Building Schools for the Future LEP and FM Managed Services Hertfordshire County Council 9 January...
Transcript of Building Schools for the Future LEP and FM Managed Services Hertfordshire County Council 9 January...
Building Schools for the Future
LEP and FM Managed Services
Hertfordshire County Council
9 January 2008
Alan Wilkinson
Objectives for the workshop
• To provide a briefing on the purpose, structure and processes involved with Local Education Partnerships.
• To explain the concept of FM Managed Services and to consider the implications for schools in Stevenage
• To allow opportunity for questions and discussion
4ps: who we are and what we do
We are:
A Local Government
organisation
Central body of the LGA
We have:
Local Government pedigree
Independence
We work with:
Local Government
Central Government and
Private sector partners
We Provide Support for:
Procurement of partnerships
and projects
Project delivery and Skills
Development
We also:
Act as a “critical friend”
Undertake Gateway
Reviews
•
How BSF is different?
scale ambition approach
• all categories of secondary schools
• 11-16, 11-18, upper schools, mid. schools & secondary special schools
• 2005/06 £2.1bn
• 2006/07 £2.2bn
• 2007/08 £2.2bn
• not simply a building programme - Transformational
• from patch & mend to rebuild & renewal
• strategic approach to funding, design, & procurement of buildings
• ICT integration
• design quality key to programme
• new procurement approach
• SfC to demonstrate how an education vision becomes reality
• new national body – Partnerships for Schools (PfS)
• ensuring VFM
• management process
How BSF works
• LA sets out
transformational, corporate & educational vision in SfC
Translation into
objectives for all
schools
Development of initial
OBC for phase 1 scheme
Procure PSP with supply chain
LA determine scope/ role of Private
Sector Partner (PSP)
Formation of a Local
Education Partnersh
ip
LEP delivers phase 1 scheme
LEP develops
and delivers waves of
investment in
accordance with SfC
Determining the procurement approach
Funding & Procurement Approach
Types of fundingPFI credits
Capital grantsCapital receipts
Prudential borrowingSchool contributionsSupported borrowing
Types of schools CommunityFoundation
Voluntary aidedAcademies
Trust schools
Types of Procurement Contracts•PFI
•Design & build•Soft/hard FM
•ICT
Procurement Structures•Strategic partnering
•Framework agreement•Local Education
Partnership
What is the LEP?
A public private partnership with 3 elements:
• A private sector partner (PSP)
• A local authority (LA)
• BSF Investments (after PfS)
A ‘joint venture’
(JV) company
A limited liability company:
•Issues share capital
•Usual constitution
Shareholding =
PSP 80%
LA 10%
BSFI 10%
What does the LEP do?
“Local delivery vehicle for optimal deployment of strategic capital investment”
Exclusive right to develop proposals for and deliver BSF schools
Integrates ICT with design and build for optimal education outcomes
Undertakes maintenance and other premises services to some or all schools
Other work at LA discretion (if included in original OJEU notice)
Single point of contact for procurement and delivery
Local
AuthorityBSF Strategy for
Change
Local Stakeholders
(Schools, PCT,LSC)
Strategic Partnerin
g Agreemen
t
Local Education
Partnership
Supply Chain
BSFI (after PfS) (c10%)
Local Authority (c10%)
Private Sector Partner (c80%)
Shareholders Agreement
Strategic Partnering Board
LEP contractual arrangements
Scope of the LEP
EducationLeisure and
LibrariesRegeneration/ Social Housing
Construction PFI/D&B New Facilities New Facilities
Facilities Management
PFI FM
Secondary FM
Primaries FM
Leisure Management
All FMAll FM
Property Services
Business Cases
Project Management
Asbestos Surveys
New Business
Project Management
Asbestos Surveys
New Business
Project Management
Service Support
LEA Finance
Teacher Training
Finance
TrainingDelivery of Policy
Construction
Partner
Property Partner
Strategic Partner
Education Partner
10 years exclusivity for new project development
Possible extension for a further 5 years
Continues in existence for duration of PFI contracts
How long is the LEP set up for?
Stated advantages of the LEP approach
• Speed of procurement and familiarity
• One stop shop
• Subsequent projects
• Market appetite
• Supply chain management
• Consistency of service
• Project development
• Frees up in house resources
• Value for money
• Ability to respond to LA’s Strategy
Possible disadvantages of the LEP
• Additional complexity
• Costs of set up and management structure
• Equity costs to LA
• Strength of PSP in the structure
• Ensuring long term value for money
• Limited stakeholder influence
• Use of existing contracts
• New model for schools
Possible Scope of FM Managed Services?
• Caretaking and cleaning
• Day to day maintenance
• Life cycle maintenance
• ICT
• Catering
• Grounds maintenance
• Security
• Others
Delivery of FM Services
• Provided by the LEP
• Common standards across all BSF schools.
• Contract period
• Transfer of staff
• Training
Management of FM Services
• Specialist FM Provider
• Robust Client team at HCC
• Output specifications
• Use of help desk
Standards of Performance
• Monitoring regime
• Regular reports and meetings
• School involvement
• Payment mechanism
• Payment deductions for poor standards or unavailability
Value for money
Benchmarking of costs
Periodic market testing
Continuous improvement
Performance indicators
Involvement of PfS