Build Army of Recruiters_Oxfam (2A)
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Transcript of Build Army of Recruiters_Oxfam (2A)
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Building your Army of Recruiters Exponen7ally
Farah Abbas & Jen Coburn Oxfam America
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Agenda What is Oxfam?
Building Oxfam’s Recrui7ng Army • History with Jobvite • Ini7al Buy-‐in Challenges • Empowered Managers and Staff • Buy-‐in Result • Keeping Everyone on the Same Page
Lessons Learned
Moving Forward
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What is Oxfam • Interna7onal confedera7on of
17 organiza7ons • Works in 94 countries • Part of a global movement for
change • Mission: To build a future free
from the injus7ce of poverty • long-‐term development
projects • respond to emergencies • campaigning and advocacy.
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What is Oxfam America? • Headquartered in
Boston • Offices in 9
countries • 500 Employees
worldwide • Jobvite customer
since 2010 • Average Volume:
350 hires per year
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History with Jobvite • Key Challenges in 2010
• First Implementa7on Strategy
– Rollout out to US ONLY – Replicate paper-‐based systems – Get buy-‐in from Recrui7ng, HR and Execu7ve Leadership
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Challenges • Keeping Staffing & Hiring Managers as champions of
the tool • Resistance to change • Uproar with centralization of approvals creating
bottleneck • Out-dated and/or irrelevant questions on requisition
forms • Time consuming process to run through the extensive
candidate workflow • Lots of handholding by recruiters
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Empowered Managers – Our Army of Recruiters
Resistance to Change
• Training and Educa7on
• Access to candidates at the 7p of their fingers
• Bigger candidate pool
• Can be Owners of the hiring process
• Lots of listening and readiness to system changes
Time Consuming Process
• Reduce steps in candidate workflow
• Integrated Background Check
• Custom and Scheduled Reports to stay on top of changes
• Use field mapping to reduce data entry
Approval Chains Bocleneck
• Remote approval • Alternate approvers
• Simplified Approval Chains based on condi7ons
Outdated Forms
• More Comprehensive Forms based on input received
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Buy-‐In Results • Regional Rollout in 2013 • Run all employee changes through Jobvite • Open Requisi7ons: 17-‐55 • Users Sending Jobvites: 9 • Candidate Flow: 47:1 • Referral Candidates: 8 • Referral Hires: 19
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Keeping Everyone on the Same Page
9:30-‐10:00 Tour of office Jen (Boston) Julie(DC)
10:00-‐10:30 New Hire Paperwork Jen (Boston) Julie(DC)
10:30-‐11:30 IT Josh
11:30-‐12:00 Padare Ellen
12:00-‐12:30 Facili7es Virginia (Boston) Julie (DC)
12:30-‐1:00 Oxfam Overview/Lunch Jen
1:00-‐1:30 Jobvite Jen
1:30-‐2:00 Finance Omari
2:00-‐2:30 Performance Management Farah
2:30-‐3:00 Benefits Emily
Start from the beginning…
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Keeping Everyone on the Same Page
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Keeping Everyone on the Same Page
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Keeping Everyone on the Same Page
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Keeping Everyone on the Same Page
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Keeping Everyone on the Same Page
63% increase in number of Jobvites sent since implemen7ng regular Jobvite trainings and including an introduc7on in Orienta7on.
FY14 -‐ 5035 Jobvites were sent
FY15 -‐ 8223 Jobvites were sent
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Keeping Everyone on the Same Page
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Keeping Everyone on the Same Page
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Lessons Learned
When implemen7ng any new system, iden7fy the most frequent users and get them on board first.
Don’t be afraid of change – just because it’s been done a certain way in the past doesn’t mean it can’t be improved.
Listen to the end-‐users. What will make it easier
for them? This is a robust and dynamic system – it can take it.
Some people will resist. Make the responsibili7es
clear and provide as much support as
possible.
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Moving Forward
Increase our number of publishers
Create a Facebook career page
Implementa7on of Jobvite Video
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