Borwick Hall

Visiting leader

Handbook

Please take the time to familiarise yourself with this handbook

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Contents:

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Page 2: ContentsPage 3: Course RegisterPage 4: Bedroom ListPage 5: Your Programme Page 6: Weather ForecastPage 7: Fire ProcedurePage 8: Emergency Contacts Page 9: Local ServicesPage 10: Visiting Group Leader ResponsibilitiesPage 11: Arrival and Departure RoutinePage 12: Activity Kit ListPage 13: Risk Management SummaryPage 14: Evening Resources Page 15: Tipi GuidelinesPage 16: Group Fire GuidelinesPage 17: Orienteering and Head Hunters GuidelinesPage 18: Head Hunters MapPage 19: Head Hunters Score SheetsPage 20: Local Area MapPage 21: Site MapPage 22: Group Leader Evaluation FormPage 23: Children's Evaluation FormsPage 24: Example CertificatePage 25: Blank Bedroom Lists

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Please complete the appropriate number of course register sheets and keep a copy in this file for reference. The Course Director will display a duplicate copy in the office.

Course register

Bedroom List

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Please insert a completed bedroom list. The Course Director will display a duplicate copy in the office

Your Programme

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Your Course Director will insert a clean copy of the programme for reference and ensure this copy is kept up to date with any

changes

Weather Forecast

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Your Course Director will insert a weather forecast for reference and will keep the visiting leader updated with additional weather

information throughout the visit

Fire Procedure

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Person discovering fire:•Sound the alarm by using the nearest call point•Evacuate the building quickly and calmly. Do not stop to collect personal belongings. Where possible close windows and doors•When clear of the building assemble in your fire meeting area shown below•Do not re-enter the building until authorised•Complete a roll call using the course register

On Hearing the fire alarm:•Evacuate the building quickly and calmly, do not stop to collect personal belongings. Where possible close windows and doors•When clear of the building assemble in your fire meeting area shown below•Do not re-enter the building until authorised•Complete a roll call using the course register

Fire meeting areas:Old Borwick - Tarmac area opposite

East/West Beckside

Beckside & Bungalow- Tennis court/ hard play area next to staff car park

Stables - Grass lawn opposite accommodation

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Emergency ContactsEmergency numbers are for out of hours use only. You should

contact Customer Care/Reception in the first instance.

Customer Care – 07543844010(emergencies only after 11pm)

Centre management•07872915908•07717130927•07887800981

Fire Brigade, Police & Ambulance - 999 or 112Local Doctors -01524 720000Lancaster Royal Infirmary -01524 65944Lancaster Police -01524 63333Dial 9 from any phone at Borwick hall for an outside line.

First AidAll Borwick staff are first aid trained. All First Aid Boxes can be used by anyone and are located in the following areas:Old Borwick – Kitchen and between the Baronial Hall and

the Dining RoomBeckside - North Beckside, opposite entrance

East Beckside, opposite entranceWest Beckside, opposite entrance

Cafe - Kitchen and next to toiletsBungalow - KitchenReception - Next to main doorStables - Kitchen, main Conference Room and

downstairs meeting areaClimbing wall - Climbing store wallMinibuses

All Instructors will also carry first aid whilst on session off site

Automatic External Defibrillators (AED)Cafeteria - Next to main doorCorridor - Next to stables main conference room

Local Services

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Local Doctors:Ash Trees Surgery Market Street, Carnforth, LA5 9JU  Telephone 01524 720000 Fax 01524 720110

Lidl

Booths

Royal Lancaster Infirmary: Ashton Road, Lancaster, Lancashire, LA1 4RP Telephone 01524 65944. Fax 01524 846346

Group Leader Responsibilities

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Visiting Leader Responsibilities•The Visiting Leader has overall responsibility for their group during the whole visit - although Borwick Instructors will take a large amount of responsibility during activities•Visiting staff have sole responsible for the group during free time, meal times and evenings. •Please be aware that the majority of injuries happen during free time

