Board of Governors · The Shepherd University Board of Governors met on April 27, 2017 in a regular...

Board of Governors

Meeting Agenda June 22, 2017 Board Members

Marcia Brand, Chair D. Scott Roach, Vice Chair Tia McMillan, Secretary

Ray Alvarez Henry Kayes, Jr. John Beatty Ramona Kissel

Jason Best, Faculty Eric Lewis Gat Caperton Caitlin O’Connor, Student

Chad Robinson

Mary J.C. Hendrix, President

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Coming soon, J.C.!

SHEPHERD UNIVERSITY BOARD OF GOVERNORS MEETING

4:15 p.m. June 22, 2017

Shepherdstown, WV

AGENDA

Regular Session Lower Level Multipurpose Room

Robert C. Byrd Center for Congressional History and Education

1. Call to Order Chair Marcia Brand 2. Public Comments 3. Adoption of the Minutes from April 27, 2017 Board Meeting Chair Brand 4. President’s Report: Advancing Shepherd University President Mary J.C. Hendrix 5. Faculty Athletics Representative (FAR) Annual Report Dr. Andro Barnett, FAR and

Associate Professor of Health, Physical Education and Recreation Studies

6. Report of the Academic Programs and Development Committee a. Graduate Certificate in Health Administration b. Graduate Certificate in Public Management c. Graduate Certificate in Sport Management d. Human Services Concentration in the Regents Bachelor of

Arts

Ms. Tia McMillan

7. Report of the Enrollment, Student and Community Affairs Committee a. Campus Safety Annual Data Report b. Enrollment Management Update

Mr. Chad Robinson

8. Report of the Finance and Facilities Committee a. Quarterly Financial Management Report b. Proposed FY2018 Annual Budget c. Salary Equity Increases d. FY2018 Capital Initiatives e. FY2019 Capital Funding Priorities

Mr. Scott Roach

9. Annual Approval of the Athletic Program Philosophy President Hendrix 10. Notice of Intent to Amend and Promulgate Board of Governors

Policies Mr. Alan Perdue, General Counsel

11. Election of Officers for 2017-2018 Chair Brand 12. Proposed 2017-2018 Meeting Dates Chair Brand 13. New Business Chair Brand

Adjournment

SHEPHERD UNIVERSITY BOARD OF GOVERNORS MEETING

3:00 p.m. – 4:00 p.m. June 22, 2017

Shepherdstown, WV

Committee Agendas

Academic Programs and Development Committee Lower Level Multipurpose Room, Robert C. Byrd Center for Congressional History and Education

Graduate Certificate in Health Administration Graduate Certificate in Public Management Graduate Certificate in Sport Management Human Services Concentration in the Regents Bachelor of

Arts

Ms. Tia McMillan, Chair Mr. Ray Alvarez Ms. Mona Kissel Mr. Henry Kayes, Jr. Dr. Chris Ames, Staff Ms. Monica Lingenfelter, Staff

Enrollment, Student and Community Affairs Committee Room 164, Robert Byrd Center Congressional History and Education

Campus Safety Annual Data Report Enrollment Management Update Student Affairs Update Community Relations Update

Mr. Chad Robinson, Chair Dr. Jason Best Mr. Gat Caperton Ms. Caitlin O’Connor Ms. Holly Morgan-Frye, Staff Mr. Bill Sommers, Staff Dr. Tom Segar, Staff

Finance and Facilities Committee WV Room 309, Scarborough Library

Proposed FY2018 Annual Budget Salary Equity Increases FY2018 Capital Initiatives FY2019 Capital Funding Priorities Auxiliary Enterprises Presentation

Mr. Scott Roach, Chair Mr. John Beatty Mr. Eric Lewis Mr. Tony Major, Staff Mr. James Vigil, Staff

Shepherd University Board of Governors June 2017

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Shepherd University Board of Governors

Minutes of the Meeting of April 27, 2017

The Shepherd University Board of Governors met on April 27, 2017 in a regular meeting. Members participating were: Ray Alvarez, John Beatty, Jason Best, Marcia Brand, Gat Caperton, Henry Kayes, Jr., Ramona Kissel, Eric Lewis, Tia McMillan, D. Scott Roach, and Chad Robinson. Also present were Shepherd University President Mary J.C. Hendrix, members of the executive staff and others. Board member Caitlin O’Connor was absent from the meeting. 1. PUBLIC COMMENTS

Ms. Dana Care, a Shepherdstown resident, greeted the Board and expressed concerns regarding the preschool.

2. MINUTES OF THE MEETING OF FEBRUARY 23, 2017 M (Best), S (Kissel), PASSED, that the minutes of the February 23, 2017 meeting of the Board of Governors be adopted as presented in the agenda book.

3. RECOGNITION OF EMERITUS FACULTY AND STAFF Dr. Christopher Ames, Provost, recognized Dr. Meg Galligan, and presented to the Board Dr. John Schultz, as being recognized as new faculty Emeriti. Mr. Alan Perdue, General Counsel, recognized Mr. Dave Cole, and presented to the Board Ms. Nan Snyder, as being recognized as new staff Emeriti.

4. PRESIDENT’S REPORT President Hendrix reviewed highlights of the ongoing initiatives for advancing Shepherd from among the comprehensive list provided in the President’s report and emphasized that the University is engaged in a series of energy saving initiatives which should help reduce utility expenses.

5. MINOR IN GEOGRAPHIC INFORMATION SYSTEMS M (Kissel), S (Caperton), PASSED, [ten in favor – one abstention], that the following resolution be adopted by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the Minor in Geographic Information Systems, effective for the Fall 2017 semester.

7. CONCENTRATION IN ENVIRONMENTAL GEOMATICS

M (Kissel), S (Alvarez), PASSED, [ten in favor – one abstention], that the following resolution be adopted by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the Concentration in Environmental Geomatics, effective for the Fall 2017 semester.

8. RENAMING OF THE WOMEN’S STUDIES PROGRAM AND MINOR M (Alvarez), S (Best), PASSED, that the following resolution be adopted by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the renaming of the Women’s Studies program to the Gender and Women’s Studies program and the renaming of the minor in Women’s Studies to the minor in Gender and Women’s Studies, effective July 1, 2017.


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9. RENAMING OF THE POLITICAL SCIENCE DEPARTMENT M (Kayes), S (Best), PASSED, that the following resolution be adopted by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the renaming of the Department of Political Science to the Department of Political Science and Global Studies, effective July 1, 2017.

10. ADJUSTMENT OF ACADEMIC ORGANIZATIONAL STRUCTURE

M (Alvarez), S (Robinson), was amended by M (Caperton), S (Lewis), Amendment PASSED, [ten in favor – one abstention], whereupon the Amended Motion PASSED, [ten in favor – one abstention], that the following resolution be adopted by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the change in the academic administrative organization to establish the College of Business (including the Departments of Business Administration, Accounting, and Economics and Finance) and the College of Social and Behavioral Sciences (including the Departments of Family and Consumer Sciences, Political Science, Social Work, Psychology, and Sociology and Geography), and that each of the other schools be redesignated as colleges, effective June 1, 2017. RESOLVED FURTHER, That the Shepherd University Board of Governors directs the President to implement steps to complete a comprehensive review, in appropriate consultation with faculty and staff, of the academic and administrative structures of the University to improve efficiencies and effectiveness in the operations and management of the University, and to bring recommendations to the Board not later than May 1, 2018.

11. 2016-2017 ACADEMIC PROGRAM REVIEWS M (Alvarez), S (Kayes), PASSED, that the following resolution be adopted by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the program reviews of the Departments of Accounting, Business Administration, Chemistry, Environmental Science (ENVS), History, Health, Physical Education, Recreation and Sport Studies (HPERS), and Master of Arts, Curriculum and Instruction (M.A.C.I.), and the Board adopts the institutional recommendations that each program be continued at the current level of activity. The Board authorizes the President to submit these reviews on its behalf to the West Virginia Higher Education Policy Commission.

12. REPORT OF THE ACADEMIC PROGRAMS AND DEVELOPMENT COMMITTEE

On behalf of the Academic Programs and Development Committee, Ms. McMillan introduced Dr. Sylvia Shurbutt, Advisory Council of Faculty (ACF) University Representative and Professor of English, to summarize the ACF Annual Report. Following her remarks, the Board expressed its appreciation for her exemplary service.

13. CLASSIFIED EMPLOYEES COUNCIL (CEC) REPORT Mr. Brian Hammond, Chair of the CEC and IT Administrative Analyst/Budget Officer, presented to the Board the CEC Annual Report. The Report focused on the low wage levels of some service-level employees and the changes in the classification and compensation system and personnel rules.

14. FACULTY SENATE ANNUAL REPORT Dr. Christopher Lovelace, President of the Faculty Senate and Associate Professor of Psychology, presented to the Board the Faculty Senate Annual Report. Dr. Lovelace noted that the Senate voted to allow students who are slightly short of fully meeting graduation requirements at the end of a spring term to participate in graduation ceremonies, for ceremonial purposes, rather than having to wait until the following spring. A committee consisting of Senators and several other individuals will meet this


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summer, with the President, and look at ways to boost Shepherd’s rankings in the U.S. News and World Report rankings. Dr. Lovelace noted that the Senate discussed the College of Business (COB) stating that faculty largely support the COB and are concerned about allocation of resources. Concern has been raised about whether or not the COB, as a fifth college at Shepherd, will be able to cover the additional faculty needed for this endeavor. Next Fall the Senate will evaluate whether the University will be able to modify faculty service loads to fall in line with the University’s reorganization. With regards to Promotion and Tenure (P&T), the faculty agreed that final decision could fall to the Provost with provisions that any negative decisions could be appealed to the President’s Office. The Senate has agreed to a plan that should cause them to rely less on paper during the P&T process and are working with the Provost’s office on how they can help enhance student retention.

15. REPORT OF THE ENROLLMENT, STUDENT AND COMMUNITY AFFAIRS COMMITTEE On behalf of the Enrollment, Student and Community Affairs Committee, Mr. Robinson provided a brief legislative update. Mr. Robinson introduced Mr. Bill Sommers, Vice President for Enrollment Management, to summarize the Enrollment Management Update.

16. REPORT OF THE FINANCE AND FACILITIES COMMITTEE On behalf of Finance and Facilities Committee, Mr. Roach summarized the Human Resources Annual Data Report.

17. NEW BUSINESS

A. RESOLUTION OF CONCERN AS TO STATE FUNDING M (Robinson), S (Lewis), PASSED, that the following resolution be adopted by the Board:

WHEREAS, the Shepherd University Board of Governors consists of nine citizen members appointed by the Governor and selected, as provided for in the Code of West Virginia, to lend the knowledge, experiences and skills of alumni, community, and business members to the governance of the institution, together with the academic and professional expertise of the constituent members of the Board; and WHEREAS, the entire membership of the Board of Governors participates in the review of new and continuing academic programs, the successful progression of students toward obtaining degrees, the establishment of the annual budget of the University, and the establishment of tuition and other fees; and WHEREAS, the appropriations of state funds provided to Shepherd University have decreased from $11.2 million in FY2012 and FY2013 to $9.5 million in FY2017, and thereafter with an additional mid-year rescission of a further $191,000 implemented January 1, 2017; and WHEREAS, these cuts have resulted in damaging compromises in the resources available for student learning experiences, for programs to enhance the student life experience, and have shifted greater financial burdens to students and their families; and WHEREAS, the Board’s membership has read with concern and alarm the media reports of proposed further cuts to institutions of higher education, which would inevitably lead to a diminishment in the quality of the programs at the University; and WHEREAS, a review of base appropriations and FTE enrollments of students at all public baccalaureate institutions shows that Shepherd University receives the lowest appropriations of the ten institutions and only receives 85% of the proportional funding level of the ninth place institution.


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THEREFORE, BE IT RESOLVED, by the Shepherd University Board of Governors, that the Board implores the Governor and all members of the West Virginia Legislature to recognize that any additional reductions in appropriations to higher education will cause genuine harm to the people of West Virginia and must be avoided, and FURTHER RESOLVED, that the Board implores the Governor and all members of the West Virginia Legislature to work together to address the revenues and expenses of State government in West Virginia and to ensure that a State budget which protects higher education from further damage be adopted promptly.

B. EXECUTIVE COMMITTEE OPERATING PROCEDURES M (Lewis), S (Best), PASSED, that the following resolution be adopted by the Board:

RESOLVED, that the Shepherd University Board of Governors approves the following operating procedures for the Executive Committee:

• The Executive Committee will meet, from time to time, in executive session for the purpose of discussing potential recommendations to the Governor. All Board members are permitted to attend these executive sessions, make suggestions to the Committee, and participate in discussions.

• The Executive Committee will develop consensus as to recommendations on the basis of agreement among not less than a majority plus one of the Executive Committee.

• The Executive Committee will authorize the Chair to complete correspondence to the Governor making such recommendations, on behalf of the Executive Committee, by an authorizing resolution in public session.

C. RURAL HEALTH FORUM

Chair Brand provided the Members with a handout for the Rural Health Forum.

___________________________ ___________________________ Marcia Brand Tia McMillan Chair Secretary


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Shepherd University Board of Governors June 22, 2017 Agenda Item No. 4

PRESIDENT’S REPORT

Advancing Shepherd University Task Force Meets to Examine College Rankings: President Hendrix convened a task force to examine ways Shepherd can improve its ranking in the U.S. News annual college ratings, while at the same time help students have successful college experiences and advance Shepherd’s brand. Attending the first meeting with President Hendrix were Dr. Robert Anthony (sociology), Dr. James Broomall (history), Dr. J.B. Tuttle (education), Dr. Rob Tudor (music), Dr. Christopher Lovelace (psychology), Dr. Sylvia Shurbutt (English), Vice President Bill Sommers (enrollment management), and Valerie Owens (university communications). In the May 22 meeting, the group looked at the indicators used by U.S. News for its rankings including: peer assessment scores, high school counselor scores, retention and graduation rates, class size, SAT/ACT scores, acceptance rate, and alumni giving rate. A second meeting will take place in July.

Contemporary American Theater Festival (CATF) Named to New York Times List of 15 Summer Theater Festivals: Shepherd’s CATF was among 15 summer theater festivals mentioned by the New York Times in a listing that was published May 18. Among the notable festivals sharing the list with CATF are the Williamstown Theater Festival, New York’s Shakespeare in the Park, Canada’s Shaw and Stratford Festivals, San Francisco Arts Festival, and Scotland’s Edinburgh International Festival and Edinburgh Festival Fringe.

New ‘Anthology of Appalachian Writers’ Published: The Anthology of Appalachian Writers: Charles Frazier Volume IX, published by Shepherd University, the Shepherd University Foundation, and the West Virginia Center for the Book, has been released and is available for purchase at the Shepherd University Bookstore. The anthology features an excerpt from Frazier’s book Cold Mountain and work by WV Poet Laureate Marc Harshman and Weatherford Award winners Jesse Graves and Gretchen Moran Laskas. Also included are two poems by Shepherd registrar Tracy Seffers and an opening essay by Dr. Sylvia Bailey Shurbutt, professor of English and coordinator of the Appalachian Studies program, who serves as senior managing editor of the anthology.

