[email protected] Master List of Advance …[email protected] Executive...
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Executive Protection Master List of Advance Checklists
Confidential Not for Distribution
Checklists, while no substitute for on-the-ground judgment, are an invaluable tool for capturing details about the site, ensuring that no key steps are overlooked, and preserving information that can be used during future operations. Principal Profile Route
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Comments: Comments: Pre-Advance Hotel
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Comments: Comments: Destination Risk Profile Restaurant
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Comments: Comments: Detail and Command Post Emergency Medical Care
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Comments: Comments: Commercial Air Travel Notes
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Comments: Private Air Travel
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Comments: Luggage
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Comments: Ground Transportation
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Executive Protection Principal Profile
Confidential Not for Distribution
Name of Principal Primary Physician
Company Name Phone
Position Dentist
Company Address Phone
Phone Pharmacy
Mobile Phone Phone
Address
Administrative Ast.
Phone Medications
Mobile Phone
Spouse Name Previous Medical
Phone
Mobile Phone
Residence Address Children's Names
Passport Country
Number
Expiration Date Yes No
Photo of Principal
Drivers License State Photo of Spouse
Number Photo of Children
Expiration Date Photo of Residence
DNA Kit
Physical Description Handwriting Sample
Sex Male Female Fingerprints
Height Video of Principal
Weight Medical Power of Attorney
Eye Color
Hair Color Notes
Distinguishing Features
Scars
Marks
Tattoo
Blood Type
DOB
Place of Birth
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Executive Protection Pre-Advance Checklist
Confidential Not for Distribution
This task does not require travel; it can be done with a telephone and computer. Gather key facts, make initial contacts, and consult files from previous trips to the location. Use judgment: if more or different information is needed, get it and note it at the end or attach it. Trip Basics Historical Trip Review
Date / Time EP Notified of Trip Case File Number
Point of Contact / Position Trip Date
Primary Phone EP Specialist
Principal Name
Title Notes
Office Phone
Mobile Phone
Home Phone
Destination
Departure Date
Return Date
Trip Coordinator
Title
Office Phone
E-mail EP Detail
Number of EP Specialist Assigned
Positions (check each assigned) Supervisor Driver Advance Close-in
Support Detail EP Specialist Number 1 (Supervisor)
Name
Office Phone
Mobile Phone
E-mail EP Specialist Number 2
Name
Position
Office Phone
Mobile Phone
E-mail EP Specialist Number 3
Name
Position
Office Phone
Mobile Phone
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Executive Protection Pre-Advance Checklist
Confidential Not for Distribution
Trip Activities
Yes No
Itinerary Attached
Purpose of Trip
Other Members of Party
Name Name
Title Title
Affiliation Affiliation Special Activities
Location Location
Dates Dates Special Gear or Clothing Required for Principal Transportation
Air Travel Ground Transportation
Commercial Airports Vendor
Airline Address
Phone
Reservation Number Phone
Seat Number / Type E-mail
Yes No Yes No
Map of Airport Terminal Obtained Route Maps
Map of Lounge Area
Baggage Claim Area Number of Vehicles
Pick-Up / Drop-Off Area
Parking Garage / Area Principal Vehicle
Make
Private Airport Model
Aircraft Tail Number Year
Aircraft Call Sign Tag Number
Chief Pilot Name Seat Configuration
Co-Pilot Name Driver Name
Phone
Yes No
Need Ramp Steps Yes No
Hanger Available Photo of Driver
Background Complete
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Executive Protection Pre-Advance Checklist
Confidential Not for Distribution
Helicopter Support Vehicle
Aircraft Tail Number Make
Aircraft Call Sign Model
Chief Pilot Name Year
Co-Pilot Name Tag Number
Driver Name
International Travel Concerns Phone
Customs Yes No Lodging for Principal
Immigration Visa is Valid Hotel Name
Vaccinations Complete Address
Language Interpreters Required Phone Reservation Name
US Embassy or Consulate Room Type
Phone Confirmation Number
Contact Person General Manager Name
Address Phone
Security Director Name
Yes No Phone
Routes Established Concierge Phone
Housekeeping Sup. Name
Nearby Medical Care Phone
Hospital Name Lodging for EP Staff
Address Same as Principal Yes No
If No
EMS Service Hotel Name
Phone Number Address
Phone
Med. Evac Company Name Reservation Name
Phone Number Local Law Enforcement Contacts
24 Hour Hotline Agency Name
Contact Person
Expected Local Conditions During Visit Phone
Crime Concerns Address
Yes No Likely Response Time
Political Turmoil Private Security Contacts
Social Turmoil Organization
Strikes Contact Person
Riots Phone
Holidays During Trip Address
Projected Weather Capabilities if Needed
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Executive Protection Destination Risk Profile
Confidential Not for Distribution
Though most of the items below apply to both domestic and international travel, a few apply only to international travel. Source Consult
Yes No
EP Specialist EP Specialist who have worked on this type of trip or at the location in the past
Previous Checklists Work off previous reports generated during past trips
Previous Reports
OSAC Overseas Security Advisory Committee
State Department
World Wide Web
Travel Intelligence Provider Ijet, Direct Travel, etc.
