BREWARRINA SHIRE COUNCIL · certification at a later date someone will need to be responsible for...

BREWARRINA SHIRE COUNCIL

Agenda Submission for Ordinary Meeting held on 26 August 2011

TITLE: Aerodrome Audit

DOC REF: Item 5

REPORT BY:

Glenn Schuil

Acting General Manager

DATE: 19 August 2011

ATTACHMENTS: 1. Audit Report dated 5 August 2011 EXECUTIVE SUMMARY: Between 15 and 16 March 2011 two Auditors from the Civil Aviation Safety Authority (CASA) undertook a site audit of the Council’s aerodrome at Brewarrina. At the time of the audit, the Auditors met with the former Operations Manager and the Airport Reporting Officer for the purpose of discussing the scope and process of the audit and address the then incident reports and other safety intelligence. At the end of the audit, the Auditors met with the Council’s above staff to discuss the preliminary audit findings. Further discussions were held with the then Operations Manager about the findings of the audit. Additionally, in the absence of the Council’s former General Manager, the Auditors met with the Assistant General Manager regarding the operations of the Council’s aerodrome. CURRENT POSITION For the Council’s information, under CASA’s Advisory Circular AC 139-02 (0) “Only aerodromes used by aircraft with more than 30 passenger seats or with payload of more than 3400 kg, and engaged in air transport operations, need a certificate. However, the option for aerodrome certification is available to all aerodromes provided they meet conditions of certification.” Under CASA Regulation 139.295:- “The standards applicable to registered aerodromes are:- (a) the standards applicable to certified aerodromes in relation to the following matters:

1. physical characteristics of the movement area; 2. obstacle limitation surfaces; 3. aerodrome markings; 4. lighting; 5. wind direction indicators; 6. signal circle and ground signals; and

(b) any other standards set out in the Manual of Standards that are applicable to registered aerodromes”. The Council received the final audit report from CASA on 5 August 2011. The report outlines that there are five [actually six] requests for Corrective Action by the Council relating to the Council’s aerodrome. These Requests detail deficiencies that involve non-compliance that must be addressed by 16 September 2011. Additionally, the report

highlights eight Audit Observations to address issues that the Auditors recommended to the aerodrome management as required improvements to the systems currently being managed by the Brewarrina aerodrome management team. The Auditors have stated that “the aerodrome is currently being maintained at a standard that is currently acceptable for maintaining current aerodrome operations, although maintenance standard levels could be increased. As detailed through this report the facility, although deemed acceptable to continue aircraft operations, aerodrome management / administration, SMS, lighting, OLS, and some facility management issues need to be addressed”. As identified within the audit report, the Auditors were of the opinion that given the responsibilities and liabilities associated with the Council maintaining the certification of Brewarrina aerodrome, that the Council should consider surrendering its certificate for the aerodrome and applying to CASA for registration of the aerodrome. In respect to the six requests for Corrective Action, I contacted Mr Eatock from CASA to ascertain if the Council was of a view to surrender its aerodrome certificate and apply to become a registered aerodrome, whether these Corrective Action were still required. In respect of the Corrective Actions I was advised as follows:- “RCA Number 323911- Lighting of movement area – this still requires action, however your response is a program that is manageable by council’s budget, as long as it is a reasonable timeframe; RCA Number 323910- Establishment of the OLS [Obstacle Limitation Surface]- this is still required as an action, as per the comments from the report; RCA Number 323909 – Aerodrome Emergency Committee – if you [Council] surrender your aerodrome certificate, this will not be required and should be noted in your response to the RCA back to me, that you have surrendered your certification. On this note, however, it is still good business due diligence that you still consider emergency planning in the event of an incident at the aerodrome; RCA Number 323908 – Aerodrome Manual Procedures – if you [Council] surrender your aerodrome certificate, this will not be required and should be noted in your response to the RCA back to me, that you have surrendered your [Council’s] certification. On this note however, it would be prudent to manage the aerodrome manual as a good guide for aerodrome management, and to be prepared if you require at a later date, however this will not be audited by CASA if you [Council] are registered. RCA Number 323907 – Manual Controller – if you surrender your [Council’s] aerodrome certificate, this will not be required and should be noted in your response to the RCA back to me, that you have surrendered your [Council’s] certificate. However, if as the above note you [Council] maintain your [Council’s] manual as preparation if you require certification at a later date someone will need to be responsible for the aerodrome manual, however this will not be audited by CASA if you [Council] are registered”. Under CASA Regulations 139.075, if the Council wishes to cancel its aerodrome certificate, “it needs to give CASA not less than 30 day’s written notice of the date on which the holder wishes the certificate to be cancelled”. Mr Eatock from CASA advised the Acting General Manager on 15 August 2011 that if the Council resolves to surrender its certification of the aerodrome that the Council needs to advise CASA under a Council letterhead requesting the surrender of the aerodrome’s certification, and that the Council requests to operate the aerodrome as a registered aerodrome.