Shepherd’s Center for Regional Innovation (CRI) is Now Part of the TechConnect WV Network of Business Incubators: The CRI is now part of the TechConnect network of 23 business incubators and accelerators in WV, the only one in the three-county Eastern Panhandle region. The CRI will offer office space, collaboration space, and amenities to support internships, research partnerships, and case-study sessions with regional industry partners and is part of the Shepherd Entrepreneurship and Research Corp.

Shepherd and WVU Medicine Discuss Enrollment Partnership: A partnership that would bring students to Shepherd and develop a pathway to internships and future employment in healthcare was discussed May 12. WVU Medicine’s chief human resource officer and vice president of patient care/chief nursing officer visited campus and met with Dr. Scott Beard, associate provost and dean of graduate studies; Bill Sommers, vice president for enrollment management; and Dr. Sharon Mailey, chair of the Department of Nursing Education. The partnership will benefit current Shepherd students and WVU Medicine employees while addressing access to and the sustaining of quality health care for our region. Future meetings this summer will address details of the partnership for students at the undergraduate and graduate level.


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Shepherd Participates in Aeronautics Discussion at Eastern WV Regional Airport: Shepherd participated in the second of a series of meetings on May 12 about starting an aeronautics research, development, and operations facility at the airport in Martinsburg. The ongoing discussion is part of a private, public, and higher education partnership.

Doctor of Nursing Practice (DNP) Degree Program Moves to the Shepherdstown Campus: Starting with the 2017 summer session, the DNP program will be centered on the Shepherdstown campus, giving DNP students enhanced access to facilities, faculty mentors, and other academic and student resources in Erma Ora Byrd Hall. Since its start in 2015, the DNP program has been located at the Martinsburg Center.

Seminar to Address Paying For and Saving For College: Parents and grandparents who were interested in helping their children and grandchildren obtain a debt-free college education were invited to a seminar on Tuesday, May 23 in the Erma Ora Byrd Hall auditorium. The event, sponsored by the Office of Academic Community Outreach and United Brokerage Services, Inc., was free and open to the public.

Rams Scholars Summer Camps to Offer Creative Writing, Robotics: The 3rd annual Ram Scholars summer camp program for middle school students will offer four sessions: Nibbles & Scribbles creative writing and cooking, July 17-21; two sessions of Introductory Robotics, July 17-21 and July 31-August 4; and Advanced Robotics, July 24-28. The sessions will run from 8 a.m.-5 p.m., and cost $275 per week.

Music Department to Offer Early Childhood Music Classes Beginning June 7: Registration is open for two Department of Music summer early childhood classes. Tuition is $60 for each class and classes will take place on Wednesdays - June 7, 14, 21, 28, and July 5 in the Frank Center.

Underpass Gets an Artistic Makeover: A group of students and alumni, headed by art professor Sonya Evanisko, are transforming the walls and ceiling of the underpass into a large public artwork. Evanisko worked with Josh Hawkins, the project’s lead designer, and Fernando Velez, a graphic design major and graphic designer at the Discovery Channel in Washington, D.C., to come up with the concept for the mural. The mural is an abstract painting that draws from elements on campus and in the community and State such as--rolling mountains, rhododendron, wind turbines, and chimney swifts.

Faculty Promotions and Tenure Announced: Provost Christopher Ames announced that 19 faculty were promoted and 12 were awarded tenure for the 2017-2018 academic year.

McMurran Society Welcomes Newest Member, Alumna Betty Lowe ’52: The Shepherd University Foundation welcomed alumna Elizabeth S. “Betty” Lowe ’52 into the Joseph P. McMurran Society at the organization’s annual dinner reception on April 29. Hosted by President Mary J.C. Hendrix ’74 and sponsored by the Shepherd University Foundation, the annual event brought together society members and their guests, and Shepherd faculty and administrators to honor those who have chosen to share their lifelong financial achievements with the University through estate and other planned gifts. During a brief program prior to the meal, Christopher S. Colbert ’95, vice president of the Shepherd University Foundation, recognized Lowe for her charitable, forward-thinking contributions and inspiring loyalty to Shepherd.

Linnea Meyer Wins Annual Shepherd Common Reading Essay Contest: Linnea Meyer, a nursing major from Harpers Ferry, is the winner of the 2016-2017 Shepherd University Common Reading essay contest. Her essay, “Ordinary Heroes,” explores the theme in this year’s Common Reading book Just Mercy by Bryan Stevenson of stone catching, which is the willingness to do something about the problems and sorrows of others. Meyer’s essay reflects on how three generations of women in her own family—her grandmother, her mother, and herself—have taken on the role of stone catchers.


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Computer Information Sciences (CIS) Major Wins Award at Statewide Science Meeting: Vasile Stadnitchii, a CIS major from Hagerstown, MD, won the Outstanding Undergraduate Poster Presentation award during the 92nd annual meeting of the WV Academy of Science April 8 at Glenville State College for his presentation titled “Using Programming to Automate the Creation of Excel Spreadsheets.”

Nursing Student Spearheads Donation Drive for Shepherdstown Day Care: A group of nursing students and faculty recently took a large donation of toys and supplies to the Shepherdstown Day Care. After doing clinical work at the day care, Heather Connors, a nursing major from Gerrardstown, wanted to do something for the kids there so she organized the drive.

President Hendrix Participates in 7th Annual WV Bioscience Summit in Morgantown: President Hendrix joined Marshall University President Jerome Gilbert and WVU President Gordon Gee at the 7th Annual WV Bioscience Summit April 25 in Morgantown. The trio discussed the role of academia in spurring private sector life science growth through public-private partnerships. Dr. Hendrix discussed some of Shepherd’s new initiatives in this space.

WV Delegates Espinosa and Cowles Met with Shepherd Leadership on Campus: House Education Committee Chair Paul Espinosa (R-Jefferson) and House Majority Leader Daryl Cowles (R-Morgan) met with Shepherd leadership on April 27 to review all aspects of Shepherd University’s state government concerns and interests.

144th Commencement Speakers and President’s Award Winner Announced: Fred T. White, senior director of business development at ABS Consulting, delivered the baccalaureate commencement address during Shepherd’s 144th Commencement on Saturday, May 6. He was awarded a Doctor of Business honorary degree during the ceremony. Also honored during the baccalaureate commencement was Shepherd alumnus Michael A. Smith ’89, president of the Shepherd University Foundation, who was awarded the President’s Award for his service to the University.

Earlier in the day, Shepherd alumnus Dr. John E. “Quincy” Adams ’71 and ’73, assistant vice president emeritus for student affairs, delivered the graduate commencement address at the graduate ceremony at 11 a.m. in the Frank Center Theater. Adams was awarded a Doctor of Pedagogy honorary degree during the ceremony. This marks the first year for a separate commencement ceremony for master’s degree recipients.

Burns Earns Robotic Cybersecurity Fellowship at National Institute of Standards and Technology: Computer engineering and computer science major Christian Burns, Hagerstown, MD, is spending his summer working at the National Institute of Standards and Technology (NIST) in Gaithersburg, MD. Burns was chosen for an eleven-week Summer Undergraduate Research Fellowship (SURF) during which he will work in cybersecurity with industrial robots.

Students Win Prizes in Congressional Term Limits Competition: Seven students won prizes in the annual congressional term limits competition sponsored by the Congressional Term Limits Foundation. Will Wheatly, Harpers Ferry, won first prize; Rebecca Kamp, Martinsburg, took second prize; and Laura Knock, Kearneysville, came in third. Honorable mentions were given to Derek Metz and Meredith Blady, both of Martinsburg; Desiree Rose, Hedgesville; and Mikayla Duhaime, Saratoga Springs, New York.

Kiva Campaign to Benefit Several Worldwide Efforts: A Kiva campaign sponsored by the Department of Sociology and Geography and Office of Multicultural Student Affairs raised $394 by requesting spare change and small bills from the campus community during a one-day campaign held on April 20. Shepherd Kiva will use the money to provide micro loans to borrowers who are either financially excluded from getting loans or who are creating social impact in their communities.


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Shepherd and Marshall Discuss Graduate Opportunities in Biomedical Research and Health Care: President Hendrix and Dr. Colleen Nolan, dean of the School of Natural Science and Mathematics, met with Dr. Uma Sundaram, vice dean and chair of Department of Clinical and Translational Sciences at Marshall University’s Joan C. Edwards School of Medicine on April 17 to discuss options for graduate programs in the biomedical research and health care professions. Additional details about graduate recruitment visits to Shepherd by Marshall representatives will be announced in the Fall.

Rural Health Care Conference: On Friday, April 28, Shepherd hosted a seminar on rural health policy featuring three of the nation’s leaders in rural health. The forum, titled “Training a New Generation to Ensure Affordable, Quality Rural Healthcare,” was free and open to students, faculty, staff, and the public and included an announcement of two new internships at the National Rural Health Association (NRHA) or Federal Office of Rural Health Policy.

WV Delegate Riley Moore Presented Final FY’17 President’s Lecture: Delegate Riley Moore (R-Jefferson) a Washington, D.C. based consultant who provides strategic counsel to corporate defense clients, presented a lecture titled “Security and Freedom: The Struggle for Balance,” on Monday, April 24 in the CHE auditorium. The lecture was the final President’s Lecture of the academic year.

Duo Takes Second Place in Regional Robotics Competition: David Cookerly, a computer engineering major from Inwood, and Daniel Watson, a computer information sciences major from Bunker Hill, took the 2nd place trophy in the Sumo Robotics Kit Competition at the IEEE Region 2 Student Activities Conference April 7-9 at Rowan University in Glassboro, New Jersey. Among the schools competing in the conference were Penn State, Ohio State, West Virginia University and Villanova.

Model United Nations (UN) Wins Awards: Shepherd’s Model UN team won three individual awards and Honorable Delegation honors at the Southern Regional Model UN Conference held March 30-April 1 in Charlotte, North Carolina. The team represented Bangladesh, Bulgaria, and New Zealand at the event. Dr. Aart Holtslag, assistant professor of political science, serves as the Model UN advisor.

Veteran’s Center in Gardiner Hall Officially Opens: At the request of our student veterans, who wished to have a more central location on campus, the Veterans Center was relocated to Gardiner Hall’s first floor lobby from its original location on Princess Street. The Center helps veterans who are transitioning from military to civilian life as students and provides a location for them to meet, socialize, and study. Support for equipping the Center came from the Shepherd University President’s Club and Norman and Jeanie Secrist.

Major General Eric Vollmecke Speaker for Brigadier General Wayne “Speedy” Lloyd Lecture Series: Major General Vollmecke, deputy director for strategic initiatives for strategic plans and policy, joint staff at the Pentagon, served as the first speaker in a new lecture series to honor the memory of Brigadier General Wayne “Speedy” Lloyd, a Shepherd alumnus, and to educate the campus and community about the personal experiences of our country’s military leaders. The first lecture took place April 11 and was preceded by a ribbon cutting ceremony for the new Shepherd University Veterans Center.

Faculty Honored for Excellence: Faculty award winners for the 2016-2017 academic year are Dr. Karen Green, associate professor of social work, Outstanding Advisor Award winner; Dr. Tuncer Gocmen, associate professor of economics, winner of the Graduate Faculty Award; Dr. Clarissa Mathews, professor of environmental and physical sciences and chair, Institute of Environmental and Physical Sciences, winner of the Outstanding Scholarship Award; Dr. Chiquita Howard-Bostic, assistant professor of sociology and chair, Department of Sociology and Geography, Outstanding Service Award winner; and Dr. Jeff Groff, associate professor of physics, Outstanding Teacher award winner.


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Cannes Film Festival Committee Member Visits Shepherd: Richard Patry, president of the French Federation of Cinema Owners and a member of the Cannes Film Festival committee, recently visited Shepherd. Dr. Lois Jarman, director of the Intensive English Language program, invited him to campus to thank him for sponsoring three Shepherd students as Cannes Festival interns.

A Hearty Thank You to Faculty and Staff from Dr. Hendrix: I wish to extend heartfelt thanks to all who made the 2016-2017 academic year a successful and fruitful one. Our talented and dedicated faculty and staff make Shepherd’s student experience a positive one. We could not do all the wonderful things we do here at Shepherd without the hard work of our employees!

FY2017Pending Grant Proposals to Date: June 2017 Submitted and awaiting decision on award.

Total current pending proposals to date: $2,038,228 Health Resources and Services Administration (HRSA), $1,353,228 for 2 Years: 7/1/17-6/30/19 Rural Education of Advanced Practice Nursing Students (REAPS) Program

Proposal seeks salary support, resources and scholarship/stipend support for DNP students who will complete clinical training at partner clinical sites serving rural patient populations. Recognizing that clinical practitioners are more likely to practice where they received their clinical training, Shepherd’s Nursing Program seeks to increase the number of highly-competent practitioners in the areas of WV that are most severely underserved in terms of access to healthcare and health outcomes. Lead Project Director: Doris Burkey, DNP, Assistant Professor, Nursing Education

WV Idea Network of Biomedical Research Excellence (INBRE), $288,000 for 2 Years: 8/1/17-7/30/19 Effects of an Anti-Nodal Antibody in Metastatic Melanoma by Modeling and Simulation

Proposal seeks funding to support continuing research to develop a mathematical model to help predict and enhance understanding of how a certain gene influences metastatic melanoma tumor growth and response to chemotherapy. Lead Principal Investigator: Qing Wang, Ph.D., Associate Professor, Computer Science and Mathematics

Proposal to WV Legislators for Center for Regional Innovation (CRI) and College of Business (COB) Planning Funds: $390,000 Total Requested for FY2017-2018

Proposal seeks resources to conduct architectural and engineering studies of Turner Hall, which are necessary to inform the next stages in campus planning and fundraising to establish the CRI (first floor) and dedicated classroom and faculty office space for the COB (second and third floors). Also included in the total $390,000 request are funds to develop a minor in Innovation and funding to support further development of the COB. The proposal responds to expressions of interest from lawmakers eager to learn more about developing initiatives at Shepherd, especially the CRI and the COB.

