Brown Field FSGsMadeSimple NCOAUG Aug2004
Transcript of Brown Field FSGsMadeSimple NCOAUG Aug2004
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Oracle Applications Release 11i
FSG’s Made Simple
NCOUG August 13, 2004
Karen [email protected]
http://www.solutionbeacon.com
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About the Trainer
nn 25+ yrs experience in IT Industry25+ yrs experience in IT Industry
nn 12+ yrs experience Oracle Applications12+ yrs experience Oracle Applications
nn 5 yrs experience Workflow5 yrs experience Workflow
nn OAUG Board of Directors 11 years, FormerOAUG Board of Directors 11 years, FormerPresidentPresenterPresidentPresenter of Training/ Presentations multipleof Training/ Presentations multipleclients, conferencesclients, conferences
nn Solution BeaconSolution Beacon is a leading provider of expert-levelresources to Government Agencies and Fortune 1000 companiesspecializing in the Oracle Applications marketplace, providingleading expertise in the following areas:
u Release 11i Upgrades/Implementations
u Oracle Apps Database Administration
u Oracle Systems Architecture
u Oracle Performance Tuning
u Oracle Workflow
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FSG Tips
nn Clearly define reporting requirementsClearly define reporting requirements
nn Start with basic FSG structure utilizing aStart with basic FSG structure utilizing aBalance Sheet & Income StatementBalance Sheet & Income Statement
nn Keep your reporting Structure SimpleKeep your reporting Structure Simpleuu Row SetRow Set
uu Column SetColumn Set
uu ReportReport
nn Utilize ADI request sets to publish FSG’s & Utilize ADI request sets to publish FSG’s & Standard ReportsStandard Reports
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Advanced FSG Topics
nn Consolidated ReportsConsolidated Reports
nn Report Creation with varying detailReport Creation with varying detail
levelslevelsnn Changing Columns setsChanging Columns sets
nn Utilizing segment OverridesUtilizing segment Overrides
nn
Utilize % of rows % of columnsUtilize % of rows % of columnsnn Statistical accountsStatistical accounts
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Components
nn Row SetRow Set – – Typically for:Typically for:
uu Account Assignments Account Assignments
uu CalculationsCalculations
uu Formatting underlining, page breaks, extraFormatting underlining, page breaks, extralineslines
nn Column SetColumn Set – – Typically for:Typically for:
uu Amount Type Amount Type
uu OffsetOffsetuu CalculationsCalculations
uu Formatting numbers in each columnFormatting numbers in each column
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Components
nn Content SetContent Setuu Repeat use of row/column set combination forRepeat use of row/column set combination for
multiple value of parent, or add them together ormultiple value of parent, or add them together orbothboth
nn Row OrderRow Orderuu Display description with or instead of numberDisplay description with or instead of number
uu Sort row by value in a columnSort row by value in a column
uu Change account segment orderChange account segment order
nn Display SetDisplay Setuu Blank out intersection of row and columnBlank out intersection of row and column
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Components
nn ReportReport
uuCombination of row and column, andCombination of row and column, and
(optionally) row order and display set(optionally) row order and display setnn Report SetReport Set
uuCollection of reports that should beCollection of reports that should be
run at the same timerun at the same time
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Defining Row Set
nn Reports => Define =>Reports => Define => RowSetRowSet
nn Enter Name and DescriptionEnter Name and Description
nn Releases prior to 11Releases prior to 11ii, enter title, enter titlenn Do not use & in Name (disables abilityDo not use & in Name (disables ability
to copy FSG’s from database toto copy FSG’s from database to
database)database)
nn Choose Define RowsChoose Define Rows
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Defining Row Set
nn Line NumberLine Number--requiredrequired – – controls sequencecontrols sequenceof displayof display
nn DescriptionDescription
uu Prints on reportPrints on reportuu May be blank May be blank
nn Formatting of rowFormatting of row
uu IndentIndent
uu Lines to SkipLines to Skip
uu UnderlineUnderlineCharacterCharacter
uu Page break Page break
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Defining Row Set
nn Advanced Options Advanced Options
uu Row NameRow Name – – to use name instead of to use name instead of number in calculationsnumber in calculations
uu Percent of RowPercent of Row – – see slides on Percent of see slides on Percent of RowRow
uu Override Column CalculationsOverride Column Calculations – – check if check if using both row and column calculationsusing both row and column calculations