Intelligence Source (dest) Low Law Enforcement, Security, Car Services, Interpreters, etc.
US Embassy
Characteristics of Trip Purpose of Trip
Business Pleasure
Details Main Activities Planned for Trip
Unusual, Potentially Risk Activities
Expected Exposure to Possible Threats
Other Relevant Findings
Preliminary Risk Ratings
Low Medium High
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Executive Protection Detail and Command Post
Confidential Not for Distribution
EP Supervisor / Manager Name Command Post
Mobile Phone Location
E-mail Hours of Operation
Advance Name
Mobile Phone Yes No
E-mail Command Post Swept
EP Specialist 1 Name
Mobile Phone All EPS Briefed on Risk Assessment
Yes No
EP Specialist 2 Name
Mobile Phone All EPS Inspected for Compliance
Yes No
EP Specialist 3 Name
Mobile Phone EPS Equipment Log (Assignment)
E-mail Radio # Issued Returned
EPS 1
Yes No EPS 2
Will EP Staff be Armed EPS 3
Carry Permits Confirmed EPS 4
For each EPS check Corporate Employee or Contractor Additional Equipment Assigned
Corporate Contractor EP Supervisor / Manager Advance EP Specialist EP Specialist 1 EP Specialist 2 EP Specialist 3 (driver)
Command Post Requirements Yes No
Detail Dress Code Suitable Room w/ Tables/Chairs
Chalk / Dry Erase Board
Local Phone Book
Spare Batteries
Equipment Requirements Yes No Flashlights
Communications Portable Alarms
Navigation Surveillance Equipment
Tracking Maps
Photography Fire Escape Routes
Information Gathering Radios & Chargers
Alarm System Diagrams of Hotels / Locations
Emergency Response First Aid Supplies (AED)
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Executive Protection Commercial Air Travel
Confidential Not for Distribution
Departure Location TSA Checkpoint Waiting Time Estimate from TSA.gov
Airport Name
Address
Customs/Immigration facilitation arrangements made
Web Address
Airline
Terminal
Flight Number Medical Assistance Available on-site
Class / Seat Number
Airline Phone Number
Customer Service Number
Other Amenities available at airport Yes No
Security Director Name Business Center
Mobile Phone Baggage Assistance
Airport Police Newsstand / Bookstore
Phone Number Convenience Store
Gift Shop
Yes No ATM
Map of Airport Currency Exchange
Drop Off Location Shoe Shine
Restaurants (sit down, carry-out)
Yes No Is the airport under TSA "notice of deficient security"
Yes No
Have Passports
Cash for Curb-Side / Misc.