NASA WV Space Grant Consortium Research Initiation Grant, $7,000: 6/2017-6/2018 Magnetic Cooling for Aerospace Applications

Proposal requests funds for research supplies, a student research assistant and partial summer salary support for a faculty member to pursue research into magnetic properties of nanoparticles and how they may be synthesized in a way that enables their use in magnetic refrigeration applications. Lead Principal Investigator: Mohammad Ghahremani, Ph.D., Assistant Professor, Computer and Information Sciences


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FY2017 Awarded Grant Proposals to Date: June 2017 Total awarded proposals to date for FY2017-2018: $1,872,946

Department of Education (DOE), $1,287,500 for 5 Years: 9/1/17-8/31/22 Shepherd University Application for the 2017 TRiO Upward Bound Program

Awarded funds expand efforts by the existing federally-funded TRiO Student Support Services staff to create a pipeline to Shepherd for high school students in the region through a summer residential program on campus and weekend programs throughout the academic year. Nationally, Upward Bound programs demonstrate success in creating a path to college attendance for first-generation college students, and typically more than half of Upward Bound participants wind up enrolling at their host campus after graduating from high school. Year after year, Shepherd’s TRiO staff have worked with the Shepherd student population who are most likely to drop out, fail courses and/or delay graduation, and have made them one of the most successful cohorts of Shepherd students through intensive engagement, mentoring, academic counseling and support. TRiO students succeed in “gateway” courses, STEM courses, achieve 3.0 and above GPAs and persist to graduation in 5 years or less well above Shepherd averages. This proposed program extends the purview of TRiO staff from just retention efforts to outreach and recruitment of future Shepherd students. Lead Project Director: Cynthia Copney, M.A., Director, TRiO Student Support Services

Eastern WV Community Foundation Frada Fine Grant Program, $1,500: 10/2017 Seeding Your Future Conference, STEM Event

Funding supports the purchase of supplies for the 3rd annual Seeding Your Future Conference hosted at Shepherd and designed and run by faculty in the School of Natural Sciences and Mathematics. The conference aims to inspire and engage 5th to 8th grade girls through hands-on STEM activities and mentorship/role-model experiences with some of Shepherd’s female STEM faculty and students. Since its inception in 2014, the conference has served more than 300 middle school girls in our region. Lead Project Director: Jordan Mader, Ph.D., Assistant Professor, Chemistry

National Endowment for the Humanities (NEH): $151,773 for One Year: 10/1/17-12/31/18 2018 NEH Summer Institute for School Teachers: Voices from the Misty Mountains

Funding supports another annual NEH-sponsored Institute, providing lectures, workshops, events and regional travel for 25 teachers selected from a pool of applicants from across the nation. The three-week program, hosted at Shepherd, delves into the diversity and richness of Appalachian literature and culture. In a March 9, 2017, a NY Times article discussing the value of the NEH in the context of its proposed elimination in the federal budget, the author cites the summer seminars for teachers, specifically calling out the program focused on Appalachian studies. This is a reference to our program, as it is the only one of its kind. Lead Project Director, Sylvia Shurbutt, Ph.D., Professor, English and Modern Languages

National Institute of Standards and Technology (NIST), $9,500 Fellowship Awarded: 5/22/17-8/4/17 NIST Summer Undergraduate Research Fellowship (SURF)

Christian Burns, a junior dual majoring in Computer Engineering and Computer Science, was selected for a summer fellowship at the NIST. The SURF program offers an eleven-week intensive research experience working with a mentor in a NIST laboratory. Christian will be working on a project focused on cybersecurity for robotic assembly in NIST’s engineering laboratory in Gaithersburg, MD. The program offers Shepherd students an invaluable opportunity for mentorship and high-level research experience. Universities throughout the U.S. nominate students for these fellowships each year, and Christian was selected from the largest and most competitive applicant pool yet. Selected students receive a $5,500 stipend ($500 per week for eleven weeks) and up to $4,000 in travel and housing reimbursements that will be issued to Shepherd from NIST in the form of a grant.


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WV Humanities Council, $4,705: Supports 10/2017 Event (Submitted by Shepherd Foundation, assisted by Office of Sponsored Programs) Humanities and the Environment, 2017 Collaborative Symposium

Funds will support a collaborative symposium to be hosted by the National Conservation Training Center (NCTC) and coordinated by faculty, staff and supporters of Shepherd. The symposium brings prominent scholars, authors and filmmakers together in October 2017 for two and a half days to discuss ways the humanities contribute to a greater environmental awareness and activism. Shepherd anticipates that the timeliness of the topic and prominence of the speakers will generate national attention and interest, making this a headline event for the year. The symposium will be free and open to the public. Lead Project Director: Julia Sandy, Ph.D., Associate Professor, History

WV INBRE Equipment Program, $30,095 Awarded in 3/2017 Shepherd University Equipment request for Biology Department

The Department of Biology was awarded a WV INBRE Instrumentation grant to purchase a Bio-Rad CFX384 Touch Real-Time PCR Detection System that allows for quantification of gene expressions and real-time analysis to support molecular biology research and teaching. The instrument detects polymerase chain reaction (PCR), a common and essential laboratory technique used to make copies of a particular region of DNA for gene expression analysis and many other biomedical applications. The instrument will be used in several upper-division courses, experiential learning research projects and research capstones. The instrument will also support faculty research involving gene expression analysis, genomics, microbiology and genetics. Lead Principal Investigator: Jonathan Gilkerson, Ph.D., Assistant Professor, Biology

National Endowment for the Humanities (NEH), $5,995 for 1 Year: 1/1/17-12/31/17

Awarded funds support contracted services to conduct a specialized needs assessment project for the Shepherd University Archives and Special Collections. Lead Project Director: Christine Toms, Staff Librarian, Scarborough Library

NASA WV Space Grant Consortium Extension and Public Outreach Program, $1,500: 6/2017-6/2018 Seeding Your Future Conference and Workshop Series

Awarded funds support both the Seeding your Future Conference for middle-school girls (in October 2017) and the Seeding Your Future Workshop series (taking place throughout the year) for male and female students from grades 8-12. The Seeding Your Future Initiative aims to engage and inspire students to pursue degrees and careers in STEM fields. Lead Project Director: Sytil Murphy, Ph.D., Assistant Professor, Physics

United States Department of Agriculture (USDA), $213,710 for 1 Year: 10/1/16-9/30/17 Supplemental Nutrition Assistance Program – Education (SNAP-Ed) at Shepherd University

Awarded funds support outreach in designated regional schools to teach students about nutrition and healthy food choices. Lead Project Director: Danielle Hollar, Ph.D., Adjunct Professor, Education

WV EPSCoR Semester/Summer Undergraduate Research Experience (SURE), $147,108 for 3 Years: 1/1/17-12/31/19 Shepherd Opportunity to Attract Research Students III (SOARS III)

Awarded proposal renews funding for an existing research mentoring program at Shepherd that engages students in an eight-week summer research experience. Over the course of the three-year funding period, between 25-35 Shepherd students will complete faculty-mentored independent research projects, giving


Agenda Page 4-8

them a competitive edge for success in employment and/or graduate studies. Lead Principal Investigator: Colleen Nolan, Ph.D., Dean, College of Natural Sciences and Mathematics

American Cancer Society Tobacco-Free Generation Campus Initiative: $19,560 for 8/1/17-7/31/18 Take Smoking and Tobacco off Campus (STOC):

Awarded funding to launch a smoke-free campus initiative at Shepherd. Funding would support surveys, smoking cessation education, communications and promotional campaign and project incentives and prizes. As the campaign continues, University administrators will assess options for modifications in current policies which might further restrict or eliminate smoking on University property. Lead Project Director: Chris Palank, Nurse Practitioner, Student Health Center

Academic Affairs Notable Honors - Faculty

Professor Sally Brasher (History) published a book, Hospitals and Charity: Religious Culture and Civic Life in Medieval Northern Italy (Manchester University Press).

Professor Christian Benefiel (Art) traveled with six students in May to run workshops at the University of the Arts in Helsinki, Finland.

Professor Chris Coltrin (Art) led a thirty-day European Tour in May and June with twenty students, culminating with three days at the Venice Biennale.

Professor Matt Kushin (Communications) was named a top digital marketing professor by Hubspot Academy, a leading company in online marketing.

Professor Cindy Vance has completed the requirements for her doctorate in Business Administration-specialization in Advanced Accounting through the online program at Northcentral University, San Diego, CA. Her dissertation was titled, “The Effects of the Presence of Fraud and Auditor Certification Considering Professional Skepticism on Fraud Risk Assessment Performance.” This is the first Ph.D. for a faculty member in Accounting in Shepherd’s history.

Doctor of Nursing Practice (D.N.P.) Accreditation

The D.N.P. received its initial accreditation from the Commission on Collegiate Nursing Education—with flying colors. This accreditation extends for five years.

Financial Planning Program Accreditation

The Financial Planning Program in Business Administration has been recertified by the CFP ® Board of Standards. The recertification is for two years.

Shepherd – A Collegiate Destination

Assistant Provost of Community Academic Engagement, Virginia Hicks, coordinated a presentation by eight Shepherd student leaders to the entire sophomore class at Martinsburg High School (over 300 students). The students each offered unique stories: some were presidents of campus groups, one was a national debate champion, one was an outstanding researcher, two are future MDs, one is a former Miss Berkeley County, and one maintains a 4.0 GPA. Dr. Hicks plans to facilitate similar presentations at other area schools to increase the awareness of Shepherd as a collegiate destination.


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Aging Well Workshop

The 9th annual Aging Well Workshop was held on the Shepherd campus on May 10, sponsored by the departments of Psychology and Social Work. This year’s theme was: “Memory, Legacy, and Remembrance.” Dr. Lauren Chandler, WV State Ombudsman and neuropsychologist at the Martinsburg V.A. was the guest speaker. The workshop was coordinated by Dr. Heidi Dobish, Associate Professor of Psychology, and funded by a grant from the WV Bureau of Social Services. There were about 40 participants from the campus and greater community.

Enrollment Management Office of Admissions

Orientation for new freshmen and transfer students will run throughout the month of June, with four sessions being held for freshmen and two for transfer students. The office of admissions is working diligently to register students for their chosen orientation session and ensuring we have all final documents to make the advising and enrollment process as smooth as possible. Many offices, faculty, and staff play key roles during orientation.

The 2016-2017 recruiting cycle and admission build are in final stages. An assessment of recruiting strategies, tactics, and events will be completed to identify opportunities for improvement and expansion as we begin to plan for the next recruiting cycle. Preliminary planning for the 2017-2018 recruitment cycle has already started and will be completed this summer. The recruitment plan is a comprehensive document that includes strategies, tactics, events focused on marketing Shepherd and recruiting students for the spring 2018 and Fall 2018 semesters. Tactics include, but are not limited to: college fairs, high school visits, campus open house programs, campus visitation programs, and transfer advising days. A comprehensive communication plan is also being enhanced for 2017-2018.

Office of Financial Aid

The Office of Financial Aid continues to process financial aid packages for new and current students who are enrolled for the 2017-2018 academic year. Financial Aid staff will be meeting with new students and families during orientation in June.

Office of the Registrar

Shepherd’s commencement ceremony was divided into two celebrations this spring. On the morning of May 6, 64 Graduate students were honored and received their master’s degrees. The ceremony was followed by a reception for student, families, faculty, and staff. In the afternoon, 748 undergraduate baccalaureate degrees were conferred.

High School Dual Enrollment

At the end of May, 40 dual enrollment high school students have registered for the Fall semester. The Office of Admissions is planning a special orientation, to be held on August 8, for students and parents who will be joining us on campus this Fall.


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Student Affairs Shepherd Coordinated 12th Annual West Virginia Student Leadership Conference

Shepherd coordinated the 12th Annual West Virginia Student Leadership Conference held at Jackson’s Mill May 15 - May 18. The HEPC and the West Virginia Community and Technical College System sponsor the three-day conference for student government representatives from West Virginia’s two-year and four-year public institutions. Dr. Tom Segar, Shepherd Vice President for Student Affairs and Fadela Belhaj, BS ’12 and MBA ’15, and graduate intern, led the conference planning with a committee of professionals throughout the State and some logistical support from the HEPC. This year’s conference attendance was the highest in recent years with 110 student attendees and advisors. Shepherd’s Student Government Association Executive Board was also in attendance.

Orientation Step One

The Division of Student Affairs, in collaboration with Enrollment Management and Academic Affairs, held four two-day orientation sessions for all new first-year students and two one-day sessions for transfer students in June and July. The sessions provide both students and their families the opportunity to acclimate themselves to the campus, meet personnel from all offices on campus including Financial Aid, Disability Support Services, Residence Life, Dining Services, Rambler Card Office, Community Service, Counseling Services, Health Center, and many more, and to register for classes. Special breakout sessions were held for parents and family members while students met with faculty advisors. Upper-class student peer leaders served as guides for the new students by explaining processes, sharing their experiences, and providing support during the anticipated beginning of their college careers

The Washington Gateway Academy

Shepherd will host the 27th Washington Gateway Academy July 9 - July 14. The program will introduce rising ninth graders to college and the University, immersing them in a college curriculum including science, math, study skills, social studies and social justice, and college exploration. The academy includes a trip to Washington, D.C. and Harpers Ferry. This year’s academy is sponsored in part by a Women Investing in Shepherd (WISH) grant.

The Gateway Academy is a one-week residential, pre-college program intended to encourage rising ninth graders to think about, plan and prepare for college. The goals of the Academy include improving students’ academics through the development of study skills, self-confidence and self-efficacy; nurturing self-esteem, cultivating ambition, developing leadership skills and increasing the possibility of attending college. Since the first Academy in 1991, over 2,100 participant students have attended. Prior to this year, the Gateway Academy was offered exclusively to WV residents, but has now been made available to students in MD, VA, and PA. A survey of past participants of the Academy revealed that 81% attended a post-secondary institution after high school graduation. Many of these graduates credited their Gateway experience as a significant boost in realizing their higher education goals.


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University Development Comprehensive Fundraising Report: 7/1/16 through 4/30/17– New Gifts and Pledges

The comprehensive fundraising report provides analysis of cumulative data from the beginning of the fiscal year through the end of the reporting period. The report includes data from fundraising programs managed through the Shepherd University Foundation, Shepherd Athletics and the Office of Grant Support and Corporate and Foundation Relations. • During the first ten months of the fiscal year, a total of $3,783,676 was pledged and/or paid in new,

direct gifts. o Private gifts designated to named endowments equaled $827,659. o Gifts and pledges for annual giving programs yielded $1,967,094. o New competitive grants in the amount of $988,923 were awarded to Shepherd programs.

A comparison of the last three fiscal years July through April is provided below.

New Gifts and Pledges Comparison of FY2015 to FY2017 through April 30, 2017

April 2017 April 2016 April 2015 Endowments $827,659 $749,383 $460,184

Annual Giving 1,967,094 $807,989 671,043

Grants $988,923 $3,267,661 $825,378

TOTAL $3,783,676 $4,825,033 $1,956,605

Year-To-Date Giving (YTD) Summary: 7/1/16 through 4/30/17 – Total Funds Received

The giving summary provides annual data for year-to-date comparisons with the previous fiscal year. Data provided includes outright gifts and payments actually received during the reporting period.

YTD Giving Summary

Fiscal YTD

7/1/16 - 4/30/17 Fiscal YTD

7/1/15 - 4/30/16 Difference Fiscal YTD 2016

to Fiscal YTD 2017

# Gifts $ Amount # Gifts $ Amount # Gifts $ Amount % Dollar Increase

Endowments 900 $833,159 790 $773,061 110 $60,098 8% Annual Giving 3,142 $1,113,339 2,956 $829,289 186 $284,050 34% Capital 9 $471,033 8 $250,843 1 $220,190 88% Grants 42 $1,410,599 38 $872,017 4 $538,582 62% TOTAL 4,093 $3,828,130 3,792 $2,725,210 301 $1,102,920 40%


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The Shepherd Success Fund

President Mary J.C. Hendrix and her husband, Charles Craft, have made a gift of $400,000 to advance Shepherd’s mission. At the spring meeting of the Shepherd University Foundation Board of Directors, Dr. Hendrix announced the creation of the Shepherd Success Fund. The Fund provides vital seed support for Shepherd’s future by funding initiatives critical for training the next generation. Some funds will be used to challenge other private donors to step up and support University initiatives. Specific projects will be designated for matching funds from the Fund, administered by the Foundation. In this way, the impact of private gifts to those initiatives will be doubled by a match from the Fund. The impact is already being felt as President Hendrix issued personal challenges to several groups to raise private funds as matching gifts. The Alumni Association has matched $35,000 for new band uniforms. The Ram Gridiron Club matched the first $10,000 challenge within days and is closing in on the second $10,000. The Scarborough Society has matched $3,000 and is considering matching another $10,000. Within days of the announcement of Chuck and Mary’s gift, almost $70,000 in new funds – doubled by the Success Fund’s match to $140,000 – have been invested by private donors. Additionally, the fund has provided Veridesks to support a healthy work environment ($6,850) and body cams for our campus police department ($6,300).