CONCLUSION As Councillors can ascertain from the attached Audit Report on the Council’s aerodrome, CASA has raised concerns with the current administration and management by the Council of the Brewarrina aerodrome. Mr Eatock has suggested that the Council surrenders its certificate for the aerodrome, and apply for registration to CASA of the aerodrome. This suggestion is supported, given the resources available to the Council to adequately manage the aerodrome. Notwithstanding the proposed surrendering of the Council’s certificate for the aerodrome and applying for registration of the aerodrome, the Council will still need to advise CASA by 16 September 2011 of what it proposes to do in respect of the six “Requests for Corrective Action”. FINANCIAL IMPLICATIONS: From a review of the six “Requests for Corrective Action” it appears as though that the Council does not need to expend a great deal of funds to comply with the CASA’s Requests for Corrective Action. LEGAL IMPLICATIONS: Council has to advise CASA by 16 September 2011 of the actions that it proposes to take and implement in respect of the six “Requests for Corrective Action”. RECOMMENDATION: That:

1. The Report on “Aerodrome Audit” be received. 2. Council advise CASA that it wishes to surrender its aerodrome certificate

on 1 October 2011”.

_____________________

Glenn Schuil Acting General Manager

AVIATION SAFETY AUDIT REPORT Brewarrina Shire Council Audit Reference: YBRW March, 2011

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1 AUDIT INFORMATION 1.1 Auditee Details

Auditee’s Aviation Reference Number (ARN): 509719 Auditee’s name & address: Brewarrina Shire Council P.O. Box 125 BREWARRINA NSW 2839

1.2 Audit Details

Type: Scheduled Surveillance Location: Brewarrina Aerodrome Date: 15th and 16th of March, 2011

Scope: Aerodrome Management

• Safety Management System • Aerodrome Manual • Particulars to be notified in AIP - ERSA • Aerodrome Emergency Plan

Airside Control

• Aerodrome Works & Safety

Aerodrome Environment • Obstacle Control • Aerodrome Facilities • Aerodrome Lighting • Bird & Animal Hazard Management

Inspecting and Reporting • Aerodrome Reporting

1.3 Distribution

Miss Glenda Tasker, General Manager – Brewarrina Shire Council Mr Rod Liversidge, Operations Manager - Brewarrina Shire Council Mr Kevin Dyer, Team Leader Aerodromes

1.4 Auditor(s)

Daniel Eatock, Aerodrome Inspectors (Brisbane) – Lead Auditor Joe Hain, Aerodrome Inspector (Sydney)

Auditor signature and date

………………………………………………………….


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2 AUDIT SUMMARY 2.1 Background 2.1.1 Brewarrina Aerodrome is a council owned and run aerodrome, operated by

Brewarrina Shire Council (BSC) under aerodrome certificate # 1-15UHY. 2.1.2 At the time of the audit, the aerodrome had no scheduled RPT services; the

aerodrome was utilized by the Royal Flying Doctor Service (RFDS) as required and a daily mail plane.

2.1.3 The aerodrome has been established for many years with no major changes

carried out within the previous audit period. 2.2 Summary 2.2.1 Prior to the on-site visit, the auditors reviewed CASA’s copy of the aerodrome

manual and supporting documentation for compliance with the regulations to familiarise themselves with the aerodrome’s operations.

2.2.2 The auditors held an audit entry meeting on the day of 15th of March 2011 at

the BCS’s building, with Mr Rod Liversidge Operations Manager, and Mr Dave Kirby Airport Reporting Officer. The purpose of the meeting was to discuss the scope and process of the audit, and address recent incident reports and other safety intelligence.

2.2.3 Following the entry meeting, the auditors reviewed various records relating to

the operation of the aerodrome and checked various physical characteristics for compliance against the standards set out in Civil Aviation Safety Regulation (CASR) Part 139—Aerodromes and the Manual of Standards (MOS) Part 139—Aerodromes.

2.2.4 During the day the auditors, BSC operations manager and the duty airport

reporting officer, inspected the aerodrome for compliance within the audit scope, later in the evening a night inspection of the aerodrome lighting facilities was also undertaken.

2.2.5 An exit meeting was held with Mr Rod Liversidge, and Mr Dave Kirby at the BSC

building, and the preliminary findings of the audit were discussed. 2.3 Conclusion 2.3.1 The surveillance of Brewarrina aerodrome was conducted as evidence based

audit, and as a result of the findings, it was apparent that the aerodrome is not being managed to an acceptable level for a certified aerodrome. Systems developed within the aerodrome manual and as part of the Safety Management System (SMS) development were not being monitored or managed effectively.


