Brooks City Base Adopted Budget · PDF fileRoland A. Lozano Milo Nitschke Samantha Carneiro...
Transcript of Brooks City Base Adopted Budget · PDF fileRoland A. Lozano Milo Nitschke Samantha Carneiro...
Adopted Budget
Fiscal Year 2015 Brooks City Base
Brooks City Base
Adopted Annual Operating and Capital Budget
Fiscal Year 2015
Brooks Development Authority Staff
President and CEO
Leo Gomez
Chief Operating Officer Chief Financial Officer Fiscal Manager
Roland A. Lozano Milo Nitschke Samantha Carneiro
Matthew Akes Trish Gonzales Mac McCarthy Rosario Solis
Eloy Alcantar Greg Hammer Debbie Perales Thelma Stowers
Stoney Burke Valerie Humphreys Lorenzo Perez Matthew Tapia
Karen Dickson Jaime Lawhn Samuel Reid Daniel Trujillo
Philip Elmore James LeBlanc Sha-Rone Caffie-Reyes Jose Urbino
Mary Fletcher Natalia Martinez Tom Salazar Sonia Veliz
Elizabeth Gallegos Lucynda Massey Carlos Salinas
Brooks City Base
Vision Brooks City Base is a thriving, mixed-use community that offers a competitive environment for local, national, and international businesses; providing a full complement of amenities including residential, retail, entertainment, and open green space.
Mission
Our mission is to promote, develop, and sustain a vibrant community to catalyze progressive economic development and prosperity.
It is a place to live, work, learn and play.
Brooks Development Authority Board of Directors ........................................................ 1
Brooks Development Authority Organizational Chart …………………………………………………….. 2
Executive Summary ……………………………………………………………………………………………………….. 4
Operating Budget
Budget Summary ……………………………………………………………………………………………………….. 9
FY 2015 Operating Budget by Category ………………………………………………………………………………. 12
Departmental Budgets
Administration ……………………………………………………………………………………………………….. 14
Economic Development …………………………………………………………………………………………… 16
Executive ……………………………………………………………………………………………………….. 18
Facilities & Infrastructure ………………………………………………………………………………. 20
Finance ……………………………………………………………………………………………………….. 22
EB-5 ………………………………………………………………………………………………………... 24
Non-Departmental ……………………………………………………………………………………………. 26
Public Affairs ………………………………………………………………………………………………………… 28
Capital Budget
FY 2015 Capital Budget Summary ………………………………………………………………………………. 32
FY 2015 Capital Projects ………………………………………………………………………………. 33
Debt Service
FY 2015 Debt Service Summary ………………………………………………………………………………. 39
FY 2015 Debt Service Schedule ………………………………………………………………………………. 40
Brooks City Base Profile
Brooks City Base History …………………………………………………………………………………………… 46
Brooks City Base Community …………………………………………………………………………………………… 47
Land Use Plan ……………………………………………………………………………………………………………………. 49
Holiday Schedule and Office Closures ………………………………………………………………………………. 51
Table of Contents
Brooks City Base Board Members
Fiscal Year 2015
Manuel A. Pelaez-PradaDistrict 7
Board of Directors - Chair
John P. Jennings Margaret Wilson-Anaglia Michelle Krupa Ramiro A. Cavazos Carlos Contreras
District 1 District 2 District 3 District 4 District 5 -
City Manager’s Office
Manuel Villa Steven Goldberg Tamara Tapman Jesse Hereford Iñigo Arzac
District 6 District 8 District 9 District 10 Mayor’s Office
BROOKS CITY BASE ORGANIZATION CHART
Office of President & CEO
*********************
President & CEO
Chief Operating Officer
Executive Assistant to the President & CEO
Director of Economic
Development
Director of
Administration &
Tenant Relations
Chief Financial Officer
Controller Director of EB-5
Program
Public Affairs Manager
Director of Facilities &
Infrastructure
Development Projects
Coordinator
IT,
Communications
& Project
Manager
Administrative
Assistant/Receptionist
Accounting, Procurement
& Contracts
Coordinator
Accounting
Coordinator
Construction
& Project
Coordinator
Natural Resources &
Environmental
Manager
Property Manager
Administrative
Assistant II
Maintenance
Tech
Landscape
Tech Landscape
Tech II
Landscape
Tech
Fiscal
Manager
Maintenance
Manager
Landscape
Tech
Maintenance
Tech
Tenant Relations &
Special Events Coordinator
Procurement &
Accounting Coordinator
BOARD OF DIRECTORS
Asset Management &
Inventory Coordinator
Development
Projects Manager
Brooks City Base 4 Adopted FY15 Budget
In the past two years Brooks City Base has adopted a new vision, taking Brooks from aResearch and Technology Park to a mixed use community where citizens of San Antonioand surrounding areas can live, work, learn, and play. The Fiscal Year 2015 Operatingand Capital Budget was built to continue to turn this vision into a reality. The budgetfocuses on an enhanced Campus Appearance Program, EB-5 Regional Center, AggressiveMarketing Campaign, and an effort to secure public funding for various projectsthroughout the campus. Our budget reflects our dedication to promote, develop, andsustain a vibrant community that will serve as a catalyst for economic development andprosperity on the Southside of San Antonio.
