Bottom Up Project

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Bottom-Up Project Plan

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Developing a Project PlanWhenever implementing a new project, it is extremely important to have a general image of the progress of your

projects. Equally important is to have the capacity to manage all pertinent project details (e.g., having the printedmaterials when needed, enough volunteers showing up at the event, informing all club members, etc.). A good project

plan will help you cover all details about activities, roles, responsibilities, deadlines and such.

The Process of Developing a Project PlanThe task of dening and mapping all elements of a project plan might seem daunting at rst. Below, we will guide you

through a process that simplies the task and turns project planning into a fun group activity.

Th “Bottom-up” Approach—

There are times when you have a vague idea about a project that you should implement. For example: A club membercomes up and says that she is interested in creating a project for Preparedness Month in September. She doesn’t

have an idea of what to do, but everyone agrees this is a great opportunity. In these instances, it is easier to plan if you

start from listing concrete activities and advance in the process, ending with spelling out the objectives of your project.

Follow the steps below to see how you can come up with a sound project plan when starting from a generic/vague

idea. You can also use the Bottom-up Project Plan template to capture the information.

Bottom-up Project Planning Approach

Steps Example

1. Schedule a project meeting

• If possible, invite all club members whowant to work on the project to join you fora planning session. The entire processshouldn’t last longer than an hour.

You have four club members interested inhelping to implement the project for RedCross Month. Schedule a meeting and inviteall of them for a planning session.

2. Come up with a concrete project idea

• Starting from a generic idea, decide on aspecic project or initiative you will befocusing on.

The project you decided to work on is DoMore Than Cross Your Fingers—Health andSafety Awareness Week in Your School.

3. Dene the goal of the project

• State the project goal. Paint the broadpicture and come up with the vision ofwhat you would like to accomplish.

Increase awareness of Health and Safety

issues among students.


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4. Brainstorm potential activities

• Hold a short brainstorming session and listall possible activities that come to mindrelated to a health and safety awarenessweek.

At this stage you should not worry about thetimeline or resources available, just be creativeand write down all ideas.

Sample brainstormed topics:

• Select ve health and safety topics (e.g.,ood safety, re prevention, etc.) andcoordinate a school-wide contest withposters shown at lunch

• Organize a scavenger hunt that willfeature safety items in your school

• Invite a guest speaker

• Organize a rst aid and CPR trainingevent

• Make sure each lunch break has athemed activity in the cafeteria

• Design posters about washing hands

5. Organize activities in general categories

• Revisit the brainstormed activities. Decidewhich ideas are feasible and would workwell together.

Look for a way to group the information soyou can obtain a couple of categories. If youhad a productive brainstorming session,capturing four or ve categories would beideal.

Catgory 1. Develop materials (informationabout the ve topics, posters about handwashing, prizes)

Catgory 2. Safety awareness events(speaker, scavenger hunt)

Catgory 3. Training (CPR, rst aid)

6. Assign resources

• Refer to the activities category. List all

human and material resources needed toimplement the project.

7. Identify project results

• Look at the activities categories. Theresults of your project should be deducedfrom the categories already listed.

All activities categories should lead to specicresults.

Catgory 1 Rsults: Engage students inteaching their peers about health and safety.

Catgory 2 Rsults: Guest speaker serieson Health and Safety awareness. (Red Crossguest speaker)

Catgory 3 Rsults: A mass rst aid andCPR training for students.



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8. Map project objectives

• Once you establish the desired results ofyour project, the next step is to determineexactly how you will be able to achievethem.

This process will lead you to formulating theobjectives of your project. It is realistic to have3 or 4 clearly dened objectives for yourproject.

Objctiv 1: Develop educational materialscustomized to help students acquire newhealth and safety skills.

Objctiv 2: Collaborate with local RedCross chapter in delivering rst aid and CPRtraining in the school.

Objctiv 3: Host a series of eventsdesigned to raise awareness on health andsafety topics in the school.

9. Verify the logic of your project plan

• Verication: Look back to where you started the process and verify the logic of your

planning process:Be sure you established your project goal correctly and—

• Brainstormed a good number of activities relevant for the project you havein mind;

• Followed a specic logic in grouping the activities in categories;

• Identied the project’s results correctly based on the project activities; and

• Formulated the objectives in accordance with the already identied results.

• Then the objectives have to be specically tied to the initial goal of theproject. You went full circle and you transformed a general idea into aconcrete project plan.



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Bottom-Up Project Plan

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Project Aim:

Objective 1:

Results:

Objective 2:

Results:

Objective 3:

Results:

Activites and Resources:

List Brainstorming Ideas:

START HeRe

Activites Categories People Needed Budget ItemsCategory 1

Category 2

Category 3

Category 4

Bottom Up Project

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