BOARD OF DIRECTORS SPECIAL MEETING AGENDA · SANTA CRUZ REGIONAL 9-1-1 BOARD OF DIRECTORS REGULAR...

BOARD OF DIRECTORS SPECIAL MEETING

AGENDA

December 13, 2018 SCR911 Conference Room

Thursday 495 Upper Park Road

1:30 p.m. Santa Cruz, CA

1.0 ROLL CALL

2.0 CONSIDERATION OF LATE ADDITIONS OR CORRECTIONS TO THE

AGENDA

3.0 ORAL COMMUNICATIONS

Any person may address the Board during its Oral Communications period.

Presentations must not exceed three (3) minutes in length, and individuals may

speak only once during Oral Communications. All Oral Communications must be

directed to an item not listed on today’s Consent or Regular Agenda, and must be

within the jurisdiction of the Board. Board members will not take action or

respond immediately to any Oral Communications presented, but may choose to

follow up at a later time, either individually, or on a subsequent Board of

Director’s Agenda.

4.0 CONSENT AGENDA

4.1 Approve Action Summary Minutes of September 27, 2018 Regular

Meeting.

4.2 Accept and File Claims Report for September 1 to November 30, 2018.

4.3 Accept and File Reimbursement Claims from the General Manager for the

period ending November 30, 2018.

4.4 Accept and File a Listing of Current SCR9-1-1 Dispatchers.

4.5 Accept and File the Inventory Certification of Authority Property for

Fiscal Year 2017/2018.

5.0 REGULAR AGENDA

5.1 Receive verbal update on replacement Records Management System

(RMS) from Systems Division Manager.

Page #

1-3

4-7

8

9-10

11-19

Santa Cruz Regional 9-1-1

Board of Directors Special Meeting Agenda

December 13, 2018 –

6.0 REPORT FROM THE GENERAL MANAGER

6.1 Discussion regarding existing process of “call counting” as it pertains to

the recalculation of the cost sharing percentages every three years.

6.2 Discussion regarding OPEB funding options.

7.0 REPORT FROM THE CONTROLLER FOR THE AUTHORITY

7.1 Accept and File Revenue and Expense Reports from the Controller as of

November 30, 2018 as presented in the meeting packet.

8.0 REPORT BY USERS COMMITTEE

9.0 CORRESPONDENCE

9.1 PARS OPEB Pre-Funding Trust Statements dated September 1-30, 2018

and October 1-31, 2018.

10.0 CLOSED EXECUTIVE SESSION

10.1 Conference with Labor Negotiator pursuant to Government Code Section

54957.6 – Represented Employees

Agency Negotiators: Dennis Kidd, SCR911 General Manager

Represented Employees: Public Safety Dispatcher Unit

11.0 RE-ADJOURN TO OPEN SESSION TO REPORT ANY ACTION RESULTING

FROM THE CLOSED EXECUTIVE SESSION

12.0 ADJOURN

Information regarding agenda items: Copies of the staff reports or other written documentation relating to

each item of business referred to on the agenda are on file in the business office of Santa Cruz Regional

9-1-1 and are available for public information. Any person who has a question concerning any of the

agenda items may call the Clerk for the Board at 831-471-1000 Monday through Friday, 9:00 a.m. to 4:00

p.m.

In compliance with the Americans with Disability Act, if you need special assistance to participate in this

meeting, please contact the Clerk for the Board at 831-471-1000. Notification 48 hours prior to the meeting

will enable SCR9-1-1 to make reasonable arrangements to ensure accessibility to this meeting.

Page #

20-24

25-26

BOARD OF DIRECTORS REGULAR MEETING

September 27, 2018

Action Summary Minutes

VOTING KEY: B = Bernal, G = Goldstein, H = Huffaker, P = Palacios

First initial indicates “maker” of motion, second initial indicates the “second”, uppercase letter = “yes”

vote by director, lowercase letter = “no” vote by director, ( ) = abstain, / / = absent.