The FY 2015 Operating Budget has expenditures totaling $ 8,601,497 with an OperatingReserve of $ 4,878,879; the equivalent of six months of operating capital. This year’sbudget has a 14.28% increase over the FY 2014 Adopted Budget. The FY 2015 CapitalBudget contains projects totaling $ 145,953,959. A significant portion of the CapitalBudget is allocated to new developments to include residential, hospitality, andcommercial components. Additional funds are designated to improve various facilitiesthroughout campus, streets, drainage, and green space.
Budget Highlights:
Enhanced Campus Appearance
Brooks City Base is a vibrant 1,200 acre community with a combination of developedand vacant land. One of Brooks largest operations is the maintenance of its acreage. Inan effort to improve the overall appearance, Brooks City Base has enlisted support fromPort San Antonio. The FY 2015 Adopted Budget includes a full year landscape contractwith Port SA. This contract will provide the Brooks’ landscape staff with general support,and a more specilized focus on trees, irrigation and tenant areas. Also included in thebudget is additional campus security during overnight shifts to assist in protecting theproperty.
FY 2015 Operating & Capital Budgets
Brooks City Base 5 Adopted FY15 Budget
EB-5 Regional Center
EB-5 is a foreign investment program created by Congress in 1990 to help stimulate theU.S. economy and provide an opportunity for foreign investors to gain permanentresidency for themselves and their families. Brooks City Base is a designated EB-5Regional Center or an entity that is permitted to pool EB-5 capital from multiple foreigninvestors for qualified economic development projects. The FY 2015 Adopted Budgetincludes an increase to the EB-5 Program. This increase aids in creation of new contactsfor funding sources and the pursuit cost of investors through the EB-5 Program andForeign Direct Investment.
Aggressive Marketing Campaign
Over the past two years, Brooks City Base has reinvented itself. No longer a “researchand technology center,” this live/work/learn/play community has a new logo, a newland use plan, and a new vision for its continued redevelopment. As much of thebehind-the-scenes work is now complete, it is time to roll out this new vision with anaggressive new marketing and communications strategy that will re-introduce BrooksCity Base to local, regional, and national audiences. The goal is to use a comprehensiveapproach inclusive of multimedia portals to raise the profile of Brooks City Base. Ourstrategy is threefold:
1. Establish strong narrative.
2. Build brand equity and community awareness.
3. Market land use plan to choice employers.
Secure Public Funding
The local, state and federal lobbying program is geared toward identifying fundingopportunities for Brooks priority projects, and leveraging relationships to secure at least$35 million in funds from strategic partners/target resources. Our strategy is threefold:
1. Secure Brooks’ champions at each government level (local, state, federal).
2. Lobby grant applications, and other proposals (legislative amendments, and
submissions to corporate RFQs).
3. Raise Brooks profile by promoting unique BRAC (Base Realignment and Closure)
redevelopment model for progressive economic development.
-o t•omez
resident & CEO
Executive Summary
Linear Park
The Brooks City Base Linear Park will include ponds surrounded by
walking/jogging/biking trails and a covered pavilion for events on approximately 40
acres. Eventually the trails will connect to the Mission Reach part of the San Antonio
River. This is a multi-phase project with Phase 1 included as part of the FY 2015 Capital
Budget.
