BridgeNY 2021 Program - New York State Department of ...

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BridgeNY 2021Application / Program Webinar

BridgeNY 2021 Program

This webinar is being recorded and will be posted to the BridgeNY website, www.dot.ny.gov/bridgeny

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Guidelines for Webinar Participants

• This webinar is being recorded.

The link to the recording will be

placed on the BridgeNY website,

www.dot.ny.gov/bridgeny

• All participants will be automatically

muted by the administrator.

• Questions can be asked during the presentation through the chat box.

We will not be unmuting participants to verbally ask questions.

• Questions will be answered either at the end of the presentation or will be

discussed further amongst the BridgeNY team and the question and

response will be posted to the FAQ’s on the website.

• Further questions can be emailed to [email protected]

http://www.dot.ny.gov/bridgeny

mailto:[email protected]

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Overview2021 BridgeNY Program

- Program Objectives

- Funding

- Important Dates

- Changes from 2018

Eligible Sponsors & Projects

BridgeNY Website

Application - Application Walk Through

- Application Tips

- Rating Criteria from NOFA

Draft Application Pre-Review Process

Important Information in the NOFA

General Requirements

- Procedures for Locally Administered Federal Aid Projects (PLAFAP)

- Reimbursement Process

Resources

Questions & Answers

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Objectives

The BridgeNY program provides assistance for local

governments to rehab and replace bridges and culverts.

BridgeNY helps communities deliver safe, transformative,

and innovative bridge/culvert rehabilitation and

replacement projects that:

- Address poor structural conditions

- Mitigate weight restrictions

- Mitigate detours

- Reduce the risk of flooding

- Improve resiliency

- Facilitate economic development

- Support Environmental Justice

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BridgeNY 2021 Available Funds

$ in Millions Bridges Culverts

Upstate(R1-R7, & R9)

$90.6 —

Long Island(R10)

$13.8 —

New York City(R11)

$29.4 —

Hudson Valley(R8)

$16.2 —

Statewide — $50.0

Total $150.0 $50.0

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BridgeNY 2021 Available FundsBridges

Minimum Award: $250,000

Maximum Award: $5 million

Award Amount will be 95% of authorized project costs

Local Match will be 5%

Culverts

Minimum Award: $50,000

Maximum Award: $1 million

Award Amount will be 100% of authorized project costs

Local Match will be 0%

Any costs incurred beyond an authorized project award shall be the sole responsibility of the project sponsor.

Costs incurred prior to the project award, defined as an executed SLA, will be ineligible for reimbursement

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BridgeNY 2021 Important Dates

Draft Application Pre-Review Submission Deadlines:

Culvert – April 14 , 2021, at 11:59pm

Bridge – May 5, 2021, at 11:59pm

Final Application Submission Deadlines

Culvert – May 19, 2021, at 11:59pm

Bridge – June 9, 2021, at 11:59pm

Project Award Announcements

Fall/Winter 2021

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Eligible Sponsors & Projects Eligible Sponsors

• Local Governments (counties, towns, cities, and villages)

• Tribal Governments

• Public Benefit CorporationsAll entities must be authorized to receive and

Administer State and Federal transportation funding

Eligible Projects

• Bridge projects on a public roadway eligible

for federal aid

• Culvert projects (state aid process)

• Bridge projects that incorporate sensors to monitor structural integrity

Bridges and/or culverts that are on a toll collection facility are excluded from

eligibility from Bridge NY funds.

Multiuse (Pedestrian/Bicycle) Bridges and Railroad Bridges are excluded from

eligibility from BridgeNY funds.

Sponsors can progress project construction though use of Force Account.

For bridge projects there must be a Public-Interest Finding.

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BridgeNY Website



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Application Walk Through

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General Points - Application

The type of application chosen will determine which application fields will remain

visible. (Bridge fields are only visible for a bridge application)

Check the box on page 3 if you want NYSDOT to design and let the culvert project

for the sponsor.

Select Bridge or

Culvert

Asterisks indicate

Required field

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General Points - Application

Blue fields to be filled in by sponsor

Calculated for you

Calculated for you

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Project Estimate – Example 1

CI cost may be

low. Sponsor

to review/verify.

Provide

explanation if

outside of

range.

Design cost

may be high.

Sponsor to

review/verify.

Provide

explanation if

outside of

range.

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Project Estimate – Example 2

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Existing Bridge Information

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• Fill in BIN number

• Attached filled in file to application

The purpose of this worksheet is so

the applicant can see the information

NYSDOT is using to calculate the

local bridge priority index (LBPI).

NYSDOT will be using this information.

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Existing Culvert Information

NYSDOT doesn’t have existing culvert information – To be provided by Sponsor

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Right of Way

✓ Read Notice of Funding Availability with respect to ROW carefully

✓ Identify acquisitions in the application

✓ Sponsor is responsible for acquiring the property

✓ Sponsors should show ROW proof through surveys and clearance certificates

✓ Tax maps are not sufficient documentation for property line boundaries

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Application Attachments

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Application Attachments

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Application Submission

Second box will only show up for Bridge Applications

NYSDOT needs the electronic file to extract data!

Do not submit a scanned copy of the file.

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Application Submission

Submit Final Applications to:

[email protected]

Confirmation email stating receipt of final application will

be sent within one working day.

This is not an automatic reply.


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BridgeNY – Application Tips

✓ Become familiar with the application instructions and the Notice of Funding

Availability

✓ Gather information necessary to complete the application

✓ Check for necessary software Adobe Acrobat Standard, Pro, DC, or

reader.

✓ Download the form to your computer

✓ Tab through the application

✓ Use a word processing program for lengthy entries and then cut and paste

into the application

✓ One bridge or one culvert per application

✓ Documentation should be attached to the PDF, or attached to the email.