and row calculation should be used in alland row calculation should be used in allcolumns (example, % calculations of columns (example, % calculations of totals)totals)
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Defining Row Set
nn Display OptionsDisplay Options
uu Format Mask Format Mask – – used to override Column,used to override Column,such as a percentage row that should onlysuch as a percentage row that should only
have 1 decimal pointhave 1 decimal pointuu Level of DetailLevel of Detail – – no value = Financialno value = Financial Analyst Analysttt Financial AnalystFinancial Analyst
tt SupervisorSupervisor
tt ControllerController
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Defining Row Set
nn Display Options (continued)Display Options (continued)uu FactorFactor – – none, Thousands, Millionsnone, Thousands, Millions
uu Display RowDisplay Row – – if unchecked, row will not displayif unchecked, row will not displayregardless of values in each columnregardless of values in each column
uu Display ZeroDisplay Zero – – if unchecked and ALL columnsif unchecked and ALL columnszero, row will not displayzero, row will not display
uu Change signChange sign – – allows displaying of revenues andallows displaying of revenues andliabilities as positive without calculationsliabilities as positive without calculationstt
Note: For calculations, still a creditNote: For calculations, still a credituu Change sign on varianceChange sign on variance – – if amount type isif amount type is
variance, reverses sign of result (comparison isvariance, reverses sign of result (comparison isbudgetbudget vsvs actual)actual)
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Defining Row Set
nn Balance ControlBalance Control – – N/A for CalculationsN/A for Calculations – – useusewhen need different amount type/currencywhen need different amount type/currencyfor this row different than that specified infor this row different than that specified inthe columnthe column -- will apply to ALL COLUMNS forwill apply to ALL COLUMNS forthis row ONLY this row ONLY uu Amount Type (usually specified in Column Set) Amount Type (usually specified in Column Set)
uu CurrencyCurrency – – to pull in STAT, for exampleto pull in STAT, for example
uu Control ValueControl Value – – required if Amount Type is Budgetrequired if Amount Type is Budget
or Encumbrance or Varianceor Encumbrance or Variancett Can also be used to specify different currencies at reportCan also be used to specify different currencies at report
definition timedefinition time
uu OffsetOffset – – to move reporting period forward orto move reporting period forward orbackwardbackward
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Defining Row Set
nn Assignments Assignments
uu Only specify segments that restrictOnly specify segments that restrictselectionselection
uu Display TypesDisplay Typestt TT – – TotalTotal – – use this one for segments where nouse this one for segments where no
value specifiedvalue specified
tt EE – – Expand range and display all valuesExpand range and display all values
•• If parent value assigned to rollup groupIf parent value assigned to rollup group – –FSG:Expand Parent Value must = NoFSG:Expand Parent Value must = No
tt BB – – Expand and TotalExpand and Total
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Defining Row Set
nn Summary FlagSummary Flag
uu Segment must be parent used in summarySegment must be parent used in summaryaccountaccount
uu Yes Yestt Reads summary balance instead of calculatingReads summary balance instead of calculating
balancebalance
tt Turns E to TTurns E to T
uu
NoNott If Display Type = E, expands to lowest level of If Display Type = E, expands to lowest level of childrenchildren
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Defining Row Set
nn Activity Type Activity Type – – Net, DR, CR Net, DR, CR
nn SetSet--of of --booksbooks
uu If not specified, defaults to value inIf not specified, defaults to value inresponsibilityresponsibility
uuCan select other SOB, if share sameCan select other SOB, if share samecalendar and chart of accountscalendar and chart of accounts
uuMust specify Net activity type if Must specify Net activity type if different SOBdifferent SOB
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Sample of Expanding
Sample Hierarchy
Loc 0010
San Francisco
Loc 0200
San Diego
Area 1
California
Loc 0001
Billings
Loc 0025
Helena
Area 2
Montana
Region 1
West
Loc 0002
Birmingham
Loc 0011
Montgomery
Area 1
Alabama
Loc 1000
Atlanta
Loc 0009
Columbus
Area 2
Georgia
Region 2
South
United States
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Sample of Expanding
nn Value US through US, Summary = ‘Yes’ Value US through US, Summary = ‘Yes’
uu No expansionNo expansion
nn Value US through US, Summary = ‘No’ Value US through US, Summary = ‘No’
uu Expands to each city, not each stateExpands to each city, not each state
nn Value AL through WY, Summary = ‘Yes’ Value AL through WY, Summary = ‘Yes’
uu Expands to show total for each stateExpands to show total for each state