Advance checklist completed for destination airport
Yes No
Luggage check-in location identified
Yes No
Notes
Carry-on luggage free of prohibited items
Yes No
Boarding Pass Pre-Printed or available at check-in
Yes No
VIP Lounge Location
Restroom Location
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Executive Protection Private Air Travel
Confidential Not for Distribution
Departure Location Aircraft Information
Airport Name Aircraft Type
Address Year
Tail Number
Web Address Operator
Hours of Flight Time
Security Contact Fuel Range
Office Phone Passenger Capacity
Mobile Phone Luggage Capacity
Airport Police Number of Flight Staff
Phone Number Chief Pilot Name
Contact Person Mobile Phone
Copilot Name
FBO Mobile Phone
Address Yes No
Contact Person Principal Medical Info Available
Hours of Operation EP Staff Transporting Firearms
Expected Arrival Time
Police Jurisdiction Airport Name
Phone Number Address
EMS Service
Phone Number Runway Length
Restriction (night landing)
Nearest Hospital Airport Phone Number
Address Alternate FBO
Airport Name
Address
Yes No
Trauma Center Runway Length
Trauma Center Level Restriction (night landing)
Airport Phone Number
Yes No Distance from Primary
Map of Airport Ground Transportation from those sites
FBO Security Appear Adequate
FBO Access Control Yes No
Secure Waiting Area Advance of all FBO's
Need / Have Transportation Notes
Luggage Free of Restricted Items
Allowed to Drive onto Ramp
Best Drop Off Location
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Executive Protection Luggage
Confidential Not for Distribution
All Travel Place color-coded tags (without any names) on all the luggage. For example, use blue for the principal and red for the second executive. Colors will be changed periodically. After flight, all name tags will be removed from luggage but color-coded tags will remain in place. Once at the hotel, the EPS will instruct the bellhop "take the bags with the blue tags to room 123 and the bags with the red tags to room 456. This prevents the need from having to identify the principal by name in the lobby of curbside. Ensure all carry-on luggage is free of restricted items. Confirm allowable items via www.TSA.gov Ensure all checked luggage is free of restricted items. Confirm allowable items via www.TSA.gov Commercial Air Travel Encourage light packing. Fewer bags = less time waiting at crowded baggage carousel area. Checked baggage is subject to search to ensure no sensitive documents or materials are placed in these bags. Use luggage tags without principal’s name. Use EPS name and business address rather than home addresses. Private Air Travel Use color-coded luggage tag system to ensure only the correct luggage is loaded onto the aircraft. Do not allow unknown luggage or contents to be loaded onto aircraft. If risk level warrants, conduct a secondary search of all items being loaded onto aircraft. Complete the Following Table Search Completed
Traveler Luggage Tag Color Number of Pieces Yes No
Notes
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Executive Protection Ground Transportation
Confidential Not for Distribution
Vehicles Equipment
Number of Vehicles Yes No
Car Rental Agency Bomb Mirror
Phone Number Spare Tire & Jack
Reservation Number Flashlight
Car Service Flares and Reflectors
Phone Number Umbrella
Reservation Number Basic Tools
Contacted EP Car Service GPS
Phone Number Cash / Credit Card for Fuel
Reservation Number Fire Extinguisher
Principals Personal Car Jumper Cables
Company Car Advance First Aid Kit
Yes No AED
Armored Car to be Used Maps
Vehicle Information Registration and Proof of Insurance
Make Model Color Tag Number Toll Pass
Vehicle 1 Cell Phone Charger
Vehicle 2 Drivers Vehicle 3 Has EP Supervisor briefed the drivers on potential threats e.g.
kidnap attempts, being run off the road, carjacking, assassination attempts.
Security measures including keeping doors locked, not leaving car unattended, keeping motor running as principal enters and exits the vehicle.
Courtesies should be outlined including expected dress requirements, demeanor, use of radio, keeping mobile phones on but on silent or vibrate.
Ensure the driver has cash to tip valets so vehicle can be staged close to hotel entrance, restaurant entrance, etc.
Yes No
Secure Parking Arranged
Will Detail Use Lead Car Preferred Seating Location in Vehicle Principal Guest Guest EPS This Table must be completed
Yes No Driver Name DL Number TX
Vehicle Maintenance up to Date
Gas Tank Full
Vehicle Clean Inside & Out
Vehicle Security Check Conducted
Notes
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Executive Protection Route Survey
Confidential Not for Distribution
Date of Movement Check for the following conditions, chokepoints, concerns
Scheduled Departure Time
Yes No
Starting Address Possible Traffic Problems
Road Closures
Special Events in the Area
Destination Address Bridges
Overpasses
Railroad Tracks
Contact Person (dest) School Zones
Phone Number Toll Plazas
Construction Zones
Distance
Expected Travel Time Yes No
Has the route been driven by an EPS during the same time or day and week as the scheduled transport
Principal Name
Number in Party
Number of Vehicles Identify Safe Havens along the Route
Yes No
Primary Route Hospital
Police Station
Fire Station
Will Countersurviellance be used during transport of principal
Yes No
Secondary Route Notes
Tertiary Route
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Executive Protection Hotel Survey
Confidential Not for Distribution
If possible, conduct advance at same time of day principal will arrive. That is the best way to see what the conditions will be like when the principal arrives and to meet hotel staff who will be working during the visit.