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2.3.2 There are 5 Requests for Corrective Action within this report, which detail deficiencies that involve non-compliance with legislation and must be addressed, and 8 Audit Observations to address issues that the auditors recommended to the aerodrome management as required improvements to the systems currently being managed by the Brewarrina aerodrome management team.

2.3.3 The aerodrome manual’s administrative controls and amendments were not

being managed as no review had been undertaken since the commencement of employment of the current BSC operations manager. This issue was discussed with Mr Liversidge and the feedback was that staffing levels and workloads had not allowed any review of the aerodrome’s operations.

2.3.4 A Safety Management System (SMS) had been developed for the aerodrome as

required under the CASR 139.250. Evidence was provided as part of the audit interview process that the BSC’s Operations Manager had no real understanding or commitment to the continued development, review, and the ongoing management of the SMS.

2.3.5 The aerodrome is being maintained at a standard that is currently acceptable

for maintaining current aerodrome operations, although maintenance standard levels could be increased.

2.3.6 As detailed through this report the facility, although deemed acceptable to

continue aircraft operations, had aerodrome management/administration, SMS, lighting, OLS, and some facility maintenance issues that need to be addressed.

2.3.7 Further discussions were undertaken between the auditors, and the BSC

operations manager, on the responsibilities and liabilities associated with the council maintaining the certification of Brewarrina aerodrome, with the current lack of due diligence towards aerodrome procedures.

2.3.8 The viability, responsibility and skill set of the BSC staff to manage Brewarrina

aerodrome as a certified aerodrome, was discussed in some detail. Due to issues detailed in this report it was recommended, and decided, that the CASA auditor would return at a later date to discuss with the General Manager (GM) possible interest in surrendering their certificate and applying for registration of the aerodrome.

2.3.9 As a result of the issues mentioned above a meeting was held on Thursday the

31st of March with Mr. George Warne, assistant GM BSC to discuss councils’ responsibilities and exposure if the aerodrome certification is to be maintained and managed correctly. It was also discussed that there were still responsibilities required for applying for registration of the aerodrome as well.


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2.3.10 At the conclusion of the meeting with the assistant GM, his advice was, due to the current lack of interest of airline operators to invest in regular public transport (RPT) service to Brewarrina aerodrome, and the lack of staffing and skill levels to maintain the systems required for aerodrome certification. That in principle he would support a recommendation to council that they surrender their certificate and apply for registration of the aerodrome. A request CASA to remove the aerodrome’s certification is likely to follow the receipt of this report.

2.3.11 If council is to recommend that certification of the aerodrome is to continue,

then the BSC is required to operate the aerodrome as per CASR Part 139—Aerodromes Subpart 139.B Certified Aerodromes. Council should provide the auditor with advice on the councils’ decision as to whether it will maintain the certification or it will be applying for registration of the aerodrome. in either case the auditor will program a supplementary audit to ensure council has reviewed and developed its system to comply with CASRs for a certified aerodrome or that applicable to a registered aerodrome.

3 INDEX OF FINDINGS System Element CASA No. Type

Aerodrome Management

Aerodrome Administration

Safety Management System

Aerodrome Emergency Planning

Particulars to be notified in AIP-ERSA

323906

323907

323908

718537

718538

323909

718543

718544

RCA

RCA

RCA

AO

AO

RCA

AO

AO

Inspecting & Reporting Aerodrome Reporting 718539 AO

Airside Control Aerodrome Works Safety 718540 AO

Aerodrome Environment

Obstacle Control

Bird & Animal Hazard Management

Aerodrome Lighting

Aerodrome Facilities

718541

323910

718542

-

-

718545

323911

AO

RCA

AO

-

-

AO

RCA

Key - AO = Audit Observation, RCA = Request for Corrective Action


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4 AUDIT ELEMENT SUMMARY 4.1 Aerodrome Administration

4.1.1 The administration of the aerodrome was assessed through a review of the aerodrome manual which must include certain details relating to the aerodrome operator’s organisational structure and those responsible for the safe operation and maintenance of the aerodrome. The details contained in the aerodrome manual were checked against the actual arrangements for aerodrome management.

4.1.2 The aerodrome manual advises that the Manual Controller is Mr Ray Taylor. Mr.

Taylor no longer is employed by BSC. It was apparent during the audit interview that the current Operations Manager, Mr Rod Liversidge was not managing the aerodrome manual effectively as there were other council employees noted within the manual that were no longer employed by council.