Shepherd University Foundation Strategic Planning for Development and Alumni Affairs

With ever-decreasing State funding, it is more important than ever to increase philanthropy to the University through our fundraising and alumni affairs leadership. In May, all Foundation and alumni affairs staff met in a retreat to begin the process of developing meaningful measures and goals. The session, led by Ray Alvarez, utilized his consulting experience in executive coaching and strategic management. Staff members are working on a strategic fundraising plan to be completed this summer. Weekly planning sessions to expand and organize fundraising programs for athletics and music are in process, including specific campaigns to build the Student Athletic Performance Center and in support of the All-Steinway Campaign. The Alumni Affairs office has launched an alumni newsletter with the first issue distributed in May. A written model is being developed, and we’ll work with academic colleges and departments to create newsletters and support annual events to increase fundraising and alumni giving rates. The first political science department newsletter was distributed on June 1. Due to the October migration to the new version of Raisers Edge, our alumni and friend database, all gift and data entry procedures have required review, revision and testing. Written procedures and protocols required review and rewriting--this process continues. Staff members are also working with a design technician to redesign the Foundation’s website to update back-end technology to increase responsiveness for new initiatives and on-line giving. The re-design is on schedule for Fall completion.

Athletics Spring Sports

The baseball and softball programs had outstanding spring seasons. The baseball team won the North division as well as the MEC Conference tournament. The program was rewarded with a regional tournament invitation in Jamestown, NY where the team went (1-2). The softball program had the most successful year in the history of the program, winning 41 games. The team won two games in the sub-regional tournament and was a few outs from advancing to the next regional tournament. The men’s golf team advanced to the regional tournament and ended a few strokes from a berth in the National Championship tournament.


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Athletics Academic Progress

The athletic department had another great year academically. The overall department cumulative GPA after the spring semester was a 3.16. There were 26 students that carried a 4.0 GPA in the Fall and 28 students with a perfect GPA in the spring. Ten of our 12 programs received a cumulative team GPA of a 3.0 or above.

Football Golf Tournament

The football program hosted their annual golf tournament fundraiser on Friday, June 9 at the Maryland National Golf Course. The tournament hosted 23 teams and supplied a post-round luncheon and award ceremony at the facility.

Ram Gridiron Club

The “Presidents Challenge” was issued to the Ram Gridiron Club on May 15 and challenged them to raise $20,000. The goal of the Club was to meet the challenge amount by June 30. We are proud to report that the goal was all but met by June 1. This funding will go a long way in supporting the football program in the areas of travel, recruiting, scholarships and general operating expenses.

Summer Camps

Summer camps will start on June 4. Shepherd will be hosting camps for football, baseball, boys’ and girls’ basketball, women’s lacrosse, volleyball, boys’ and girls’ soccer.

Capital Projects Potomac Place

The project is taking on its final form and completion is in sight. Upper level masonry and cement board siding is completed, and work on the first floor masonry is nearly complete. With exterior scaffolding removed, site work on ramps, walks and retaining walls has resumed.

Interior work is progressing nicely with residence units complete and punch listing underway. Residential unit furnishings will be installed the week of June 5 with all common area furniture being set two weeks later. Corridors and common area finishes on the second and third floors are nearly complete. The first floor is on separate schedule from the upper floors, with first floor ceilings and floor coverings nearing completion. Installation for most of the store fronts is complete. Kitchen and laundry room equipment have been delivered and are being installed. Painting is underway. Overall, the project remains on budget and will be delivered ahead of schedule.

Sara Cree Hall Demolition and Parking Lot

Relocation of underground utilities and rock breaking for parking lot entrance from the Erma Ora Byrd parking area is complete. Demolition of building and foundations were recently completed, and site grading and construction of parking lot have commenced.


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Upcoming Events Sunday, July 2

Pay-What-You-Can Previews for the 2017 Contemporary American Theater Festival begin. Information about these previews can be found at http://catf.org/#tab-id-2.

Tuesday, July 4

University Closed for Independence Day

Friday, July 7

Opening night of the 2017 Contemporary American Theater Festival at Shepherd University. Tickets can be purchased through www.catf.org.

Friday, August 11

HEPC Board of Governors Summit, Charleston. The HEPC pays all expenses for board members, and attendees will receive six credit hours for participating.

Monday, August 28

Classes begin for the 2017-2018 Academic Year.

Monday, September 4

University Closed for Labor Day

For other Shepherd events, event locations and times, please check our home page calendar at http://www.shepherd.edu/calendar

http://catf.org/#tab-id-2

http://www.catf.org/

Shepherd University Board of Governors June 2017 Agenda Page 5-1


FACULTY ATHLETICS REPRESENTATIVE (FAR) ANNUAL REPORT

For many students, participation in intercollegiate athletics is a significant part of the educational experience. As is outlined in the NCAA Division II program, “Life in the Balance,” Shepherd is committed to a blend of academic achievement, high level athletics competition, and engagement with the community surrounding the University. Key attributes gained through athletics include learning, sportsmanship, resourcefulness, service, passion, and balance. The integration of these attributes provides Shepherd student-athletes with a path to graduation while cultivating a variety of skills and knowledge for life ahead. In the Fall semester, Ram athletes showed great achievement in the area where the scoreboard counts the most, with 26 of the student athletes earning 4.0 GPA’s. The Fall Semester Dean’s List included 110 which represents 34 percent of athletics’ entire roster. The Spring Semester Dean’s List included 108, which represents 36 percent of athletics’ entire roster. Dr. Andro Barnett is FAR and Associate Professor of Health, Physical Education, and Recreation Studies. In his additional role as the Institution’s FAR, he will present information regarding Shepherd’s student-athletes and their engagement on the field and court, in the classroom, on campus, and in the community.

Shepherd University

Student-Athletes

Student-Athletes

Shepherd UniversityConference Affiliation

• Urbana University

• Notre Dame College

• Concord University

• University of Virginia‐Wise

• Fairmont StateUniversity

• Glenville State College

• Wheeling JesuitUniversity

• Shepherd University

• West Liberty University

• University of Charleston

• West Virginia StateUniversity

• West Virginia WesleyanUniversity

Fall Sports

Volleyball 12-20 Overall

Junior Libero Kelsey Anderson reached the 1,000 career digs milestone.

Freshman Peyton Lindblad led the team in kills 330.

Sophomore Becca Kern topped the team in assists 593.

Junior Christine Jackson paced the team in blocks 83 with 36 solo.

Freshman Jessica Karcz led the team in service aces 32.

Men’s Soccer (1-16-0) Women’s Soccer (7-9-1)

Shepherd’s soccer program hosted Breast Cancer Awareness Day.

Men's and Women's soccer teams hosted Youth Soccer Day.

Junior Regan Stout named to the 2016 NSCAA NCAA II Women's All‐Atlantic Region Team. Stout was selected to the second team.

Three members of the Shepherd women's soccer team named to the 2016All‐Mountain East Conference Team (MEC). Junior Taylor Harwood andRegan Stout were named second team selections, while Senior AshleyWarfield was an honorable mention.

Sophomore Christi LaBella was selected as the MEC Defensive Player ofthe Week as announced by the league office.

Men’s Tennis - FallWomen’s Tennis - Spring

Freshman Carter Davis named to the 2016‐17 All‐MEC Team. Davis wasselected to the second team.

Junior Grant Davis named to the 2015‐16 All‐MEC Team. Davis wasnamed to the second team.

Junior Molly Lovern women's tennis team was recently the subject of apodcast feature by the MEC.

GolfFall and Spring

Four members of men's golf team named to the 2016‐17 All‐MEC Team.Seniors Ryan Crabtree and Joey Burkinshawwere first team selections,while Senior Erik Williams and Freshman Trey Euler were honorablemention honorees.

Crabtree, who was MEC Player of the Year in 2015‐16, gained first teamhonors for the second time in his career. Burkinshaw gained All‐MEC forthe fourth time in his career. He was a second team choice in 2015 and2016 and gained honorable mention accolades in 2014. Williams andEuler gained All‐MEC honors for the first time.

Men's golf team has been selected to participate in regional competitionof the 2017 NCAA Division II Men's Golf Championships.

GolfFall and Spring

The men's golf team fired a two‐round total of 610 to place third in a 12‐team field at the MEC Spring Classic at Edgewood Country Club.

The men's golf team fired a three‐day total of 913 to rank tied for sixthplace in a 20‐team field at the NCAA D2 Men's Atlantic/East Region at theResort at Glade Springs.

Seniors Joey Burkinshaw and Ryan Crabtree named to the D2 PING All‐Region Team by the Golf Coaches Association of America (GCAA). Playersacross eight regions ‐ East, Atlantic, Southeast, South, Midwest, SouthCentral, Central and West ‐ earned all‐region honors for 2017.

Burkinshaw and Crabtree helped lead Shepherd to a fourth place finish atthe MEC Championships and a third place finish at the MEC Spring Classic.The Rams tied for sixth place at the NCAA D2 Men's Atlantic/EastRegionals.

Football13-1 Overall

Junior Nick Barmoy and Junior Myles Humphrey named to the 2016College Sports Information Directors of America (CoSIDA) Academic All‐District Football Team.

Shepherd University (10‐0, 10‐0 MEC) clinched the MEC title.

Eighteen members named to the 2016 All‐MEC Football team asannounced by the league office.

Coach Monte Cater was selected as MEC Coach of the Year.

Football, Cont. Junior Nick Barmoy and Myles Humphrey named to the 2016 Academic

All‐America Division II football team as selected by the College SportsInformation Directors of America (CoSIDA). Barmoy and Humphrey wereboth selected to the second team. They are the first Shepherd footballplayers to gain Academic All‐America honors since Robert Hayes was a firstteam choice in 2012.

Junior Lavonte Hights named to the 2016 Associated Press Little All‐America team.

Shepherd University football team finished third in the final 2016American Football Coaches Association (AFCA) Division II Coaches' Poll.

Thirteen members have been named to the 2016 Don Hansen's FootballGazette All‐Super Region One Team.

Football, Cont. Senior Bill Brown chosen to attend the NFL Combine in Indianapolis.

The Shepherd University football team has been named the recipient ofthe 2016 Division II Lambert Award by the Eastern College AthleticConference (ECAC) after recording a 13‐1 record and reaching the NCAA IIFootball Championship semifinals. The Rams won this honor for thesecond consecutive season. This prestigious award is symbolic ofsupremacy in Eastern college football.

The football team wrapped up its spring season with the annual springscrimmage. The Rams honored the 2016 senior class and announced theaward winners. Freshman Brandon Hlavach was named Rookie of theYear, Junior Lavonte Hights was selected as Lineman of the Year,Sophomore Ruan Venter was named Special Teams Player of the Year,while Senior Billy Brown was selected as Most Valuable Player.

Football, Cont. Senior Jeff Ziemba finished seventh in the 2016 Harlon Hill Trophy

balloting as the NCAA Division II College Football Player of the Year.

Senior wide receiver Billy Brown, competed in the East‐West Shrine onSaturday, January 21st at Tropicana Field in St. Petersburg, Florida. He isthe first Shepherd player to compete in this game.

Winter Sports

Men’s Basketball19-11 Overall

Hosted Camper Appreciation Day.

Shepherd Basketball Programs Raised Money for Make‐A‐WishFoundation. Donations were accepted for the Make‐A‐Wish Foundationand $576 was raised for the charity. Since 1980, the Make‐A‐WishFoundation has enriched the lives of children with life‐threatening medicalconditions through its wish‐granting work.

Shepherd Basketball Teams Host Preschool Play Date.

Senior Naim Muhammad went over 1,000 points for his career.

Junior AJ Carr Reaches 1,000‐Point Mark.

Junior AJ Carr nominated for D2 Men's Basketball Hero of the Weekhonors.

Men’s Basketball19-11

Three members named to the 2017 All‐MEC Team as announced by theleague office , Junior AJ Carr was a first team, while Junior Steffen Davisand Senior NiamMuhammad were honorable mention selections.

Junior AJ Carr named to the 2017 MEC All‐Tournament Team.Additionally, Carr been selected for the Sportsmanship Award.

Women’s Basketball15-17 Overall

Junior Morgan Arden went over 1,000 points for her career.

Senior Cara Mason went over 1,000 points for her career.

Senior Liz Myers went over 1,000 points for her career

Senior Cara Mason nominated for D2 Women's Basketball Hero of theWeek honors.

Senior Cara Mason and Senior Liz Myers named to the 2017 All‐MountainEast Conference Team. Mason was a first team selection, while Myersgarnered honorable mention accolades.

Women’s Basketball

Senior Cara Mason finished her career with 1,292 points to tie for sixth onthe Shepherd all‐time scoring list … her 521 career assists rank her second,while her 186 career steals rank her sixth on the Shepherd all‐time list …Mason set a single season record for most assists with 182, surpassing theold mark of 180 set by Tracy Dean in 1988‐89

Senior Elizabeth Myers capped of her career with 1,132 points to rank10th on the all‐time list … her 870 career rebounds rank her third, whileher 188 career steals place her fifth on the Shepherd all‐time list … Myersalso ranks among the Shepherd all‐time leaders with 139 career blockedshots.

Spring Sports

Baseball33-22 Overall

Senior JJ Sarty and Junior Daniel Heleine named to the 2017 NationalCollegiate Baseball Writers Association (NCBWA) NCAA II Preseason All‐America Team.

Senior JJ Sarty named D2Baseball HERO of the Week as announced byHero College Sports News.

Junior Ryan Pansch named MEC Baseball Pitcher of the Week asannounced by the league office.

The Rams win the MEC North Title.

Baseball, Cont.

Six members were named to the 2017 All‐MEC Baseball Team asannounced by the league office. Senior JJ Sarty, Senior Jacob Carney,Junior Chase Hoffman, and Junior Ryan Pansch were first team selections.Additionally, Pansch was named the MEC Pitcher of the Year.

Shepherd baseball Rallies Past West Liberty at MEC Tournament to Reach30‐Win Mark.

Shepherd baseball Knocks Off Charleston to win the MEC TournamentFinals.

Baseball, Cont. The MEC Champion Shepherd University baseball team is headed to the

2017 NCAA Atlantic Regional Tournament.

Shepherd, the sixth seed, face third‐seeded Seton Hill in first round action.

Junior Ryan Pansch and Senior JJ Sarty named to the 2017 NationalCollegiate Baseball Writers Association (NCBWA) Division Atlantic RegionTeam. Both Pansch and Sarty were first team selections.

Senior Jacob Carney named to the 2017 College Sports InformationDirectors of America (CoSIDA) NCAA II Academic All‐District II Team.

Senior JJ Sarty and junior Ryan Pansch named to the 2017 Atlantic‐ABCA/Rawlings All‐Region Team. Sarty and Panschwere both first teamselections.

Softball41-22 Overall

Sophomore Morgan Cox named MEC Player of the Week as announced bythe league office.

Junior Kaitlin Munda named MEC Pitcher of the Week as announced by theleague office.

Sophomore Kaitlyn Konopka named MEC Player of the Week as announcedby the league office.

