Buisness conference project
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Transcript of Buisness conference project
Business conference in London
Introduction
Travel
Survey evidence
Hotels
Underground tickets
Expenses
Summary
Recommendations
Table
Pie chart
Appendix
Introduction
My task was to research and choose travel and accommodation for my manager for a two day
conference in London on the 26th and 27th of March. I will also have to calculate fuel and food costs
on average for the three days, as well as travel time and distance. You will require travel there and
back, a hotel for three days, as well as places to go for meals, with an allowance of £100 a day.
Travel
I carried out my research starting with coach prices, searching online and using the National Express
website to obtain my information. I used Diigo to save, store and annotate the information that I
required. I also needed to take into consideration that you would have to take the tube or a taxi to
the hotel or ExCel Centre.
There would be an approximate taxi fare of £30 from Victoria bus station to ExCel or a £5.80 fee for
a paper ticket for zones 1 – 4, with three change over’s, or £12 for a day’s travel pass. The easier
journey would be by London taxi; however the cheaper option would be via the tube.
This method of travel would require booking an open return, which costs approximately £80 on the
Wednesday before the conference. This means there would be no rush and stress of train times, and
once the conference has finished on the Friday that there is also plenty of time to return to Swansea.
I then researched car travel. I found ten local garages and compared petrol and diesel prices, as well
as comparing a 5 door Ford Mondeo and a Peugeot 407. The Ford is a petrol engine and the Peugeot
is a diesel, meaning that the Ford would typically be cheaper. The average cost to fill up the Ford
would be £17.55 and for the Peugeot would be £19.20. I would also have to take into consideration
London traffic and parking.
Due to convenience, travel via the Ford Mondeo would be the best option, as you can leave at
whatever time is suitable and it would be more cost efficient. However, I took a survey of 10 people
and 7 of those 10 stated that they’d rather travel to London by train than by car. Due to this
evidence, I believe majority rules; therefore you will travel by train. This information can be found on
the next page with the survey.
Survey Evidence
I gained this information by asking 10 colleagues their preferred method of transport should they
have to go to London. Below are the results in a table and in a chart.
0
2
4
6
8
Train Coach Car Other
Survey To Show Preferred Method of Travel
Hotels
Next I had to research 3 hotels around London to work out where the most suitable accommodation
would be. I chose to research Novotel, Hotel Ibis and Hotel Russell.
Both Hotel Ibis and Novotel are within walking distance of the ExCel Centre where the meeting will
be held, with Novotel being directly opposite the centre and Hotel Ibis being an approximately 5
minute walk away from the centre.
Above: Distance from Hotel Ibis to ExCel Centre.
Below: Distance from Novotel to ExCel Centre.
Hotel Russell, however, is approximately 30 minutes away from the ExCel Centre by taxi, and
approximately 40-50 minutes by train. However, it is the closest hotel to a tube station, making it
easy to travel there and back.
The travel time between Swansea and each of the hotels is approximately the same, depending on
traffic. The rooms also have very similar features.
Novotel
Novotel is a 4 star hotel offering accommodation for £71 per night, totalling £213 for the three days;
however breakfast costs are at a set £15.45. I would therefore encourage eating breakfast
elsewhere. The room itself offers a queen sized bed, a work desk, a laptop safe, Wi -Fi and
broadband.
Hotel Ibis
Hotel Ibis is a two star hotel which also offers fairly cheap accommodation for £75 per night, £225
for the three days. Unlike Novotel, Hotel Ibis includes a complimentary breakfast buffet. The room
also offers a queen sized bed, work desk and Wi-Fi.
Hotel Russell
Hotel Russell is also a 4 star hotel, however is considerably more expensive at £174 per night and
£522 for the three days. Hotel Russell also has breakfast available at £19.50 for full English and
£14.99 for Continental. Your £100 food allowance will cover this cost. The room at Hotel Russell
offers a double bed, a work desk, Wi-Fi and a laptop safe. It is, however, much further away from
the ExCel Centre than Hotel Ibis or Novotel.
Below: Distance from Hotel to ExCel Centre.
I have also included a table comparing all of the hotels important factors such as price and distance
from the ExCel Centre. This can be seen below.
Underground travel
To travel from Paddington station to the hotel of choice, you would either have to take a taxi or a
tube. The tube is more cost effective as a paper ticket would cost £5.80 for a single journey via any
route, or £12 for a day ticket, whereas London taxi’s can cost approximately £30 due to the mileage.
I would recommend taking a day ticket; therefore a tube ticket would have to be bought for each
day, costing £36 in total for the three days.
Expenses
Travel expenses will be covered on this trip and you will be given an allowance of £100 per day for
food. I have researched restaurants in the surrounding area, none of which go over the budget,
regardless of which restaurant you would attend. These restaurants are:
The So! Bar & Restaurant
Fineburger Co.
Bollywood Brasserie
Airline Cafe
Fox Bar & Restaurant
Docklands Bar & Grill
Chozen Noodle
Hotel Cost per Night
Cost for Three Nights
Rating Distance from ExCel
Cost of Breakfast
Room
Hotel Russell £174 £522 4 star 7.5 miles (30 mins)
£19.50 for full English, £14.99 for Continental
Double bed
Work desk Wi-Fi
Laptop safe
En suite bathroom
Hotel Ibis London Excel Docklands
£75 £225 2 star 0.02 miles (4 mins)
Free, self serve buffet
Queen sized bed En suite
bathroom
Wi-Fi
Work desk Novotel London Excel
£71 £213 4 star 0.02 miles (1 min) £15.45 set rate breakfast.
