BOE 3-4-15 bb Revised FINAL...

Board Update Measure BB

Project Short Falls Construc7on ac7vi7es Forecast of Change Orders Allowances for unknowns Design revisions in DSA Unallocated Budget for Technology

Service Related Short Falls Construc7on Management District Controls

Total Shor*alls Amounts by Sites

Sites Shor*alls Amount

Edison ($ 7,331,361.00)

John Adams ($ 2,569,443.00)

Lincoln ($ 227,864.00)

Olympic ($ 1,737,079.00)

SAMOHI ($10,530,350.00)

Data Center ($ 3,208,760.00)

Technology FF&E – SAMOHI, Olympic, Edison & Malibu

($2,397,552.00)

Management & Reimbursable ($2,477,426.00)

District Controls ($5,000,000.00)

Reserve Balance $3,860,992.00 Total Shor*alls ($31,618,843.00)

Edison AllocaBon/Budget: •  Land Acquisi7on Budget: $4,515,400.00 •  New school Budget (Pre-‐Construc7on): $34,000,000.00

Phase 1 : -‐Completed New 2 Story Elementary school,

27 Classrooms for K-‐5 New Library, Administra7ve Office, Cafeteria, Demoli7on Occupancy Jan 2014

Phase 2: -‐in Progress

Pre-‐School/ Bldg. w/2 Classrooms and Outdoor Learning Areas, Playfields PE Building, Courts, Parking, water rain Harves7ng system

CompleBon

Play Field Open: September 2015 Full Occupancy: November 2015

Edison Language Academy

Phase 2 In Progress: Play Field Grading, Rain water harves7ng area, and turf area

88%

6% 6% Expenditures

Forecast to Complete Project

Allowance: Unknown CO, Claims & Disputes

Edison Unallocated Budget/AddiBonal Scope: Temporary Housing Pre-‐school (Rogers) Temporary Housing Edison, DSA Legacy Closeout Classroom Technology FF&E, Temporary Playfields/Tent Structures, Enhancements for Exterior Safety, Guard Rails Planters, Gates Modifica7on, Screening, HVAC, BMS Controls, Fans/Solar Chimney/Heat Mi7ga7on, Environmental, Demoli7on, Soil, Air Mi7ga7on Acous7c Treatment, Irriga7on Revision, Relocate Roof Drains/ Hydronic Lines/U7lity Connec7on/Street Guher Eleva7ons, Bird Abatement Wire Total Project AllocaBon

Budget Expenditures Forecast to Complete the

Project Allowance: Unknown CO,

Claims & Disputes Remaining balance

$58,036,489.00 ** Project Budget was reduced by $3,066,574.00 for reducBon

of the program budget

$57,758,739.00 $3,609,111.00

$4,000,000.00 ($7,331,361.00)

2008 2009 2010 2011 2012 2013 2014 2015 2016

Original

Current

34 months

Document Construct 52 months DSA

Schedule:

Budget:

JAMs Projects AllocaBon: •  Moderniza7on : Pre Construc7on Budget: $12,930,000.00 •  Current Construc7on Budget: $17,542,352.00

Phase 1a & 1b: -‐Completed New Green Fringe and Relocatable Landscape Perimeter of Synthe7c Track Temporary Housing Admin and Classroom

Phase 2: -‐in Closeout

Replacement of 9 Classrooms Addi7on of Ahendance/Admin Moderniza7on of Art Room, Admin offices

CompleBon: Classrooms Occupancy: January 2013 Administra7on Occupancy: April 2013 Site Work Occupancy: August 2013 Closeout: April 2015

John Adams Middle School

JAMs Projects-‐Unallocated AddiBonal Scope DSA Legacy closeout Classroom technology FF&E Abatement of TSI Wrapped Pipe Upgrade Gas Line, Electrical Line, Soil Remedia7on, Added Waterproofing, Added Steel Plates, Addi7onal Structural Requirement, Added PA Speakers, Temporary Tent Structures Enhancements for Sun control, Earth tube PV/Fans Motors, BMS Controls, Solar Chimney/Heat Mi7ga7on, Hea7ng Elements, Structural , Termites, Environmental Mi7ga7on Demoli7on/Soil

90%

1% 9% Expenditure

Forecast to Complete Project

Allowance: Unknown CO,Claims & Disputes

Total Project AllocaBon Budget

Expenditures Forecast to Complete the Project


Remaining balance

$26,403,799.00 ** Project Budget was reduced by $1,001,600.00 for reducBon of

the program budget

$26,057,377.00 $415,865.00 $2,500,000.00 ($2,569,443.00)

2008 2009 2010 2011 2012 2013 2014 2015

Original

Current

Schedule:

3 Phases -‐ 35 months DSA

Document Ph. III – Construct & Closeout 50mo DSA

Budget:

Lincoln Projects AllocaBon: •  Moderniza7on : Pre Construc7on Budget: $17,524,000.00 •  Current Construc7on Budget: $22,201,494.00

Phase 1a & 1b: Complete Site u7li7es and Relocatable Moderniza7on 4 classrooms, 2 science labs & prep

Phase 2: Closeout

2 story facility housing new Library, reading rooms, chorus room, book rooms, community spaces 6 standard classrooms, 2 science labs & prep Restrooms, outdoor performance area

CompleBon Occupancy: January 2015 Closeout: May 2015

Lincoln Middle School

Lincoln Projects-‐Unallocated AddiBonal Scope DSA Legacy closeout Classroom technology FF&E Abatement of TSI Wrapped Pipe Upgrade Gas Line, Electrical Line, Soil Remedia7on, Termite, safety rails, gates Building Demo Waste Removal & Recycling Traffic Control Permits Fireproofing Scope of Work Mobiliza7on due to DSA Stop Work No7ce DSA Requirement to add Structural Steel Plates & Welding Relocate Underground Gas Lines

99%

1% Expenditure

Forecast to Complete the Project





Remaining balance

$31,868,648.00 ** Project Budget was

reduced by $1,455,383.00 for reducBon of the program budget

$31,796,512.00 $300,000.00 ($227,864.00)

2008 2009 2010 2011 2012 2013 2014 2015

Original

Phase I:

Phase II:

Schedule:

17 months DSA

Documents 10 mo. DSA

Documents Construc7on 28 mo. DSA

Olympic AllocaBon/Budget: •  Moderniza7on (Pre Construc7on Budget): $5,011,000.00 •  Current Construc7on Budget: $5,437,845.00

DemoliBon Relocatables: Complete Removed 5 Relocatables

Landscape: Complete Recapturing Green Space for New Turf Field & New Trees

ModernizaBon: Hold Pending Environmental 15 rooms, Including 7 Classrooms, New Music

Classroom Modernize Library, Computer Lab, & Science Room Schedule

Construc7on start: December 2013 Stopped: Fire Alarm January 2014 Construc7on resume: June 2015 Occupancy: January 2017

Olympic High School

Olympic Unallocated/AddiBonal Scope: DSA Legacy Closeout Classroom Technology FF&E Environmental Supplemental Work

34%

66%

Expenditure

Forecast to Complete





Remaining balance


reduced by $436,869.00 for reducBon of the program

budget

$3,524,174.00 $6,700,000.00 ($1,737,079.00)

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Original

Current DSA 18 months 30 months

14 months 10 months

Schedule:

Budget:

SAMOHI Projects AllocaBon: •  New Construc7on : Pre Construc7on Budget: $62,350,000.00 •  Current Construc7on Budget: $57,515,920.00

Phase 1: Main Science /Technology Bldg.: Commissioning 15 Science Labs, 18 Classrooms , Computer Lab 2 Special Educa7on Classrooms

Auto Shop Administra7ve Offices

Phase 2: Site Improvements, Sobball Field, Parking, ConstrucBon Site U7li7es, Parking, Sokball Field

CompleBon Phase I – Building Occupancy: June 2015 Phase II – Sokball Field Occupancy: April 2016 Phase II – Parking Occupancy: July 2016

Santa Monica High School

Samohi Projects-‐Unallocated AddiBonal Scope Campus Wide Transformer Campus Wide Electrical Pathway Tennis Court Retaining Wall New ADA Olympic Path of Travel Parking Rental Impacts Assistant DSA Inspec7on, Specialty Inspec7on Reduced Work Hours, Traffic Logis7cs Mul7ple Mobiliza7ons, Redesign to Preserve Science Move Management, DSA Legacy Closeout, Addi7onal Signage Classroom Technology FF&E Environmental supplemental work

47%

47%

1% 5% Alloca7on Budget

Expenditure


Allowances for Claims & Disputes

Total Project AllocaBon Budget Expenditures Forecast to Complete the Project


Remaining balance

$82,494,834.00 ** Project Budget was reduced by $6,031,079.00 for reducBon of

the program budget

$79,765,184.00 $5,360,000.00 $7,900,000.00 ($10,530,350.00)

2008 2009 2010 2011 2012 2013 2014 2015 2016

Original

Current

41 months DSA

Documents Construc7on 58 months DSA

Schedule:

Budget:

Technology/Data Center Projects AllocaBon: •  New Construc7on Pre Construc7on Budget: $10,925,000.00 •  Smart Board $ 114,235.00 •  Current Construc7on Budget: $10,600,550.00

Phase 1-‐3: District Wide Technology Upgrade-‐Complete

District Wide Wireless, LAN, Telephone, IT Upgrades and Classroom Prototype Educa7onal Technology Standards for Limited Classrooms Data Center: District office IT –in Progress/ConstrucBon

Hard Drive Storage, Processors, Racks, and Server Support Provided and Installed; Infrastructure and Current IT Equipment to Support Measure ES Technology Pending DSA Review for Current Updates