Hotel Name Yes No
Reservation Number Are arrival points covered
Reservation Name
Address Has check-in been arranged so that principal can walk directly to his/her room and bypass the front desk
Yes No
Phone Number
Web Address
General Manager Will the Principals mobile phone work throughout the hotel
Yes No
Phone Number
Security Manager
Phone Number Will the EP team’s mobile phones work throughout the hotel
Yes No
Mobile Number
Arrival Date
Departure Date Will the EP team’s comm equip. work throughout the hotel
Yes No
Room Type
Room Location
Room Number What amenities are available in
Room Phone Number the hotel Yes No
Concierge Name Broadband Internet (Wi-Fi)
Phone Number Massage / Spa
Bell Captain Pool
Phone Number Fitness Center
Housekeeping Manager Barber / Beautician
Phone Number Laundry / Dry Cleaning Service
Food Service Manager Retail Stores
Phone Number Business Center
Valet Manager Restaurants
Phone Number Room Service
Yes No
Vehicle Kept Near Entrance Police Agency
Obtained Map of Hotel Phone Number
EP Team Familiar w/ Hotel Layout Fire Department
Evacuation Routes Identified Phone Number
Location of Fire Extinguishers
Total Closest Hospital Number of Doors Principal room to exit Address Number of Doors EP rooms to exit Best Entrance for Principal to arrive Distance & Time Second Entrance for Principal to arrive Yes No
Tertiary Entrance for Principal to arrive Level 1 or 2 Trauma Center
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Executive Protection Restaurant Survey
Confidential Not for Distribution
Restaurant Name Alternate Restaurant (in case of problem with primary)
Address Restaurant Name
Address
Phone Number
Cuisine Phone Number
Web Address Cuisine
Managers Name Web Address
Phone Number Managers Name
Contacted about special requirements
Yes No Phone Number
Maître d's Name Contacted about special requirements
Yes No
Phone Number
Contacted about special requirements
Yes No Maître d's Name
Vehicle Consideration Phone Number
Where can EP vehicle be staged during the meal
Contacted about special requirements
Yes No
Primary Entrance
Secondary Entrance
Tertiary Entrance Notes
Primary Exit
Secondary Exit
Tertiary Exit
Restroom Location
Dress Code
Manager made aware of seating requirements for principal and EP specialists (e.g., private room, away from window)
Yes No
Is there reason to believe that the restaurants fire suppression system in inadequate
Yes No
Will the Principal’s mobile phone work inside the facility
Yes No
Will the EP staff's mobile phones and other communication devices work inside the facility
Yes No
Reservation Time
Responding Police Agency Reservation Name
Responding Fire Department Party Size (Principal Table)
Closest Hospital Party Size (EP Table)
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Executive Protection Emergency Medical Care
Confidential Not for Distribution
Hospital Information
Name Will the Hospital allow EP staff to remain at all times
Yes No
Address
Phone Primary Care Physician
Web Site Name
ER Contact Person Address
Phone Phone
Other Specialist…
Level of Care Provided Name by Hospital Yes No Address
Level 1 or 2 Trauma Center Phone
Helicopter Pad Available Previous Medical Conditions Diagnoses Date Treatment
If outside the US is Principal Eligible to use Hospital
Yes No
Does the Hospital have a Suitable Blood Supply
Yes No
English Speaking Doctors or Translators
Yes No
Current Medications
Is the Principals Insurance Accepted at the Hospital
Yes No Name Dosage Taken
Procedures in Place to Evac Principal back to US
Yes No
What type of Specialist does the Hospital have on staff
Known Allergies
Name Reaction
Time from Hotel
Time from Restaurant
Time from Meeting Location
Location of nearest 24 hour Pharmacy
Name Principal’s Blood Type
Address Prosthetics
Phone Notes
Web Site
Is the Principal’s choice of Clergy Available if needed
Yes No