Building Workflows For Digitisation and Digital Preservation –A Case Study

Images for the Future

Introduction – The Project

Key steps in workflow planning •Research: build up the required knowledge•Pilot testing•Get a clear idea of the entire preferred workflow•Tendering procedure and selection•Setting up the work process: take your time•Monitoring•Building a Partnership

Research

Research

Research

Key steps in workflow planning •Research: build up the required knowledge•Pilot testing (requirements + costs)•Get a clear idea of the entire preferred workflow•Tendering procedure and selection•Setting up the work process: take your time•Monitoring•Building a Partnership

Research OutcomesEnd of 2010 migration from SD to HD (from video only to data + video)

Internal (1/3rd) and extern (2/3rd) digitisation

Preparation of film (if applicable) by digitising party

Digital Master in DPX format

BW as single channel (less storage); technical grading + LUT storage

Access and delivery format is XDCAM HD422

Resolutions 2K and HD, depending on source material

Colourspace of scanner (“native”)

Managed storage of files (DPX as of mid 2011)

Most importantly: iMMix catalogue is starting point of entire workflow.

This enables ‘xml-only communication’ with vendor

Key steps in workflow planning •Research: build up the required knowledge•Pilot testing•Get a clear idea of the entire preferred workflow•Tendering procedure and selection•Setting up the work process: take your time•Monitoring•Building a Partnership

SD Workflow

SD Metadata as Excel TD-NO K/M/G can image sound film no position title date

length (min)

length (meters)

101415 K 67618 A B A1   VIJF MINUTEN BEDENKTIJD   4.48 51.69

101415 K 67619 A B A1   VIJF MINUTEN BEDENKTIJD   4.46 51.46

101415 K 67620 A B A1   VOOR ALLE ZEKERHEID   6.04 69.69

101415 K 67622 A B A1   VIJF MINUTEN BEDENKTIJD   4.14 47.77

101415 K 67623 A B A1   VIJF MINUTEN BEDENKTIJD   4.18 48.23

                   

101817 K 67626 A B A1   VIJF MINUTEN BEDENKTIJD   4.55 52.50

101817 K 67642 A B A1   STUIF ES IN   7.20 83.07

101817 K 67658 A A A1   VIJF MINUTEN BEDENKTIJD   4.02 46.38

101817 K 67687 A A A1   STUDIO SPORT LEADER   0.18 2.08

101817 K 67690 A A A1   STUDIO SPORT   2.30 26.54

101817 K 67691 A A A1   STUDIO SPORT   2.35 27.11

101817 K 67695 A B A1   STUDIO SPORT   4.03 46.50

                   

101818 K 67748 A B A1   PANORAMIEK   10.42 120.23

101818 K 67749 A B A1   SESAMSTRAAT   7.10 81.92

                   

101819 K 67759 A B A1   HIER PARIJS HIER JAN BRUSSE   9.48 109.38

101819 K 67808 A B A1   KENMERK   4.17 48.11

101819 K 67811 A A A1   FILM VAN OME WILLEM   1.19 13.73

101819 K 67812 A A A1   FILM VAN OME WILLEM   2.27 26.19

101819 K 67813 A A A1   FILM VAN OME WILLEM   2.12 24.46

101819 K 67817 A A A1   FILM VAN OME WILLEM   2.47 28.50

                   

HD Workflow

Overview of S&V xml. flow

iMMixExternal scanning provider

Workflow management (MediaFlow)

DFI

iMMix

XML 2

XML 5

XML 7

XML x

XML 8

XML 9

XML 3

XML 4

XML 6

Metadata viewerXML

1

Key steps in workflow planning •Research: build up the required knowledge•Pilot testing•Get a clear idea of the entire preferred workflow•Tendering procedure and selection•Setting up the work process: take your time•Monitoring•Building a Partnership

Key steps in workflow planning •Research: build up the required knowledge•Pilot testing•Get a clear idea of the entire preferred workflow•Tendering procedure and selection•Setting up the work process: take your time•Monitoring•Building a Partnership

Workflow Diagram

Workflow Manager – Deluxe 142

Key steps in workflow planning •Research: build up the required knowledge•Pilot testing•Get a clear idea of the entire preferred workflow•Tendering procedure and selection•Setting up the work process: take your time•Monitoring•Building a Partnership

Key steps in workflow planning •Research: build up the required knowledge•Pilot testing•Get a clear idea of the entire preferred workflow•Tendering procedure and selection•Setting up the work process: take your time•Monitoring•Building a Partnership

When to Involve a Vendor

•Pilot testing stage – never let the procurement be the answer to your questions! Get them answered before!•Tender responses & Vendor selection•Setting up the work process•Monitoring•Partnership

Hindsight

•Keep Specifications as simple as possible•Source content information as thorough as possible•Synchronise developments on both sides•QC processes for media & metadata