Comprising 195 square feet or thereabouts Offers are invited in the region of £4582.50 per annum (£88.13 per week)

Rent is exclusive of service charge and business rates

HALIFAX BOROUGH MARKET

MARKET STALLS 116

TO LET

Corporate Assets and Facility Management Markets Section 19 Albion Street Halifax HX1 1DU

Tel: 01422 393584

Introduction Further information about our available stall(s) can be obtained from Calderdale MBC by contacting the Market Service on 01422 393584 or by email to markets@calderdale.gov.uk

The Markets Service The Markets Service manages a number of indoor and outdoor markets across the district, attracting many visitors each year and selling everything from Mediterranean foods to jewellery, fresh food to children's shoes. Our venues offer a strong local customer base; however, we continually seek to improve our product when stalls occasionally become available and encourage applications that offer new and interesting uses not currently available in the Market.

Application Process You are invited to complete this application pack in full, failure to do so will render the application invalid.

Key Selection Criteria The broad overarching framework that the Markets Service follows when considering an application to take up a vacant stall(s), in no particular order of priority, are summarised below: • Proposals for the design of the trading unit and an explanation of how it will be funded • Complete product / service portfolio containing a well defined and rationalised product / service range • Assessment of the expertise of business in the chosen area demonstrating skills and experience of product / service range • Clear customer policy that shows how the business will deliver excellent customer service dealing with complaints returns and faulty goods, etc • Credit worthiness and payment history where known All applications will be assessed on the above criteria and the applicant scoring the highest results using the scoring criteria overleaf will be considered further. Therefore, it is important that you provide as much detail as possible when completing the application form.

Scoring Criteria Evaluation Max Score

Proposals for the design of the trading unit and an explanation of how it will be funded

Robustness of business plan, stall design. Fully costed and funding sourced 25 points

Complete product / service portfolio containing a well defined and rationalised product / service range

Does the product conflict with the balance of trade policy. Food scores

double points value. There are restrictions on ventilation 20 points

Assessment of the expertise of business in the chosen area demonstrating skills and experience of product / service range

Experience. How do you intend to actively market the business? Previous willingness to participate in promotional activity 15 points

Clear customer policy that shows how the business will deliver excellent customer service dealing with complaints returns and faulty goods, etc

Returns policy, complaints procedure, ability/willingness to accept payment by debit/credit card, supplier reference 25 points

Credit worthiness and payment history where known Evidence of viability, credit reference 15 points

TIMESCALES Assessment of applicants takes approximately one month from the closing date for the application. All applications will be notified of the outcome of their application and unsuccessful applicants will be entered onto the mailing list if so desired. The applicant that has been short listed must attend an interview and provide stock samples to the lettings panel. The lettings panel will normally consist of the Markets Manager, the Business Support Officer and another representative of the Markets Service which may be appointed by the Markets Manager from time to time. Should the applicant be successful at the interview stage then the Markets Service will write to the applicant offering the opportunity to take a lease of a vacant stall(s) and provide and explain the terms and conditions of letting for further consideration by the applicant. The Letting will be subject to the successful applicant entering into a formal legal agreement and the applicant will be responsible for the payment of all legal costs attributed to the subsequent letting.

Location The premises currently available are situated within the Halifax Borough Market. The location of the premises is shown on the attached plan.

Accommodation The shop unit comprises 195 square feet or thereabouts, and is currently available for immediate occupation.

Rating The rating multiplier for the financial year 2016/2017 is £0.497 and the rateable value is £4150. However this maybe subject to small business rate relief.

Service Charge Annual service charge is £1809.60 per annum (£34.80 per week) and an additional charge of £101.40 per annum (£1.95 per week) is payable for membership of the tenants association.

Terms of Lease 1. The rental will be collected by direct debit, where applicable or weekly on Wednesdays

(which may incur an additional charge).

2. The service charge will be collected weekly with the rent.

3. Business rates are paid directly by the tenants.

4. The service charge is reviewed annually on 1st January. 5. Should the successful applicant’s offer fall below the base rental of the market then the

base rent will be introduced and will be subject to the normal rent negotiations undertaken within the market hall.

6. The shop must be kept open and stocked for trading during market trading hours; the

successful applicant will be issued with all rules and regulations appertaining to the operation of the market applied for.

7. The successful offeror will be required to enter into the Council’s standard form of

agreement, which is available on request.

