Broadmayne Community Emergency Planbroadmayne.org/wp-content/uploads/2019/02/Emergency-Plan... ·...

Broadmayne

Community Emergency Plan

December 2018

If you are in immediate danger call 999

Broadmayne Community Emergency Plan

1.

Contents Section Content Page

1. Introduction 3

1.1 Background 3

1.2 Definition of an emergency 3

1.3 Aims and scope 3

2. Activation and implementation framework 4

2.1 Background 4

2.2 Communications 4

2.3 Recording actions and obtaining feedback 4

2.4 Activation 4

2.5 Implementation 5

2.6 After an event 6

2.7 Plan review and maintenance 6

2.8 Activation process flowchart 7

3. Key Personnel 8

3.1 Community Emergency Response Co-ordinator 8

3.2 Community Emergency Response Team 8

3.3 Initial Contact Volunteers 9

3.4 Health and Wellbeing 10

3.5 Logistics 11

4. Local Resources 12

4.1 Places of Safety & Rest 12

4.2 Broadmayne AED (Automated External Defibrillator) 12


2.

Section Content Page

5. Key Support Organisations and Individuals 14

5.1 Local (in the village) 14

5.2 Local Dorset Support 15

5.3 General Support Organisations 15

6. Risk Assessment 17

6.1 Risk Register 17

6.2 Higher Risk locations 19

7. Reference Documents 20

7.1 Action Check List 20

7.2 Logging Sheet 21

7.3 Maps of Broadmayne & surrounding area 22

8. Housekeeping 32

8.1 General Data Protection Regulation & Policy 32

8.2 Communication & Distribution 32

8.3 Document Change History 33

9. Specific Response Plans 34

9.1 Winter Plan 34

9.2 Pandemic Flu Plan 37

9.3 Flood Plan 38


3.

1. Introduction 1.1 Background Emergencies happen! A Community Emergency Plan (CEP) defines how a community will prepare for, respond to and recover from an emergency with the assistance of local authorities, emergency and other services. Although supported and encouraged, there is no requirement to produce a CEP. The Broadmayne Community Emergency Plan (BCEP) has been developed by the Parish Council with volunteers and covers the geographical area of Broadmayne. This plan aims to follow best practice guidance sourced from the Dorset Local Resilience Forum:- https://www.dorsetprepared.org.uk/emergencies 1.2 Definition of an emergency An emergency is any event or circumstance, with or without warning, that causes or threatens death or injury, disruption to the community or damage to property or to the environment on such a scale that the effect cannot be dealt with by the emergency services, local authorities and other organisations as part of their normal day-to day activities. 1.3 Aims and scope The overall aims of the plan are to:

• Provide guidance to the community on what to expect and do in an emergency

• Serve as a procedures manual for those involved in the emergency response

• Alert authorities to actions likely to be implemented by the community. In fulfilling these aims the plan will:

• Define the process for activation and implementation

• Establish a Community Emergency Response Team (CERT)

• Identify resources in the community available to assist in an emergency

• Identify vulnerable people and groups

• Identify significant risks with appropriate prevention and response measures

• Integrate the community plan the emergency services and statutory organisations

• Promote resilience and self-confidence within the local community

• Communicate effectively the reach and limitations of the plan.


4.

2. Activation and Implementation Framework 2.1 Background There will be a need to draw upon various local skills and resources before, during and after any emergency and the success of this emergency plan rests largely on the goodwill of volunteers. Once the plan has been activated the Community Emergency Response Co-ordinator (CERC) will lead the Community Emergency Response Team (CERT), who will contact volunteers, allocate tasks and identify specific additional resources required. Local skills and resources such as first aid, care, 4x4 vehicles and places of refuge may be called upon. External skills and resources may also be identified as necessary. Information regarding vulnerable individuals is restricted and is only held by the CERC and one other member of the management team. 2.2 Communications Effective communication is essential to ensure effective co-ordination between the respondents. Channels of communication will include; word of mouth, telephone, email, the Broadmayne website, social media and local centres e.g. the village shop. The line of communication in the event of an emergency is as follows:

• Community Emergency Response Co-ordinator (CERC)

• Community Emergency Response Team (CERT)

• Volunteers and the Community

2.3 Recording actions and obtaining feedback In order to ensure transparency, consistency and efficiency, volunteers will be assigned to use checklists and logging sheets for key decisions and actions. This will also help with evaluation and development of the plan. 2.4 Activation If the plan is activated then villagers must protect themselves and any neighbours/ people in their immediate vicinity and follow the instructions of the CERC or a member of the CERT. It is not possible to legislate for all types of emergencies, although some examples are risk assessed within this plan (see sections 6 and 9). The triggers that may activate the plan are diverse and may come formally from the authorities or more informally, for example from media sources. Care must be taken in considering the authenticity of any information that could trigger the plan. The decision to activate the plan will ultimately require both judgment and common sense.


5.

The activation process, (flowchart 2.8), is as follows:

• Notification by the Emergency Service / Local Authority/ Environment Agency/ General

Public/ Other (e.g. Met Office)

• CERC activates Plan

• CERT contacted and volunteers alerted

• District Council updated

• Checklist and logging sheets utilised

• If necessary, convene a meeting of the CERT at a safe location with safe access.

2.5 Implementation The CERC (or acting deputy) will have overall responsibility for co-ordination subject to the level of involvement of the emergency services. The allocation of activities will be determined by specific threats identified and our capability to counter them, requiring both flexibility and judgment. The following key roles will be applied as determined by the CERC.

Role Activities

Planning • Identification of key threats and vulnerable groups on the ground

• Identify and prioritise response actions using available resources

Comms • Activate BCEP by contacting CERT & emergency services

• Liaise with and support emergency services

• Establish main contact point for authorities

• Contact volunteers, vulnerable people and the community at large

• Communicate needs of vulnerable people to statutory authorities,

including emergency services

• Update website and social media

Health and wellbeing

• Provide essential medical and care support

• Help distressed members of the community at the place of safety

• Arrange and provide basic sustenance

Logistics • Identify and staff a community place of safety

• Arrange and support sleeping arrangements

• Mobilise transport support (4x4 team)

Governance • Follow checklist and maintain logging sheets

• Maintain records of people attending place of safety

• Review and develop plan


6.

2.6 After an Event As appropriate the CERC will:

• Arrange an immediate debrief

• Arrange any necessary support and counselling with statutory and voluntary agencies

• Report to Parish Council, other statutory authorities and the community

• Survey residents to gain feedback and check recovery

• Carry out a lessons learned exercise recording what went well and identifying the weak

areas which could be improved upon

• Review and amend the plan in the light of the experience

• Thank volunteers and celebrate resilience.

2.7 Plan Review and Maintenance In order to keep this plan up to date, contact lists will be revised as personnel changes occur. In addition, the plan will be fully reviewed every three years by the Community Emergency Management Team to ensure that it adequately reflects the needs of the community, changes to be approved by BPC. Changes to the plan will be notified to the plan holders (8.2) and a new version distributed.


7.

2.8 Activation Process Flowchart

Notification by the Emergency Services /

Local Authority / Environment Agency

Alerted by members of the Public

Receipt of severe weather / flood

warnings

Plan activated. CERC/or deputy

to tto

Contact the Community Response Team Who need to be prepared to respond urgently

Contact other members of the public that need to be alerted: households affected, The Parish Council via the Parish Clerk & relevant volunteers

Contact the District Council with an update on the situation

Record details on the Log Sheet including key decisions, actions and communications

If necessary convene a meeting of the Community Response Group at a safe location with safe access

Under no circumstances put yourself or others at risk to fulfil these tasks


8.

3. Key Personnel 3.1 Community Emergency Response Coordinator (CERC) In the case of an emergency initial contact should be made with the CERC who is designated to manage the implementation of the plan. If unavailable then contact their deputy or other member of the CERT who will then contact and mobilise all available members.