Shepherd finishes the regular season as the MEC North champions.

Senior Tara Hanson been nominated for the D2Softball HERO of the Weekaward.

Softball, Cont. Three members selected to the 2017 All‐MEC Softball Team as announced by

the league office. Senior Alexandra Witt and Sophomore Kaitlyn Konopkawere first team selections, while Senior Tara Hanson was a second teamchoice.

Shepherd's 41 wins set a program single season mark.

Shepherd University participated in the NCAA II Atlantic Regionals at UVa‐Wise.

Shepherd softball Tops UVa‐Wise in Regional Play. (5‐1)

Softball Three members named to the D2CCA All‐Atlantic Region Softball Team.

Senior Alexandra Witt was a first team selection, while Senior Tara Hansonand Sophomore Kaitlyn Konopka were named to the second team.

The 39 wins tie the single season wins mark for any sport at Shepherd thatshared by the 1997, 2014, 2015, and 2016 baseball teams.

Shepherd finished the 2017 season with a 41‐22 overall mark as the NCAA IIAtlantic 1 Region Runner‐up. The 41 victories are the most in a season in anysport by a Shepherd team.

Softball

Team Records

Most wins in a season – 41 (old record 36, 2010)

Most games played in a season – 63 (old record 55, 2008 and 2015)

Most at‐bats in a season – 1,658 (old record 1,512, 2008)

Most runs batted in – 259 (old record 222, 2010)

Lacrosse 6-12 Overall

Junior Courtney Matthews and Junior Casey Hickman gained MEC weeklyhonors as announced by the league office. Matthews was named MECOffensive Player of the Week, while Hickman garnered Defensive Player ofthe Week accolades.

Senior Haley Price and Junior Anna Munford gained conference weeklyhonors as announced by the league office. Price was named MECOffensive Player of the Week, while Munford garnered MEC DefensivePlayer of the Week honors.

Senior Haley Price reached the 100‐goal mark for her career.

Eight members of the Shepherd women's lacrosse team have beenselected to the 2017 All‐MEC Women's Lacrosse Team as announced bythe league office. Senior Brooke Hunley and Senior Haley Price were firstteam selections, Senior Courtney Schweigerath, Junior CourtneyMatthews, Junior Anna Munford, Junior Casey Hickman were named tothe second team, while Sophomore Lyric Feingold‐Conaway andFreshman Lillian Funke were honorable mention selections.

News Ram Nation awarded its annual scholarships to three student‐athletes.

The winners were selected from their fellow student‐athletes through anessay contest. They focused their essays on what it means to be a part ofRam Nation.

Winners were Senior Naim Muhammad of the men's basketball team,Senior Tara Hanson of the softball team, and Senior Hailey Brown of thewomen's basketball team.

News Five Shepherd student‐athletes participated in a graduation ceremony at

the Frank Center.

Senior first baseman Jacob Carney of the baseball team, Senior outfielderPaige Buckworth, Senior pitcher Tara Hanson, and Senior third basemanAlexandra Witt of the softball team, joined Senior Courtney Schweigerathof the women's lacrosse team.

News Sixty‐eight student‐athletes have earned academic honors from the MEC

as announced by the league office.

Twenty‐nine Shepherd student‐athletes were selected to the All‐MECAcademic Team and 39 more were named to the Commissioner's HonorRoll for the Fall 2016 semester.

Academic Policies• Attend class

• Complete all assignments

• Conduct in all academic matters consistent with acceptableacademic performance

• Travel and Contests:

– Notify each class faculty member of missed classes andtravel schedule

– Faculty reminders of absences

– Arrangements made for submission of assignments

– Make arrangements with faculty for taking of tests outsideof normal schedule due to travel

Academic26 Fall Term 4.0 GPAs • FALL 2016 TERM / CUM GPAS

• Team Term GPA Cumu GPA• Baseball 3.15 3.05• Football 2.65 2.66• Golf 3.12 2.96• Men's Basketball 3.24 3.1• Men's Soccer 2.82 3.02• Men's Tennis 3.4 3.45• Softball Team 3.32 3.25• Volleyball 3.32 3.18• Women's Basketball 3.42 3.24• Women’s Lacrosse 3.38 3.33• Women’s Soccer 3.06 3.21• Women’s Tennis 3.29 3.42

Academic28 Spring Term 4.0 GPAs • SPRING 2017 TERM / CUM GPA

• Team Term GPA Cumu GPA• Baseball 2.91 3.05• Football 2.64 2.68• Golf 2.83 2.91• Men’s Basketball 3.45 3.1• Men’s Soccer 3.18 3.04• Men’s Tennis 3.26 3.45• Softball Team 3.17 3.24• Volleyball 3.2 3.23• Women’s Basketball 3.64 3.24• Women’s Lacrosse 3.45 3.33• Women’s Soccer 3.12 3.2• Women’s Tennis 3.35 3.42


Agenda Page 6-1

Shepherd University Board of Governors Report to the Academic Programs and Development Committee June 22, 2017 Agenda Item No. 6-a GRADUATE CERTIFICATE IN HEALTH ADMINISTRATION

Students may pursue a graduate level certificate consisting of a total of four courses (12 credits). This includes one core course (three credits) selected in consultation with the graduate program coordinator, and three other courses (nine credits) from a specific set of courses in the discipline. The Certificate may be pursued in conjunction with the Master of Business Administration (MBA) degree and/or as a separate credential.

• Per policy and State code from the West Virginia Higher Education Policy Commission (HEPC), this graduate certificate contains a minimum of 12 credit hours.

• Courses already exist within the MBA program, therefore, there are no additional faculty resources needed to begin offering the graduate certificates.

According to the Chronicle of Higher Education, certificates are the fastest-growing form of post-secondary credentials in the United States. The Washington Post reports that a graduate certificate can boost your earnings by up to 25%. Health Administration Certificate Description: The MBA Health Administration Certificate prepares students and business professionals to assume a leadership role in healthcare administration and make important contributions to patient care and access to healthcare. The Health Administration concentration combines a systemic view of healthcare with the strategic and analytical capabilities of the MBA curriculum.

Health Administration Graduate Certificate Curriculum

One core class plus three additional classes chosen from the following: MBA 511 - Health Administration and Strategy (3 credit) MBA 512 - Healthcare Policy (3 credit) MBA 513 - Health Economics and Finance (3 credit) MBA 514 - Healthcare Law (3 credit)

MBA 515 - Introduction to the U S Healthcare System (3 credit)

The Higher Learning Commission (HLC) and the HEPC will be notified regarding the addition of this graduate level certificate. No other external approvals are required. The following resolution is recommended for adoption by the Board of Governors:

RESOLVED, That the Shepherd University Board of Governors approves the Graduate Certificate in Health Administration, effective for the Fall 2017 semester.

http://catalog.shepherd.edu/preview_program.php?catoid=10&poid=792&returnto=1409












Agenda Page 6-2

Students may pursue a graduate level certificate consisting of a total of four courses (12 credits). This includes one core course (three credits) selected in consultation with the graduate program coordinator, and three other courses (nine credits) from a specific set of courses in the discipline. The Certificate may be pursued in conjunction with the MBA degree and/or as a separate credential.

• Per policy and State code from the HEPC, this graduate certificate contains a minimum of 12 credit hours.

• Courses already exist within the MBA program, therefore, there are no additional faculty resources needed to begin offering the graduate certificates.

According to the Chronicle of Higher Education, certificates are the fastest-growing form of post-secondary credentials in the United States. The Washington Post reports that a graduate certificate can boost your earnings by up to 25%. Public Management Certificate Description: The MBA Public Management Certificate is designed for students and business professionals seeking careers in local, state and federal government. Coursework provides a framework of foundation areas unique to the public sector - policy and program implementation, project management, and budgeting.

Public Management Graduate Certificate Curriculum

One core class, plus three additional classes chosen from the following: MBA 517 - Human Resources (3 credit) MBA 531 - Organizational Development (3 credit)

MBA 532 - Project Management (3 credit)

MBA 533 - Public Policy Analysis (3 credit)

MBA 534 - Public Budgeting and Financial Management (3 credit)

The HLC and the HEPC will be notified regarding the addition of this graduate level certificate. No other external approvals are required. The following resolution is recommended for adoption by the Board of Governors:

RESOLVED, That the Shepherd University Board of Governors approves the Graduate Certificate in Public Management, effective for the Fall 2017 semester.

Shepherd University Board of Governors Report to the Academic Programs and Development Committee June 22, 2017 Agenda Item No. 6-b

GRADUATE CERTIFICATE IN PUBLIC MANAGEMENT









Students may pursue a graduate level certificate consisting of a total of four courses (12 credits). This includes one core course (three credits) selected in consultation with the graduate program coordinator, and three other courses (nine credits) from a specific set of courses in the discipline. The certificate may be pursued in conjunction with the MBA degree and/or as a separate credential.

• Per policy and State code from the HEPC, this graduate certificate contains a minimum of 12credit hours.

• Courses already exist within the MBA program, therefore, there are no additional facultyresources needed to begin offering the graduate certificates.

According to the Chronicle of Higher Education, certificates are the fastest-growing form of post-secondary credentials in the United States. The Washington Post reports that a graduate certificate can boost your earnings by up to 25%.

Sport Management Certificate Description: The MBA Sport Management certificate allows MBA students and business professionals to seek a career in the emerging, complex and lucrative industry of sports. Coursework covers topics in marketing, compliance, management, sales, facility management and global issues in sport govern

Sport Management Graduate Certificate Curriculum

One core class, plus three additional classes chosen from the following:

MBA 521 - Sport Management (3 credit)

MBA 522 - Sport Marketing and Sales (3 credit)

MBA 523 - Sport Law and NCAA Compliance (3 credit)

MBA 525 - Facility and Event Management (3 credit)

The HLC and the HEPC will be notified regarding the addition of this graduate level certificate. No other external approvals are required.

The following resolution is recommended for adoption by the Board of Governors:

RESOLVED, That the Shepherd University Board of Governors approves the Graduate Certificate in Sport Management, effective for the Fall 2017 semester.

Shepherd University Board of Governors Report to the Academic Programs and Development Committee June 22, 2017 Agenda Item No. 6-c

GRADUATE CERTIFICATE IN SPORT MANAGEMENT






Agenda Page 6-5

The Regents Bachelor of Arts (RBA) Degree provides a structured, yet flexible means for adult students to complete regular college work and to receive college equivalent credit for selected diverse life and work experiences. Students complete a comprehensive general education course of study without the requirement of a major or minor, but they may choose to focus on a specific discipline or area of interest consistent with their needs or life goals. An emphasis in “Human Services” is appropriate preparation for graduate studies and work in a range of post-graduate professions, particularly social services. Student learning outcomes are based on Liberal Education and America’s Promise (LEAP) standards and include knowledge in a focused content area as well as skills such as communicating, critical thinking, problem solving, and ethical reasoning. Curriculum for the RBA with an emphasis in Human Services Any RBA student may elect to have an emphasis. A minimum 2.0 is required in each upper division course in the emphasis. Total hours required (18 hours): Required Courses (18 hours): Six of the following courses: CRIM 310 Principles of Criminal Law (3) CRIM 330 The Juvenile Justice System (3) CRIM 340 Treatment and Rehabilitation (3) CRIM 440 Probation and Parole (3) FACS 304 Child Development (3) Cross-listed with PSYC 341 FACS 310 Parents and Children through the Lifespan (3) PSCI 301 Public Policy (3) Prerequisite: PSCI 100 or PSCI 101 or consent of instructor PSCI 320 American Judicial Process (3) Prerequisite: PSCI 100 or PSCI 101 or consent of instructor PSCI 408 Global Problems (3) Prerequisite: PSCI 100 or PSCI 101 or consent of instructor PSCI 420 Critical Political Issues (3) Prerequisite: PSCI 100 or PSCI 101 or consent of instructor PSYC 305 Social Psychology (3) Prerequisite: PSYC 101 PSYC 309 Abnormal Psychology (3) Prerequisite: PSYC 101 PSYC 325 Health Psychology (3) Prerequisite: PSYC 101 PSYC 326 Psychology of Substance Abuse (3) Prerequisite: PSYC 101 PSYC 331 Counseling Children (3) Prerequisite: PSYC 101 or permission of instructor PSYC 340 Lifespan Developmental Psychology (3) Prerequisite: PSYC 101 PSYC 341 Infant/Child Development (3) Prerequisite: PSYC 101 or permission of instructor Cross-listed with FACS 304 PSYC 342 Adolescent Development (3) Prerequisite: PSYC 101 or permission of instructor PSYC 365 Drugs and the Brain (3) Prerequisite: PSYC 361 SOCI 303 The Family (3)

Shepherd University Board of Governors Report to the Academic Programs and Development Committee June 22, 2017 Agenda Item No. 6-d

HUMAN SERVICES CONCENTRATION IN THE REGENTS BACHELOR OF ARTS


Agenda Page 6-5

SOCI 312 Juvenile Delinquency (3) SOCI 321 Social Stratification (3) SOCI 402 Criminology (3) SOWK 320 Child Welfare Services (3) Prerequisites: SOCI 203 and PSYC 101 SOWK 402 Social Gerontology (3) Prerequisites: SOCI 203 and PSYC 101 or permission of instructor. HLTH 360 Health in the Schools (3) Prerequisite: GSPE 210, HLTH 103 or HLTH 204 EDUC 360 Survey of Exceptional Children (3) The following resolution is recommended for adoption by the Board of Governors:

RESOLVED, That the Shepherd University Board of Governors approves the Emphasis in Human Services for the Regents Bachelor of Arts, effective for the Fall 2017 semester.