4.1.3 The manual has not been signed and endorsed by the operations manager, or

councils’ GM. It was apparent that the manual had not been reviewed for some years, as discussed; names nominated within the manual were no longer employed by council for some time.

4.1.4 The amendment history within the manual was correct at the time of the audit

as amendments were not being carried out, but there was no amendment process throughout the manual itself. This made it difficult for the reader, to see what had been amended within a section. It was recommended that the Operations Manager complete a review of the aerodrome manual to bring it up to date, and then update and review the document control procedures, to aid the reader to identify amended pages/sections.

RCA No. 323906 has been raised for the aerodrome manual not being kept updated/amended to maintain its accuracy.

4.1.5 The BSC had nominated the operations manager as the manual controller

through his employment as operations manager in charge of the aerodrome but there was no evidence that he had made commitment to this responsibility. Council management or the Operations Manager had not clearly defined the manual controller’s position or responsibilities within the manual. The operations manager since taking this position has not been actively updating all aerodrome related documentation.

RCA No.323907 has been raised because the aerodrome operator had not clearly identified a person to be the aerodrome manual controller.

4.1.6 There was evidence that there have been changes to aerodrome staff responsible for the aerodrome operating procedures and aeronautical information at the aerodrome in recent years, without a manual controller, or BSC operations staff updating the aerodrome manual to reflect airport operational changes.


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RCA (323908) The aerodrome was not being operated in accordance with the procedures set out in the aerodrome manual.

4.1.7 Due to the issues listed above it was recommended that a complete review of the manual be undertaken. If council decides aerodrome certification is to be maintained the amended copy of the manual to be sent CASA within 30 days (refer CASR 139.105). The amended manual will be used for the supplementary audit.

AO (718537) Review and update manual, and provide CASA with amended copy.

4.2 Safety Management System (SMS) 4.2.1 The SMS could not be reviewed against regulatory requirements and guidelines

as the SMS had not been made available and the Operations Manager was unaware of its location at the time of the audit.

4.2.2 No evidence could be provided of a safety committee meeting being held, or

any evidence such as minute’s or agenda items, or any formed committee discussions on safety related incidents at the aerodrome.

4.2.3 No risk register containing suitable entries with application of the aerodrome’s

risk assessment process could be provided. 4.2.4 Incident reporting was occurring as part of the reports being compiled from the

Aerodrome Reporting Officers (ARO) serviceability inspection check sheets. However incidents were either not accurately reported, or followed up, as runway lighting and other maintenance issues were clearly in need of actioning.

4.2.5 Other procedures which should be included in the SMS documentation,

specifically internal auditing and SMS review/evaluation, were not being exercised.

AO (718538) Complete review, acknowledgement and education process with regards the SMS is required by council, if certification of the aerodrome is to remain.

4.3 Aerodrome Emergency Plan (AEP) 4.3.1 Emergency planning is the process of preparing an aerodrome to cope with an

emergency occurring at the aerodrome or in its vicinity. Planning is essential so that an aerodrome operator is capable of successfully preparing, and bringing together organisations and elements to ensure effective emergency responses. Emergency planning is primarily concerned with the organising and application of appropriate resources in accordance with the requirements imposed by the threat or impact of an emergency on or near the aerodrome.


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4.3.2 A full audit of the AEP was not undertaken as the Operations Manager, at the time of the audit, had not reviewed the AEP. He was unaware of any evidence that could be provided that the aerodrome operator had appropriately prepared for any foreseeable incident that may occur at the aerodrome.

4.3.3 No evidence could be provided to confirm that a stand alone aerodrome

emergency committee had been developed, or minutes that suggested that a committee had reviewed aerodrome emergency plan.

4.3.4 If council is to maintain the certification of the aerodrome, the Operations

Manager should immediately put into place a review of the AEP, ensure the aerodrome emergency committee is established, prepare a review of the plan through the committee, and arrange an appropriate exercise to test the plan.

RCA (323909) There was no evidence that the aerodrome operator had established an aerodrome emergency committee.

4.4 Aerodrome Reporting 4.4.1 Aerodrome reporting is a means to advise aerodrome users of any

unserviceability, new obstacles, or other hazardous situation detected during serviceability inspections. Reporting methods are via the NOTAM office (NOF) and/or Aeronautical Information Service (AIS) in accordance with procedures contained in the aerodrome manual. Full inspection details must be recorded in an appropriate logbook for audit purposes (refer MOS paragraph 10.2.12.1) and for confirmation during the Aerodrome Technical Inspection.

4.4.2 The procedures contained in the aerodrome manual were reviewed for

compliance with CASR Part 139 and included a review of all relevant paperwork.

4.4.3 Brewarrina aerodrome is serviced by two fully trained AROs used on a day to

day basis with two supporting trained AROs, if required, to manage the inspection and reporting function.