Name Location Contact Notes

Alyson Carroll 2 Littlemead 01305 854869

07880 737725

Facebook

Former senior carer

3.2 Community Emergency Response Team (CERT) CERT members will play a more formal role in co-ordinating implementation of the plan and are likely to be assisted by Initial Contact Volunteers (ICVs), and Specialist Teams.


Richard Boursnell

47 Main Street

01305 854360

07917 800051

[email protected]

First Aid

Tim Old 17 Littlemead

01305 854221

07976 247798

[email protected]

Deputy CERC

Clare Stoot 11 Knighton Lane

01305 852374

07816 909098

4x4

Doctor husband

Steve Diamond

Watergates Lane

01305 852285

07774 811369

BPC Chair

Sam Toogood Chalky Road 01305 852791

07745 560392

BPC Deputy Chair

Peter Lamb 4D Chalky Road

01305 851988

07703 773361

BPC Cllr.


9.


Dr. Janet Davis Conygar Lodge

01305 854483

[email protected]

BPC Parish Clerk

3.3 Initial Contact Volunteers (ICVs) These are villagers and possibly others who because of the nature of the emergency or their specific skills have been called upon to assist the CERT.


Keith Blandamer

David Flello &

Ros Flello

Katie Gell

Barrie Hain

Nicki Hernon

Tom Hutchings & Jayne Hutchings

Peter Lightfoot

Erica Pretty


10.


Chris Roberts

Alex Edwards

John Curtis

3.4 Health & Wellbeing


Kirsty Lardner

Carolyn Lewis

Richard Boursnell

Shelle Old

Lucy Edwards

Matt Jeanes

Nigel Valentine

John Wickham


11.

3.5 Logistics


Simon Crooke

Stephen Chevral & daughter

James Napper

John Wickham

Matt Jeanes


12.

4. Local Resources 4.1 Places of Safety & Rest

Building Location Contact for access

Village Hall

St Martins Community Hall

Methodist Church Hall

The Black Dog

Broadmayne First School

4.2 Broadmayne AED (Automated External Defibrillator) The AED is located on the village shop wall to the left of the door. An AED is a device that is used to re-start a heart in the event of Sudden Cardiac Arrest. This device should be grabbed if someone collapses or becomes seriously unwell. Anyone calling 999 in the event of a collapse will be instructed to get the AED by the call handler as it is registered on the database. The cabinet is opened by hitting the red button, the device will drop down enabling easy access, it should then be taken to the casualty, turned on and the voice and screen prompts followed. No training is required to use this device. However, sessions are available to anyone in the village who would like more information on this equipment along with Basic Life Support/CPR (cardio pulmonary resuscitation) training. These sessions take part monthly and are run by Kirsty Lardner; a Resuscitation Officer at Dorset County Hospital, an Advanced Adult and Paediatric Life Support provider and instructor. These sessions are approximately 2 hours long, there is no charge for this training however donations to the


13.

AED fund are gratefully received. Please call 07887 575266 if you would like to book a place or make a donation.


14.

5. Key support organisations and individuals 5.1 Local (in the village)

Community Organisations

Organisation Contact name Contact details Notes

WI

Patient Support Group

Broadmayne Parish Council

Sources of Spiritual and Moral Support

Organisation Contact name Contact details Notes

St Martin’s Church Rev. Dominic Doble

Methodist Church Margaret Eaglestone

Moral support Nita Tripp


15.

5.2 Local Dorset Support

Organisation Contact Contact Details

County Councillor Nick Ireland

District Councillor Nigel Bundy

District Councillor Alan Thacker

Civil Contingencies Officer

Donna George

5.3 General Support Organisations

Resource Contact Type Contact Details

Emergency Services 24 hour 999 / 112

Dorset Police non-emergency

24 hour 101 www.dorset .police.uk

Medical non-emergency

24 hour 111

Dorset Fire & Rescue Service non-emergency

24 hour 01722 691000

West Dorset District Council

01305 251010 www.dorsetforyou.com

Dorset County Council 01305 251100 www.dorsetforyou.com

Dorset Highways Emergencies

Office Out of hours

01305 221020 08450 678999

Wessex Water Sewerage flooding

24 hour 03458 505959

Property flooding https:apps.geowessex.com/swim/

Road flooding https://www.dorset/roads-and-driving/report-a-road-problem

Environment Agency Incident Comms

24 hour 0800 807060

Environment Agency Flood line

24 hour 03459 881188 ww.gov.uk/flood

Environment Agency General enquiries

03708 506506

Met Office 24 hour 03709 000100 [email protected]

mailto:[email protected]


16.