nn Value AL through WY, Summary = ‘No’ Value AL through WY, Summary = ‘No’ uu Expands to each city in city orderExpands to each city in city order
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Defining Row Set
nn CalculationsCalculations
uu Valid operators Valid operatorstt ++ -- * / %* / %
tt ENTER ENTER – – Enter ValueEnter Value – – may have to do anmay have to do anEnter 0 (zero) if first calculation is not +Enter 0 (zero) if first calculation is not +
tt MODEMODE
tt AVERAGE AVERAGE
tt MEDIANMEDIAN
tt STDDEVSTDDEV – – Standard DeviationStandard Deviation
tt ABSTVAL ABSTVAL – – Absolute value Absolute value
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Easy Calc
nn [(A+B)*C] / (D + G)[(A+B)*C] / (D + G)
nn EnterEnter A A
nn ++ BBnn ** CC
nn EnterEnter DD
nn ++ GGnn / /
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Defining Column Set
nn Reports => Define =>Reports => Define => ColumnSetColumnSet
nn Enter Name and DescriptionEnter Name and Description
nn Do not use & in the Name (disables ability toDo not use & in the Name (disables ability to
copy column sets from database to database)copy column sets from database to database)
nn (Optional) Override Segment(Optional) Override Segment – – If want eachIf want each
column to represent a different company,column to represent a different company,
then specify company segment herethen specify company segment here
nn Choose Define ColumnsChoose Define Columns
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Defining Column Set
nn PositionPosition
uu zero if “hidden” zero if “hidden” column, elsecolumn, elsenumber of spacesnumber of spaces
to start columnto start columnfrom left marginfrom left margin
uu any number willany number willwork, use columnwork, use columnbuilder to adjustbuilder to adjust
uu Defines order of Defines order of displaydisplay
nn SequenceSequence
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Defining Column Set
nn Format Mask Format Mask
uu How negatives displayed are Profile OptionHow negatives displayed are Profile OptionCurrency:Negative FormatCurrency:Negative Format
uu Thousands separator are Profile OptionThousands separator are Profile OptionCurrency:Thousands SeparatorCurrency:Thousands Separator
nn FactorFactor – – none, Thousands, Millionsnone, Thousands, Millions
nn CurrencyCurrency – – default is the SOB currencydefault is the SOB currency
nn OffsetOffset--adjusts period reportsadjusts period reportsforward/backwardforward/backward
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Defining Column Set
nn Amount Type Amount Typeuu PTD Actual, PTD Budget, PTD EncumbrancePTD Actual, PTD Budget, PTD Encumbrance
uu QTD Actual, QTD Budget, QTD EncumbranceQTD Actual, QTD Budget, QTD Encumbrance
uu YTD Actual, YTD Budget, YTD Encumbrance YTD Actual, YTD Budget, YTD Encumbranceuu ProjectProject-- Actual, Project Actual, Project--Budget, ProjectBudget, Project--
EncumbranceEncumbrance
uu PTD, QTD, YTD, Project VariancePTD, QTD, YTD, Project Variance – – budget tobudget to
actualactualuu PTD, QTD, YTD, Project Variance%PTD, QTD, YTD, Project Variance%
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Defining Column Set
nn Amount Type Amount Typeuu BALBAL-- Actual(FY Start) Actual(FY Start) – – Balance at start of Balance at start of
yearyear – – for balance sheet reportingfor balance sheet reporting
uu YTD YTD--Budget (FY End)Budget (FY End) – – Budget for fullBudget for fullfiscal yearfiscal year
uu YTD YTD--Encumbrance (FY End)Encumbrance (FY End) – –Encumbrance for full fiscal yearEncumbrance for full fiscal year
uu YTD YTD-- Actual (FY End) Actual (FY End) – – FP DFP D – – Actual Actualbalance for full fiscal yearbalance for full fiscal year
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Defining Column Set
nn Control ValueControl Value – – required if Budget orrequired if Budget or
Encumbrance or variance or need toEncumbrance or variance or need to
specify currency at report definitionspecify currency at report definition
timetime
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Defining Column Set
nn Display OptionsDisplay Options
uu Level of Detail (more useful at row level)Level of Detail (more useful at row level)
uu Display column (check this for all columnsDisplay column (check this for all columns
that should show on report, or if all zero,that should show on report, or if all zero,report will be blank)report will be blank)
uu Display zeroDisplay zero
uu
Change signChange sign
uu Change sign on varianceChange sign on variance
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Defining Column Set
nn Column Name/DescriptionColumn Name/Description – – useful to identifyuseful to identifywhat column is used for when definingwhat column is used for when definingcomplex column setscomplex column sets – – name shows inname shows incolumn buildercolumn builder
nn Percent of columnPercent of column – – see percent of row slidesee percent of row slide