Hangar 9
Hangar 9 is recognized as the oldest existing wooden airplane hangar in the nation, and
a National Historic Landmark. Also included on the site is the gravesite and memorial
for Sidney J. Brooks, the campus namesake. This is a multi-phase project with the initial
phase funded in the FY 2015 Capital Budget. Phase 1 will address restoration of the
gravesite and memorial, enhancements to the gravesite area, landscaping, lighting,
public amenities, and required studies/tests for the site and the hangar itself. This
project will establish a visible effort at the site, to be quickly followed by the large-scale
project to rehabilitate Hangar 9 and restore it for public access and use.
Conclusion
The FY 2015 Operating and Capital Budget allocates funds to carry out the vision and
mission of Brooks City Base as laid out by the Board of Directors. It focuses on economic
development, project funding, brand awareness, and appearance enhancement. It puts
into motion a plan that strategically positions Brooks City Base to become a progressive
development that offers a unique community within San Antonio where one can live,
work, learn, and play.
Milo Nitschke
Chief Financial Officer
Brooks City Base 6 Adopted FY15 Budget
Operating Budget
FY 2015 Budget Summary
Brooks City Base 9 Adopted FY15 Budget
FY 2015 Budget Summary
The FY 2015 Operating Budget estimates revenues to be $ 9,074,463. This is a 30.1% increase
from the FY 2014 budget. Operating expenditures are budgeted at $ 8,601,497 which
represents a 14.28% increase from FY 2014. Debt service requirements total $ 2,272,396 which
is comprised of; (1) an adjustable rate promissory note agreement with JPMorgan Chase Bank,
N.A., with principal and interest payments budgeted at $ 1,408,442 and (2) the State Energy
Conservation Organization loans with principal and interest payments in the amount of
$ 863,954. The total operating and debt service budget is $10,873,893. The operating budget
includes a 3% COLA (Cost of Living Adjustment) for all Brooks Development Authority
employees. Funds from the Operating Shortfall Reserve will be utilized to cover the variances
between revenues and expenditures.
Revenue
As owner and operator of the land and buildings located at Brooks City Base, approximately
69% of Brooks Development Authority’s revenue is generated from lease income. This includes
rent from commercial tenants and residents. Also included is a Common Area Maintenance
(CAM) charge. This fee is charged to tenants to help maintain the campus. Revenue collected
from CAM charges is used for expenses including but not limited to maintenance, campus
security, landscaping, parks, utilities for common areas, and street maintenance.
42%
11%
2%
16%
2%0%
0% 6%
5%
16%
Revenue by Category
Commercial Rents
CAM-Commercial Tenants
Utility Reimbursement
Residential Rents
Grants
Interest Income
Miscellaneous Income
Development Fees
EB-5 Regional Center
DPT Debt Service Payment
FY 2015 Budget Summary
FY 2015 Budget Summary
Brooks City Base 10 Adopted FY15 Budget
Other income is received from a Bexar County 381 grant used for infrastructure, development
fees from current economic development projects, and EB-5 Regional Center fees. Utility
Reimbursement and DPT Debt Service revenue function as pass through payments to CPS
Energy and JP Morgan Chase respectively.
Expenditures
Operating expenditures are separated into 9 categories with Administration and Support as the
largest. Administration and Support is approximately 54% of all operating expenditures.
Included in it are salaries and benefits, professional services, marketing and public affairs,
information technology and telecommunications, travel, training and education, memberships,
and sponsorships. This category includes all expenditures related to the operation of Brooks
Development Authority.
Custodial and Grounds Upkeep, Environmental, Security Services, Repairs and Maintenance,
Utilities, and Insurance are all functions of CAM. Each of these categories contributes to the
operation of the Brooks City Base campus. Included are contracts for security, landscaping,
janitorial services, HVAC systems maintenance, plumbing and electrical work, and buildings
repairs.
Currently, Brooks Development Authority has an annual debt service payment of $ 2,272,396.