8. Any alteration to the shop will have to be carried out to the satisfaction of Calderdale MBC and the style and design agreed prior to commencement.

9. A six month notice period will be required for termination within the first five year

period.

Offer Procedure Applicants are asked to make their offer by completing the enclosed offer form in the following way:

1. Complete all personal details and required information from Sections A through to F. Section G is optional.

2. Submit an annual tendered rent payable for the unit and/or 3. Payment of a lump sum at the commencement of the agreement.

Traders selling any type of clothing and selected other goods such as mobile

phones, greeting Cards, bags and leather goods need not apply. The Council will not accept any offers below the current levels of £4582.50 per annum. The service charge and rates are payable in addition to the rent. The offer form should be submitted using the address label included in these particulars. The envelope shall not bear any name or mark indicating the sender. If you intend using the services of an independent delivery service (such as the Royal Mail or similar company) for the delivery of your offer by the return date, you should ensure that they do not affix anything to the offer envelope which can identify you as the sender of the documents otherwise your offer will be invalidated and will not be considered.

Viewings The property can be viewed by contacting the Markets Office, Albion Street, Halifax during the opening hours of the market i.e. 9am to 5pm on Monday to Saturday, telephone 01422 393583.

Mailing List Due to the high number of enquiries received to send out details of Market properties via our mailing list service, details will only be kept on the list for three months. If you wish to be kept on the mailing list for a further three months after your initial enquiry, please re submit your details to the markets office.

Misrepresentation Act Calderdale Council, as Vendor, gives notice that - (a) These rental particulars do not constitute any part of any offer or contract. (b) All statements contained in these rental particulars as to the property are made without responsibility on the part of the Vendor. (c) None of the statements contained in these rental particulars as to the property is to be relied upon as statements of fact. (d) Any developer must satisfy himself by inspection or otherwise as to the correctness of each of the matters contained within these rental particulars. (e) The Council does not make or give, nor has any person in the employment of the Council any authority to make or give, and representations or warranty in relation to the property. (f) Any plans contained within these particulars, as to routes of services, drains, sewers etc, are furnished as a general rule only. No warranty as to their correctness is given or implied. The plans must no be relied upon in the event of excavation works in the vicinity of sewers, drains etc, and the developer must make his own investigations as to the location of such drains, sewers and other services located on, under or in the vicinity of the property.

Halifax Town Centre

Cut around the dotted line and stick this label to your envelope

The envelope shall not bear any name or mark indicating the sender. If you intend using the services of an independent delivery service (such as the Royal Mail or similar company) for the delivery of your offer by the return date, you should ensure that they do not affix anything to the offer envelope which can identify you as the sender of the documents otherwise your offer will be invalidated and will not be considered.

Offer Enclosed: DO NOT OPEN For Official Use Only

Date Received Time Received Received by

PROPERTY TITLE: Stall 116 Borough Market, Halifax

FILE NUMBER:

Closing Date: N/A

Closing Time: N/A

SUBMIT TO: Markets Service Calderdale Metropolitan Borough Council 19 Albion Street HALIFAX HX1 1DU

APPLICATION FORM

Section A – Applicant(s) Information This section of the application form is for information relating to the person(s) submitting the application. If the tenancy or lease is to be held in joint names then both parties must complete this section.

Details Tenant 1 Tenant 2 1 Title (Mr, Mrs, Miss, Ms,

Other) 2 Forename(s)

3 Surname

4 Address 1

5 Address 2

6 Town/City

7 Postcode

8 Tel: (Home)

9 Tel: (Mobile)

10 Fax number (Home)

11 Email address (Home)

12 Date of birth

13

Previous address (If less than 3 years at present address)

14 Signature

15 Dated

Section B – Business Offer

16

Please tell us how you heard about the stall/unit availability (Tick the box)

To Let sign Word of mouth Council website

Markets Service Letter Newspaper

Notice Board Other (please specify)

Unit number that you are applying for

STALL 116, BOROUGH MARKET, HALIFAX

Please list the rent quoted in the letting particulars £ I/We named overleaf, submit the following offer for consideration by Calderdale MBC.

(a) A rental of £ pa in addition to an annual service charge

AND/OR

(b) A lump sum (non-returnable) of

£ On completion of the agreement. In addition to the annual base rent and annual service charge

My bankers are

Account name

Sort code

Account number

Section C – Business Information This section of the application form is for information relating to the business being put forward to trade in the market.

17

Is this a new business?