Agenda Page 7-1

Shepherd University Board of Governors Report to the Enrollment, Student and Community Affairs Committee June 22, 2017 Agenda Item No. 7-a

CAMPUS SAFETY ANNUAL DATA REPORT

The Enrollment, Student and Community Affairs representative will lead a discussion with the Board on the Campus Safety Annual Data Report, as presented by University Police Chief John McAvoy. Each year in the Fall, Shepherd University publishes a comprehensive report regarding public safety issues and polices, in compliance with the Clery Act. This annual report addresses not only crime statistics, but also all of our campus policies and practices relating to law enforcement, fire safety, missing students, and public safety alerts. The Annual Campus Security and Fire Safety Report is published each year on October 1, and is available on the Shepherd University website. The following pages reflect updates to the charts for campus crime data throughout calendar year 2016, and two years of history for comparison purposes. The report also includes the 2016 fire safety information and an additional section for hate crimes. Table 1 – On Campus Offenses

Total Occurrences on Campus

Criminal Offense 2014 2015 2016 1. Murder/Non-negligent manslaughter 0 0 0 2. Negligent manslaughter 0 0 0 3. Sex offenses – Forcible - - - 4. Rape 6 3 1 5. Fondling 1 2 2 6. Sex offense – Non-forcible - - - 7. Incest 0 0 0 8. Statutory rape 0 0 0 9. Robbery 1 0 0 10. Aggravated assault 0 0 0 11. Burglary 0 0 2 12. Motor vehicle theft (Do not include theft from motor vehicle) 0 0 0 13. Arson 0 0 0


Agenda Page 7-2

Table 2 – Residence Halls (Subset of Table 1)

Total Occurrences in On-Campus Student Housing Facilities

Criminal Offense 2014 2015 2016 a. Murder/Non-negligent manslaughter 0 0 0 b. Negligent manslaughter 0 0 0 c. Sex offenses – Forcible - - - d. Rape 5 3 1 e. Fondling 1 2 1 f. Sex offense – Non-forcible - - - g. Incest 0 0 0 h. Statutory rape 0 0 0 i. Robbery 0 0 0 j. Aggravated assault 0 0 0 k. Burglary 0 0 1 l. Motor vehicle theft (Do not include theft from motor vehicle) 0 0 0 m. Arson 0 0 0

Table 3 – Non-Campus Occurrences (Areas Immediately Adjacent)

Total Occurrences in or on Non-Campus Buildings or Property



Agenda Page 7-3

Table 4 – Public Property

Total Occurrences on Public Property



Agenda Page 7-4

Table 5 – On-Campus Hate Crimes

Occurrences of Hate Crimes Category of Bias for Crimes Reported in 2016

Criminal Offense 2016 TOTAL Race Religion Sexual

Orientation Gender Gender Identity Disability Ethnicity National

Origin a. Murder/

Non-negligent manslaughter

0 0 0 0 0 0 0 0 0

b. Negligent manslaughter 0 0 0 0 0 0 0 0 0 c. Sex offenses – Forcible 0 0 0 0 0 0 0 0 0 d. Rape 0 0 0 0 0 0 0 0 0 e. Fondling 0 0 0 0 0 0 0 0 0 f. Sex offense – Non-forcible 0 0 0 0 0 0 0 0 0

g. Incest 0 0 0 0 0 0 0 0 0 h. Statutory rape 0 0 0 0 0 0 0 0 0 i. Robbery 0 0 0 0 0 0 0 0 0 j. Aggravated assault 0 0 0 0 0 0 0 0 0 k. Burglary 0 0 0 0 0 0 0 0 0 l. Motor vehicle theft (Do not

include theft from motor vehicle) 0 0 0 0 0 0 0 0 0

m. Arson 0 0 0 0 0 0 0 0 0 n. Simple assault 0 0 0 0 0 0 0 0 0 o. Larceny-theft 0 0 0 0 0 0 0 0 0 p. Intimidation 0 0 0 0 0 0 0 0 0 q. Destruction/damage/

vandalism of property 1 1 0 0 0 0 0 0 0


Agenda Page 7-5

Table 6 – Non-Campus Hate Crimes (Areas Immediately Adjacent)

Occurrences of Hate Crimes Category of Bias for Crimes Reported in 2016

Criminal Offense 2016 TOTAL Race Religion Sexual

Orientation Gender Gender Identity Disability Ethnicity National

Origin a. Murder/Non-negligent

manslaughter 0 0 0 0 0 0 0 0 0

b. Negligent manslaughter 0 0 0 0 0 0 0 0 0 c. Sex offenses – Forcible - - - - - - - - - d. Rape 0 0 0 0 0 0 0 0 0 e. Fondling 0 0 0 0 0 0 0 0 0 f. Sex offense – Non-forcible - - - - - - - - -

g. Incest 0 0 0 0 0 0 0 0 0 h. Statutory rape 0 0 0 0 0 0 0 0 0 i. Robbery 0 0 0 0 0 0 0 0 0 j. Aggravated assault 0 0 0 0 0 0 0 0 0 k. Burglary 0 0 0 0 0 0 0 0 0 l. Motor vehicle theft (Do not

include theft from motor vehicle) 0 0 0 0 0 0 0 0 0

m. Arson 0 0 0 0 0 0 0 0 0 n. Simple assault 0 0 0 0 0 0 0 0 0 o. Larceny-theft 0 0 0 0 0 0 0 0 0 p. Intimidation 0 0 0 0 0 0 0 0 0 q. Destruction/damage/

vandalism of property 0 0 0 0 0 0 0 0 0


Agenda Page 7-6

Table 7 – Violence Against Women Act (VAWA) Offenses – On Campus

Table 8 – VAWA Offenses - Residence Halls (Subset of Table 7)

Total Occurrences in On-Campus Student Housing Facilities

Criminal Offense 2014 2015 2016 a. Domestic violence 0 1 3 b. Dating violence 0 0 2 c. Stalking 0 1 1

Table 10 – VAWA Offenses – Public Property

Total Occurrences on Public Property


Table 11 – Arrests – On Campus

Number of Arrests

Crime 2014 2015 2016 a. Weapons: carrying, possessing, etc. 0 0 1 b. Drug abuse violations 5 9 2 c. Liquor law violations 19 28 26

Total Occurrences On Campus


Table 9 – VAWA Offenses – Non-Campus

Total Occurrences in or on Non-

Campus Buildings or Property Criminal Offense 2014 2015 2016 a. Domestic violence 0 0 0 b. Dating violence 0 0 0 c. Stalking 0 0 0


Agenda Page 7-7

Table 12 – Arrests – On-Campus Student Housing Facilities (Subset of Table 11)

Number of Arrests


Table 13 – Arrests – Non-Campus

Number of Arrests


Table 14 – Arrests – Public Property

Number of Arrests


Table 15 – Disciplinary Actions – On Campus

Number of Persons Referred for Disciplinary Action


Table 16 – Disciplinary Actions – On-Campus Student Housing Facilities (Subset of Table 15)

Number of Persons Referred for Disciplinary Action



Agenda Page 7-8

Table 17 – Disciplinary Actions – Non-Campus Number of Persons Referred for

Disciplinary Action Crime 2014 2015 2016 a. Weapons: carrying, possessing, etc. 0 0 0 b. Drug abuse violations 0 0 0 c. Liquor law violations 0 0 0

Table 18 – Disciplinary Actions – Public Property Number of Persons Referred for

Disciplinary Action Crime 2014 2015 2016 a. Weapons: carrying, possessing, etc. 0 0 0 b. Drug abuse violations 0 0 0 c. Liquor law violations 10 0 0

Table 19 – Unfounded Crimes Number

2014 2015 2016 a. Total unfounded crimes 0 0 0

Table 20 – Fires – On-Campus Student Housing Facilities

Housing Facilities Total Number of Fires

Name of Facility Street Address 2014 2015 2016 1. Dunlop Hall 604 University Drive 1 0 0 2. Boteler Hall 33 Campus Hill Drive 0 0 0 3. Burkhart Hall 155 Campus Hill Drive 0 0 0 4. Gardiner Hall 405 North King Street 0 0 0 5. Kenamond Hall 501 North King Street 0 0 0 6. Lurry Hall 29 Campus Hill Drive 0 0 0 7. Printz Hall 554 University Drive 0 0 0 8. Martin Hall 25 Campus Hill Drive 0 0 0 9. Miller Hall 202 Duke Street 0 0 0 10. Moler Hall 133 Campus Hill Drive 0 0 0 11. Shaw Hall 77 West Campus Drive 1 0 0 12. Thatcher Hall 127 West Campus Drive 0 0 0 13. Turner Hall 413 North King Street 0 0 0 14. Yost Hall 117 Campus Hill Drive 0 0 0


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Agenda Page 7-12

Shepherd University Board of Governors Report to the Enrollment, Student and Community Affairs Committee June 22, 2017 Agenda Item No. 7-b

ENROLLMENT MANAGEMENT UPDATE

New Undergraduate Students - Fall 2017 Admission Build May through August is busy with the final recruiting and admissions push leading up to the Fall semester. Admissions counselors are focused on assisting students as they finalize their admission file, as well as fast tracking students who are just beginning the process. Communications via letter, phone, and email have been taking place over the last several weeks, with the objective of motivating students to pay their enrollment deposit and to register for Orientation Step 1. Transfer student applications are running ahead, when compared to last year, but accepted and deposited students are lagging. A phone call and email campaign, directed at motivating students to complete their admission file and pay their enrollment deposit, took place in early May. The outcome of that campaign has resulted in an increase in completed files and accepted transfer students. Transfer students will attend a separate orientation on either June 23 or July 21. The Office of Financial Aid is in a peak period of activity, processing student financial aid for summer semester (academic year 2016-2017) and the upcoming 2017-2018 academic year. Financial aid packages are being processed concurrently for new and continuing undergraduate and graduate students. New Undergraduate (Freshman, Transfer, Readmits) Admission Build Numbers as of 6-5-2017


Agenda Page 7-13

Orientation Step 1 (New Student Orientation) The month of June is dedicated to Orientation Step 1. Orientation is a critical step for our new freshman and transfer students’ as they transition from high school or another college, to life at Shepherd. During orientation students meet with their academic advisor, financial aid staff, register for classes, and receive their Rambler ID card. Our future students also engage is team building activities planned and facilitated by the staff in Student Affairs and current student orientation leaders. High School Dual Enrollment - New Fall 2017 Forty students participating in the High School Dual Enrollment program have registered for Fall classes. An orientation will be offered for students and their parents on August 8. Continuing Undergraduate and Graduate Students - Fall 2017 Enrollment Build Currently 80% (headcount 1,977) of our undergraduate students who were enrolled in spring 2017 have registered for Fall 2017. This is a 10% increase in student persistence when compared to last year. There are a total of 111 new and continuing (83/continuing and 28/new) graduate students registered for Fall 2017. Outreach to current undergraduate and graduate students who have not registered for Fall will continue throughout the summer months. Fall 2017 registration will remain open until the end of the first week (add/drop week) of the Fall semester. Student Success Initiatives The Shepherd Success Academy has 40 eager first-time in college (freshman) students registered for the academy. Academy students will be attending an exclusive session during Orientation Step 1 in June. This session is the official start for students participating in this new student success (retention) initiative.


Agenda Page 8-1

Shepherd University Board of Governors Report to the Finance and Facilities Committee June 22, 2017 Agenda Item No. 8-a

QUARTERLY FINANCIAL REPORT Mr. Tony Major, Vice President for Finance, will present the quarterly financial report. OVERVIEW Included are three reports for the third quarter of FY2017: 1) Statement of Net Assets; 2) Budget to Actual Report; and 3) Statement of Revenues, Expenses and Other changes which show a year-to-year comparison with FY2016 (Tables 1-3). Highlights when comparing FY2017 with FY2016 include:

• A 6.4%, $2.490 million, decrease in Total Operating Revenues • A 0.2%, $96,000, increase in Total Operating Expenses • A 3.8%, $442,000, decrease in Total Non-Operating Revenues and Expenses • A decrease in Net Assets of $2.775 million • A 14.43%, $3.489 million, decrease in Cash and Cash Equivalents

STATEMENT OF NET ASSETS Assets Changes in assets from the prior year include decreases in Cash and Cash Equivalents and Net Capital Assets and increases in Accounts Receivables and Grants and Contracts. Cash and Cash Equivalents – At the end of the third quarter, the University had sufficient cash and other resources on hand to meet operating and capital requirements. Cash balances have decreased from FY2016 to FY2017 primarily due to the continuing decline in enrollment resulting in reduced collection of tuition and fee and Auxiliary Enterprises revenue. A mid-year rescission in the University’s State Appropriation of $191,000 was also a contributing factor. Accounts Receivable – Increase of $133,000 due to the reclassing of student contracts from Grants and Contracts Receivable for reconciliation. Grants and Contracts Receivable – Increase of approximately $833,000 resulting from timelier billing of grant expenses, Snap-Ed grant in full swing and a delay in scholarship billing of $750,000. Capital Assets Net – Decrease of $4.371 million attributed to the Depreciation Expense being greater than Capital Expenditures. In a continuing effort to preserve cash reserves, capital spending has been significantly reduced. Liabilities Total Liabilities include increases in Accounts Payable, Deferred Revenue, Debt Obligation Due Commission and decreases in Accrued Liabilities and Leases and Bond Payables resulting in nearly no change to Total Liabilities year-over-year. Accounts Payable – An increase in spending year-to-date and timely recording of expenses has produced an increase in Accounts Payable of $158,000.


Agenda Page 8-2

Accrued Liabilities – Decrease of $300,000 due to bi-weekly versus semi-monthly payroll accrual and the closing of the refinancing of the 2005 and 2007 Bonds. Other Post- Employment Benefits Non-Current – Increased $341,000 in accordance with an actuarial study conducted by the State. Net Pension Liability GASB 68 – Decreased $122,000 which reflects the promised benefits to employees for services performed, compared to the assets set aside to pay for those benefits. Leases Payable – Decrease of $145,000 resulting from retirement of The Football Field Turf Lease Purchase Finance Agreement in the prior year and more of the Soccer Turf Lease payment going towards principle. Bonds Payable – Decrease of $970,000 resulting from bond premium payments consisting of more principal and the refinancing of the 2005 and 2007 bonds. STATEMENT OF REVENUES, EXPENSES AND OTHER CHANGES Operating Revenues The University has generated 82.3% of the projected Operating Revenue for the fiscal year. Tuition and Fees are at 83.7% of budget with Summer I and a portion of Summer III still to be recorded in FY2017. Operating revenue for FY2017 is projected to be at 87% of budget at June 30. The year-over-year comparison of Federal Grants and Contracts reflects an increase of $567,000. State and local grants are at 82.3% of the budget. The majority of the revenue is generated through the receipt of State-provided scholarships. Revenue generated from the operation of Auxiliary Enterprises is $15.2 million, down $1.674 million from $16.9 million last fiscal year. Expenses from Non-Athletic operations are down $470,000 year-over-year. Operating Expenses The University has expended 72.8% of budgeted Operating Expenses compared to 74.0% for the same time last year reflecting the continuing focus on reducing costs during these fiscally challenging times. Instruction increase of $900,000 related to the continued spending in alignment with budget and increased grant activity. Non-Operating Revenues and Expenses Total Non-Operating Revenues and Expenses reflect actuals at 78.7% of budget. Non-Operating Federal Revenue is at 88.6%. This line is for PELL, and the decline corresponds to the continuing decline in enrollment and a decline in eligibility. Gifts, at $1.169 million, are at 94.3% of budget. This revenue is generated by contributions from the Foundation. The majority is in the form of student scholarships. Overall, at the end of the third quarter, total Net Assets are $88.2 million compared to $95.2 million last year. The change is primarily driven by a decrease in the University’s State Appropriation, a decline in significant capital investments and declining enrollment resulting in a significant operating loss.


Agenda Page 8-3


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Shepherd University Board of Governors Report to the Finance and Facilities Committee June 22, 2017 Agenda Item No. 8-b

PROPOSED FY2018 ANNUAL BUDGET

As of noon on June 15, the State still did not have a FY2018 Budget Bill. The FY2018 Annual Budget Agenda Item will be distributed to members prior to the Board meeting.

See "Agenda Item No. 8-b Supplement" located on the next page for updated information.

Shepherd University Board of Governors June 22, 2017

Agenda Page 8-1

Shepherd University Board of Governors Report to the Finance and Facilities Committee June 22, 2017 Agenda Item No. 8-b Supplement

PROPOSED FY2018 ANNUAL BUDGET The FY2018 budget reflects a decrease in operating revenue of $6.06 million or 13.63%. Total Operating Expenses are budgeted to decrease $3.03 million or 4.91% and the University’s State appropriation is budgeted to be reduced by $191,000 or 2.0%. Overall, the FY2018 budget reflects a projected decrease in Net Assets of $6.095 million. In spite of the continuing reduction to the University’s State Appropriations and significant cuts to Shepherd’s Operating Budgets, the University has built a proposed FY2018 budget that addresses unavoidable increases in Operating Expenses and reflects an investment in Shepherd faculty and staff as well as the Institution’s future. To sustain Shepherd’s cash position through another challenging year, we have developed a proposed plan to preserve cash in FY2018 by significantly reducing capital spending and reducing Operating Expenses to reflect the continuing decline in student enrollments. The plan, reflected in the attached operating budget statement, includes all transactions impacting cash and a State rescission scenario. It also reflects a FY2018 capital projects list that only consists of projects that are necessary to enhancing student experience and protecting building envelopes. Enrollment

• Undergraduate Headcount – Fall has been adjusted to reflect historical persistence rates from Fall to Fall by class and targeted new freshman, re-admit and new transfer targets for Fall 2017.