Resource Contact Type Contact Details

http://metoffice.gov.uk

Scottish & Southern Energy Power Distribution

24 hour 0800 072 7282 Loss of Power 105

Western Power Distribution

24 hour 0800 6783105 Loss of Power 105

British Gas 24 hour 0800 111999

Southern Gas Networks NECC Emergency Contact

24 hour 0800 111999 [email protected]

NHS Choices 111 http/www.nhs.uk/pages/home.aspx

RSPCA 0300 1234999

British Red Cross 08444 122738

Social Services 01305 221016

Dorset County Hospital 01305 251150


17.

6. Risk Assessment 6.1 Risk Register In order to prioritise action and identify appropriate mitigation methods, emergencies can be risk assessed. This process considers the probability (likelihood) of an event occurring and the consequences or severity of that event. A useful classification of emergencies in terms of risk is; low, medium high and very high. Some local examples are illustrated below: Low Medium High Very High

Risk Level Community Impact Actions to mitigate

Weather related

Low temperatures and heavy snow

Isolation of vulnerable people Injuries due to slippage

See section 9.1

Severe storms Power outages Property damage Travel disruption

Heatwave Heatstroke, sunburn, dehydration Animal welfare, pets in cars etc.

Identify vulnerable people Shade and water for animals

Health related

Flu pandemic Elderly and vulnerable at risk

See section 9.2

Infectious disease Elderly and vulnerable at risk

Promote good hygiene practices

Animal disease Damage to farming Restrictions on access

Environment related

Flooding Travel disruption Damage to property

See Section 9.3

Heathland & forest fire Damage to the environment Health risk (asthma etc.)

Identify vulnerable people & property Check forecast wind direction / strength

Pollution event or release of hazardous materials

Damage to the environment Health risk (asthma etc. )

Identify vulnerable people


18.

Risk Level Community Impact Actions to mitigate

Infrastructure related

Fuel disruption Transport curtailed Shortages of supplies & medication

Identify emergency supplies Buy in of local farms with storage tanks

Loss of key services (utilities, communications etc.)

Elderly and vulnerable at risk

Identify vulnerable people

Crime related

Cyber attacks Loss of data Disruption to business Vulnerable people

Raise awareness Do’s and don’t’s leaflet

Terrorist attack Death or injury Damage to property


19.

6.2 Higher Risk locations The following have been given a higher risk rating NOT because of a higher probability of an emergency occurring there BUT because depending upon the timing of the emergency they may contain a large number of potentially vulnerable people.

Building Location Risk Contact details of premises / key holder

Broadmayne First School

Knighton Lane

DT2 8PH

Many children & teachers during school hours

Very busy at start and end of the school day

01305 852471

Village Hall Cowleaze Rd

DT2 8EW

Many people may be present

07748 474715

Magna Housing

Beech Close & Woodlands

DT2 8EL

Elderly & vulnerable residents

Magna head office

01305 216000

JD Pipes

Supplier of water management systems

Chalky Road

DT2 8EJ

Potentially inflammable stock items

Diesel fuel stored on site

01305 853887


20.

7. Reference Documents

7.1 Action Check List

Date

Time

Location

In attendance

Emergency Services contacted

Location of Emergency

Type of Emergency

Mains supplies affected

Vulnerable people affected

Resources needed

Place of safety

4x4 vehicle support

Water & food supplies

Electrician assistance

Grit / sand bags

Media / Comm.s updates

Other issues


21.

7.2 Logging Sheet

Date Time Information Decision/action Initials


22.

7.3 Map of Broadmayne and Immediate Surrounding Area

© Crown copyright and database rights 2018; Ordnance Survey licence number 100050662


23.