The first is an adjustable rate promissory note agreement with JPMorgan Chase Bank, N.A., with
principal and interest payments budgeted at $ 1,408,442. This loan was used to construct a
build-to-suit facility for DPT Laboratories. The second is a combination of 3 separate loans from
the State Energy Conservation Organization. Together, the loans’ annual principal and interest
54%
8%0%
4%
4%
6%
2%
1%
21%
Expenditures by CategoryTotal Administrationand SupportTotal Custodial andGrounds UpkeepTotal Environmental
Total SecurityServicesTotal Repairs andMaintenanceUtilities
Insurance
Contingency
Total Debt Service
FY 2015 Budget Summary
Brooks City Base 11 Adopted FY15 Budget
payments total $ 863,954. These loans were used to fund energy upgrades in various buildings
on campus including installations of new HVAC systems and energy efficient lighting.
With revenue budgeted at $ 9,074,463 and expenditures totaling $ 10,873,893, there is an
expected shortfall of $ 1,799,430. This variance will be covered by the Operating Shortfall
Reserve. FY 2015 is the second year of a three year plan to increase revenue to cover all
expenditures with a forecasted breakeven in FY 2017. Revenue has risen over the past year and
is estimated to increase by 30.1% in FY 2015. This increase is due to additional tenants and new
programs. Those along with revenue producing capital investments planned in FY 2015 will
increase revenue to reach a balanced budget in FY 2017.
FY 2014 Revised
Budget
FY 2014 Projected
Year EndFY 2015 Proposed
RevenueCommercial Rents 2,945,465.60 3,419,663.02 3,769,958.63
CAM-Commercial Tenants 712,436.85 785,152.00 1,021,680.94
Utility Reimbursement 245,367.00 244,453.00 188,462.40
Residential Rents 1,443,492.00 1,464,370.00 1,443,000.00
Grants 220,000.00 220,000.00 220,000.00
Interest Income 806,701.06 14,900.00
Miscellaneous Income 27,341.00
Development Fees 508,018.93
EB-5 Regional Center 500,000.00
DPT Debt Service Payment 1,408,441.83 1,408,441.83 1,408,441.83
Revenue Total 6,975,203.28 8,376,121.91 9,074,462.72
ExpendituresAdministration and Support 4,813,141.23 4,894,264.87 5,873,427.31
Custodial and Grounds Upkeep 815,427.10 655,241.76 828,899.00
Environmental 31,500.00 41,500.00 45,000.00
Security Services 395,435.00 376,435.00 462,375.00
Repairs and Maintenance 379,246.00 307,171.50 414,300.00
Utilities 715,177.60 731,035.00 663,117.00
Insurance 327,115.00 327,115.00 194,379.00
Contingency 50,000.00 45,000.00 120,000.00
Expenditure Total 7,527,041.93 7,377,763.13 8,601,497.31
Debt ServiceDPT Loan 1,408,441.83 1,408,441.83 1,408,441.83
SECO Loan 822,273.92 863,954.00 863,954.00
2,230,715.75 2,272,395.83 2,272,395.83
Total Expenditures & Debt Service 9,757,757.68 9,650,158.96 10,873,893.14
Operating Sources Over/(Under) ( 2,782,554.40 ) ( 1,274,037.05 ) ( 1,799,430.42 )
Transfer In from Shortfall Reserve 1,274,037.05 1,799,430.42
Variance (2,782,554.40) - -
Beginning Reserve Fund Balance 5,924,655.26 4,650,618.21
Fund Balance Transfer to Operating ( 1,274,037.05 ) ( 1,799,430.42 )
Ending Fund Balance @ Sept 30 4,650,618.21 2,851,187.79
Brooks City Base
FY 2015 Adopted Operating Budget
Brooks City Base 12 Adopted FY15 Budget
Brooks City Base 14 Adopted FY15 Budget
Department Overview
The Administration Department is responsible for the human capital of the organization. This includes day-to-daymanagement of activities connected with employee recruitment and hiring, medical benefits, payroll, worker’scompensation claims, personnel policy compliance, and organizational strategic planning. Any open recordrequests associated with board meetings or the organization in general are handled through this department. Inaddition to human resources, this department is also responsible for the implementation of a tenant relationsprogram to include special events held on the campus to attract external stakeholders and the surroundingcommunity. In addition, the Administration Department is responsible for the board, foundation, and committeemeetings. Functional responsibilities include compliance with all city and state laws/regulations of alldocumentation and board members. The other area of responsibility includes the customer service component forthe organization. Responsibilities include but not limited to tenant work orders and providing a comfortable,welcoming environment for stakeholders who are visiting and are interested in Brooks City Base. TheAdministration Department is organized into the following areas:
Department Goals & Objectives
Implement an organizational staffing plan.