• Master’s and DNP Headcount – Fall has been increased by 16.7% to reflect current graduate enrollment projections.

• Overall Total Degree Seeking Headcount – Forecast to decline 3.2% from Fall 2016 census. • Non-Degree Seeking Headcount – Fall has been projected to reflect current enrollment trends.

FY2016, FY2017 and FY2018 Enrollment Comparison

Enrollment Credit Headcount Fall 2015 Census

Fall Census 2016

Estimated Fall Census 2017

2016 v 2017 Variance

Undergraduate 3,320 3,094 2,961 -133 Master's 144 151 170 19 DNP 15 22 32 10 Total Degree Seeking 3,479 3,267 3,163 -104 Non-degree 344 512 350 -162 Total Enrollment 3,823 3,779 3,513 -266


Agenda Page 8-2

Tuition and Fees • Tuition and Fee revenue is expected to decline by $2.74 million or 13.94% over the FY2017

budget due to the continuing decline in enrollments in spite of the 2.2% Tuition and Fee increases.

• Federal Grants and Contracts are budgeted at a slight increase over FY2017, $43,000 or 2.95%. • State and Local Grants and Contracts are budgeted to decline $243,000 or 5.51% as they are

mainly student scholarships and reflect the current enrollment declines. Other Operating Revenues Revenue generated by the operation of Auxiliary Enterprises is projected to decline $3.04 million or 16. 6%. The projected decline in retail food sales, textbook sales and auxiliary fee revenue is contributing to the overall decline. Expenditures

• Overall Operating Expenditures are budgeted to decline $303 million or 4.91% from Budget FY2017 to Budget FY2018.

• Faculty promotions effective July 1, will cost approximately $125,000. • Employee Equity Adjustments are budgeted at $500,000. • Eliminating the Employee Parking Fee is budgeted at $36,000. • Energy and Contractor Savings are budgeted at $499,000. • Position Vacancy Savings is budgeted at $600,000. • Savings of $100,000 is budgeted for the reduction in space at the Martinsburg Center. • Closing the Early Learning Center is budgeted at savings of $90,000.

Non-Operating Revenues and Expenditures

• State Appropriations reflect a decrease of $191,000 or 2%. The Governor announced on June 21 that he will allow the Budget Bill to become law, neither signing nor vetoing it.

• Interest on Capital Debt is budgeted at a decrease of $441,000 or 23.51% from the FY2017 Budget due to the refinancing of the 2005 and 2007 Bonds and pay-off of the lease-finance of Ram Stadium Field Turf.

• Contributions from the Foundation for Gifts, including student scholarships, College of Business and other support are budgeted to increase $260,000 or 20.97% from FY2017.

The following resolutions are recommended for adoption by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the FY2018 Annual Budget as presented in the agenda materials of June 22, 2017.


Agenda Page 8-3

OPERATING REVENUES FY17 Adjusted

Budget FY18 Proposed

Budget Tuition and Fees 19,655 16,915 (2,740) -13.94% Federal Grants and Contracts 1,457 1,500 43 2.95% State and Local Grants and Contracts 4,408 4,165 (243) -5.51% Private Grants and Contracts 20 20 - 0.00% Sales and Services of Educational Activities 15 20 5 33.33% Auxiliary Enterprises 18,285 15,250 (3,035) -16.60% Other Operating Revenues 617 529 (88) -14.26%TOTAL OPERATING REVENUES 44,457 38,399 (6,058) -13.63%

OPERATING EXPENSES Instruction 18,553 17,830 (723) -3.90% Academic Support 3,424 3,340 (84) -2.45% Student Services 3,860 3,715 (145) -3.76% Scholarships & Fellowships 3,079 2,500 (579) -18.80% Operations and Maintenance 5,016 4,410 (606) -12.08% Institutional Support 6,384 6,145 (239) -3.74% Research 244 245 1 0.41% Public Service 239 240 1 0.42% Auxiliary Expenses 13,140 12,560 (580) -4.41% Depreciation Expense 7,472 7,250 (222) -2.97% Transfers and Other (Additions) Subtractions 293 437 144 49.15%TOTAL OPERATING EXPENSES 61,704 58,672 (3,032) -4.91%

OPERATING LOSS (17,247) (20,273) (3,026) 17.55%

NONOPERATING REVENUES (EXPENSES)

State Appropriations 9,552 9,361 (191) -2.00% Nonoperating federal revenue 5,400 5,400 - 0.00% Investment Income 33 35 2 6.06% Interest on capital asset related debt (1,876) (1,435) 441 -23.51% Loss on disposal of equipment Gifts 1,240 1,500 260 20.97% Payments of behalf of Shepherd University Fees assessed by the Commission for interest and reserves (38) (38) - 0.00%NET NONOPERATING REVENUES 14,311 14,823 512 3.58%

Other Post Employment Benefits (OPEB) Expense (648) (645) 3 -0.46%

INCREASE (DECREASE) IN NET POSITION (3,584) (6,095) (2,511) 70.06%

Shepherd UniversityFY2017 and FY2018 Budget Comparison

(Dollars in Thousands)Based on FY2018 2% Rescission

Variance FY18 Budget to FY17


Agenda Page 8-4

AUDITED 3rd Qtr YEARActual Budget Projection BudgetFY16 FY17 FY17 FY18

Tuition and Fees - Net 17,850 19,655 17,295 16,915 Federal Grants and Contracts 1,198 1,457 1,460 1,500 State and Local Grants and Contracts 4,325 4,408 3,970 4,165 Private Grants and Contracts 32 20 20 20 Sales and Services of Educational Activities 46 15 15 20 Auxiliary Enterprises - net 16,820 18,285 15,620 15,250 State Appropriations 9,438 9,552 9,361 9,361 Gifts 1,259 1,240 1,240 1,500 Nonoperating federal revenue 5,084 5,400 5,400 5,400 Investment Income 61 33 33 35 Other Operating Revenues 537 617 491 529

TOTAL OPERATING REVENUES 56,650 60,682 54,905 54,695

Instruction 17,162 18,553 18,380 17,830 Academic Support 3,247 3,424 3,240 3,340 Student Services 3,468 3,860 3,435 3,715 Scholarships & Fellowships 2,279 3,079 2,080 2,500 Operations and Maintenance 5,434 5,016 5,010 4,410 Institutional Support 6,316 6,384 6,395 6,145 Research 252 244 185 245 Public Service 233 239 255 240 Auxiliary Expenses 12,812 13,140 12,845 12,560 Total Core Operating Expenses 51,203 53,939 51,825 50,985 Interest on capital asset related debt 1,935 1,876 2,039 1,435 Other 263 331 332 475 Depreciation Expense 6,930 7,472 7,250 7,250 Other Post Employment Benefits (OPEB) expense 593 648 649 645

TOTAL OPERATING EXPENSES 60,924 64,266 62,095 60,790

Increase (Decrease) in Net Assets (4,274) (3,584) (7,190) (6,095)

Depreciation 6,930 7,472 7,250 7,250 OPEB 593 648 649 645

Capital Expenditures (2,185) (1,670) (2,575) (800) Department Capital Expenditures (865) (500) HEPC Loan for Sara Cree Demo 675 (150)

Bond and Lease Principal Payments & amortization (1,556) (1,625) (1,461) (1,770) Changes in balance sheet accounts (1,127) (285) (1,248) (1,250)

Increase (decrease) in cash (1,619) 91 (3,900) (2,670)

Ending Cash 16,260 16,351 12,360 9,690

Days Cash 116 111 87 69

FY2018 Operating Scenarioand

Cash Flow Projection (Dollars in Thousands)


Agenda Page 8-7

Shepherd University Board of Governors Report to the Finance and Facilities Committee June 22, 2017 Agenda Item No. 8-c

SALARY EQUITY INCREASES

The Human Resources annual update, provided to the Board at the April meeting, demonstrates the degree to which the University is struggling to maintain salary competitiveness and equity for our employees. The impact of our compensation challenges includes:

• It is becoming harder to effectively recruit for faculty, professional and all staff positions; • ongoing high turnover in faculty and professional positions damages the academic quality in

the faculty and the productivity and effectiveness of the staff in providing student support and administrative services; and

• morale among faculty and staff is quite low. This issue is reflected in many ways and is a serious threat to the University.

Although the current budget conditions will preclude us from making as much improvement as would be desirable in employee compensation, the proposed FY2018 Budget submitted to the Board for approval includes a prospective investment of up to $500,000 toward targeted faculty and equity adjustments. The goal, in this specific salary initiative, is to demonstrate our commitment to our workforce by providing:

• At least a one percent increase to each of the instructional faculty [those whose primary duties are classroom instruction];

• larger, equity based salary increases for faculty whose salary is disproportionately low, based upon a set of objective data calculations, as described below;

• equity increases for classified staff who are paid less than the amount which has been identified by the West Virginia Higher Education Policy Commission (HEPC) as projected minimal salary levels for their positions; and

• equity increases for other staff whose salary is disproportionately low, based upon a set of objective data calculations, as described below.

It is essential that the University continue to work progressively to enhance faculty and staff compensation. As we work during the coming year to improve the fiscal condition of the University, by carefully examining opportunities for enhanced revenues and for savings in expenditures, the compensation of the faculty and staff will need to be continuously addressed until we reach parity with our national colleagues.


Agenda Page 8-8

PROPOSED EQUITY DISTRIBUTIONS: Instructional Faculty: Each faculty member’s nine-month salary is compared to the median salaries calculated by the College and University Personnel Administrators in Human Resources (CUPA-HR) association, delineated by discipline and by rank, from among master’s degree institutions. This is an annual salary survey which includes data from more than 1,100 colleges and universities. For this analysis, if the Shepherd faculty member does not hold a terminal degree, then the CUPA-HR median of baccalaureate institutions is used, if lower than the median for master’s degree institutions. This data analysis showed that Shepherd faculty salaries are aggregately at only 89.158% of the national medians. This represents considerable weakness in Shepherd’s faculty salary competitiveness. Taking into consideration the limited funds currently available for raises, we then established an “indicated base” which factors the CUPA-HR median for each faculty member on the basis of years of experience at Shepherd.

• 85% - for less than four years of experience; • 90% - for four to six years of experience; • 85% - for seven to ten years of experience; • 87.5% - for eleven to fifteen years of experience; • 93% - for sixteen to twenty-two years of experience; and • 101% - for more than twenty-two years of experience.

The raise increase is based on the CUPA-HR indicated base, but not exceeding 5% of the current nine-month base. A second equity factor is the Regression Analysis of Academic Affairs, which analyzes salary on the basis of rank and years of Shepherd service to establish a predicted salary. This is the data analysis, which has been used in prior merit-pay years for equity increases, and is allocated at the discretion of the Vice President/Provost. This analysis focuses on internal salary equity in relation to rank and seniority, with no factor as to academic field. For faculty below the predicted salary, professors received a raise factor of 50% of the identified gap, and associate professors received a factor of 25% of the gap. The CUPA-HR Raise and the Regression Analysis Raise were then combined and the percentage increase to the current nine-month base was calculated. Via this calculation, 66 instructional faculty receive an equity increase in excess of 1%. The 65 remaining instructional faculty would receive the 1% minimum salary increase. Staff and Non-Instructional Faculty: Equity increases for staff and non-instructional faculty are likewise established by a combination of two factors. For classified employees, the HEPC staff has published their proposed parameters for the new classification and compensation system, which they have had under development over the past five years. They will seek Commission approval for an implementation in September, and that new compensation system includes a “minimum salary” for each paygrade in the new classification system. It is not yet certain whether the minimum salary amounts will be phased in over time, but this equity increase insures a significant improvement for each classified employee whose salary is below that “minimum” amount.


Agenda Page 8-9

The April meeting’s Human Resources Annual Report included a detailed description of the data analysis which staff have been using to assess compensation of classified, non-classified, and non-instructional faculty (this category includes library faculty, coaches on faculty appointments, and professional academic support staff with faculty appointments). For each of the staff and non-instructional faculty, the CUPA-HR data also provides charts of the 20-40-60-80-100 percentiles of all the position titles, in various classifications of institutions. For this equity analysis of staff, we used institutions with enrollment ranges very close to Shepherd’s current enrollment and have focused on staff whose salaries are less than the twentieth percentile. If the employee’s current salary is below the twentieth percentile, the equity model allocates a raise toward funding to the twentieth percentile, but capped by a maximum percentage of base. For classified staff in this equity model, an employee receives the higher of either the increase calculated toward the HEPC minimum salary, or funding toward the twentieth percentile at not more than the current base percentage cap. If the HEPC implements a phase-in of the minimum salaries, the model for this set of equity increases would provide at least one-third of the funding to that minimum, and the CUPA-HR twentieth percentile raises would be capped at 3% of base. If the HEPC does not permit a phase-in of the minimum salary, then full funding of the minimum salary amounts would be allocated, and the twentieth percentile based increases would be limited to 2.75% of current base. As noted, non-classified staff earning more than $50,000 in base salary were excluded from this equity model, to permit an emphasis on the low-wage employees. The equity model would allocate raises to 2 mid-level administrators, 47 professional staff and non-instructional faculty, and 92 full time non-exempt staff, including a majority of the housekeeping and food services staff. Hourly rates for part-time staff would be adjusted, consistent with this model. The following resolution is recommended for adoption by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the inclusion of a $500,000 increase in aggregate personal services in the FY2018 Budget for targeted salary increases, as described in the meeting agenda book of June 22, 2017. RESOLVED FURTHER, That the Shepherd University Board of Governors approves the targeted salary equity increases model for full time instructional faculty and for staff and non-instructional faculty, as described in the agenda book of June 22, 2017, to be effective on such date within FY2018 as the President may establish, and authorizes the President to make technical adjustments as needed for implementation, consistent with the conceptual framework described herein.


Agenda Page 8-10

Shepherd University Board of Governors Report to the Finance and Facilities Committee June 22, 2017 Agenda Item No. 8-d

FY2018 CAPITAL INITIATIVES The Finance and Facilities representative will lead a discussion with the Board on the FY2018 Capital Initiatives, as presented by Mr. James Vigil, Vice President for Administration.