1.0 ROLL CALL

The meeting was called to order at 1:30 p.m. by Chair Carlos Palacios.

DIRECTORS PRESENT:

Carlos Palacios, representing the County of Santa Cruz

Jamie Goldstein, representing the City of Capitola

Martín Bernal, representing the City of Santa Cruz

Matt Huffaker, representing the City of Watsonville

ALTERNATES PRESENT:

None

ALSO PRESENT:

SCR911: General Manager Dennis Kidd; Systems Manager Amethyst Uchida; Operations

Manager Stephanie French; and Beth Wann (Clerk)

OTHERS: Attorney for the Authority Dana McRae; Operations Supervisors Sean

Schorovsky and Melody MacDonald; Senior Administrative Assistants Tina Bisgaard and

Maria Wallen; Systems Supervisor Wolff Bloss; Senior Systems Technician Nicola Torchio;

SCR9-1-1 Public Safety Dispatchers Kristine Ebersole, Jennifer Maggio and Andrew

Davidson; Administrative Assistant Lauren Walker; Elissa Benson; and Sammy Davidson.

2.0 CONSIDERATION OF LATE ADDITIONS OR CORRECTIONS TO THE AGENDA

None.

3.0 ORAL COMMUNICATIONS

Chair Palacios introduced Elissa Benson, Assistant County Administrative Officer.

BOD 12-13-18 Page 1

SANTA CRUZ REGIONAL 9-1-1


September 27, 2018 MINUTES Page 2 of 3

4.0 CONSENT AGENDA

4.1 APPROVED Action Summary Minutes of the May 17, 2018 Regular Meeting.

4.2 ACCEPTED AND FILED Claims Report for May 1 through August 31, 2018.

4.3 ACCEPTED AND FILED Reimbursement Claims from the General Manager for

period ending August 31, 2018.

4.4 ACCEPTED AND FILED a Listing of Current SCR9-1-1 Dispatchers.

4.5 APPROVED Revisions to Policy 1290 – Leaves of Absence.

4.6 ACCEPTED AND FILED Final Year-End Budget Accounting for Fiscal Year

2017/2018.

4.7 APPROVED Annual Update of SCR9-1-1 Safety Plan

Vote: B, H, G, P

5.0 REGULAR AGENDA

5.1 PRESENTATION Proclaiming Andrew Davidson Dispatcher of the Year for Fiscal

Year 2018/19.

5.2 APPROVED Policy 334 – Revenue – Records Management System as recommended

by the General Manager and Presented by the Systems Division Manager.

DIRECTED STAFF to review policy and JPA to determine where the language

regarding counting calls is located.

Vote: G, H, B, P

6.0 REPORT FROM GENERAL MANAGER

Kidd reported the Authority has moved into their second phase of implementation of the

new CAD system. This phase involves the Users as it relates to reporting and access.

7.0 REPORT OF CONTROLLER FOR AUTHORITY

7.1 ACCEPTED AND FILED Revenue and Expense Reports from the Controller as of

August 31, 2018 as presented in the meeting packet.

Vote: B, G, H, P

BOD 12-13-18 Page 2

SANTA CRUZ REGIONAL 9-1-1


September 27, 2018 MINUTES Page 3 of 3

8.0 REPORT BY USERS COMMITTEE

No report.

9.0 CORRESPONDENCE

9.1 RECEIVED PARS OPEB Pre-Funding Trust Statements dated April 1-31, 2018;

May 1-31, 2018; June 1-30, 2018; July 1-31, 2018; and August 1-31, 2018.

DIRECTED STAFF to reach out to Jim Malberg, City of Capitola Finance Director,

to determine what he has learned regarding other options for PARS investments.

9.2 RECEIVED a letter from SDRMA recognizing the Authority’s proactive risk

management and loss prevention training and earning the President’s Special

Acknowledgement Award.