Schedule:

Commencement: March 2015 Occupancy – IT Equipment Transi7on: August 2015 Comple7on of Accessory Requirement: December 2015

Technology – Data Center

Data Center Projects-‐Unallocated AddiBonal Scope Redesign for Unforeseen Structural and Electrical Required Scope, Back Up Generator, Upgraded A/C Handling Units, ADA path of Travel, Fire Alarm Upgrades, Move Management

76%

24%

Expenditure


Allowance Unknown CO,Claims & Disputes




Remaining balance



budget

$12,314,685.00 $3,834,187.00 ($3,208,760.00)

2008 2009 2010 2011 2012 2013 2014 2015

Original

Current 10 months

10 months

6 6 4

40 Months DSA DSA

Schedule:

Budget:


Service related Short Falls Construc7on Management District Controls

Management & Reimbursable Services Program/Project Management ConstrucBon Management

Parsons California Construc7on Managers (CCM)

Program Budgets/Category Constructability

Design Managers Joint Discipline Reviews

Planning/Site Liaisons On Site/ Logis7cs

Architects/Consultants Contractor Management

CEQA Move Management/ FF&E

Scheduling/Phasing Procurement/Bids

Document Control Construc7on Consultants

Program Controls Construc7on Controls

Commissioning

Environmental

Management & Reimbursable Services On Site/ LogisBcs acBve : Contractor Management: ConstrucBon Consultants ConstrucBon Controls: Commissioning Environmental

Edison; Samohi phase 1/2

On/site/Logis7cs Closeout: JAMS, Lincoln,

Move Management/ FF&E Edison; Samohi

On/site/Logis7cs Close-‐out: Move Management/ FF&E: Construc7on Consultants Construc7on Controls Commissioning Environmental

Olympic, Malibu, Webster

Total CM Budget Expenditures Forecast to Complete Projects 18 month

Remaining balance

$20,829,913 $19,402,467.82 $3,904,872.24 ($2,477,426.06)

District Controls District AllocaBon Prorated for BB

March 2015 to June 2018

Change Order review $450,000.00

SMMUSD Staff $1,792,000.00

District Consultants $1,740,000.00

Document Controls $290,000.00

Office Supplies $10,570.00

Office Opera7ons/Equipment $140,000.00

Legal-‐general $450,000.00

Audit $67,200.00

Adver7sement $30,500.00

Web $29,693.00

Total $5,000,000.00


Pending Projects Malibu High school Webster

Malibu AllocaBon/Budget: •  Moderniza7on (Pre Construc7on Budget): $33,458,000.00 •  Current Pre Construc7on Budget: $33,313,556.00

Phase 1 Fire Alarm: Complete Campus Wide Fire Alarm Upgrade

Phase 2 Water Main: Complete

Water District 29 Fire flow capacity main upgraded and replaced Phase 3 Soil RemediaBon: Complete

Soil removal as required by the Soil Removal Ac7on Work plan of 2009

Phase 4 ModernizaBon/New ConstrucBon/Parking Lot

New library, 2 Computer labs, 3 Science labs 4 General classrooms, Add 2 classroom and

Modernize 10 classrooms in Building E, and a new IT room. Commencement: Pending Coastal Review

Malibu High School

Malibu Unallocated/AddiBonal Scope : DSA Legacy closeout Classroom technology FF&E Environmental supplemental work 36%

64%

Expenditure


Allowances for Unknown CO. Claims & Disputes




Remaining balance


reduced by $3,275,414.00 for reducBon of the program budget

$17,882,862.00 $31,461,000.00 $381.00

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Original

Current DSA & Coastal Commission 38 months – 4th Phase 30 months

4 Phases

Schedule:

Budget:

Webster Projects AllocaBon: •  New Construc7on Pre Construc7on Budget: $940,000.00 •  Current Construc7on Budget: $1,520,000.00

Phase 1: Fire Alarm-‐Complete Campus Wide Fire Alarm Replacement

Phase 2: Site Improvements, Fencing Parking, Complete/Hold Security Fencing and Gates at Perimeter and Rear Areas Parking, Drop Off, and New ADA Pathways are on hold for Redesign and Scoping

Projected CompleBon Resume Parking: December 2015 Comple7on: December 2016

Webster Elementary School

Webster Projects-‐Unallocated AddiBonal Scope Redesign of Lower Parking Lot for ADA Path of Travel; Repair of County Culvert/Storm Drain; Sep7c Design Studies

57%

43%

Expenditure


Allowance: Unknown CO,Claims & Disputes




Remaining balance



budget

$1,476,068.00 $1,097,000.00 203.00

2008 2009 2010 2011 2012 2013 2014 2015 2016

Original

Current

Schedule:

8

Documents 8 months DSA

Budget:

Completed School Projects

BOE 3-4-15 bb Revised FINAL...

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