necessary.

11.1 The Master of the barge/tanker shall propose an alternative sampling point if it can be shown that it would not be safe or practical for samples to be taken at the receiving vessels manifold due to any of the following:

• Danger to the health and safety of the crew of the barge/tanker. • Weather conditions. • A threat to the environment.

11.2 The position of the sampling equipment on the bunker barge/tanker shall be indicated by two luminous yellow bands of 150 mm width, one on each side of the equipment. The bands shall be on the bunker delivery pipe line/hose and within half a metre of the sampling equipment.

11.3 If sampling equipment is contained within a weather-protected enclosure on deck, its location shall be clearly marked for the benefit of the receiving vessel; access into the enclosure shall be kept locked throughout the entire bunkering operation. If any adjustments to the sampling equipment are to be made, the vessels Chief Engineer or representative shall be invited to witness these changes. All changes to sampling equipment must be logged.


12 SAMPLING PROCEDURES 12.1 The sampling procedure shall be as set out in Appendix G.


SECTION 4 : BUNKERING OPERATIONS 13 DELIVERY PROCEDURES 13.1 It shall be the chief engineer’s responsibility to prepare the vessel for

receiving bunkers, including removing the blank flange(s) from the bunker manifold(s), fitting gaskets and connecting hoses.

13.2 Once the pre-delivery requirements have been completed and bunker hoses have been properly connected, bunker delivery shall commence after confirmation by the chief engineer.

13.3 The chief engineer shall oversee the entire bunkering operation or delegate an officer to do so.

13.4 The cargo officer shall also appoint a crew member to attend on the bunker barge/tanker jointly with the chief engineer at all times during the entire bunkering operation. Safe and practicable personnel transfer should take place between the vessels as outlined in Appendix K.

13.5 Communication between the vessel and the bunker tanker shall be maintained during the entire bunkering operation.

13.6 The cargo officer shall ensure that the agreed pumping rate is adhered to by the bunker barge/tanker within safe operating practices. The agreed pumping rate must not be exceeded unless requested by the chief engineer and amended and signed by both parties on the bunker requisition form.

13.7 The Bunker Barge must ensure that a responsible person maintains a manifold watch at all times during a bunker supply. The Cargo Control Room (CCR) must also be manned at all times during bunker supply operations.

13.8 When an order to stop pumping is given by the vessel, the bunker barge/tanker shall stop the pumping immediately.

13.9 All stoppages and reasons for doing so shall be recorded in the bunker barge/tanker’s log.

13.10 After delivery is completed, the contents in the hose(s) shall be drained back into the bunker barge/tanker before final gauging is taken.

13.11 During the entire bunkering process, no other bunker barge/tanker shall be allowed to come alongside the bunker barge/tanker delivering bunkers to the vessel. However, when large quantities are ordered, requiring more than one barge/tanker to provide the supply, the second barge/tanker may dock alongside the opposite side of the receiving vessel. However, pumping from this second barge/tanker may not commence until all operations with the first barge/tanker are completed.

13.12 Intermediate Fuel Oils (IFOs) are subject to the provisions of clause 13.10 above. However, distillate grades may be supplied simultaneously, either from the fuel oil barge or a second barge

13.13 All precautions and recommendations found in the International Safety Guide for Oil Tankers and Terminals (ISGOTT) should be followed.


SECTION 5 : POST DELIVERY (CHECKS AND DOCUMENTATION) 14 TANK MEASUREMENT / FLOW METER READING CALCULATION

FORM 14.1 The Tank Measurement/Flow Meter reading Calculation Form (Appendix

C) shall again be used in connection with the closing gauge (or meter reading) and the recording of cargo temperature of every tank.

14.2 On completion of the bunkering operation, the cargo officer shall invite the chief engineer to witness the closing gauge and the cargo temperatures of all cargo tanks of the bunker barge/tanker. Safe and practicable personnel transfer should take place between the vessels as outlined in Appendix K.

14.3 Where flow meters are used, the closing meter reading shall be recorded on the flow meter calculation form

14.4 If the chief engineer has earlier indicated his intention to witness all gauges before delivery takes place but subsequently declines the invitation to witness the closing gauge, the cargo officer shall indicate the change on the Tank Measurement/Flow Meter reading Calculation Form and it shall be endorsed by the chief engineer.

14.5 The procedure set out in Sub-clauses 8.5 to 8.10 shall be followed for the closing gauge.

14.6 In the event of a quantity dispute, the chief engineer or surveyor, if engaged, shall be allowed to inspect or gauge all non-cargo tanks on the bunker barge/tanker and the cargo officer shall record and complete Part II of the Non-cargo Tank Declaration/Inspection Form (Appendix B).


15 VERIFICATION OF DELIVERED QUANTITY 15.1 When Tank Soundings are used, the delivered quantity shall be based on

the bunker barge/tanker’s tank measurements and calculations as witnessed by both the chief engineer and the cargo officer. Where Flow meters are used instead of tank gauging, the Flow-meter readings as witnessed by both the chief engineer and the cargo officer shall be used for the calculation of the quantity delivered.

15.2 The chief engineer shall verify the delivered quantity as stated in the Bunker Delivery Note (see Appendix D). The calculations shall be based on the opening and closing gauges of the bunker barge/tanker’s Flow meters or Tank readings and cargo temperatures, as witnessed by both the chief engineer and the cargo officer. The bunker barge/tanker’s certified tank calibration tables and ASTM-IP Petroleum Measurement Table 54B and Table 56 shall be made available by the bunker barge/tanker.

15.3 The bunker barge/tanker shall only carry its latest certified tank calibration tables. The cargo officer shall allow the chief engineer to take a photocopy of the relevant pages if he so requests.