Broadmayne Centre

Broadmayne North West


24.

Broadmayne East

Chalky Road North


25.

Chalky Road Corner

Martel Close


26.

South Drove

Knighton Lane South


27.

Knighton Lane Mid

Knighton Lane, Old Brickfields and Spring Gardens


28.

Knighton Lane Top

Watergates Lane


29.

Watergates Lane East

Osmington Drove


30.

Friar Mayne Farm

Friar Mayne Dairy


31.

Glebe Farm and Cottages

Fryer Maine and Conygar


32.

8.0 Housekeeping 8.1 General Data Protection Regulation & Policy The personal data of individual volunteers will be maintained securely in compliance with General Data Protection Regulation (GDPR). The Parish Council’s Data Protection Policy is published on the community website: www.broadmayne.org. Please contact The Data Controller if you have any questions in respect of the GDPR or the personal data we hold about you or to exercise all relevant rights, queries or complaints: Tel: 01305 854483 Email: [email protected] 8.2 Communication & Distribution A version of the Emergency Plan will be available on the community website, edited to ensure that GDPR privacy requirements are met. Printed copies of the full Plan will be held by a restricted number of individuals, listed below.

No. Role of Copy Holder Holders Issue date

1 Community Emergency Response Co-ordinator (CERC)

Alyson Carroll

2-8 Community Emergency Response Team (CERT)

Tim Old Richard Boursnell Clare Stoot Steve Diamond Sam Toogood Peter Lamb Dr. Janet Davis

9-12 Broadmayne Parish Council (excl. CERT members)

David Eaglestone Prof. Chris Griffiths Philip Marriott Richard Macer-Wright

13 Dorset CC Civil Contingencies Officer Donna George

14, 15 Organisations Broadmayne First School WI

15-30 Volunteers & spare copies

http://www.broadmayne.org/

mailto:[email protected]


33.

8.2 Document Change History

Version Date Details of Changes

V1.0 15 April 2013 N/A

V2.0 September 2018 Additions to reflect latest DCC template and guidance Refresh of personnel involved and other detail

Next Full Review Due: September 2021


34.

9. Specific Response Plans 9.1 Winter Plan Risk - Low Temperatures and Heavy Snow

Snow and ice make driving conditions hazardous but low temperatures can also affect

people in our community.

What do you need to do?

Thinking ahead and taking simple steps can help our families and communities cope during severe weather.

Ensure your home is prepared in advance for extreme cold weather.

Only travel if absolutely necessary. If you do, make sure you and your car are fully prepared for the trip.

The following websites provide relevant information:

mapping.dorsetforyou.com/traveldorset

www.metoffice.gov.uk/public/weather/forecast

www.highways.gov.uk

Potential impacts

• A risk to lives of people • Travel disruption • Vulnerable people exposed to health problems • Power and water failure • Closure of schools and businesses

Consequences

• Deaths increased due to health issues (hypothermia) • Hospitals and GP practices busier due to increase in injuries (fractures, respiratory illness) • Road traffic accidents increase due to ice and snow • Flights grounded, airports closed • Rail travel disrupted due to ice and snow on lines • Travel and transport networks disrupted due to untreated roads • High demand for 4x4 assets and grit / salt supplies • Power disruption due to icing and overheating on cables • Localised flooding from rapid thaw

There are

4 salt/grit bins located in Broadmayne. A map of their locations is shown below.

http://mapping.dorsetforyou.com/traveldorset

http://www.metoffice.gov.uk/public/weather/forecast

https://www.gov.uk/government/organisations/highways-england


35.

The salt/grit contained in these bins is for the use of villagers for spreading on public roads

and paths affected by snow and ice during wintery conditions. However, because of the

limited availability of salt/grit in these bins, it must be stressed it is for use on public roads

and paths and not for private driveways.

In a letter sent to County Councils by the Ministry of Justice it stated that “The prospect of a

person who volunteers to clear snow from a pavement being successfully sued for damages

by a person who subsequently slips on the cleared area and is injured are very small”.