NO (please tick) YES (please tick)

(If YES, skip 19 to27 and go to question 28) Calderdale MBC will encourage all new businesses to register with Business Link and provide the Council with a business plan the template for which will be provided at interview. 18 If NO, how long has the business been

established?

Please provide details of the existing business and its location(s)

Details

19 Name of business

20 Business address 1

21 Business address 2

22 Town/City

23 Postcode

24 Telephone number

25 Fax number

26 Email address

27 Website address

SECTION D – Business Trade Submission

28 Please provide a DETAILED LIST of the goods you wish to sell. (Broad headings such as fancy goods, gifts, drapery or fashion are not acceptable)

29 Please enclose photographic evidence of your products / services with your application

30 Please provide your evidence to demonstrate there is a demand for the proposed products and/or services

31 Please provide details of how your application will improve/benefit the market and its customers

32 Are the proposed products / services already available in the market?

YES (please tick) NO (please tick)

33 If YES, please provide details of how the proposed products/services may differ from the ‘offers’ on other stalls

34 Please list any other evidence which may support your application for stalls

Section E – Stall Design and Fitting Out Proposal

35 Please describe how the stall will be fitted out. Please note where the market you are applying for has a listed building status you will be restricted as to what can be undertaken externally and to an extent what signage and colour schemes may be used.

Floors

Walls

Ceiling

Lighting

External trading name sign Colour scheme

Counter details

Plant and equipment

36 Include details of fixtures and fittings, trading name sign, photographs and/or brochures.

37 What is your budget for fitting out your unit

£ Please note: If your business application is successful, you will be required to complete a detailed application for any proposed alterations to the unit.

Section F – New Tenant(s) References

CREDIT REFERENCE CONSENT FORM

I/We hereby give my/our consent for Calderdale MBC, Markets Service to apply for a personal credit reference in respect of my application to take a tenancy of:

Stall No(s) 116 Market Borough Market, Halifax Signed (1)

Printed

Date (1)

Signed (2)

Printed

Date (2)

TRADE REFERENCE FORM Trade reference can be obtained from:

TRADE REFERENCE 1 TRADE REFERENCE 2 Address 1

Address 1

Address 2

Address 2

District

District

Town/City

Town/City

Post Code

Post Code

Telephone

Telephone

Email

Email

Calderdale MBC will ensure that any personal information provided by you on this form will be treated in accordance with the provisions of the Data Protection Act 1998. Calderdale MBC is the Data Controller of the information you have provided on this form and is registered with the Information Commissioner's Office for the purposes of processing your personal information in relation to your application. The Council must protect the public fund it handles and so may use the information you have provided on this form to prevent and detect fraud. The Council may also share this information, for the same purposes, with other organisations, which handle public funds. The Council will not share your information for any other purpose without your explicit consent. For further information about this please contact the Council's Information Management coordinator on 01422-392298.

SECTION G – EQUALITY MONITORING

The Council is trying to make sure that our services are accessed by as many customers and potential customers as possible. We recognise that every customer is different and that everyone matters. Monitoring is an essential part of tackling inequality and discrimination and, if done effectively, will help us check whether our policies, services and organisational culture are meeting the needs of our community. The information you provide will be kept confidential and will only be used by our departments and service areas.

Completion of this form or any part of it is voluntary (Please tick the appropriate box)

Age

Under 25 35 – 54 65+

25 – 34 55 – 64

Are you disabled? ‘A physical or mental impairment which has a substantial and long term adverse effect on a person’s ability to carry out normal day to day activities’

Yes No

Gender Male Female

Is your current gender the same as your birth gender?

Yes No

How would you describe your sexual orientation?

Lesbian Gay Prefer not to say

Bisexual Heterosexual

What is your ethnic origin?

A White

British Irish Any other White background please write below: _________________________________

B Mixed

White and Black Caribbean White and Black African White and Asian Any other Mixed background please write below: _________________________

C Asian or Asian British

Indian Pakistani Bangladeshi Other Asian background please write below: __________________________________

D Black or Black British

Caribbean African Any other background please write below: _________________________________

E Other ethnic groups

Chinese

Any other background please write below

What is your religion or belief?

Christian Hindu Jewish No religion

Atheist Sikh Agnostic Other (please state)

Buddhist Muslim Prefer not to say

The information contained within this form is covered by the Data Protection Act 1998

If you would like this information in another format or language, please contact: 01422 288001

01422 288001

01422 288001