10.0 ADJOURNED TO CLOSED EXECUTIVE SESSION AT 2:00 P.M.

10.1 CONDUCTED a Conference with Labor Negotiator pursuant to Government Code

Section 54957.6 – Represented Employees

Agency Negotiators: Dennis Kidd, SCR911 General Manager

Represented Employees: Public Safety Dispatcher Unit

11.0 RE-ADJOURNED TO OPEN SESSION AT 2:40 P.M. TO REPORT ANY ACTION

RESULTING FROM THE CLOSED EXECUTIVE SESSION.

No reportable action was taken.

12.0 ADJOURNED

The meeting adjourned at 2:40 p.m. The next regular Board meeting is scheduled for:

Thursday, October 25, 2018 Santa Cruz Regional 9-1-1

1:30 p.m. Conference Room

Date: ______________ Approved: ___________________________

Martín Bernal, Secretary

Action Summary Minutes by: Beth Wann, SCR9-1-1 Office Supervisor and Clerk of the Board

BOD 12-13-18 Page 3

DATE: December 13,2018

TO: Board of Directors, Santa Cruz Regional 9-1-1

FROM: Dennis Kidd, General Manager

SUBJECT: Item 4.2 - September 1, 2018 through November 30, 2018 Claims Report

The following SCR911 claims under $20,000 have been approved by the General Manager without prior Board of

Directors action, and submitted to the County Auditor/Controller for payment from the Operating Budget for the period of