nn Override valueOverride value – – if specified overrideif specified overridesegment, then the value for that segment thissegment, then the value for that segment thiscolumn should report oncolumn should report on
nn Override row calculationsOverride row calculations – – check to forcecheck to forceFSG to use column calculations over rowFSG to use column calculations over row
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Defining Column Set
nn Assignments and Calculations same as Assignments and Calculations same asfor rowsfor rows
nn ExceptionsExceptions
uuChoose column that is basis forChoose column that is basis forexceptionexception
uuChoose character that denotesChoose character that denotes
exception (prints at margin, not inexception (prints at margin, not inthe column)the column)
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Defining Column Set
nn Exceptions (continued)Exceptions (continued)
uu Define condition(s)Define condition(s)tt Multiple conditions must all be metMultiple conditions must all be met
tt
To define multiple conditions that one one must beTo define multiple conditions that one one must bemet, define display column with all parametersmet, define display column with all parametersexcept exception. Define multiple nonexcept exception. Define multiple non--displaydisplaycolumn each with a different exception that usescolumn each with a different exception that usescalculation to add the display columncalculation to add the display column – – exampleexample colcol5 is the display column,5 is the display column, colcol 6 has calculation of +6 has calculation of +
with low/high range of 5 and exception 1,with low/high range of 5 and exception 1, colcol 7 has7 hascalculation of + with low/high range of 5 andcalculation of + with low/high range of 5 andexception 2, etcexception 2, etc
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Create Column Headings
nn Reports that can be printed are either 80,Reports that can be printed are either 80,132, 181, or 255 characters wide (printer132, 181, or 255 characters wide (printerrestriction, not FSG)restriction, not FSG)
uu 80 requires profile option FSG:Allow80 requires profile option FSG:AllowPortrait Style=YesPortrait Style=Yes
uu 255 requires setting up custom print style255 requires setting up custom print styleor looking for theor looking for the SpaceLabsSpaceLabs oneone – – FSGFSGuses print style that has lowest sequenceuses print style that has lowest sequence
number that will handle widthnumber that will handle widthnn Greater than 255 characters can only be runGreater than 255 characters can only be run
through ADIthrough ADI – – but must still have a print stylebut must still have a print style
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Creating Column Headings
nn From top block of Define Column SetFrom top block of Define Column Set
cancan
uuCreate column HeadingsCreate column Headings
uuCreate Default HeadingsCreate Default Headings
uuBuild Column Set (best, but can onlyBuild Column Set (best, but can only
format 20 columns)format 20 columns)
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Column Set Builder
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Printing and Column Widths
nn If Column width is too small to print valueIf Column width is too small to print valuewith formatting options the following rules INwith formatting options the following rules INORDER are used to shorten the fieldORDER are used to shorten the field
uu
Print as many leading characters as will fitPrint as many leading characters as will fituu Print as many trailing characters as will fitPrint as many trailing characters as will fit
uu Omit thousands separatorOmit thousands separator
uu Omit Positive and Negative CurrencyOmit Positive and Negative Currency
format characters (‘format characters (‘--’ will be substituted for’ will be substituted forthe negative characterthe negative character
uu If still can’t fit value in, prints ### insteadIf still can’t fit value in, prints ### instead
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Column Set Builder
nn Headers can have 1Headers can have 1--4 lines4 lines – – if need more,if need more,must use the column window to define them,must use the column window to define them,then can use this window to edit themthen can use this window to edit them
nn
Recommend using dashes as last line so dataRecommend using dashes as last line so datais not confused with headersis not confused with headers
nn Relative HeadingsRelative Headingsuu & &
uu POI, BUDGET,CURRENCY,ENCUMBRANCEPOI, BUDGET,CURRENCY,ENCUMBRANCE
uu NumberNumber – – for POI, relative offset, example &POI0for POI, relative offset, example &POI0is the period requested for the report, &POIis the period requested for the report, &POI--1 is1 isthe previous period, &POI1 or &POI+1 is the nextthe previous period, &POI1 or &POI+1 is the nextperiodperiod
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Defining Content Sets