General Do’s and Don’t’s•DO make your self at home•DO rearrange meeting rooms as you see fit•DO try to keep mud out of the buildings•Do try to keep wet muddy clothing and equipment out of the bedrooms•DO try to keep drying rooms tidy and organised•DO use the outside drinks area but please leave it tidy•DO help us keep the Centre tidy by encouraging your Group to help tidy up after meals and each other etc...•Do ask us if you require extra beds or any rearrangements in the accommodation.•Please don’t move beds yourself as this can create issues with fire safety, Health & Safety etc…•Please don't use or allow your Group to use any activity equipment without an instructor•Please keep noise to a minimum outside before 8am and after 10pm•In busy periods, please do not use the cafeteria as a meeting/ briefing room as this can affect other group’s mealtimes and the smooth running of the cafeteria

Course DirectorsGroups will be assigned a Course Director - this will be either a full time Tutor or a very experienced freelance instructor. The Course Director should be your first port of call and will help manage the day to day running of your course.

Arrival and Departure Routine

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Arrival RoutineThe following points will be covered in an order appropriate to your Group, the weather and the time available.•Meet at bus, drop bags in a storage area then head into meeting room•Welcome talk by Course Director•Visiting Leader and Course Director meeting•Group Health and Safety tour•Fire drill•Collect equipment•Activity session•Evening meal•Make beds and settle into accommodationIt is the responsibility of the visiting leader to ensure that all beds are made prior to the group sleeping in them. Your Course Director will leave the appropriate amount of bedding out for you. Departure routine Before activities•Strip beds and leave bedding in the following areas

Beckside -Coloured wheelie bins near meeting roomsOld Borwick -Dining roomStables -Downstairs meeting areaBungalow -Entrance hall

Bedding should be left with bottom sheets, pillow cases and duvet cases in separate piles not obstructing walkways or exits•Move all luggage to storage area, check with Course Director as this might be a different area than on arrival•Litter should be paced in the bins provided•Bins should be emptied into large bin bags then left next to dirty laundry Once you have met for activities there will be no access to the accommodation blocksAfter activities•Return equipment•Final meeting, evaluations and goodbyes•Lunch•DepartYour Course Director will stay with you until you have loaded onto the coach and departed site

Activity Kit List

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On Site Activities

Adventure Day

•Appropriate outdoor clothing•Outdoor shoes/ walking boots•Waterproofs•Medication

•Appropriate outdoor clothing•Walking boots•Waterproofs•Rucksack•Water bottle•Medication

Caving

•Full change of clothes including towel•Warm outdoor clothing•Wellies (if owned)•Medication

Ghyll Scrambling

Rocky Ramble

Water Sports

•Appropriate outdoor clothing•Walking boots•Waterproofs•Rucksack•Medication

•Full change of clothes including towel and shoes•Old trainers•Appropriate outdoor clothing•Waterproofs•Medication

•Full change of clothes including towel•Warm outdoor clothing•Walking boots•Waterproofs•Rucksack•Medication

Instructors will check that each group member has the appropriate equipment before starting the session and will issue extra kit or give

time to collect additional clothing where needed.

Below is a guide to the kit that Groups should meet Instructors with. This is not comprehensive and the kit needed may change due to weather conditions and session plans. Your Course Director will advise you on these changes.

Risk Management SummaryPlease insert a current copy of the Risk Management Summary

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Evening ResourcesResources are available to help manage free time with your group. During busy periods when you are sharing the site with other groups, please let your Course Director know what you plan to use in the evenings so that they can liaise with other groups on site and also give you the appropriate resources.

Activity resources available•Tipis - as an evening session or to sleep in for a night!•Labyrinth and bouldering room (excluding the bouldering wall)•Local area maps for local walks•Group fire area•Orienteering •Head hunters

•Please refer to the guidance notes on the following pages for all evening resources

Free time including using Borwick Hall’s resources are the sole responsibility of the visiting Group Leader. Borwick Hall takes no responsibility for injury during these activities.