September 1, 2018 through November 30, 2018

DATE PAYEE DESCRIPTION AMOUNT

1-Sep Shred-it Shredding-7/30/18 82.26

5-Sep County of Santa Cruz/ISD Open query-August 2019 3,686.01

5-Sep City of Watsonville September 2018 alternate site rent 1,614.22

10-Sep AT&T Reverse 911 phone records download 311.05

10-Sep Verizon California Frontier emergency listing-September 2018 7.41

10-Sep Jan-Pro Janitorial service-September 2018 741.00

10-Sep Caltronics Copier supplies-7/17/18-8/16/18 18.07

10-Sep B Wann Meeting supplies-RMS replacement project meeting 8.99

10-Sep SCMU Water/garbage-7/13/18-8/12/18 883.27

10-Sep CDW Symantec end point protection renewal 9/11/18-9/28/19 512.65

11-Sep First Choice Coffee/filters-8/31/18 72.75

18-Sep AT&T August 2018 phone charges 3,213.21

18-Sep Verizon Cell September 2018 wireless charges 1,264.57

18-Sep Matlock Landscape Landscape maintenance-September 2018 525.00

18-Sep Verizon cell SCMRS wireless-September 2018 258.78

19-Sep AT&T 8/13/18-9/12/18 phone charges 3,895.78

19-Sep West safety/Intrado Viper maintenance-August 2018 369.79

19-Sep De Lage Landon September 2018 copier lease 154.78

19-Sep PGE Gas-8/1/18-8/30/18,Electric-8/6/18-9/5/18 6,948.02

19-Sep Maria Wallen Meeting supplies for executive meeting-9/18/19 17.36

21-Sep York Gallery DOTY recognition frame 101.71

21-Sep M Wallen Staff recognition supplies 30.00

25-Sep AT&T 8/20/18-9/19/18 phone charges 361.71

25-Sep Mission Linen Mats/towels-9/19/18 57.06

25-Sep Comcast Cable/internet-9/17/18-10/16/18 261.63

30-Sep Shred-it Shredding-8/27/18 66.74

1-Oct Caltronics Copier supplies-8/17-9/16/18 24.68

1-Oct CDW Toner cartridges 557.20

2-Oct Taylors Office City Copy paper 288.90

2-Oct De Lage Landon October copier lease 155.14

3-Oct Jan-Pro Janitorial service-October 2018 741.00

4-Oct Verizon California Emergency listing-October 2018 7.39

4-Oct Madison seating/US Bank 4 Humanscale chairs for dispatch 1,156.44

4-Oct Costco/US Bank Sit-stand workstation - reimbursed by SDRMA 326.99

4-Oct Dell Computers/US Bank Desktop computer for Operations Supervisor 1,180.83

4-Oct Other-Amazon/US Bank Dimmable light bulbs for recessed lighting 99.99

4-Oct PinMart/US Bank Life saving pin for M MacDonald 7.90

4-Oct Amazon/US Bank Ergonomic keyboards for dispatch 181.36

4-Oct Amazon/US Bank Chair part replacements 82.63

4-Oct Amazon/US Bank Logitech ergonomic mouse - reimbursed by SDRMA 65.97

4-Oct Amazon/US Bank Steam cleaning solution 10.89

4-Oct Amazon/US Bank Printable postcards 61.52

4-Oct Amazon/US Bank 1" binders 19.04

4-Oct Amazon/US Bank Office supplies-wipes, kleenex 162.52

4-Oct Garden Deli/US Bank Lunch for peer review panel JPA-137 61.24

4-Oct Southwest Airlines/US Bank Airfare to Premier One conference-Amethyst 181.28

4-Oct Southwest Airlines/US Bank Airfare to Premier One conference-Nicola, Tammy, 554.88