Develop and implement the Tenant Relations Program’s and its subsequent components – customerservice, communication, and community involvement.
Provide a database for easy access to any information related to board or committee meetings.
Develop a special events program that will ensure community involvement and external stakeholderparticipation.
Review and streamline work order process to include a customer service component.
Administration
HumanResources
Recruitment &Hiring
BenefitsProgram
AdministrativeSupport
Work Orders &Customer
Service
BoardAdministration
RecordRetention
TenantRelationsProgram
Campus Events
Administration Department
Brooks City Base 15 Adopted FY15 Budget
Department Budget
The Administration Department is funded 100% by the Operating Fund. Decreases in Personal Services,Professional Services, and Insurance are due to the transfer of several line items to the Non-Departmental budget.The increase in Business Expenses is due to the enhancement of the tenant relations program. The Sources andUses of funds for the Administration Department are below.
Adopted FY 2014 Revised FY 2014 Adopted FY 2015
Sources of Funds
Operating Fund 1,026,085 670,364 534,265
Total Funds 1,026,085 670,364 534,265
Uses of Funds
Administration & Support
Personal Services 508,620 480,014 333,570
Professional Services 99,500 99,500 91,990
IT & Telecommunications
Marketing/Advertising
Business Expenses 59,800 59,800 72,825
Office Expenses 31,050 31,050 35,880
Custodial Grounds & Upkeep
Environmental
Security Services
Repairs & Maintenance
Utilities
Insurance 327,115
Contingency
Total Funds 1,026,085 670,364 534,265
Positions 4 4 4
Brooks City Base 16 Adopted FY15 Budget
Department Overview
The Economic Development Department is responsible for working closely with the Board of Directors, Planningand Development Committee, and BDA Leadership in promoting the business and economic development interestswithin the campus. The department provides guidance to individuals and companies to establish, relocate, orexpand their businesses within Brooks City Base. In addition, the department serves as a liaison between business,industry, local, regional, state, and federal regulatory agencies. The Economic Development Department isorganized into the following:
Department Goals & Objectives
Stimulate the economic development of Brooks City Base through the recruitment of new tenants and assistwith the development of short and long term development initiatives for current leaseholders.
Work with the Economic Development Committee to formulate and implement marketing and businessattraction strategies, by utilizing an aggressive outreach program targeting site location consultants andcorporate real estate executives with the goal of bringing Brooks City Base to the forefront of futurerelocation and expansion plans.
Maintain a liaison with current developers and assist with development needs as projects progress throughthe development cycle.
Provide professional economic development advice, assist local real estate and economic developmentallies, and serve as an advocate for economic development in line with the Master Land Use Plan, BDALeadership, and goals as established by the Board of Directors.
Attend professional development workshops and conferences to keep abreast of trends and developmentsin the field of economic development, and to represent the interest of Brooks City Base on matters related toeconomic development.
EconomicDevelopment
DirectDevelopment
Initiatives
SupportExistingTenants
BusinessRecruitment
MarketResearch
Economic Development Department
Brooks City Base 17 Adopted FY15 Budget
Department Budget
The Economic Development Department is funded 100% by the Operating Fund. There is a significant increase inthe Business Expenses line item. This increase is due to the implementation of a more aggressive developmentprogram. Included are increases in travel, external relations, memberships, special events, and conferences. Theseenhancements will provide the funds necessary to actively recruit new tenants and business partners in order toplace quality development at Brook City Base. The decrease in Professional Services is reflective of decreased workby outside legal counsel. The Sources and Uses of Funds for the Economic Development Department are listedbelow.