Other resources availableGift shop Available at request and generally after evening meals. Please speak to your Course Director or Customer Care.Evening drinks and snacksEach building has kitchen facilities to make hot and cold drinks and snacks after the cafeteria has closed. Please manage this facility yourself.

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Tipi Guidelines Access: Please check with your Course Director before using so they can make sure they are available.Equipment: Fire extinguisher, fire blanket, a minimum of 4L of water. Wood can be found around the grounds and fire lighters are available upon requestGuidelines: • It is the visiting leader’s responsibility to prepare and manage the tipi session - this includes lighting and managing the fire•Leave access clear to the doorway•Please collect a fire extinguisher, fire blanket and water from the office and have them handy in case they are needed. Please return these to the office after use•Fires must be kept small and within the fire pit. Do not allow wood to hang over the edges•Please do not place anything hot on the wooden decking or attempt to move the fire pit once lit. •Damage to the decking will be billed for•Whilst the fire is lit, all bedding must be pushed back against the sides of the Tipi well away from the fire•When toasting marshmallows the group should be briefed about what to do when they are molten as they can cause severe burns•Fires should not be left unattended at any time•Fires must be extinguished with plenty of water before sleeping in or leaving the Tipis• If sleeping in the Tipi, once the fire is extinguished and the pit has cooled you can remove the fire pit from the Tipi if you wish•In the event of a fire getting out of control evacuate the Tipi and call 999, do not attempt to re-enter the Tipi. Make your way to the tarmac in front of Beckside and wait for the fire brigade•Lancashire County Council operates a No Smoking PolicyPlease do not smoke anywhere on site or in the Tipis 

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Group Fire Guidelines

Access: Please check with your Course Director so they can make sure it is available.

Equipment: Fire extinguisher, fire blanket and a minimum of 4L of water. Wood can be found around the grounds and fire lighters are available upon request.

Guidelines: • It is the visiting leader’s responsibility to prepare and manage the group fire session. This includes lighting and managing the fire.•Keep the area surrounding the fire clear and free from trip hazards.•Please collect a fire extinguisher, fire blanket and water from the office and have them handy in case needed. Please return these to the office after use.•Fires must be kept small and within the fire pit. Do not allow wood to hang over the edges.•Fires should not be left unattended at any time.•If toasting marshmallows, then the Group should be briefed not to wave them around and to be very careful once molten as they can cause severe burns.•Fires must be extinguished with plenty of water before leaving the area.•In the event of a fire getting out of control, evacuate the area and call 999. Make your way to the tarmac in front of Beckside and wait for the fire brigade 

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Orienteering and Head Hunter Guidelines

OrienteeringExperience is needed to be able to run a successful orienteering session. If you are not experienced at running this type of session then please ask your Course Director about head hunters.

Access: Please ask your Course Director if it is available.Equipment: Orienteering pack and whistleGuidelines: • Groups should have a call back in place i.e. a sounding whistle means come back•Groups should be briefed to stay within the grounds and away from out of bounds areas

Head Hunters

Access: Free access anytimeEquipment: Whistle, score sheet, an example and a map are enclosed on the following pages.Briefing:Woking in teams of around 3, you must search the grounds for the head hunter signs. Once you have found one you must remember the name and number then report back to the Leader who will mark you on the score sheet. There are 16 to find but you can only find one at a time. Stay together as a Group, stay away from out of bounds areas and out of buildings. If you hear a whistle come back.

GO!!

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Head Hunters Map

Course Director to insert Head Hunters maps

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Head Hunters Score Sheet

Course Director to insert Head Hunters score sheets

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Local Area Map

Ask your Course Director for popular local walks or copies of local maps

Site Map

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Evaluation Forms

Course Director to insert Leader Evaluation Forms

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Evaluation Forms

Course Director to insert Children’s Evaluation Forms

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Certificate

Course Director to insert example Certificate

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Blank Bedroom Lists

Course Director to insert blank Bedroom Lists

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