4.4.4 The initial ARO training was carried out around 2008; although no evidence of

the training could be provided to the auditors, although it was obvious through the knowledge of the trainer, and training organisation, that the training had occurred.

4.4.5 On completion of the aerodrome technical inspection instrument survey by

‘Airport Survey Consultants’ the surveyor issues a NOTAM on behalf of the aerodrome when changes are required to AIP-ERSA. It was recommended that this activity be noted within aerodrome manual to reflect accurately aerodrome operations.


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4.4.6 The ARO is issuing NOTAMs verbally by phone with no method developed for checking issued NOTAMs other than the actual instigation of the NOTAM. MOS paragraph 10.3.1.2 requires these to be followed up in writing etc. The auditors provided the ARO a link to the online Airservices Australia (AsA) pilot briefing site to enable them to check NOTAMs, also link to the AIS site for checking of ERSA information, and to the online AsA electronic NOTAM site, and provided training on their use.

4.4.7 The auditors recommended that the BSC operations manager, Brewarrina’s

AROs, and the Goodooga AROs receive further training on reporting in the near future.

AO (718539) Recommend further training for all staff involved in airport operations.

4.5 Aerodrome Works Safety 4.5.1 The aerodrome’s processes relating to aerodrome works safety were audited

against the requirements of CASR Part 139 and documented procedures. This involved a review of the aerodrome manual and associated inspection checklists and paperwork. The audit of aerodrome works safety was against procedures for any construction or maintenance works carried out at the aerodrome, on or adjacent to the movement area, which may create obstacles, or restrict the normal take-off and landing of aircraft.

4.5.2 As there is limited aircraft traffic at Brewarrina, therefore when works are

required within the manoeuvring area, the runway is closed for the duration of the works.

4.5.3 There appeared to be a lack of knowledge with regards the development of a

Method of Working Plan (MOWP), if it was required. The auditor was advised that a consultant would be used if major works were required at Brewarrina aerodrome. Further training of aerodrome staff in the requirements and development of MOWPs was recommended by the auditors.

4.5.4 It was recommended that the Operations Manager and the AROs require training

with regards access to the manoeuvring area during maintenance works. As no staff members have undertaken an aircraft radiotelephone operator’s certificate of proficiency there is no means of advising aircraft within the CTAF of their intentions and all inspections and works are carried out on a visual (spotter) and listening watch only basis.

AO (718540) Recommend further training for all staff involved in aerodrome operations, including aircraft radiotelephone operators certificate of proficiency.


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4.6 Obstacle Control 4.6.1 The aerodrome’s processes relating to obstacle control were audited against

the requirements of CASR Part 139 and documented procedures. This involved a review of the aerodrome manual and associated inspection checklists and paperwork.

4.6.2 The Operations Manager could not provide evidence that the Obstacle

Limitation Surfaces (OLS) had been established to assist in obstacle control nor did he know how the OLS was established. CASR 139.355 requires the aerodrome operator to establish an OLS.

4.6.3 BSC is responsible for land use planning, height restrictions, zoning and

approving applications for new developments around the aerodrome. As part of this process they are also responsible for assessing any new development proposals to determine if they will penetrate the aerodrome’s OLS. Although there is limited chance development would occur around the aerodrome in the foreseeable future, due to the location of the aerodrome to the town, BSC have not developed any formal procedures to ensure that developments are checked against OLS requirements. Procedures to protect the OLS should be formally adopted within the BSC Planning documents against future growth around the aerodrome and for checking of any temporary obstacles.

4.6.4 BSC should develop formalised procedures within the Council’s Land Use

Planning process/documents to reflect:

• OLS establishment and added to the BSC Land Use Planning (LUP) documents, as a tool for council planners,

• Monitoring procedures for developments adjacent to the aerodrome, or within the nominated contours of the OLS surfaces as prescribed within the aerodrome manual,

• develop procedures to ensure that PANS-OPS surfaces are considered as part of future infrastructure development,

• protection of the airports lighting zones, to ensure lighting is not a hazard to pilots,

• protection of pilots from reflectivity from construction, or developments, which could cause confusion to pilots, and

• bird attracting developments or landscaping adjacent to the airport.

AO (718541) Amend the BSC’s LUP documents to reflect recommendations of this report. Establish the OLS within the BSC LUP documents.

4.6.5 Obstacle control was however being maintained through the aerodrome

technical inspections instrument survey. Evidence was provided showing that a survey had been completed in November 2010 and the previous 3 years surveys results were sighted. There were some obstacles identified within the 2010 report that infringed the transitional surfaces. The removal or lowing of these obstacles was being planned by the Operations Manager.