4-Oct Motorola/US Bank Registration for Premier One Conference-Nicola, 2,985.00

10-Oct Santa Cruz Live Scan Rolling fees 90.00

10-Oct City of Watsonville October alternate site rent 1,614.22

15-Oct County of SC/ISD 1st quarter radio maintenance 3,771.25

15-Oct County of SC/ISD 1st qtr fire radio maintenance 11,506.64

15-Oct AT&T September phone charges 3,204.45

15-Oct CDW Symantec endpoint annual renewal 429.75

15-Oct Mission Linen Mats/towels-9/5/18 57.06

15-Oct CDW Ergonomic keyboards for dispatch 78.86

15-Oct First Choice Coffee/filters-10/1/18 72.75

15-Oct Taylors office Office and break room supplies 111.09

15-Oct SCMU Water/garbage-8/14-9/12/18 828.59

16-Oct SMRN 2nd quarter fire dispatch.com 1,200.00

16-Oct Dept of Justice Fingerprinting 96.00

17-Oct D Kidd Staff recognition lunch 101.44

17-Oct Pitney Bowes Postage and stamp supplies 235.00

17-Oct M Wallen Fire task meeting supplies-10/11/18 5.99

BOD 12-13-18 Page 4

Item 4.2 Claims Report

Page 2


17-Oct W Bloss Screws for facilities repair 2.74

17-Oct S Schorovsky Staff meeting supplies-10/9/18 19.98

17-Oct T Spath Office supplies-binders for academy 12.01

17-Oct K Fink Office supplies for background check 26.74


23-Oct Verizon Cell October wireless charges 950.75

23-Oct West safety/Intrado Viper maintenance-September 2018 369.79

23-Oct Bogner Sheet Metal Service all HVAC units 1,494.56

23-Oct CSDA Annual association membership 1,377.00

23-Oct APCO Annual group membership 413.00

23-Oct CDW Toner cartridges 344.75

24-Oct AT&T 9/13-10/12 phone charges 4,088.22

24-Oct Cabrillo College/US Bank Introduction to Excel-L Walker 108.00

24-Oct PGE Gas-8/31-10/1/18,Elec-9/6-10/4/18 6,585.36

28-Oct Jan-Pro Janitorial supplies-September 2018 420.66


29-Oct Matlock Landscape Landscape maintenance-October 2018 525.00

29-Oct Ebay/US Bank Headset system remote adapter 199.75

29-Oct Amazon/US Bank Logitech ergonomic keyboards 1,294.34

29-Oct Caltronics Copier supplies-9/17-10/16/18 18.90

29-Oct Amazon/US Bank Stapler 12.63

29-Oct Amazon/US Bank Locked notary bag-M Wallen 22.99

29-Oct Amazon/US Bank Badge holders,charger cord,calendar 42.21

29-Oct Sloan Sakai and Yeung Operational advice for MOU development 990.00

29-Oct Comcast Cable/internet-10/17-11/16/18 267.44

30-Oct Shred-it Shredding-9/24/18 80.32

30-Oct County of Santa Cruz/ISD Open query-September 2018 3,686.01

31-Oct Verizon California Frontier Emergency listing-November 2018 7.39

1-Nov AT&T 9/20-10/19/18 phone charges 362.07

1-Nov Jan-Pro Janitorial service-November 2018 748.00

1-Nov Taylors Office Supply Office supplies 66.82

1-Nov Santa Cruz Live Scan Heberer rolling fees 30.00

1-Nov City of Watsonville November alternate site rent 1,614.22

5-Nov APCO/US Bank CTO training manuals 190.46

7-Nov Mission Linen Supply Mats/towels-10/31/18 57.06

7-Nov SCMU Water/garbage-9/13-10/10/18 850.22

7-Nov CDW Nimble storage support contract renewal 7/1/18-6/30/19 5581.65

15-Nov W Bloss Staff meeting supplies-11/7/18 20.65

15-Nov County Counsel 1st quarter attorney charges 687.50

16-Nov MHN EAP-December 2018 508.13

21-Nov West Safety/Intrado Viper maintenance-Oct 2018 369.79

21-Nov Jan-Pro Deep cleaning of dispatch center 1,115.00

21-Nov Cardiff pest control Quarterly pest control 210.00

21-Nov Triad Electric Install LED light in office 187.50

21-Nov NENA Annual membership-Uchida 142.00

21-Nov Printing for less GIS tech business cards-Langer 106.85

21-Nov Dept of Justice Fingerprinting for Dispatch Assistants 32.00

21-Nov Law Enforcement Psychological Service Psych service-Sladwick, Heberer 800.00

26-Nov AT&T October phone charges 3,204.45

26-Nov AT&T 10/13-11/12/18 phone charges 4,137.12

26-Nov Verizon Cell November 2018 cell charges 350.57

26-Nov Mission Linen Mats/towels-11/14/18 57.06

26-Nov Matlock Landscape Landscape maintenance-November 2018 525.00

26-Nov Bewleys Cleaning Deep cleaning of dispatch center 1,276.00

26-Nov NENA Annual group membership 700.00

26-Nov Sloan Sakai and Yeung Labor advice for MOU 2,244.00

26-Nov Santa Cruz Medical Occupational Physicals-Sladwick, Heberer,Langer 553.00

26-Nov De Lage Landon November copier lease 155.14

26-Nov PGE Elec-10/5-11/5,Gas-10/2-10/31 6,471.70

26-Nov Comcast Cable/internet-11/17-12/16/18 267.44

26-Nov T Spath Mileage 11/7-11/8 37.01

26-Nov T Spath Per diem-Motorola conference 11/11-11/15 89.00

30-Nov County of Santa Cruz/ISD Open query-Oct 2018 3686.01

118,687.78

The following SCR911 claims over $20,000 have been approved by the General Manager without prior Board of

Directors action, and submitted to the County Auditor/Controller for payment from the Operating Budget for the period of



23-Oct Motorola Solution P1 CAD maintenance and support 5/1/18-4/30/19 357,026.00

AUDITOR GRAND TOTAL 357,026.00

BOD 12-13-18 Page 5


Page 3


The following SCR911 claims have been approved by the General Manager, in accordance with the authority granted by the Board of

Directors, and submitted to the County Auditor/Controller for payment from the SCR911 Salaries/Benefits Budget for the period of