Projects BudgetStrategic/Master Plan Initiatives

Change to LED Lighting in Butcher Center and Ruth Scarborough Library 166,000Subtotal: Strategic/Master Plan Initiatives 166,000

Renovation and Campus EnhancementsFeasability and Engineering for Kenamond Hall Infrastructure Upgrade 50,000IT - Virtual Desk Top Instrastructure Upgrade 75,000Conceptual Design Development, Architectural and Engineering Studies, Construction Drawings for Center for Regional Innovation. External Funding Dependent 220,000Classroom Audio Visual Equipment Upgrade 95,000

Subtotal: Renovations and Campus Enhancements 440,000

General Maintenance and RepairWest Woods Residence Halls HVAC Replacement 100,000Engineering for Shaw Roof Replacement 25,000Civil War Center: Foundation Mortar Repair and Reinforcement 36,000Engineering for Knutti Hall Building Envelope Repair 25,000Engineering for White Hall Roof Replacement 30,000Capital Contingency 200,000

Subtotal: General Maintenance and Repairs 416,000

TOTAL: Capital Initiatives 1,022,000


Agenda Page 8-11

Shepherd University Board of Governors Report to the Finance and Facilities Committee June 22, 2017 Agenda Item No. 8-e

FY2019 CAPITAL FUNDING PRIORITIES West Virginia Higher Education Policy Commission (HEPC) Series 12 requires each higher education institution to file its capital funding priorities with the Commission each year. The purpose of the annual capital projects list is to identify to the Commission the capital projects which the University would wish to pursue during the next two years, if funding were available. The Commission may receive direct appropriations from the Legislature to fund capital priorities, or the Commission may receive authorization to issue additional capital bonds. In either event, the University’s list will be integrated by the Commission with lists from all other institutions and the Commission will establish its statewide priorities for funding projects. The following list of capital priorities reflects the projects, which would allow the University to begin to implement the objectives of the Facilities Master Plan and the University’s strategic objectives. The following resolution is recommended for adoption by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the FY2019 Capital Funding Priorities as presented in the agenda book of June 22, 2017, and authorizes the President to submit the Capital Funding Priorities on its behalf to the West Virginia Higher Education Policy Commission.


Agenda Page 8-12

Capital ProjectA. Life, Health Safety 1,105,000

1. Emergency Power Generators for Two Buildings 400,0002. Ikenberry Hall Fire Alarm System Upgrade 30,0003. Security Cameras 250,0004. Butcher Center Elevator 175,0005. Interior and Exterior Door Locks to Upgrade Antiquated Lock System 250,000

B. Deferred Maintenance 3,150,000

1. Roofing Replacements 1,300,000White Hall 300,000Knutti Hall 150,000McMurran Hall 250,000Shaw Hall 250,000Student Center 350,000

2. Exterior Building Envelope - Masonry Repairs 300,000Below Grade Repairs to Exterior and Interior Perimeter Walls for Knutti Hall 300,000

3. Pedestrian and Vehicle Circulation 250,000Repaving Streets and Parking Lots 250,000

4. Equipment Screen for Frank Center Roof 200,0005. Butcher Center 1,100,000

Replace Existing Rooftop Units and Install AC on Non-Equipped Original Units 1,100,000

C. Instructional Building Improvements 28,100,000

1. Frank Center Renovation and Addition 16,000,000Renovation of Performance Space and Addition to the Frank Center to Expand Instructional Space

2. Snyder Annex Renovation 500,000Renovation of Free-Standing Historic Building for Public History Programs

3. Weight Room Building at Soccer Complex 1,600,000Replaces Butcher Weightroom Project 1,600,000

4. Turner Hall Infrastructure Upgrade for Center for Regional Innovation 6,000,000Architectural and Engineering Study 220,000Renovation to Turner Hall to Accommodate Center for Regional Innovation 5,780,000

5. Kenamond Hall Infrastructure Upgrade and Renovation 4,000,000Infrastructure Improvements and Facility Upgrades for Living Learning Center

D. Other Facilities Construction and Improvements 49,693,600

1. Parking Structure 10,000,000500 Space Parking Structure

2. New Maintenance Facility 6,359,600Facilities Building, 20,160 Square Feet 4,533,600Motor Pool Facility, 2,569 Square Feet 512,000Storage Bins, 2,400 Square Feet 264,000Demolition of Existing Trailers and Restoration of Existing Site 525,000Renovation of Existing Maintenance Building for Alternative Use 525,000

3. King Street Pedestrianization 2,450,000Conversion of King Street to Pedestrian Walkway and Upgrading of Existing Water Lines

4. Campus Entrances and Border definitions 500,000Construction of Stone Columns, Walls and Landscaping Features to Define University Borders

5. New Student Center / Dining Facility 30,184,000

6. Field Houses and Restrooms for Softball and Baseball 200,000 E. Technology Upgrades 375,000

1. Telephony Upgrade 375,000Architecture Change to VoIP (Voice Over Internet Protocol)

82,423,600

New Student Center, Dining Operations, Conference Rooms, Bookstore and Administrative Offices 109,000 SQ FT

Shepherd University - FY2019 Capital Funding Priorities


Agenda Page 9-1


ANNUAL APPROVAL OF THE ATHLETIC PROGRAM PHILOSOPHY National Collegiate Athletic Association (NCAA) regulations require the Shepherd University Board of Governors to review and approve the institutional Athletic Program Philosophy on an annual basis. The current Athletic Program Philosophy is contained on the following page. There are no recommendations for changes this year. The following resolution is recommended for adoption by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the Shepherd University Athletic Program Philosophy for the period July 1, 2017 – June 30, 2018 as presented in the agenda book of June 22, 2017.


Agenda Page 9-2

SHEPHERD UNIVERSITY Athletic Philosophy

At Shepherd University, athletes shall be treated as all other students in reference to admissions, scholarships, programs of study, part-time employment, eligibility, and participation in activities representing the University. Shepherd University provides opportunity to all prospective and current members of the student body, faculty, and staff on the basis of individual qualifications and merit without regard to race, sex, sexual orientation, religion, age, national origin, or disability. The purposes of the University’s Athletic Program are to:

provide friendly competition and cooperation with other colleges and universities in a sportsmanship-like game environment;

develop the physical, mental, emotional, social and moral well-being of each participant;

stimulate participants to a high caliber of citizenship;

furnish recreational value to University students, faculty, and community;

provide practical experiences for careers in coaching and teaching; and

provide opportunities for community engagement between athletes, Shepherd University and the greater Shepherd community.

In order that the University may continue to carry on intercollegiate athletics programs pursuant to policies recommended by the North Central Association of Colleges and Secondary Schools, the following minimum standards have been specifically approved by the University.

a. The conduct of the intercollegiate athletics program is exercised by the President upon the recommendation of the Athletics Committee, which is composed of representatives of the faculty, staff and the student body.

b. Students who plan to participate in athletics, like all other students, are admitted by the Office of Admissions subject to policies set by the Committee on Admissions and Credits. Athletes are required to maintain the same academic standards as non-athletes.

c. The award of any student aid, student loan, or student employment to an athlete is made through the regular agency of the University for aid to all students. Such aids are awarded on a basis, which will not discriminate for or against presumed or recognized athletes. An athlete is required to give full and honest return for aid received.

d. All athletic funds are controlled by the Vice President for Administration and Finance. An audit of the receipts and disbursements of these funds is made annually by the auditors of the State and a report made to the President and to the Board of Governors.

e. An effort is made to compete with colleges having similar educational and athletic policies.

f. Shepherd University is a member of the Mountain East Athletic Conference and the National Collegiate Athletic Association (NCAA) - Division II. As a member, the University is committed to the principles of sportsmanship and ethical conduct, rules compliance and amateurism. All eligibility rules from these associations govern the intercollegiate program.



NOTICE OF INTENT TO AMEND AND PROMULGATE BOARD OF GOVERNORS POLICIES

The adoption of HB2542 and HB2815 during the Legislative Session established a range of important public policy changes that effect higher education institutions. Changes in law made by these two bills, work conjunctively to create a broad range of enhanced flexibilities for higher education institutions and their governing boards. To fully utilize these changes in the law, multiple adjustments in our Board of Governors policies will be needed. HB2815 made several helpful changes to Code provisions relating to tuition and fees. Prior language required rigid use of account-holds if a student has even a modest balance due at the end of a semester. The Code revision allows the institution to use reasonable measures to collect all student accounts and leaves process to institutional discretion. An amendment to Policy 7, Assessment, Payment and Refund of Fees, would permit implementation of this flexibility for the spring 2018 semester. It is anticipated that a campus consultative process would lead to action on this policy at the next regular Board meeting, in the Fall. HB2542 establishes a series of changes relating to personnel. Extensive changes in Article 7 of Chapter 18B eliminates previous Code mandates relating to filling of classified staff positions and reductions in force procedures for classified staff. Additionally, the West Virginia Higher Education Policy Commission (HEPC) is expected to adopt several implementation steps for the updated classification and compensation system which has been under review since 2012. Amendments to Policy 9, Classified Employees, will bring the Shepherd policy into accord with the changes implemented by the HEPC and will implement changes made to Article 7 of Chapter 18B. It is anticipated that campus dialogue can proceed on these issues during the summer and into the beginning of the Fall semester, and this could lead to action on this policy at the next regular Board meeting, in the Fall. HB2815 made several helpful changes to Code provisions relating to capital projects management and planning. Amendment to Policy 23, Capital Project Management, will enhance the University’s ability to fully utilize enhancements in Code provisions in Article 5 relating to procurement and in Article 19 relating to capital projects planning, financing, and construction management. It is anticipated that campus dialogue can proceed on these issues during the summer and into the beginning of the Fall semester, and this could lead to action on this policy at the next regular Board meeting, in the Fall. There is clearly a need to review and update the provisions of Policy 26, Salary Policy. The institution has foregone the implementation of the merit pay provisions relating to faculty and non-classified staff for most of the past six years due to the limited funds available for salary increases throughout this period. Additionally, the new classification and compensation system for classified staff will require a full re-work of all language relating to classified staff salaries. It is possible that campus dialogue may lead to some specific proposed modifications for action by the Board before the end of 2017, but dialogue with the faculty may require a longer period of review for some potential changes. The budget management challenges which Shepherd and many other colleges and universities face amplify the importance of establishing appropriate policy parameters to be applied when financial


circumstances require reductions in force or furloughs of some or all of the workforce. As referenced above, HB2542 included important changes in granting broad flexibility in the management of reductions in force. As the University moves forward with a commitment to carefully scrutinizing all sectors of the University’s operations, reallocations of existing budget resources may occasionally require a reduction in force. A new Policy relating to reductions in force and to furloughs will help prepare the campus for these contingencies. Revisions to Article 5 of Chapter 18B establish significantly broader flexibility for the University to adopt an independent Procurement Policy which could provide improved operational flexibility in procurement processes than has been provided under the HEPC rules. It is recommended that a new Procurement Policy be developed. Initial staff discussions could proceed during the summer months to explore the usefulness of development of a new institutional policy relating to procurement, and a new policy could be ready for action by the Board during a Fall 2017 meeting. The following resolutions are recommended for adoption by the Board:

RESOLVED, That the Shepherd University Board of Governors approves the issuance of a Notice of Amendment of Policy 7, Assessment, Payment and Refund of Fees, as presented in the agenda materials of June 22, 2017, and directs the President to distribute the Notice to all required recipients as provided for in Policy 4, together with a summary of Policy 4’s description of the manner in which comments will be received.

RESOLVED, That the Shepherd University Board of Governors approves the issuance of a Notice of Amendment of Policy 9, Classified Employees, as presented in the agenda materials of June 22, 2017, and directs the President to distribute the Notice to all required recipients as provided for in Policy 4, together with a summary of Policy 4’s description of the manner in which comments will be received.

RESOLVED, That the Shepherd University Board of Governors approves the issuance of a Notice of Amendment of Policy 23, Capital Project Management, as presented in the agenda materials of June 22, 2017, and directs the President to distribute the Notice to all required recipients as provided for in Policy 4, together with a summary of Policy 4’s description of the manner in which comments will be received.

RESOLVED, That the Shepherd University Board of Governors approves the issuance of a Notice of Amendment of Policy 26, Salary Policy, as presented in the agenda materials of June 22, 2017, and directs the President to distribute the Notice to all required recipients as provided for in Policy 4, together with a summary of Policy 4’s description of the manner in which comments will be received.

RESOLVED, That the Shepherd University Board of Governors approves the issuance of a Notice of Promulgation a new policy, Policy 36, Reductions in Force and Furloughs, as presented in the agenda materials of June 22, 2017, and directs the President to distribute the Notice to all required recipients as provided for in Policy 4, together with a summary of Policy 4’s description of the manner in which comments will be received. RESOLVED, That the Shepherd University Board of Governors approves the issuance of a Notice of Promulgation a new policy, Policy 37, Procurement and Disposition of Surplus/ Obsolete Property, as presented in the agenda materials of June 22, 2017, and directs the President to distribute the Notice to all required recipients as provided for in Policy 4, together with a summary of Policy 4’s description of the manner in which comments will be received.



ELECTION OF OFFICERS FOR 2017-2018

As provided by the Board of Governors’ Bylaws, elections are to be held each June for the positions of Chairperson, Vice Chairperson, Secretary of the Board, and three members of the Audit and Finance Committee. Chairperson

In June of each year, the members shall elect a Chair from among the nine lay members. In the event of a vacancy in the office of chairperson, the vice chairperson shall succeed to the office of chairperson for the rest of that fiscal year, and shall remain eligible to serve as chairperson in the following four fiscal years. The chairperson shall perform such duties as may be prescribed by law or by the regulations and policies of the Board. No member may serve as chair for more than four consecutive years.

Vice Chairperson

In June of each year, the members shall elect a Vice Chair from among the nine lay members immediately following election of a Chair. In the event of a vacancy in the office of Vice Chairperson, the members shall elect a Vice Chair at the next meeting following the occurrence of the vacancy. No limitation shall apply as to the consecutive years of service as Vice Chair. The Vice Chair shall perform such duties as may be prescribed by the Board and shall assume the duties of the chairperson during the latter's absence.

Secretary of the Board

In June of each year, the members shall elect a Secretary from among the nine lay members immediately following election of a Chair and Vice Chair. In the event of a vacancy in the office of Secretary, the members shall elect a Secretary at the next meeting following the occurrence of the vacancy. No limitation shall apply as to the consecutive years of service as Secretary. The Secretary shall perform such duties as may be prescribed by the Board and shall preside at meetings in the absence of the Chair and the Vice Chair.

Following the election of these officers, the Audit and Finance Committee membership is established. The Audit and Finance Committee shall consist of three members, all of whom shall have some experience in matters of finance and/or accounting, and shall include at least one member who possesses accounting or financial management expertise; provided, however, that no Board Member may serve on this Committee at any time that said Member is receiving any compensation, directly or indirectly, for consulting or any service provided to the University. The members of the Committee, and its Chair, shall be elected annually by the Board at the Annual Meeting, following an initial nomination by the newly elected Chair.


Agenda Page 12-1


PROPOSED 2017-2018 MEETING DATES The following list of dates reflects recommended meeting dates for the 2017-2018 academic year based upon mandated and strategic decision-making processes during the course of the year. The Board must meet at least six times annually. This proposed schedule reflects a total of six in-person meetings. The meetings of the full board will be preceded by committee meetings that will be generally scheduled for 3:00 p.m. The Chair will lead the discussion for setting a schedule of meetings for the coming year. July Propose no meeting. August Propose no meeting. September September 27, 2017 at 4:15 p.m. October Propose no meeting. November Propose no meeting. December December 14, 2017 at 4:15 p.m.

January Propose no meeting. February February 8, 2018 at 4:15 p.m. March Proposed no meeting. April April 5, 2018 at 4:15 p.m. May May 17, 2018 at 4:15 p.m. June June 14, 2018 at 4:15 p.m.

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