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4.6.6 Once establishment of the OLS has been determined by BSC, a training program should be developed for the Operations Manager and the AROs to ensure full knowledge and compliance of the OLS surfaces.

RCA (323910) Establish an Obstacle Limitation Surface.

AO (718542) Further training for Operations Manager and AROs is programmed on OLS assessments.

4.7 Bird & Animal Hazard Management 4.7.1 The procedures relating to Bird & Animal Hazard Management was reviewed for

compliance with aerodrome manual and CASR Part 139. Birds and animals on or near an aerodromes pose a threat to safe aircraft

operations. A flock of small birds or a single large bird ingested into a turbine engine on

take-off can cause an interruption to aircraft operations, through damage to fan blades which could disintegrate and rupture the engine cowling or fuselage. At the very least such incidents involve major costs and repair and part replacement, at worst they could precipitate a major accident.

Medium or large animals are a similar threat to air safety if it is possible for an

aircraft to collide with them on take-off or landing. Small mammals and insects are also a threat because they provide a food source for birds and attract them to the airport.

4.7.2 The procedures within the aerodrome manual were assessed as being

appropriate for the size, and frequency of operations at Brewarrina aerodrome. The AROs check for bird and wildlife as part of their daily serviceability inspections, and the aerodrome is surrounded by a fence.

4.8 Aerodrome Lighting

4.8.1 The procedures relating to Aerodrome Lighting were reviewed for compliance

with the aerodrome manual and CASR Part 139.

4.8.2 If the operator of an aerodrome makes the aerodrome available for aircraft to land or take-off at night, the operator must provide an appropriate lighting system for the movement area. The operator must ensure it is appropriate for the intended level of aircraft operations at night, and during reduced visibility operations, and that standby power generating equipment is provided.

4.8.3 The CASR 139.230 requires that the aerodrome operator to ensure that

aerodrome technical inspections are carried out on the aerodrome lighting to ensure that any deterioration of the system does not make the aerodrome unsafe for aircraft operations.


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4.8.4 An aerodrome technical inspection had been carried out and was reviewed as

part of the audit. The inspection has been contracted to Airservices Australia (AsA). There were several recommendations noted within the report which the aerodrome operator had failed to follow up.

4.8.5 The AsA report had highlighted, that several runway lights were unserviceable

(US), and that four runway threshold/end lights were US. Although the report had noted these issues, no maintenance of the lights had been organised. MOS Part 139 – 9.20.2.1 requires that any aerodrome lighting outage detected, must be fixed as soon as practicable.

4.8.6 It was obvious that night time inspections were not being carried out by the

aerodrome operator or not reported onto the Operations Manager effectively. The night inspection of the facility carried out by the auditors found the runway lighting was still US as noted in the AsA technical report.

4.8.7 This issue was discussed with the Operations Manager and he was advised that

the PAL was not to be used until the runway lighting system meets the MOS Part 139 – 9.20.2.5. An electrician was immediately called into service the aerodrome lighting the next morning. By the end of the audit only three runway lights were still US and plans were underway to repair the remaining lights.

4.9 Particulars to be notified in AIP-ERSA

4.9.1 The information relating to the particulars of the aerodrome to be notified in AIP-ERSA was reviewed for compliance with aerodrome manual. This included a review of the aerodrome manual, aerodrome physical characteristics, and entries in AsA Aeronautical Information Publication (AIP)-ERSA.

4.9.2 The BSC contact numbers had been changed in recent times and the changes

were not reflected within the ERSA entry, or the aerodrome manual. 4.9.3 Council has a new 24hr contact number for emergency purposes. The

Brewarrina Aerodrome ERSA entry did not have this number. This number must be added to ERSA so that telephone numbers shown will allow the aerodrome operator to be contacted at all times. New numbers to be added, or changed are:

1. P.H. 02 6830 5100 2. A.H. ARO – 0427 392 107 3. A.H. Council – 0427 392 101

AO (718543) Ensure that contact details within ERSA and aerodrome manual are updated to show telephone numbers to be contacted at all times.


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4.9.4 It was noted that any changes to aerodrome operations was being provided to Jeppesens instead of the AIS for changes to AIP-ERSA entries. It was advised that the council’s Operations Manager should provide all changes required to be reflected in ERSA to AIS from now on.

AO (718544) Ensure that any ERSA entry changes required, are to be provided to AIS in the future, rather than Jeppesens.

4.10 Aerodrome Facilities 4.10.1 The information relating to aerodrome facilities were reviewed for compliance

with MOS Part 139. This included a review of the aerodrome manual and associated records, interviews with relevant staff as well as an inspection of the aerodrome facility.