11-Sep SDRMA Workers compensation reconciliation for FY 17/18 3,676.50

10-Sep PERS September 2018 medical premium 61,461.36

13-Sep Retirees November 2018 retiree medical reimbursement. 7,183.21

1-Oct MHN October 2018 EAP 508.13

10-Oct PERS October 2018 medical premium 59,429.05

17-Oct Retirees December 2018 retiree medical reimbursement 7,183.21

29-Oct MHN EAP-November 2018 508.13

10-Nov PERS November 2018 medical premium 59,429.05

10-Nov Retirees January 2019 retiree benefits 6,749.71




Directors action, and submitted to the County Auditor/Controller for payment from the Capital Budget for the period of



None

AUDITOR GRAND TOTAL -

The following SCR911 claims over $20,000 have been approved by the General Manager, in accordance with the authority granted

by the Board of Directors, and submitted to the County Auditor/Controller for payment from the Capital Budget for the period of



None -


The following SCMRS claims under $20,000 have been approved by the General Manager without prior Board of

Directors action, and submitted to the County Auditor/Controller for payment from the SCMRS Budget for the period of



10-Sep CDW

Symantec end point protection maintenance renewal

9/11/18-9/28/19 512.65

18-Sep Verizon cell SCMRS cell-September 2018 258.78

19-Sep Maria Wallen Meeting supplies for executive group meeting -9/18/19 17.36

1-Oct Day Wireless Annual maintenance contract 2,800.08

3-Oct Maria Wallen Meeting supplies for mid-managers meeting 14.96

4-Oct Dell Computers/US Bank Computer for systems manager-A Uchida 1,091.60

16-Oct Day Wireless Annual renewal 9,656.51

23-Oct Verizon cell SCMRS cell-October 2018 1,078.10

26-Nov Verizon cell SCMRS cell-November 2018 1000.62


The following SCMRS claims over $20,000 have been approved by the General Manager, in accordance with the authority granted

by the Board of Directors, and submitted to the County Auditor/Controller for payment from the SCMRS Budget for the period of



None


The following SCR911 claims have been approved by the General Manager, in accordance with the authority granted by the Board of

Directors, and submitted to the County Auditor/Controller for payment from the SCMRS Salaries/Benefits Budget for the period of



11-Sep SDRMA Workers compensation reconciliation for FY 17/18 193.00

10-Sep PERS SCMRS September 2018 medical premium 1,798.63

1-Oct MHN EAP-October 2018 31.11

10-Oct PERS October 2018 medical premium 1,798.63

29-Oct MHN EAP-November 2018 31.11

10-Nov PERS November 2018 medical premium 1,798.63



BOD 12-13-18 Page 6


Page 4



Directors action, and submitted to the County Auditor/Controller for payment from the Debt Service Budget for the period of



None


The following SCR911 claims over $20,000 have been approved by the General Manager, in accordance with the authority granted

by the Board of Directors, and submitted to the County Auditor/Controller for payment from the Debt Service Budget for the period of



23-Oct Motorola Solutions Annual P1CAD lease payment 140,185.16

23-Oct Motorola Solutions P1 CAD interest payment 42,724.68

1-Nov Bank of New York LRB 2012 interest payment 69,996.89


The following SCR911 contracts/purchase orders (over $2,500 but under $20,000) have been approved by the General Manager, in

accordance with the authority granted by the Board of Directors for the period of:



None


BOD 12-13-18 Page 7

Date: December 5, 2018

To: Board of Directors, Santa Cruz Regional 9-1-1

From: Dennis Kidd, General Manager

Subject: Item 4.3, Claims from the General Manager

The following is an accounting of the General Manager's reimbursable expenses

for the period of September 1, 2018 thru November 30, 2018

DATE DESCRIPTION AMOUNT

10-Oct Mileage 8/11/18-10/11/18 $302.69

27-Nov Mileage 10/12/18-11/27/18 $239.26

Total $541.95

BOD 12-13-18 Page 8

DATE: November 29, 2018 TO: Board of Directors, SCR 9-1-1

FROM: Dennis Kidd, General Manager SUBJECT: Item 4.4, Current SCR9-1-1 Dispatchers

RECOMMENDATION Accept and file a listing of current SCR 9-1-1 dispatchers. DISCUSSION As of November 29, 2018, there are 37.5 occupied FTE. Of these, five are in the training

program.