16 BUNKER DELIVERY NTOE (BDN) APPENDIX D 16.1 Upon completion of delivery, the cargo officer shall prepare the BDN for

the Master/Representative, chief engineer to sign. 16.2 The BDN shall bear the licensed bunker supplier’s name and the bunker

barge name. 16.3 The BDN shall contain the information as set out in Appendix D and in

regulation 18 (7) (b) of Annex VI of Marpol 73/78. 16.4 All relevant and applicable columns of the BDN shall be filled in and ‘N/A’

(meaning Not Applicable) shall be inserted in the appropriate columns. 16.5 Any cancellation or amendment on the BDN shall be endorsed and

stamped by the cargo officer and the chief engineer. 16.6 If requested by a receiving vessel, at least three copies of the completed

BDN shall be signed by the cargo officer and the chief engineer with their names clearly printed and stamped with bunker barge/tanker’s and vessel’s stamps. The Collector of Customs shall be sent one copy.

16.7 If requested by a receiving vessel, a copy of the Tank Measurement/Flow Meter Calculation form shall be attached to the BDN.


SECTION 6 : ADDITIONAL REQUIREMENTS FOR BUNKER BARGES /

TANKERS 17 STOCK MOVEMENT REPORT (APPENDIX I) 17.1 Every bunker barge/tanker shall keep and maintain a monthly Stock

Movement Report. This report shall contain the following: (a) Date and time of receipts and removals; (b) Grade, quantity and source of receipts; (c) Grade, quantity and destination of removals; (d) Description of documents evidencing receipts and/or removals: (e) Variances of receipts and removals; (f) An inventory of stocks; (g) Grades and quantities of products blended (if applicable).

17.2 An example of a Stock Movement Report is shown in Appendix I 17.3 This report shall be made available for inspection and photocopying if

required by the Gibraltar Port Authority or anyone acting on its behalf. A copy of each Bunker company’s previous monthly company stock movement report shall be forwarded to the Bunkering Superintendent at [email protected].


18 BUNKER BARGE / TANKER’S PLAN AND DIAGRAM 18.1 A general layout plan of the bunker barge/tanker shall be conspicuously

displayed on board. The tank capacity plan, piping diagram and trim and list tables shall also be available on board for inspection by any party concerned.

18.2 To ensure the quality of differing types and grades of bunkers the Bunker Barge should utilize dedicated/segregated tanks, piping and hoses.


19 REDUCERS AND ADAPTORS 19.1 Bunker barge/tankers in Gibraltar shall carry American National Standards

Institute (ANSI) standard reducers and adaptors on board to accommodate the different sizes of bunker manifold flanges on the receiving vessels.

500 GT and below 80 mm and 3 inch 100 mm and 4 inch 125 mm and 5 inch 150 mm and 6 inch 501 to 1500 GT 80 mm and 3 inch 100 mm and 4 inch 125 mm and 5 inch 150 mm and 6 inch

200 mm and 8 inch Above 1500 GT 100mm and 4 inch 125mm and 5 inch

150mm and 6 inch 200mm and 8 inch 250mm and 10 inch


SECTION 7 : OTHER PROVISIONS 20 BLENDING OF PRODUCTS 20.1 Where blending of a product is required, the blending should be carried out

with approved equipment. The final product should be in compliance with ISO 8217 standards.


21 DE-BUNKERING OPERATIONS 21.1 21.1 All de-bunkering operations must be notified in advance to the GPA

by the organiser, and must include the following:

- name of vessel to be lightered - name of bunker barge that will receive the bunker fuel - specifications of the bunker fuel - description of off-spec parameter for the de-bunkered fuel - explanation of method to recycle this bunker fuel to ensure

compliance of fuel (with ISO 8217 latest edition).


22 SURVEYORS 22.1 The vessel and/or the bunker supplier may at its own cost and expense

engage a surveyor to check and verify all phases of a bunkering operation.

22.2 The bunker barge/tanker shall allow access to the surveyor to carry out his duties throughout the whole bunkering operation.

22.3 Where a surveyor is engaged by the bunker supplier and/or the ship owner/buyer, the chief engineer shall allow the surveyor to carry out the gauging (opening and closing gauges) and to take temperature readings of all the vessel’s bunker tanks, including inspection and gauging where appropriate, of all non-receiving tanks and spaces.

22.4 The surveyor, if engaged, shall comply with the procedures set out in this Code.

22.5 Where a surveyor is engaged, he shall report any irregularities of the bunkering operation or non-compliance with this Code to the implementing authority in writing.


23 DELAYS 23.1 It will be the chief engineer’s responsibility to prepare the vessel for

receiving bunkers, including removing the blank flange(s) from the bunker line manifold(s) and connection of hoses.

23.2 No party shall cause any undue delay to either the bunker barge/tanker or the vessel.

23.3 Should any dispute or disagreement arise in respect of delays during the bunkering operation, the procedure as set out in clauses 26 and 27 below, in so far as applicable, shall be followed.

23.4 Should a dispute arise, which has not been settled 2 hours after the completion of pumping operations, the GPA will be immediately notified by telephone, either to the Duty Port Officer or directly to the Bunkering Superintendent.


24 SHIP TO SHIP (STS) TRANSFERS A separate code applies. 24.1 At least forty-eight (48) hours notification shall be provided for a proposed

STS on the STS Notification Form as noted in Appendix L. Once received the vessels and operation, including a Risk Assessment and H2S level, if appropriate, will be reviewed.

24.2 Once approved, the planned STS will proceed dependent on weather and port operations.

24.3 Bunker barges must depart the Mother Vessel at least one (1) hour before the Delivery Vessel arrives alongside.

24.4 The STS Superintendent (POAC) must be approved by the GPA.


25 DAILY OPERATIONS SCHEDULE 25.1 Every bunker barge / tanker operator shall keep and maintain a daily

supply schedule. This report shall contain the following information: (a) name of vessel to be supplied; (b) agent in Gibraltar of the vessel to be supplied (c) name of bunker barge / tanker(s) assigned to supply that vessel; (d) latest ETA of vessel to Gibraltar;

in case of more than one supply for that day, order in which these vessels will be supplied.

25.2 This report shall be sent to the Port authority on a daily basis, every morning and then again at close of business by the operator’s coordination office. Any changes in schedule must be notified to the Port authority accordingly.