4.10.2 Aerodrome facilities are required to be designed, constructed and maintained

so that they conform to specified physical standards in order to provide a safe, efficient and predictable environment for aircraft operations, and also for their parking, ground handling and surface movement while on the aerodrome.

4.10.3 Although issues have been highlighted with regards the administrative control

of the systems required for running the aerodrome, an inspection of the aerodrome facility revealed that, other than the lighting, the aerodrome was being maintained to a reasonable standard.

4.10.4 Other than those issues already covered within this report a serviceability

inspection carried out covered, but was not limited to:

• A routine visual check of the movement area, • Day and night ground aids, • The OLS and critical PANS-OPS surfaces, • Bird & wildlife activity, • Boundary fences, • Aircraft activities to confirm that the airport and its immediate airspace

are serviceable and safe for aircraft operations, • Aircraft parking layouts, and • The inspection included a check of current NOTAMs to ensure that

information made available to pilots is relevant and accurate. 4.10.5 Brewarrina aerodrome has an AsA designed Non-Precision straight in approach

procedure for runway 21. As such the CASR 139.185 requires that non-precision approach runways be provided with a wind direction indicator at the threshold of the runway with this procedure.

4.10.6 The auditors told the Operations Manager that the CASA’s flight revalidation

report for Brewarrina aerodrome, carried out in December 2008, states that the wind direction indicator is suitable for a straight-in approach to runway 21, although it did not meet the standards of CASR Part 139.


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4.10.7 It is recommended that the BSC put into place a program to either place a secondary Illuminated Wind Direction Indicator (IWDI) at the threshold of runway 21, or consider the installation of an Automatic Weather Information Service (AWIS) to be able to comply with CASR 139.185.

AO (718545) Provide a program to either provided a secondary IWI at the threshold of runway 21, or install an AWIS, to comply with CASR Part 139.

4.10.8 Some issues were discussed with the aerodrome manager, and ARO. These

included, but not limited the following:

• Runway pavements deteriorating due to grass encroaching into sealed areas;

• 2 taxiway centreline lights require repairs; • 7 runway edge lights were US; • 3 threshold/runway end lights at the at the 21 end were US; • One threshold/runway end light at the at the 03 end US; • 2 of the 3 apron lights were US; and • The entry taxiway to the runway did not have holding point lights.*

4.10.9 CASR 139.195 lighting of movement area advises that if a certified aerodrome

that is available for landing and take-off at night, then aerodrome operator must provide lighting as specified in the MOS Part 139.

MOS paragraph 9.13.20.1 advises that runway holding position lights must be provided on a taxiway serving a runway equipped for night use. This is also required for aerodromes that are registered, it is therefore advised that the airport operator provides a program to install runway holding position lights on the apron/runway lead in taxiway. This should be noted in AD MAN as lights were installed around 1976 which I believe was pre RPA and is therefore grandfathered.

RCA (323911) Provide a program for the provision of intermediate holding position lights on the apron/runway lead in taxiway.


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*************************** 5 AUDITEE INFORMATION Authority for the conduct of the audit The audit identified in this report was carried out by CASA in pursuance of its functions under section 9 of the Civil Aviation Act 1988. Confidentiality This audit report is a confidential document between the CASA and the Aerodrome Operator. CASA will not disclose this report or any part of it to any third person except, in pursuance of its functions, with the express permission of the auditee, or as required by law. Audit Method The audit is a sampling exercise and does not purport to be a total systems review. The sampling provides a snapshot of the system and any deficiencies detected could point to a systemic problem, requiring a total systems review by the auditee. The operator as outlined below must address deficiencies and problems identified in the audit findings. Audit Findings Audit findings may be in the form of Request for Corrective Action, Safety Alert or Audit Observation. Request for Corrective Action (RCA) RCAs detail deficiencies that involve non-compliance with legislation and must be addressed. The deficiency is described in the 'details of deficiency’ field. For RCAs, the following actions must be taken to address the deficiency/deficiencies: 1 Remedial action: to remedy the immediate situation so that operations are brought within safe

parameters; for example: the REMEDIAL ACTION to address an identified deficiency of 'Aerodrome facilities not in compliance with MOS Part 139' would be to close the affected area until it can be repaired.

2 Investigative action: to identify the deficiency/problem and determine the root cause; 3 Corrective action(s): to address the root cause of the problem; for example, the CORRECTIVE

ACTION would be to implement a system to ensure that staff are aware of the standards and the need to monitor the aerodrome facilities for compliance.