BOD 12-13-18 Page 9

SALARYNAME MO DAY YEAR STEP

CONNER, Valerie 11 5 1984 8 Dispatcher II

KIFF, Anna 5 18 1986 8 Dispatcher II

MINOGUE, Teresa 4 24 1990 8 Sr. Dispatcher III

SUMNER, Dave 1 2 1996 8 Dispatcher II

KRAKOWIAK, Michael 2 23 1998 8 Sr. Dispatcher III

SHERWOOD, Melanie 11 2 1999 8 Dispatcher II

EBERSOLE, Kristine 10 30 2000 8 Dispatcher II

MARIZETTE, Abigail 8 12 2002 8 Sr. Dispatcher III X

BALDWIN, Ashley 7 3 2006 8 Sr. Dispatcher III

FAROTTE, Lyndsay 7 3 2006 8 Sr. Dispatcher III

MELLO, Eric 2 9 2008 8 Dispatcher II

LOFTIN, Gina 7 14 2008 8 Dispatcher II

FAIRBANKS, Michael 9 27 2008 8 Dispatcher II (JS=0.5 FTE)

GUERRERO, Joe 10 4 2010 7 Dispatcher II X

DAVIDSON, Andrew 10 1 2011 8 Dispatcher II

HIGGINS, Kristal 10 1 2011 8 Dispatcher II

SURRAN, Billie 2 29 2012 8 Dispatcher II

FLORES, German 5 21 2012 7 Dispatcher II X

CORRAL, Christina 2 11 2013 6 Dispatcher II

CASTRO, Annie 2 11 2013 8 Dispatcher II

BIRKETT, Michael 8 6 2013 8 Dispatcher II

SANCHEZ, Areli 9 2 2013 8 Dispatcher II X

MAGGIO, Jennifer 12 9 2013 8 Dispatcher II

SPHAR, Stephanie 9 8 2014 7 Dispatcher II

MAC MULLAN, Abigail 1 4 2016 6 Dispatcher II

RIOS, Ariana 6 20 2016 3 Dispatcher II

PRECIADO, Samantha 12 5 2016 2 Dispatcher II

CORLEY, Dillon 12 5 2016 3 Dispatcher II

EWING, Jessica 12 5 2016 8 Dispatcher II

SOSA-SHOWERS, Kindra 7 24 2017 3 Dispatcher II

ZEPEDA, Paola 8 1 2018 5 Dispatcher I X

TORRES, Maria (Rose) 8 1 2018 2 Dispatcher I X

MCKIM, Emily 8 27 2018 6 Dispatcher I

1

SALARY

NAME MO DAY YEAR STEP

ESCOBAR, Anne 6 20 2016 8 Dispatcher Assistant II

RICKABAUGH, Kimberly 7 24 2017 4 Dispatcher Assistant II

NORLIN, Christopher 8 1 2018 5 Dispatcher Assistant II

HEBERER, Cooper 11 19 2018 2 Dispatcher Assistant I

WHITE, Ocean 11 19 2018 1 Dispatcher Assistant I

38 Total Number of Dispatchers/Dispatcher Assistants37.5 FTE Occupied

CURRENT SCR9-1-1 DISPATCHERS

CURRENT SCR9-1-1 DISPATCHER ASSISTANTS

SENIORITY DATE COMMENTS

(X = BILINGUAL)

SENORITY DATE COMMENTS(X = BILINGUAL)

Page 1 As of 12/6/2018

BOD 12-13-18 Page 10

INVENTORY CERTIFICATION OF

AUTHORITY PROPERTY

FOR FISCAL YEAR 2017/2018

I certify (or declare) under penalty of perjury that the attached inventory is a true and

correct listing of all Santa Cruz Regional 9-1-1 Communications Center’s property in my

possession or charge at the close of business on the date shown below.