nn Reports => Define =>Reports => Define => ContentSetContentSet
nn Fill in Name (no &) and DescriptionFill in Name (no &) and Description
nn TypeType
uu SequentialSequential – – one print fileone print file
uu ParallelParallel – – multiple print filesmultiple print files
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Defining Content Sets
nn Display TypesDisplay Types
uu NN – – no segment value is specifiedno segment value is specified
uu PEPE – – for each value in the range for this segment,for each value in the range for this segment,print a separate report ( from ADI, each “report” isprint a separate report ( from ADI, each “report” is
a separate sheet)a separate sheet)uu PTPT – – one report that has the total of all values inone report that has the total of all values in
this rangethis range
uu RERE – – Row expandRow expand – – EACH ROW separatelyEACH ROW separately
uu RTRT – – Row TotalRow Total
uu RBRB – – Row expand and totalRow expand and total
uu CTCT – – Column totalColumn total
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Defining Content Sets
nn Summary = YesSummary = Yes – – reports on onlyreports on onlyvalues in range that belong to summaryvalues in range that belong to summaryaccountsaccounts
nn Summary = NoSummary = No – – reports on only valuesreports on only valuesin range that do not belong to summaryin range that do not belong to summaryaccountsaccounts
nn Summary left blank defaults to rowSummary left blank defaults to row
definitiondefinition
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Defining Row Order
nn Reports => Define => OrderReports => Define => Order
nn Fill in name and descriptionFill in name and description
nn Must specify all segmentsMust specify all segments
nn Sequence number determines order of displaySequence number determines order of displaynn To have segment (and header) not display,To have segment (and header) not display,
set width to zeroset width to zero
nn Order by (for rows with E option)Order by (for rows with E option)
uu Value Valueuu DescriptionDescription
uu Ranking ColumnRanking Column – – requires filling in Rank Byrequires filling in Rank ByColumn infoColumn info
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Defining Row Order
nn Rank by Value in ColumnRank by Value in Column
uu Specify either name of column to rank bySpecify either name of column to rank by
or orderor order
tt Order is the sequence of the DISPLAYEDOrder is the sequence of the DISPLAYEDcolumns, not the column sequence numbercolumns, not the column sequence number
uu Select Ascending or DescendingSelect Ascending or Descending
uu ReminderReminder – – at least one segment mustat least one segment must
have the order by set to rankinghave the order by set to ranking
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Define Display Set
nn Must Define DisplayMust Define DisplayGroups firstGroups first
nn Reports => Define =>Reports => Define =>Display => GroupDisplay => Group
nn Enter Name (no &)Enter Name (no &)
and Descriptionand Descriptionnn Specify Row or ColumnSpecify Row or Column
Set nameSet name
nn Specify sequence #’sSpecify sequence #’s
nn Must have at least oneMust have at least one
group that specifiesgroup that specifiesrow set and at leastrow set and at leastone group thatone group thatspecifies columnspecifies column setset
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Define Display Set
nn Reports => DefineReports => Define
=> Display =>=> Display =>
GroupGroup
nn Enter Name (no &)Enter Name (no &)
and Descriptionand Description
nn Can specify rowCan specify row
group or columngroup or column
group by itself togroup by itself to
hide sensitivehide sensitiverows/columnsrows/columns
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Define Display Sets
nn Can specify both row and column groupCan specify both row and column group
to block printing of specific cellsto block printing of specific cells
nn If do not unclick the display box, thenIf do not unclick the display box, then
display set has no value asdisplay set has no value as
rows/columns not prohibited by therows/columns not prohibited by the
display set will display anywaydisplay set will display anyway
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Define Report
nn Reports => DefineReports => Define
=> Report=> Report
nn Fill in Name andFill in Name and
Description (Title isDescription (Title is
specified at row setspecified at row setlevel until R11i, thenlevel until R11i, then
specified here)specified here)
nn Fill in Row set andFill in Row set and
column setcolumn set(required)(required)
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Define Report
nn (Optionally) select level of detail(Optionally) select level of detail
nn (Optionally) select Output option(Optionally) select Output optionuu TextText
uu TabTab--delimiteddelimited
uu SpreadsheetSpreadsheet