The auditee must record both the remedial and corrective action taken, on the 'recipient's response' page of the RCA and return it to the address shown, by the due date. Where the corrective action is not able to be completed by the due date, the auditee must indicate the date by which the corrective action will be completed. Safety Alerts (SA) A SAFETY ALERT is a particular type of REQUEST FOR CORRECTIVE ACTION that must be addressed IMMEDIATELY. The auditee must take action to ensure that the deficiency is rectified carrying out RCA steps 2) and 3) above before the continued operation of the aerodrome facility concerned. Audit Observations (AO) An AUDIT OBSERVATION draws attention to latent conditions or minor deficiencies in a system that cannot be attributed to a current legislative requirement. The intention is to raise awareness with a view to avoiding problems in the future. Response to OBSERVATIONS is not required. However, auditees are advised to take appropriate action as part of their continuous improvement processes. Actions taken should be reported to CASA and may be covered in future surveillance.

Request for Corrective Action

Form976d 04/2011 Request for Corrective Action Page 1 of 2

Name: Brewarrina Shire Council Airport Date: 05/08/11

ARN: 509719 RCA Number: 323911

Address: PO Box 125 – Brewarrina NSW 2839

Regulatory Ref. CASR 139.195 – (3) Subject/Title Lighting of movement area

System(s) Aerodrome Environment

Element(s) Aerodrome Lighting

Note: Issue of a Request for Corrective Action (RCA) does not in any way prejudice CASA’s prerogative to take at any time such regulatory or other legal action as may be appropriate in the circumstances.

Details of Deficiency:

Provide a program for the provision of intermediate holding position lights on the apron/runway lead in taxiway.

Criteria:

139.195 Lighting of movement area

(3) The lighting system must: (a) if the lighting system is of a kind for which standards are specified in the Manual of Standards – meet those standards;

Manual of Standards Part 139 – Aerodromes - Chapter 9

9.13.20 Provision of Intermediate Holding Position Lights 9.13.20.1 Intermediate holding position lights must be provided at the following locations:

(a) the runway holding position on a taxiway serving a runway equipped for night use when runway guard lights and/or stop bars are not provided.

Date Issued: 05/08/11 CASA Office Address:

Response Due: 16//09/11 Immediate Action Required

Audit Finding Type: RCA Safety Alert

Airways & Aerodromes – BrisbaneCivil Aviation Safety Authority

PO Box 2005CANBERRA ACT 2601

Signature:

Printed Name D.J. Eatock

Date 05/08/11

Recipient’s Response to



Name: Brewarrina Shire Council Aerodrome Date: 05/08/11



Remedial, Root Cause(s) and Corrective Action: This section to be completed by the recipient or by

his/her representative and forwarded to the above office by the response due date shown on Page 1 of this request.

Remedial Action: (Action taken to fix the immediate effects of the identified deficiency)

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Regulatory Ref. CASR 139.105

Subject/Title Amendments of aerodrome manual

System(s) Aerodrome Management

Element(s) Aerodrome Manual – Aerodrome Administration



The aerodrome manual was not being kept updated/amended:

Criteria:

139.105 Amendments of aerodrome manual (1) The operator of a certified aerodrome must amend the aerodrome manual for the aerodrome, whenever it is necessary to do so, to maintain the accuracy of the manual.






Signature:


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Regulatory Ref. CASR 139.115 Subject/Title Manual Controller


Element(s) Aerodrome Manual & Aerodrome Administration



The aerodrome operator had not clearly identified a person to be the aerodrome manual controller. .

Criteria:

139.145 Aerodrome manual controller

(1) The operator of a certified aerodrome must appoint a person to be the aerodrome manual controller for the aerodrome’s aerodrome manual.






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Regulatory Ref. CASR 139.145 Subject/Title Aerodrome Manual Procedures


Element(s) Aerodrome Manual & Aerodrome Administration



The aerodrome was not being operated in accordance with the procedures set out in the aerodrome manual.

Criteria:

139.145 Aerodrome manual procedures (1) Subject to any directions issued under sub regulation (2), the operator of a certified aerodrome must operate and maintain the aerodrome in accordance with the procedures set out in the aerodrome manual for the aerodrome.






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Regulatory Ref. CASR 139.205 Subject/Title Aerodrome Emergency Committee


Element(s) Aerodrome AEP



There was no evidence that the aerodrome operator had established an aerodrome emergency committee.

Criteria:

139.205 Aerodrome emergency committee

(1) The operator of a certified aerodrome must establish an aerodrome emergency committee.






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Date 05/08/11










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Regulatory Ref. CASR 139.355 Subject/Title Establishment of the OLS

System(s) Aerodrome Environment

Element(s) Obstacle Control



Establish an Obstacle Limitation Surface.

Criteria:

139.355 Establishment of obstacle limitation surfaces

An aerodrome operator must ensure that obstacle limitation surfaces are established for the aerodrome in accordance with the standards set out in the Manual of Standards.


Response Due: 31/05/11 Immediate Action Required




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