Adopted FY 2014 Revised FY 2014 Adopted FY 2015
Sources of Funds
Operating Fund 397,370 381,030 379,151
Total Funds 397,370 381,030 379,151
Uses of Funds
Administration & Support
Personal Services 283,220 283,880 258,445
Professional Services 101,500 76,601 -
IT & Telecommunications 1,000 1,000 300
Marketing/Advertising
Business Expenses 4,900 15,799 115,656
Office Expenses 6,750 3,750 4,750
Custodial Grounds & Upkeep
Environmental
Security Services
Repairs & Maintenance
Utilities
Insurance
Contingency
Total Funds 397,370 381,030 379,151
Positions 2 2 2
Brooks City Bas e 1 8 Adop ted FY1 5 Bu dget
Dep artm ent Ov erv iew
The Ex ecu tiv e Dep artm ent is res p ons ib le for the generaladm inis tration ofthe Brooks Dev elop m ent Au thority andis not only com p ris ed of the office of the Pres ident & CEO, b u t p rov ides Pu b lic Affairs ov ers ight. Ex ecu tiv em anagem ent m eets daily w ith em p loy ees , b oard m em b ers , b u s ines s heads and com m u nity leaders to dis cu s s theorganiz ation’s p u rp os e and m is s ion w hich is to create job s throu gh p rogres s iv e dev elop m ent and p u b lic-p riv atep artners hip s . The Ex ecu tiv e Dep artm ent is organiz ed into the follow ing areas :
Dep artm ent Goals & Ob jectiv es
Cu ltiv ate a s trong and trans p arent w orking relations hip w ith the Board and ens u re op en com m u nicationab ou t the m eas u rem ent offinancial, p rogram m atic, and im p act p erform ance agains t s tated m iles tones andgoals .
Create, com m u nicate, and im p lem ent the organiz ation's v is ion, m is s ion, and ov eralldirection.Leading thedev elop m ent and im p lem entation ofthe ov erallorganiz ation's s trategy .
Form u late and ex ecu te com p rehens iv e m arketing, b randing and dev elop m ent s trategies that w ill ens u recons is tency throu ghou t the organiz ation and enhance rev enu e from localb u s ines s p artners and w orldw idecorp orations .
Ens u re that the flow of fu nds p erm its the EB-5 p rogram to m ake continu ou s p rogres s tow ards theachiev em ent ofits m is s ion and that thos e fu nds are allocated p rop erly to reflect p res ent needs and fu tu rep otential.
Begin to b u ild p artners hip s in new m arkets , w ith an em p has is in the Eagle Ford Shale arena, w ith the intentto highlight econom icdev elop m ent concep ts ab oard the cam p u s .
Ex ecu tiv e
BDAM anagem ent
Lias on toBoard ofDirectors
Im p lem entStategicGoals
Articu lateStategicVis ion
Pu b licAffairs
Ex ecu tiv e Dep artm ent
Brooks City Bas e 1 9 Adop ted FY1 5 Bu dget
Rep res ent the organiz ation for civ ic and p rofes s ionalas s ociation res p ons ib ilities and activ ities in the localcom m u nity ,the s tate,and at the nationallev el.
Dep artm ent Bu dget
The Ex ecu tiv e Dep artm ent is fu nded 1 00% b y the Op erating Fu nd. Significant increas es are in the Pers onalServ ices and Bu s ines s Ex p ens es line item .Pers onalServ ices increas e is du e to a ris e in the cos t ofhealth b enefits .Als o inclu ded is a 3 % Cos t ofLiv ing Adju s tm ent for s taff. Increas e in the Bu s ines s Ex p ens e line item is du e toincreas ed ex ternal relations w ith p otential b u s ines s p artners and s takeholders . It inclu des the cos t of trav el,s p ons ors hip s , conferences , s p ecial ev ents , and p rom otions . The Sou rces and Us es of fu nds for the Ex ecu tiv eDep artm ent are b elow .
Adop ted FY 2014 Rev is ed FY 2014 Adop ted FY 2015
Sou rces ofFu nds
Op erating Fu nd 67 6,3 56 694 ,225 7 56,63 3
T otalFu nds 676,356 694,225 756,633
Us es ofFu nds
Adm inis tration & Su p p ort
Pers onalServ ices 5 8 4 ,8 7 6 595,7 4 5 63 4 ,7 8 3
Profes s ionalServ ices
IT & T elecom m u nications - 7 ,000 3 ,000
M arketing/Adv ertis ing
Bu s ines s Ex p ens es 8 8 ,3 00 8 8 ,3 00 1 1 6,1 00
Office Ex p ens es 3 ,1 8 0 3 ,1 8 0 2,7 50
Cu s todialGrou nds & Up keep
Env ironm ental
Secu rity Serv ices
Rep airs & M aintenance
Utilities
Ins u rance
Contingency
T otalFu nds 676,356 694,225 756,633
Pos itions 3 3 3
Brooks City Base 20 Adopted FY15 Budget
Department Overview
The Facilities & Infrastructure Department is responsible for management of the buildings, facilities andinfrastructure assets of Brooks City Base and the Brooks Development Authority. This staff provides dependableoperations and maintenance support for Brooks’ tenants and the campus as a whole, including landscape, buildingmaintenance, communications support, property enhancement, security and preservation and development of ournatural and historic resources. The newest component of the department provides coordination and support forcampus development projects and management of development teams and consultants. The staff comprisesapproximately one-half of the authority’s personnel component and engages daily with tenants and visitors.