25.3 This schedule shall be forwarded at the stated intervals to [email protected] and [email protected].


SECTION 8 : BUNKER DISPUTES 26 QUANTITY DISPUTES 26.1 In the event of any dispute in respect of the quantity of bunker(s) delivered,

the chief engineer of the vessel should raise a NOTE OF PROTEST within 15 days (see Appendix J, Example (a)) which shall be signed and stamped by both parties.

26.2 The master of the bunker tanker/barge should also raise a NOTE OF PROTEST (see Appendix J, Example (b)) if he disagrees with alleged shortage.

26.3 A copy of each NOTE OF PROTEST raised by the vessel and the bunker tanker/barge, together with a copy of the BDN, shall be sent to the Bunkering Superintendent Gibraltar within 7 days after the bunker delivery.


27 QUALITY DISPUTES 27.1 In the event of any dispute in respect of the quality of bunkers(s) delivered,

the vessel/buyer should tender a compliant in writing to the bunker supplier 15 days after the delivery and, if required, notify the vessel’s respective Flag State Administration.

27.2 A copy of the complaint, with a copy of the BDN, should simultaneously be lodged with the Bunkering Superintendent and the Gibraltar Port Authority by e-mail at [email protected].

27.3 In the event a bunker quality issue the Bunker Supplier will provide the required samples to the Bunkering Superintendent for analysis by an accredited laboratory in accordance with the Fuel Verification procedure for MARPOL Annex VI Fuel Oil Samples, MEPC 58/23 (Appendix N).


SECTION 9 : APPENDICES APPENDIX A EXAMPLE OF A BUNKER REQUISTION FORM BUNKER REQUISITION FORM

The Chief Engineer Date: _______________ MV/SS: __________________ Location: ____________

Dear Sir

We have been nominated to supply you the following grade(s) of bunkers:

____________ tonnes Marine Fuel oil of _____________cSt

____________ tonnes Marine Diesel Oil/Gas Oil

We undertake to supply you with the above grade(s) of bunkers. Some basic characteristics of the bunkers are as follows: Product Kinematic Viscosity

@ 40/50 C

Density @ 15 C Water Content %

Flash Point

Has the vessel pre-loading plan, transfer sequence, rates and volumes to be delivered been agreed upon?

We will supply _____________first, followed by ________________

The rated pumping capacity of our bunker tanker is __________tonnes per hour. State sequence and rates

Grade Initial Rate Max, Rate Topping Rate

Will you be witnessing the gauging of our tanks? YES / NO / NOT APPLICABLE* Will you be witnessing our meter readings? YES / NO / NOT APPLICABLE* Will you be witnessing our sampling? YES / NO*

Acknowledged by _________________________ ____________________ Cargo Officer of Bunker Tanker Chief Engineer of Vessel Name in Full: Name in Full: Bunker Tanker’s Stamp: Vessel’s Stamp: Date/Time: Date/Time: * (delete as appropriate)


APPENDIX E TANK GAUGING PROCEDURE E1 Every sounding pipe of the bunker barge/tanker’s cargo tank shall be clearly

marked with the reference height in accordance with the bunker tanker/barge’s tank calibration tables. It shall be permanently displayed in a prominent position on the sounding pipe.

E2 For every bunkering operation, the chief engineer shall witness and confirm the gauging of tanks or meter reading and cargo temperature readings of all cargo tanks of the bunker barge/tanker before and after delivery of bunker(s). The chief engineer may wish to verify the readings with his own equipment. Such process shall be properly recorded in the Tank Measurement/Calculation Form.

E3 The following tank gauging procedure shall be observed by both parties:

(a) Every bunker barge/tanker shall carry on board at least two certified and calibrated UTI, an ASTM thermometer and a copy of the latest certified tank calibration tables.

(b) The chief engineer shall first check the reference heights of the cargo tanks, sounding tape and thermometer before witnessing the gauging and cargo temperatures. The same sounding tape must be utilized before and after bunkering.

(c) For all grades of bunkers, water cut shall be taken by using water-finding paste. Where the product is fuel oil, the bob of the sounding tape shall be washed with MGO/MDO after the water cut is taken in order to have an accurate reading of the water level, if any.

(d) Water-finding paste shall be used when gauging MGO tanks. This is to determine the level of the product accurately on the sounding tape

(e) At least three gaugings shall be taken for each tank and the average of the three shall be taken as the final reading.

(f) Trim and list of bunker barge/tanker are to be recorded and the correction shall be applied accordingly, as specified in the Trim/List correction tables.

(g) Product temperatures of all tanks shall be taken to the nearest 0.5 C.

(h) All reference heights, soundings and product temperatures as witnessed by both parties shall be recorded in the Tank Measurement/Flow Meter Calculation Form.

(i) The Tank Measurement/Flow Meter Calculation Form shall be completed and signed by the chief engineer and the cargo officer immediately after opening gauges and closing gauges readings are taken and agreed upon, when witnessed.


APPENDIX F SAMPLING REQUIREMENTS F1 The sampling requirements on the bunker tanker shall consist of the

following: (a) Sampling equipment: (b) Three one-litre commercial sample containers; (c) Two one litre Annex VI of Marpol 73/78 sample containers. (d) Security seals with unique identification numbers. (e) Secure Commercial and Marpol Annex 6 sample labels

F2 Every bunker tanker/barge shall be installed with fixed sampling equipment to the standard prescribed by ISO 3187 and complying with the following: (a) A sampling probe, which shall extend across the full diameter of the

manifold pipe. The end of the sampling probe shall be closed and the wall perforated with 5 mm diameter holes spaced 20 mm apart throughout its length. A needle valve shall be fitted at the bottom of the sampling probe outside the manifold pipe to control the rate at which a continuous drip sample can be drawn. This will serve as a stop valve for the sampling. The sampling probe shall be detachable for cleaning and inspection.

(b) A weather-tight sampling container having a capacity of not less than six litres, which can be security, sealed

F3 Every bunker barge/tanker shall carry the following items: (a) Sample containers with a capacity of one litre each and designed with

tamper proof caps which can be security-sealed. (b) Secure sample labels. (c) Security seals with unique identification numbers. (d) Samples and seals in compliance with Annex VI of Marpol 73/78.