Queen sized bed
En suite bathroom
Work desk
Wi-Fi and broadband
Laptop safe
Conclusion
In conclusion, Novotel is the most suitable hotel for this occasion being the closest to the exhibition
centre, as well as the cheapest in general cost. I’d also suggest taking a train from Swansea to
London Paddington as opposed to taking a Ford Mondeo as originally suggested due to majority
preference. From London Paddington I would advise taking the tube to the hotel via Bakerloo,
Jubilee and DLR. With the choices made, the total cost of the trip, not including food allowance,
comes to £305, making it the most cost effective. This trip would take approximately four hours.
Travel - Train from Swansea to London Paddington £80 Hotel - Novotel £213
Underground Pass £12
Food allowance £100 Total £405
20%
52%
3%
25%
Travel
Hotel
Underground
Food
Appendix
Travel
Coach Travel
http://www.nationalexpress.com/coach/Landing/route.aspx?from=Swansea&to=London
http://www.nationalexpress.com/coach/Landing/route.aspx?from=Swansea&to=London
http://coach.nationalexpress.com/nxbooking/journey-list
Car Travel
http://your.asda.com/petrol
http://www.whatgas.com/petrol-prices/nearest-petrol.html#.VO25R3ysWao
http://www.carbuyer.co.uk/reviews/ford/mondeo/hatchback/review
http://www.autotrader.co.uk/used-cars/peugeot/407/used-peugeot-407-1-6-hdi-se-5dr-manor-
park-fpa-201504293037619?logcode=p
http://www.autotrader.co.uk/used-cars/peugeot/407?expired-ad=true&atcidi=exp
Train/Tube Travel
https://www.firstgreatwestern.co.uk/?gclid=CNTFmvSHnsUCFSEXwwodgGcAFQ
https://www.tfl.gov.uk/cdn/static/cms/documents/tube-dlr-lo-adult-fares.pdf
https://www.diigo.com/item/pdf/56f5g/53nx
http://www.clarksbury.com/cdl/maps/tube99.jpg
Below: tube costs
Below: Distance from Swansea to ExCel London
Taxi Fare
http://www.tfl.gov.uk/modes/taxis-and-minicabs/taxi-fares
Hotels
Hotel Russell:
http://www.hotelrusselllondon.co.uk/
http://www.tripadvisor.co.uk/Hotel_Review-g186338-d193051-Reviews-Hotel_Russell-
London_England.html
Distance maps via Google Maps.
http://www.hotelrusselllondon.co.uk/rooms/ (image)
Hotel Ibis:
http://www.ibis.com/gb/hotel-3655-ibis-london-excel-docklands/index.shtml
http://www.tripadvisor.co.uk/Hotel_Review-g186338-d289185-Reviews-
Ibis_London_Excel_Docklands-London_England.html
Distance maps via Google Maps.
http://www.ibis.com/gb/hotel-3655-ibis-london-excel-docklands/index.shtml (image)
Novotel:
http://www.novotel.com/gb/hotel-3656-novotel-london-excel/index.shtml
http://www.ebookers.com/hotels/United_Kingdom/London/Novotel_London_Excel.h70970
/
Distance maps via Google Maps.
http://www.accorhotels.com/gb/hotel-3656-novotel-london-excel/index.shtml (image)
Petrol Prices
http://www.whatgas.com/petrol-prices/nearest-petrol.html#.VO25R3ysWao
Prices may have changed over time, see table below for prices at time of report.
Station Petrol per litre Diesel per litre
Asda Swansea £1.08 £1.15
Sainsbury’s Swansea £1.11 £1.20 Burrows service stations £1.07 £1.11
Shell Sketty £1.31 £1.19 Broadway service station £1.32 £1.39
Esso service station £1.22 £1.15 Morrison’s Swansea £1.06 £1.19
417-505 Pengrenth Rd £1.03 £1.10
D&D Autogas £1.41 £1.42 Tesco Fforestfach £1.04 £1.11
Average £1.17 £1.20
Restaurants
Novotel:
http://www.tripadvisor.co.uk/ShowUserReviews-g186338-d291617-r135290983-
Novotel_London_ExCeL-London_England.html
£15.45 set rate breakfast.
Chozen Noodle:
http://www.chozen.co.uk/#sushi
http://www.chozen.co.uk/#hotsoups
http://www.chozen.co.uk/
Food for approximately £10.
Docklands Bar & Grill:
http://www.docklandsbarandgrill.co.uk/dbg-menu-march-2015/file
http://www.docklandsbarandgrill.co.uk/
Dinner for approximately £15.
Lunch for approximately £10.
Fox bar & Restaurant:
http://www.foxbars.com/excel
http://www.foxbars.com/excel-restaurant/
http://www.tripadvisor.co.uk/Restaurant_Review-g186338-d1388992-Reviews-Fox_Excel-
London_England.html
Dinner for approximately £20.
Lunch for approximately £10.
Bollywood Brasserie:
http://www.bollywoodbrasserie.co.uk/
http://www.bollywoodbrasserie.co.uk/menu.html
Food for between £12.95 - £19.95.
Fineburger Co.:
http://www.fineburger.co.uk/
http://www.fineburger.co.uk/_pdf/Fineburger-Co-Menu.pdf
Food for approximately £15.
The So! Bar & Restaurant:
http://www.thesobar.co.uk/our-menu/
Full course meal for under £40.
Airline Cafe:
http://www.tripadvisor.co.uk/Restaurant_Review-g186338-d3696376-Reviews-Airline_Cafe_Diner-
London_England.html
http://www.airlinecafe.co.uk/
Breakfast for approximately £5.