However, a snow clearer does have a duty to clear with reasonable care so as not to create

a new and worse risk.

Dos

• Move snow to a porous surface such as grass verge or garden

• Spread salt/grit evenly and at the appropriate spread rates which DCC recommends as

approximately 20 grams of salt/grit per square metre

• Clear any excess salt/grit once the snow/ice has melted

Don’ts

• Use water to melt snow and ice, if there is a risk it will refreeze

• Move snow to a location where it will create another risk, such as another part of the

pavement, road or where people are likely to walk

• Use excessive salt/grit or other material so as to create a new or worse risk

Dorset County Council is responsible for keeping main routes clear of snow and ice through

use of snowploughs, salt and grit and in the case of Broadmayne this means the A352

through the centre of the village. However, other routes such as Chalky road are not

considered priority routes.


36.

Salt/ Grit Bin and Sand Locations

© Crown copyright and database rights 2018; Ordnance Survey licence number 100050662

Salt / Grit Bins A. At the Black Dog B. At the junction of Rectory Road with Broadmead C. At the junction of Watergates Lane with Knighton Lane D. At the junction of Cowleaze Roiad with High Trees Sand Bags E. At the Village Hall in the Car Park

A

B

C

D

E


37.

9.2 Pandemic Flu Plan

Pandemic flu carries a high risk rating – partly because we know that epidemics occur every few years and if new strains emerge they can have very serious consequences especially in the very young or old. In a severe outbreak, up to 750,000 people could die of flu in the UK. Every individual can protect themselves to an extent by receiving the latest flu vaccine. If caring for someone with flu, good standards of personal and hand hygiene can help to stop the spread of infection. TRIGGER – PANDEMIC DECLARED BY WORLD HEALTH ORGANISATION 1. Convene Emergency Team – include health care professionals if possible. Make this Team larger than others, since during a full pandemic up to half the Team could catch the flu. 2. Contact details for

- Volunteers who can collect and drop-off prescriptions, collect food, etc. - Local Link Volunteers (provide transport for people without transport) - Organisations for identifying vulnerable people - Local GP surgeries - Local pharmacy - Nearest 24 hour pharmacy

3. Preparatory Work

- In Autumn, distribute information about ‘flu jabs’ on local website and newsletter - Share plans with the community

4. During Pandemic

- Emphasise the need for good personal and hand hygiene -Put up NHS posters, and share with churches, village shop, etc. - Consider cancelling public gatherings and meetings, as advised by the NHS - Activate volunteers to help people living alone with: Dropping off food

Dropping off prescriptions / anti-viral flu drugs Looking after pets Keeping in touch with infected people through email /phone.


38.

9.3 Flood Plan

Flooding can happen without warning. It occurs from a variety of different weather events.

Heavy rainfall and melting snow and ice can cause flooding. Broadmayne is principally at

risk of surface water flooding.

Steps to prepare for a flood

• Sign up for flood warnings • Listen to radio for updates • Have sufficient insurance for property.

Online resources

www.gov.uk/government/collections/flooding-health-guidance-and-advice

www.gov.uk/sign-up-for-flood-warnings

www.environment-agency.gov.uk

www.floodforum.org.uk

Potential Consequences and Impacts

• Risk to the lives of people and animals • Damage to properties, businesses, roads, agricultural land • Pollution • Long term effects to tourism, business and agriculture • Disruption to electricity and water supplies • Residents being evacuated from their homes • Health problems • Access and egress routes are compromised.

Priorities

The main priority for Broadmayne is the safe evacuation of residents. The second priority is for the protection of homes and property.

https://www.gov.uk/government/collections/flooding-health-guidance-and-advice

https://www.gov.uk/sign-up-for-flood-warnings

http://www.environment-agency.gov.uk/

http://www.floodforum.org.uk/


39.

Flood Risk Map

Broadmayne Community Emergency Planbroadmayne.org/wp-content/uploads/2019/02/Emergency-Plan... ·...

Documents

Transcript of Broadmayne Community Emergency Planbroadmayne.org/wp-content/uploads/2019/02/Emergency-Plan... ·...