F4 In compliance with Annex VI of Marpol 73/78 each sample label shall contain the following information:

(a) Location at which, and the method by which the sample was drawn. (b) Date of commencement of delivery. (c) Name of bunker tanker/barge or installation. (d) Name and IMO Number of receiving vessel. (e) Signatures and name of supplier’s representative and ship’s Master or

his appointed representative. (f) Bunker grade. (g) Details of seal identification, as follows:

(i) Vessel, commercial sample, Seal No ……

(ii) Bunker Tanker/barge, supplier, Seal No ….

(iii) Surveyor’s sample (if applicable), Seal No ……

(iv) Annex VI of Marpol 73/78 vessels sample, Seal No ……

(iv) Annex VI of Marpol 73/78, suppliers sample, Seal No ……

The retained sample should be kept in a safe storage location, outside


the ship’s accommodation, where personnel would not be exposed to vapours which may be released from the sample. Care should be exercised when entering a sample storage location. The retained sample should be stored in a sheltered location where it will not be subject to elevated temperatures, preferably at a cool/ambient temperature, and where it will not be exposed to direct sunlight. Pursuant to regulation 18(6) of Annex VI of MARPOL 73/78, the retained sample should be retained under the ship’s control until the fuel oil is substantially consumed, but in any case for a period of not less than 12 months from the time of delivery. The ship’s master should develop and maintain a system to keep track of the retained samples.


APPENDIX G SAMPLING PROCEDURE The following is the procedure for bunker sampling if and when conducted

on the bunker barge/tanker. The samples collected in this manner shall constitute the representative commercial sample of the bunkering operation. A further 2 samples shall be taken in compliance with Marpol Annex VI 73/78.

G1 Before the delivery of bunkers, the cargo officer shall invite the chief engineer/representative to inspect the sampling unit. Safe and practicable personnel transfer should take place between the vessels as outlined in Appendix K.

G2 The cargo officer shall ensure that with fixed sampling equipment the containers (cubitainers) are clean before fixing it to the end of the sampling unit. Where Flow/Time proportional automatic samplers are used they shall satisfy the required guidelines as set out in Marpol Annex VI 73/78 on sample taking.

G3 After the chief engineer/representative is satisfied that the sampling equipment meets the details set out in Appendix H, the sampling container shall be security-sealed by the cargo officer in the presence of the chief engineer. The seal shall provide security against tampering and contamination during the entire process of bunkering. The parties involved shall record the seal number.

G4 The cargo officer shall invite the chief engineer/representative to witness any adjustment of the valve on the sampling unit to control the rate of the sample withdrawal. This is to ensure that a continuous drip sample is collected throughout the entire duration of bunkering.

G5 The valve on the sampling unit should be sealed in the presence of the chief engineer at the commencement of bunkering and the seal number recorded. When any adjustment of the valve is required, the cargo officer shall inform the chief engineer/representative to witness the adjustment and record the change of seal.

G6 Upon completion of bunkering, the chief engineer/representative shall be invited to confirm that the security seals of the sampling container, or lock of the sampling cabinet, and the seal of the valve are intact and have not been tampered with.

G7 After both parties are satisfied with the sample collected (cubitainers) the sample shall be properly shaken or stirred to ensure that it is homogeneous. The Chief Engineer or his representative should witness this process.

G8 The homogeneous sample shall then be poured in equal small portions into five one-litre sample containers, making three or four passes to fill each container in turn. The retained sample container should be clean and dry. Immediately prior to filling the retained sample container, the primary sample quantity should be thoroughly agitated to ensure that it is homogenous. The retained sample should be of sufficient quantity to perform the tests required but should not be less than 400 ml. The container should be filled to 90% ± 5% capacity and sealed.

G9 The one-litre sample containers shall be sealed in the presence of the chief engineer/representative with uniquely numbered security seals.

G10 Secure sample labels (3 in No for commercial samples and 2 in No for annex VI samples) shall be prepared and presented to the chief engineer,


Master or his representative for signature only upon completion of the bunkering and sampling operations. The labels shall be pasted immediately on to each of the sample containers in the presence of the chief engineer, Master or his representative.

G11 The Sample labels shall not be presented to the chief engineer for signature prior to the completion of the bunkering and sampling operations.

G12 Sample labels must carry the vessel’s name and IMO No, grade of bunkers and date.

G13 The receiving vessel, the bunker barge/tanker, bunker supplier and the surveyor (if engaged) shall retain one each of the samples

G14 The commercial samples shall be kept for a period of not less than 30 days from the date of sampling. The Marpol Annex VI sample shall be retained for a period of not less than 12 months or until the fuel has been consumed. The BDN shall remain onboard the receiving vessel and barge/tanker for a period of not less than 3 years.

G15 One of the commercial samples jointly signed by supplier and the Chief Engineer or his representative must be handed to the vessel.

G16 The Bunker Master and the Vessel’s Master or his appointed representative must jointly sign The Marpol Annex VI samples.

G17 The Marpol Annex VI samples must clearly state

(i) Location at which, and the method by which, the sample was drawn (ii) Date of commencement of delivery (iii) Name of bunker tanker/installation (iv) Name and IMO Number of receiving Ship (v) Signature and name of the supplier’s representative and the ship’s Chief Engineer. (vi) Seal identification numbers. (vii) Bunker Grade

G18 In the event that the receiving vessel hands over a Marpol annex VI sample drawn from the ship’s sampling point, it will be signed and accepted as “for receipt only”.

G19 If the receiving vessel refuses to accept the Marpol Annex VI sample drawn at the Bunker Tanker/Barge, a letter of protest will be handed to the vessel.

G20 The local supplier is required to retain the BDN and Annex VI Marpol 73/78 sample for verification by the Gibraltar Port Authority or its representative for a period of not less than 3 years from the time of delivery.


APPENDIX K SAFETY, HEALTH AND THE ENVIRONMENT K.1 PRE-DELIVERY CONFERENCE Prior to commencement of the bunker delivery, a pre-delivery

conference shall be conducted between the representatives of the bunker tanker, vessel bunker surveyor, if engaged.