✓ Application deadline includes application and all supporting documentation

✓ Contact [email protected] with questions

✓ Save and print for your records


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Rating Criteria - BridgesTwo step process

Step 1 - Data Driven Initial Ranking – Local Bridge Priority Index (LBPI)

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Rating Criteria - BridgesTwo step process

Step 2 – Review by NYSDOT structures experts and representatives from the Town

and/or County Highway Superintendents Associations.

Applications with a coordinated pre-review with NYSDOT will receive additional weight

during the scoring process.

Applications with a signed certification letter stating that a NYS PE performed a QA

review of application will receive additional weight during the scoring process.

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Rating Criteria - Bridges• Independent review by each team member

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Rating Criteria - Bridges• Independent review by each team member

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Rating Criteria - Bridges

• Consensus review to develop single rating for each project

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Rating Criteria - CulvertsOne step process

Step 1 – Review by NYSDOT structures experts and representatives from the Town

and/or County Highway Superintendents Associations.

Applications with a coordinated pre-review with NYSDOT will receive additional weight

during the scoring process.

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Rating Criteria - Culverts• Independent review by each team member

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Rating Criteria - Culverts• Independent review by each team member

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Rating Criteria - Culverts

• Consensus review to develop single rating for each project

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What is the Draft Application

Pre-Review Process?

An opportunity for NYSDOT to review sponsors draft application prior to the final

submission deadline.

This is a formal process. Draft application need to be submitted to

[email protected] prior to pre-review deadlines. Written comments will be provided

back to sponsors.

The draft application pre-review submittal is required for Culvert Submissions where

sponsors would like NYSDOT to administer the project (Design/Let/Construct).

The draft application pre-review submittal is required for bridge or culvert Submissions

that are not owned by the sponsor.

The draft application pre-review submittal is not required for bridge or sponsor

administered culvert projects.

NYSDOT strongly encourages sponsors to participate in the Draft Application Pre-

Review Process.


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Deadline for applicants to submit Draft applications for Pre-Review:

Culvert – April 14, 2021

Bridge – May 5, 2021

Deadline for NYSDOT to return comments to applicants:

(21 days from submission deadline)

Culvert – May 5, 2021

Bridge –May 26, 2021

✓ Draft applications do not need to be signed

✓ Draft applications should be as complete as possible

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Submit Draft Applications to:

[email protected]

Confirmation email stating receipt of application will be

sent within one working day.

This is not an automatic reply.


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BridgeNY Pre-Review Comment Form

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For Scope there are three comments that will be provided:

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For the estimate there are three comments that will be provided:

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For deliver risk there are three comments that will be provided:

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General comments will be provided

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How to Use the Comments?

All comments should be addressed in final submission of application in one of two ways:

1. If the comment is accurate, adjust the application to address the inaccuracy.

Example Comment: Costs for CI was not included in the application.

Example adjustment to application: CI costs are added to the application.

2. If the comment is inaccurate, or shows that the reviewer did not understand intent,

add information so that the final reviewer will understand the applicants intentions.

Example Comment: Costs for CI was not included in the application.

Example adjustment to application: County has a PE on staff and will be self performing

CI for this project.

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BridgeNY is intended to fund…

1. …projects that would not be otherwise completed. NYSDOT shall reserve the right

to defer consideration of projects with a construction phase already on the

TIP/STIP.

2. …locally owned bridges. There are cases where a local municipality has an

interests in a structure with joint ownership or ownership by others. These

structures will be considered. Any structure that is not owned by the sponsor will be

required to submit a draft application for the coordinated pre-review to be

considered.

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Consultant Selection

Federal and State regulations require a qualifications based selection process for

procuring engineering services.

A consultant is only eligible to perform the phases of work named in the solicitation.

Recommended language: Bridge NY project application development, with the option

for design and construction inspection if the application is successful.

Read NOFA carefully

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Right of Way

If property rights need to be acquired for the proposed project, the sponsor must identify

the property right to be acquired in the application.

The sponsor is responsible for and must certify that it will undertake the acquisition of

these property rights

Read NOFA Carefully

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BridgeNY solicitation of funding for 2 years means sponsors can submit at most

o 3 bridge projects

o 5 culvert projects

BridgeNY solicitation of funding for 2 years means sponsors can receive at most

o 2 bridge projects

o 4 culvert projects

• Applications for bridges and/or culverts must

be submitted individually and will be scored

on an individual basis.

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General Federal Requirements - Bridges

• Reimbursement Program

• Procedures for the Local Projects Manual (LPM)

• Civil Rights Compliance

• American with Disabilities Act (ADA)

• Disadvantaged Business Enterprise (DBE)

• Environmental Documentation

• National Environmental Policy Act (NEPA)/State

Environmental Quality Review Act (SEQR)

• Use of NYSDOT Standard Specifications are required

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General State Requirements - Culverts

• Reimbursement Program

• Procedures for the Local Projects Manual (LPM)

• Civil Rights Compliance

• American with Disabilities Act (ADA)

• Minority and Women Owned Business Enterprise

Program (M/WBE)

• Environmental Documentation

• State Environmental Quality Review Act (SEQR)

• Use of NYSDOT Standard Specifications are required

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Reimbursement Process

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Federal Aid and State Aid Guidance Resources

https://www.dot.ny.gov/plafap

NYSDOT Staff – Regional Local Project Liaisons (RLPLs)

https://www.dot.ny.gov/plafap

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BridgeNY FAQs

Frequently Asked QuestionsAs long as questions are being asked, the FAQ’s on the website will be updated weekly.

Check the website for updates.

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BridgeNY 2021 Program

Questions?



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