Functional responsibilities include daily attention to campus appearance and aesthetics including landscape andfacilities requirements, ensuring optimal building environmental systems operation and reliability ofcommunications infrastructure, 24/7 security for Brooks’ properties, oversight and management of constructionprojects, monitoring environmental and utility conditions, and development of new buildings, facilities and assetsfor Brooks. Additionally, the department maintains contacts with numerous city, county and utility offices tosupport and facilitate Brooks’ initiatives, and relationships with state and other external organizations, such as theTexas Department of Environmental Quality, Texas Historic Preservation Office and the U.S. Air Force. TheFacilities & Infrastructure Department is organized into the following areas:
Department Goals & Objectives
Sustain high-level landscape and aesthetics program to elevate campus appearance and identity.
Rehabilitate and preserve historic and natural resources and develop destination venues.
Utilize best practices in management of building systems including preventative maintenance.
Develop Class A projects to attract and house new tenants, visitors and investors.
Provide responsive customer service for all tenant requests and projects.
Reduce utility costs through effective monitoring and installation of efficient systems and equipment.
Facilities &Infrastructure
IT &Communications
MaintenanceProperty
Management
Security
DevelopmentProjects
NaturalResources &Environment
Facilities & Infrastructure Department
Brooks City Base 21 Adopted FY15 Budget
Plan, deploy and support all office hardware, software, and mobile communications.
Design, implement and manage the entire campus wide telecommunications infrastructure.
Establish a safe and secure campus environment for employees, tenants and visitors by providing armed,professional security patrol services 24 hours per day, 7 days a week, 52 weeks per year.
Department Budget
The Facilities & Infrastructure Department is funded 100% by the Operating Fund. The increase in PersonalServices is due to the addition of a position and a rise in health benefits costs. Also included is a 3% Cost of LivingAdjustment for employees. The IT & Telecommunications line item reflects the addition of a contract for TelecomEngineering & Consulting Services. The Custodial Grounds & Upkeep increase is due to an enhancement in thecampus grounds program. The FY 2015 budget reflects the first full year of a landscaping contract with Port SanAntonio. This contract will lend general support to the current 4 full-time Brooks employees that maintain the1,200 acre campus. The increase in Security Services is reflective of the addition of a second night security officer.The rise in Repairs and Maintenance is due to the implementation of a Preventative Maintenance Program. ThePreventative Maintenance Program will help upkeep the many older structures at Brooks City Base and avoid largerepair costs in the future. There is a significant decrease in Office Expenses due to an adjustment made to the officephone after hours answering service. The decrease in Contingency reflects the transfer of that line item to the Non-Departmental budget. The Sources and Uses of funds for the Facilities & Infrastructure Department are below.
Facilities & Infrastructure
Adopted FY 2014 Revised FY 2014 Adopted FY 2015
Sources of Funds
Operating Fund 3,562,515 3,569,673 3,791,831
Total Funds 3,562,515 3,569,673 3,791,831
Uses of Funds
Administration & Support
Personal Services 987,920 985,078 1,133,690
Professional Services
IT & Telecommunications 148,305 148,305 217,750
Marketing/Advertising
Business Expenses 8,500 8,500 10,500
Office Expenses 41,004 41,004 16,200
Custodial Grounds & Upkeep 815,427 815,427 828,899
Environmental 31,500 31,500 45,000
Security Services 395,435 395,435 462,375
Repairs & Maintenance 369,246 379,246 414,300
Utilities 715,178 715,178 663,117
Insurance - - -
Contingency 50,000 50,000 -
Total Funds 3,562,515 3,569,673 3,791,831
Positions 12 12 13