K2 PLANNING FOR SAFETY K2.1 Fire fighting Fire fighting equipment shall be ready for immediate use on the bunker

tanker and the vessel at all times. K2.2 Emergency preparedness Despite careful attention to safety procedures, emergencies can occur.

Often such events can be contained and their effects minimised by preparing the vessels crew through a system of drills to deal with a variety of emergencies. Appropriate drills should be held in accordance with the vessels approved contingency plans, such drills, when carried out should be documented.

K2.3 Conditions of crew The master of the bunker tanker and the vessel are to ensure that all

crewmembers involved in the bunkering operations are properly rested and are not in any way under the influence of alcohol or any controlled drugs.

K2.4 Bunkering pre-delivery safety checklist The safety checklist for bunkering must be presented by the

representative of the barge to a representative of the vessel at the pre delivery conference. This should assist the masters to adhere to the relevant safety procedures of the bunkering operations. The safety checklist is an essential reminder of the principal safety factors and should be implemented by continuous vigilance throughout the whole of the bunkering operations.

K3 OBSERVING SAFE WORKING PRACTICE K3.1 Smoking and naked lights Regulations regarding smoking and naked lights shall be strictly

enforced. Warning notices should be clearly and appropriately displayed.

K3.2 Safe Access K3.2.1 The receiving vessel, normally with the greater freeboard, shall provide

accommodation ladder or ladders in compliance with SOLAS regulations. The vessel or bunker barge may utilize a personnel transfer basket to ensure that safe and practicable personnel transfer shall take place between the vessels. Personnel transfer baskets will be properly inspected, certified and appropriate for the intended operation. If the vessel’s representatives are unable to transfer to the bunker barge they will have to accept the bunker barge’s figures for the supplied quantity. Therefore, it is in the vessel’s best interests to verify the delivered quantity.

K3.2.2 The access should be safely rigged and properly illuminated during darkness.

K3.2.3 Personnel should only use the designated means of access between the bunker tanker and the vessel.


K3.2.4 The Master of the barge/tanker shall propose an alternative sampling point if it can be shown that it would not be safe or practical for samples to be taken at the receiving vessels manifold due to lack of appropriate insurance cover in respect of the health and safety of the crew of the barge/tanker, or in respect of the barge/tanker itself.

K3.3 Outboard deck way Crew on the bunker tanker are reminded to walk on the outboard side of

the main deck due to the possibility of falling objects from the vessels e.g. lashing materials and tools etc.

K3.4 Unauthorised craft No unauthorised craft should be allowed alongside either the bunker

tanker or the vessel during bunkering operations unless authorised by the vessel.

K3.5 General Communications K3.5.1 Good communication between the bunker tanker and the vessel is an

essential requirement for successful bunkering operations. K3.5.2 To avoid any misunderstanding, a common language for communication

should be established before bunkering operations begin. K3.5.3 Internationally recognised hand signals could also be established

between the parties. K3.5.4 During bunkering operations essential personnel on the bunker tanker

and the vessel should have a reliable and common means of communication at all times, including a backup system. It is recommended that spare radios and batteries are available on the bunker barge and the vessel.

K3.5.5 An agreed emergency signal in the form of an air horn and or hand signals shall be established. In the event of a breakdown in communications on the bunker tanker and the vessel, the emergency signal should be sounded and all operations in progress should be suspended immediately.

K3.5.6 Bunkering operations should not be resumed until satisfactory communications have been re-established.

K3.6 Emergency shut down K3.6.1 Any crewmember of the bunker tanker and the vessel shall be

empowered to initiate an emergency shut down of the bunkering operations in an emergency or suspicious circumstances.

K3.6.2 The bunkering operations must remain suspended until it is agreed with the relevant persons/authorities that is safe to resume.

K4 PREVENTING EXPOSURE TO HEALTH HAZARDS K4.1 Hydrogen Sulphide (H2S) K4.1.1 H2S is a colourless transparent gas with a characteristic rotten egg

odour at low concentrations. At higher concentrations it has a sweetish odour and at still higher concentrations an odour may not be detected.

K4.1.2 Vessels performing a bunkering operation should be aware that a concentration level of H2S exceeding 10ppm constitutes a health hazard.

K4.1.3 Bunker tankers loading bunkers at the terminal/mother ship shall inform the terminal/mother ship representative immediately if H2S concentration levels exceeding 10ppm is detected in the immediate vicinity where personnel are working.

K4.1.4 Bunker tankers must take H2S readings of cargo on at least a daily basis and these readings are to be kept in a log. Similarly, bunker tankers must also take readings of cargo temperature on at least a daily


basis. All bunker cargos must be below 50 degrees C and below 50PPM H2S.

K4.1.5 All bunker tankers carrying MDO and MFO shall be equipped with at least two (2) of the H2S personal detector units, these detectors must be worn by the bunker tanker personnel during any bunker transfer operations.

K4.2 Accommodation openings K4.2.1 All access doors to the accommodation shall be kept closed during

bunkering operations. The master of the bunker tanker and the vessel should designate those access doors that are to be used for personnel transit. Where possible, only doors remote from the main deck cargo area should be used. All doors opened for personnel transit should be closed immediately after use. The air conditioning system for the accommodation should be switched to the re-circulation mode.

K4.3 Material Safety Data Sheet (MSDS) K4.3.1 MSDS provides the information necessary for customers, bunker craft

operators, emergency workers and others to decide on the appropriate handling and management of petroleum products.

K4.3.2 All bunker tankers shall have the MSDS of bunker(s) carried onboard.

K5 PROTECTION OF THE MARINE ENVIRONMENT K5.1 Oil Spill Equipment Oil spill equipment shall be ready for immediate use on the bunker

tanker and the vessel at all times. On bunker barges a minimum of two lengths of 50 metres of oil containment boom must be carried onboard ready for immediate deployment.

K5.2 Scuppers All scuppers and drains onboard should be properly plugged during

bunkering operations. Any accumulation of water should be drained off periodically. Scuppers that are temporarily unplugged, in order to drain clean rainwater from the cargo deck for example, must be constantly and closely monitored. The scupper must be re-sealed immediately in the event of a deck oil spill or any other incident that has the potential to cause pollution.