nn If row/column set specifies control values,If row/column set specifies control values,click the control values button and specifyclick the control values button and specifywhich budget/encumbrance/currency goeswhich budget/encumbrance/currency goes
with which valuewith which valueuu Currency OnlyCurrency Only – – Select Entered or TranslatedSelect Entered or Translated
uu If specify control values in both row/column,If specify control values in both row/column,intersecting values must be the sameintersecting values must be the same
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Define Report Set
nn Reports => Define =>Reports => Define => ReportSetReportSet
nn Specify name and descriptionSpecify name and description
nn
Specify sequence number and name of Specify sequence number and name of reportreport
nn Repeat adding sequence numbers andRepeat adding sequence numbers and
report namesreport names
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Requesting Reports
nn If select Yes for Exceptions, prints ONLY If select Yes for Exceptions, prints ONLY
exception rowsexception rows
nn Level of Detail is only available as anLevel of Detail is only available as an
option if run FSG from submitoption if run FSG from submit
concurrent request screen (Programconcurrent request screen (Program--
Run Financial Statement Generator)Run Financial Statement Generator)
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Requesting Report Sets
nn Reports => Request => FinancialReports => Request => Financial
nn Click the Report Set tabClick the Report Set tab – – Single orSingle orMultipleMultiple
nn Select the set and specify the periodSelect the set and specify the periodnn Select Apply to have period be theSelect Apply to have period be the
same for each report in the setsame for each report in the set
nn
Either click which reports to run or click Either click which reports to run or click Select All ReportsSelect All Reports
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Copying Report Objects (withindatabase)
nn Reports =>Reports => Autocopy Autocopy or Chooseor Choose Autocopy Autocopybutton from any report definition screenbutton from any report definition screen
nn ComponentComponent – – Select type of object to copySelect type of object to copy
nn
SourceSource – – Select name of object to copySelect name of object to copynn TargetTarget – – Select name for the object to beSelect name for the object to be
createdcreated
nn Click CopyClick Copy – – starts concurrent process, whenstarts concurrent process, when
finished, can query new object and makefinished, can query new object and makenecessary changesnecessary changes
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Copying Objects – Database toDatabase
nn Requires Chart of Accounts definition to beRequires Chart of Accounts definition to bethe same (not the values, the number of the same (not the values, the number of segments, length, etc)segments, length, etc)
nn Requires System Administrator to set up theRequires System Administrator to set up thedatabase linksdatabase links
nn Any budgets, currencies referenced must Any budgets, currencies referenced mustexist in target databaseexist in target database
nn Copy is initiated from target database, notCopy is initiated from target database, notsourcesource
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Copying Objects – Database toDatabase
nn Navigate to Submit concurrent requestNavigate to Submit concurrent requestwindow and select ‘Programwindow and select ‘Program--FSG Transfer’ FSG Transfer’
nn ParametersParametersuu Component TypeComponent Type – – Pick one or ALLPick one or ALL
uu Component NameComponent Name – – Leave blank to copy all of aLeave blank to copy all of atype or ALLtype or ALL
uu Source DB Chart of AccountsSource DB Chart of Accounts – – must be typed andmust be typed andmust match exactly as no way to validate this fieldmust match exactly as no way to validate this field
uu Target DB Chart of AccountsTarget DB Chart of Accounts – – choose from LOVchoose from LOVuu Source DatabaseSource Database – – choose from LOVchoose from LOV
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Copying Objects – Database toDatabase
nn If object with same name already exists, noIf object with same name already exists, no
copy will be done and warning message willcopy will be done and warning message will
be printedbe printed
nn If currency/budgets/encumbrances do notIf currency/budgets/encumbrances do notexist, copy will be performed, but referencesexist, copy will be performed, but references
removedremoved
nn If program is interrupted, can be reIf program is interrupted, can be re--startedstarted
with same parameters, objects already copiedwith same parameters, objects already copiedwill just give warning messagewill just give warning message
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Row Set vs Column Set Overrides
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Row Set vs Column Set Overrides
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