K5.3 Oil Spill In the event of any spillage causing or likely to cause pollution, the

masters of the bunker tanker and the vessel, regardless as to who the bunker tanker or vessel is responsible to, shall immediately take such actions as are reasonably necessary to effect clean up operations. The actions shall be in accordance with Gibraltar laws and regulations.

K5.4 Wind Speed Indicators K5.4.1 Wind Speed Indicators must be installed onboard all bunker barges

operating in Gibraltar waters. A permanent log must be kept of this instrument’s readings, especially during manoeuvring operations whilst coming alongside and casting off from another vessel.

K5.4.2 All incidents where due to weather conditions, it is deemed unsafe by the master of the bunker barge to come alongside a vessel in the Bay, he will inform the Gibraltar Port Authority (GPA) accordingly. A brief verbal report will be given to the GPA, followed by a written report giving wind speed, wind direction and sea state. Any contact with another vessel, no matter how slight, must also be reported immediately.

K5.4.3 All bunkering barges and mother ships are to record the weather situation (e.g. Weather, Sea State, wind speed etc.) on an hourly basis in the ship’s log every hour of the day and night.


K5.5 Fenders All Fenders must be maintained in accordance with International

Standard (ISO 17357:2002) that specifies the material, performance and dimensions of floating pneumatic fenders which are intended to be used for the berthing and mooring of a ship to another ship or berthing structure. It also specifies the test and inspection procedures for floating pneumatic fenders. It is strongly recommended that any pneumatic fenders used in STS transfer operation comply with this standard or equivalent”.


APPENDIX L – STS NOTIFICATION

Gibraltar Port Authority North Mole, Gibraltar Tel: +350 200 46254 Ext: Fax: +350 200 51513 E-mail: [email protected] Web: www.gibraltarport.com

STS NOTIFICATION This form is required for each and every STS operation. The GPA, see contact e-mail addresses below, must be notified at least 48 hours in advance, and approve each STS in advance.

Please note that all costs associated with the GPA vetting and inspection expenses, including launch costs, will be for the discharging vessel’s account.

ATTN: Gibraltar Port Authority (GPA) FAX: +350 200 77011 or 51513

EMAIL: [email protected] [email protected]

TEL: Bunkering Superintendent +350 200 46254 Ext. 243

DATE:

DISCHARGING VESSEL:

ANTICIPATED WEATHER:

ETA:

IMO#:

AGENCY/CONTACT #’s:

RISK ASSESSMENT (attached)

RECEIVING VESSEL:

ETA:

IMO#:

CARGO TYPE:

CARGO VOLUME (MT):

FO H2S - liquid/in air (ppm)

FO CARGO TEMP. (<50C):

STS POSITION (In port or OPL):

ETC FOR STS OPERATION:

STS SUPERINTENDENT (attach CV)

APPLICANT NAME: DATE:


FOR GIBRALTAR PORT AUTHORITY USE ONLY

For information, note that the above STS has been

Approved Not Approved Approved with the following conditions:

Copy received by: Senior Port Officer: signed …………………………… Bunker Superintendant: signed ……………………………

NOTES:

• All inbound FO-cargo temperatures must be less than 500C.

• Operators must provide Hydrogen Sulphide (H2S) levels in liquid and air, which must be less than 2 ppm and 50 ppm respectively.

• Bunker barges must depart the Storage Vessel at least one (1) hour before the arrival alongside of an inbound delivery (STS) vessel.

• All vessels to monitor VHF channels 12 and 16 at all times whilst in port.

• Both vessels “should” maintain a wheelhouse watch while conducting STS operations. However, at a minimum one vessel “must” maintain a wheelhouse watch, which is normally the anchored vessel.

• Anchors must be ready for use, in and out, at all times.

• An oil containment boom must be placed forward and aft for all dirty/heavy (e.g. fuel, lube oil) cargoes during STS operations in port.

• All cargo hoses must be inspected annually.

• All fenders must comply with ISO 17357.

• STS operations are approved on a single operation basis. Vessels planning to undertake more than one operation must submit independent notification for each operation, and must notify GPA of intentions at the earliest opportunity

• Gibraltar Port Authority may require vessels undertaking more than one operation in the anchorage, to leave the anchorage upon completion of one operation and prior to commencement of any subsequent operations.

• All approved STS transfers and operations are contingent upon weather conditions and port operations.

• Vessel funnel/exhaust emissions must be clean and clear whilst in port.

• Only two (2) STS operations can take place in the port at any given time.


• Please refer to Gibraltar’s Bunkering Code of Practice for all STS and bunkering recommendations and requirements which can be found on www.gibraltarport.com.

• All precautions and recommendations outlined in the International Safety Guide for Oil Tankers and Terminals (ISGOTT) and Ship-To-Ship (STS) Transfer Guide should be followed.


APPENDIX M CONDITIONS FOR THE ISSUE OF A PORT OPERATOR LICENCE –

BUNKER LICENCE

Every application should be sent to the Gibraltar Port Authority (hereinafter referred to as the ‘GPA’) so as to reach not less than eight weeks before the date on which the applicant desires the Licence, Re-Licence, Re-Registration or amendment applied for to take effect.

An application must be submitted with evidence that a notice has been published in the Gazette and in one local newspaper not later than 21 days before the date fixed by the GPA to consider the application.

(a) The applicant must be a fit and proper person, or if the applicant is a company or a

partnership, the directors and shareholders or the partners (as the case may be), must be fit and proper persons to carry on the business.

(b) The applicant must produce letters from two referees who are aware of, or are involved in shipping, stating that the applicant is a fit and proper person for the business in which he wishes to engage. The applicant must have available financial and managerial resources appropriate to the business.

The applicant must be in possession of a valid trade licence issued by the Trade Licensing Authority in Gibraltar, which relates specifically to the activity for which a Port licence is being sought.

The applicant must show evidence that he/they have complied with statutory requirements in respect of the commencement of the business and now complies with statutory requirements in respect of the operation of the business.

The applicant shall maintain an operational office in Gibraltar which may or may not be the ISM-DOC Office.

New bunker operators will be required to pay a one-off premium of £250,000 (two hundred and fifty thousand pounds).

Bunker operators must agree to pay the Port Environmental Levy on a monthly basis.

In addition to holding a trade licence (which must include the sale of fuels, oils and lubricants), a petroleum licence is also required.

All vessels used in bunker operations must be classed by one of the seven classification societies recognised by Gibraltar and registered by an EU Registry, ideally Gibraltar. The recognised societies are:

1. Lloyds Register of Shipping 2. American Bureau of Shipping 3. Bureau Veritas 4. Det Norske Veritas 5. Germanisher Lloyd 6. Registro Italiano Navale 7. Nippon Kaiji Kyokai

All statutory and classification certification is to be valid and in order for the type of vessel and cargoes to be carried.

Each bunker vessel must hold an International Ship Management (ISM) Certificate.

The tanker must be manned in accordance with the SMD issued to the ship by duly qualified seafarers as per STCW95.


The operator shall only employ such tankers that meet the current applicable IMO and ED requirements.

The applicant will ensure that the vessel shall maintain a level of security (under the ISPS Code) as required by the Captain of the Port.

The application will ensure that the tanker must be seaworthy in every respect and fully certified to undertake ocean voyages at any time so required.

All vessels used for bunkering operations should be under 20 years of age, unless exceptional approval is given by the Minister responsible for the Port.

If the tanker is a British vessel, then she would be subject to a "General Inspection" from time to time; otherwise it will be subject to PSC under Paris MOD.

The tanker must have a valid "CLC" cover issued by the Flag State against a P& I cover.

Any floating storage facility licensed for this purpose by the Gibraltar Port Authority (GPA) should be no larger than 50,000 metric deadweight tonnes, unless exceptional approval is given by the Minister responsible for the Port.

Any floating storage tankers for new operators will be anchored south of' A' Head in positions agreed by the GPA. It should be noted that weather conditions in this area are not as ideal as the northern anchorage and that in the event of heavy seas, bunker operations must be halted. Vessels will not be moved north to allow the continuation of operations, for as long as there are two floating storage tankers occupying the northern anchorage.

Should a bunker operator choose to move their floating storage tanker away from Gibraltar for any reason, there is no guarantee that the vessel will, on its return, be placed in the same anchorage position. If the Bay is congested at this time, it may be necessary for the tanker to anchor on the East Side of Gibraltar until a suitable space becomes available. No bunker operations can take place on the East Side, nor can any bunker barge dock alongside the 'mother ship' in this area (notwithstanding this, Point 16 above applies throughout).

Storage vessels (mother ships) will not be classed as Harbour Craft.

Bunker Operators commencing operations after 1 January 2005 will be allowed no more than two bunker barges, one of which, when not servicing vessels, may be berthed alongside its 'mother ship' (when weather conditions allow) for limited periods of time. Otherwise, they must anchor in the Eastern Anchorage.

Bunker barges must be licensed for this purpose by the GPA and should be less than 100 metres length overall and up to a maximum of 6,000 metric deadweight tonnes, unless exceptional approval is given by the Minister responsible for the Port.

Bunker barges may be allowed to berth at the Detached Mole or other Port areas at the discretion of the Captain of the Port. These vessels have to be on two hours’ notice to move.

Crew shore leave shall be given, keeping in view that the vessel must at all times have sufficient crew available on board to meet any emergency situation.

Appropriate oil prevention, retention and spill treatment equipment must be carried on all vessels.

All flexible hoses used in bunker transfers are required to be tested and certificates produced on an annual basis.

The vessel shall maintain full record of grades and quantity of bunkers supplied to each vessel. A sample shall be taken in a bottle in the presence of the ship's master/chief engineer/nominated officer, of the oil supplied and the same shall be signed and sealed before handing over to the ship.


During a ship-to-ship transfer of product to the floating storage tanker, booms must be placed around both vessels.

Any dispute with respect to the quality and quantity of bunkers supplied must be referred to the Captain of the Port. Any appeal against the decision of the Captain of the Port shall be referred to the Minister with responsibility for the Port whose decision will be final.

Any spillage or pollution must immediately be notified to the Captain of the Port through Gibraltar Port Control and the ship must take its own action in accordance with SOPEP.

Any accident resulting in loss of life or property or damage to the environment must be communicated to the Captain of the Port as well as the Maritime Administrator as soon as is practicable. A summary report on the incident must follow within 24 hours.

Bunker operators must formally confirm in writing that they will strictly adhere to the Bunkering Code of Practice at all times. Failure to do so may result in the suspension or revocation of their port operator licences.

A licensed bunkering company shall train at least one deck or engineer cadet and at least one deck or engine room rating every year in accordance with the STCW95 and relevant Gibraltar regulations to the satisfaction of the Maritime Administrator. The training should lead to :-

Reg II/2 – Officer in charge of a navigational watch (Deck cadet) Reg III/1 – Officer in charge of an engineering watch (Engineer cadet) Reg II/4 – Navigating watch rating Reg III/4 – Engineer watch rating

The company shall ensure that that at least 50% of the required sea-service is performed on ships engaged in international voyages.

Bunker operators must provide the relevant information to the GPA on request to show that all their employees who are employed in Gibraltar are registered with the ETB and that all local official employment procedures are being observed.

An agreed number of local crew or crew trainees must be employed aboard each vessel.

Bunker operators must, at all times, assist the GPA Bunkering Superintendent when so required. The Bunkering Superintendent is tasked with monitoring all bunker operations in Gibraltar and can inspect any vessel undertaking bunkering operations in Gibraltar Port waters without notice.

Bunker operators and relevant ships shall maintain regular contact with the Bunkering Superintendent on day-to-day operational matters.

The vessel shall comply with provisions of such Administrative Instructions issued by the Maritime Administrator and Port Circulars issued by the Captain of the Port that may apply to bunkering vessels.

A bunker operator licence will, in the first instance, be issued for a period of twelve months. Bunker licences may be renewed thereafter unless good cause is shown to the contrary, for periods not exceeding twelve months at a time.

A bunker operator must settle all port dues, levies and fees within 30 days of billing, and in default, the licence may be suspended or revoked.

The application must demonstrate his/their knowledge of ship 'Bunkering' work specifically, as opposed to knowledge of 'shipping' generally.

Bunker operators cannot apply for any additional activity within the Port, such as slops collection or sullage treatment, without first obtaining permission from the GPA.

A port operator may only carry out activities within the Port for the class or classes of activities for which he is licensed


An applicant shall, within seven days of being notified that he/they have been licensed or re-licensed by the GPA, send to the GPA such particulars as may be prescribed in respect of all appropriate Port Workers employed by him/them with an application that they be registered or re-registered as Port Workers

Charges for Port Operations: 1 On first registration as a Port Operator, for an operator first registered

after 3 May 2001 a one off fee £ 1,000

2 Fee for the first grant of a Bunkering Licence, for a Licence first granted after 3 May 2001 a one of fee

£ 250,000

3 An Annual Re- Registration fee as a Port Operator £ 100

4 An Annual fee for a Bunkering Licence £ 10,000

Fees for registration and re – registration of Port Workers:

1 Annual fee for Registration of a Port Worker £ 2

2 Annual fee for Re - Registration of a Port Worker £ 2

Fees for Certificates and licenses:

1 Fees for the Issue or Renewal of a certificate of registration as a Port Operator

£ 5

2 Fee for the Issue or Renewal of a certificate of registration as a Port Worker

£ 5

3 Fee for the Issue of a duplicate certificate £ 5

4 Fee for the Endorsement of a certificate of registration £ 5

5 Fee for the Amendment of a certificate of registration £ 5

Fees for Inspection and Copies: 1 Fee for Inspection of a licence £ 10

2 Fee for a certified copy of a licence or certificate £ 5

3 Fee for inspection of an application £ 5

4 Fee for a copy of an application £ 5

The Captain of the Port of the Gibraltar Port Authority reserves the right to amend or introduce new licensing conditions at any time.


GUIDE TO PORT APPLICATIONS REQUIREMENTS – BUNKER LICENCE

YES NO Application must be submitted as shown in Form 2 Application must be signed either by individual applying for Licence, or if body corporate, by an authorised individual.

Application must be accompanied by the fee Application must be received no less than 8 weeks before the date of its start, renewal or amendment.

A new application must be submitted with evidence that a notice has been published in the Gazette and in one newspaper no later than 21 days before the date fixed by the GP A to consider the application.

Specific details to this Application: a) Does the applicant have available to him, adequate staffing, plant and equipment necessary (in the opinion of the GP A) for the safe and professional carrying on of the business? Evidence to be attached.

b) Is the applicant a fit and proper person (or persons in the case of a company)? Evidence of two referees letter - Stating applicant is fit and proper person for the business.

c) Does the applicant have available the financial and managerial resources appropriate to the business? Evidence to be attached.

d) Require a trade and petroleum licence e) All bunker vessels must be classed by one of the six classification societies recognised by Gibraltar and registered by an EU Registry, ideally Gibraltar.

f) Each bunker vessel must hold an International Ship Management (ISM) Certificate

g) The tanker must be manned in accordance with the Safe Manning Documents (SMD) issued to the ship as per STCW95

h). The tanker meets the current applicable IMO and ED requirements

i) The tanker must be seaworthy and fully certified to undertake ocean voyages at any time so required.

j) All bunker vessels should be under 20 years of age, unless exceptional approval is given by the Minister

k) The tanker must have a valid “Civil Liability Convention” (CLC) certificate cover issued the flag state against a P & I cover.

l) Any floating storage facility licensed for this purpose should be no larger than 50,000 metric deadweight tonnes, unless exceptional approval is given by the Minister

m) Bunker Operators commencing after 1 January 2005 , are allowed no more than two bunker barges

n) Bunker barges should be less than 100 metre LOA and maximum of 6,000 metric deadweight tonnes, unless exceptional approval is given by the Minister

o) Written confirmation that Bunkering Code of Practice will be strictly adhered to at all times.

p) Practical evidence and examples of ‘Bunkering’ work q) Employment and training board details .

r) An agreed number of local crew or crew trainees are employed aboard each vessel


APPENDIX N – FUEL VERIFICATION PROCEDURE FOR MARPOL

ANNEX VI FO SAMPLES


PUBLICATIONS / STANDARDS REFERRED TO: ISO 2719: 1988 Petroleum products and lubricants – Determination of (ASTM D93-90) flash point - Pensky-Martens closed cup method. ISO 3104: 1994 Petroleum – Transparent and opaque liquids – (ASTM D445-88) Determination of kinematic viscosity and calculation of

dynamic viscosity. ISO 3733: 1976 Petroleum products and bitumous material – (ASTM D95-83 (90)) Determination of water - Distillation method. ISO 3675: 1993 Crude petroleum and liquid petroleum products – (ASTM D1298-85 (90)) Laboratory determination of density or relative density

– Hydrometer method. ISO 8217: 1996 Petroleum Products – Fuel (class F) – Specifications

of Marine fuels ISO 12185:1996 Crude petroleum and petroleum products –

Determination of density – Density – Oscillating U-tube method.

ASTM Table 54B-80 Generalized products, correction of volume to

(ASTM-API-IP 15°C against density at 15°C Petroleum Measurement Tables)

ASTM Table 56-80 Kilograms per cubic metre at 15°C and cubic meters

at (ASTM-API-IP 15°C per metric ton (tonne) versus

density at 15°C. Petroleum Measurement Tables) ASTM 4052-91 Standard test method for density and relative density

of liquids by digital density meter. Marpol Annex VI 73/78 Regulations For The Prevention Of Air Pollution From

Ships. ISO 17357:2002 Ships and marine technology — High pressure

floating pneumatic rubber fenders.

Bunkering Code of Practice.pdf

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Transcript of Bunkering Code of Practice.pdf