PLACE: 495 Upper Park Road Santa Cruz California

DATE: October 4, 2018

SIGNATURE:

TITLE: DENNIS KIDD, GENERAL MANAGER

Item 4.5

BOD 12-13-18 Page 11

SCR911

Accumulated depreciation/depreciation expenses for FY 17/18

Description

Purchased in Current FY

Added in

Current FY

from Another

Console

Deleted in

Current FY

from Console

FY 16/17

Purchase Price

Purchase Price with

changes

Accum. Depreciation

Ending Book Value

911 Server

25,350.00

25,350.00

25,350.00

-

HP CAD Server System

576,620.00

576,620.00

576,620.00

-

HP CAD Server System Upgrade Phase 2 Wireless 911

15,344.18

15,344.18

15,344.18

-

Radio Network Infrastructure Replacement

28,993.24

28,993.24

28,993.24

-

Alternate Site RF Combining

16,344.61

16,344.61

16,344.61

-

VHF Transmitter Combiner, VHF Receiver Multicopier

10,785.00

10,785.00

10,785.00

-

Training Simulator

5,000.00

5,000.00

5,000.00

-

Yellow Fire Upgrade

105,000.00

105,000.00

105,000.00

-

TAP Paging Interface

7,165.00

7,165.00

7,165.00

-

Red Fire Upgrade

245,972.00

245,972.00

245,972.00

-

GGM Upgrade

9,459.00

9,459.00

9,459.00

-

LCD Office Theater Projector w/carrying case

5,454.00

5,454.00

5,454.00

-

Closed Circuit TV System

11,685.00

11,685.00

11,685.00

-

Closed Circuit TV System

20,339.00

20,339.00

20,339.00

-

Networking Equipment

22,000.00

22,000.00

22,000.00

-

-

-

Building (Land Improvements)

671,572.30

671,572.30

514,872.02

156,700.28

Building (Structures & Improvements)

2,993,154.00

2,993,154.00

2,294,751.40

698,402.60

HVAC Upgrade

10,386.00

10,386.00

7,962.60

2,423.40

Building Alarm System

23,700.00

23,700.00

18,960.00

4,740.00

Generator Upgrade (Land Improvements)

9,400.00

9,400.00

6,110.00

3,290.00

4,813,723.33

Console Workstation w/accessories

228.11

228.11

(246.27)

474.38

Console Workstation w/accessories - upgrade

0.13

0.13

(7,417.83)

7,417.96


(computer/monitor)

590.73

1,130.23

539.50

539.50

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-

Console Electronics Switch Equipment

9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD Computer

-

-

-

-

Concole workstationw/acces.-15/16 upgrade

14,944.00

14,944.00

5,604.00

9,340.00

Computer-SCPD camera

605.33

605.33

363.21

242.12

Computer-phone

10,936.00

10,936.00

6,561.60

4,374.40

Computer-CAD

1,322.65

1,322.65

529.06

793.59

Computer-radio

1,419.37

1,419.37

567.74

851.63

BOD 12-13-18 Page 12

47,755.02


0.64

0.64

(19,453.20)

19,453.84


227.83

227.83

(2,299.21)

2,527.04


(computer/monitor)

1,181.46

1,720.96

539.50

539.50

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-

Radio computer

1,419.37

1,419.37

567.74

851.63

CAD computer

1,322.65

1,322.65

529.06

793.59


9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD Computer

-

-

-

-

Computer-Phone

10,936.00

10,936.00

8,748.80

2,187.20


14,944.00

14,944.00

7,472.00

7,472.00

47,149.92


-

-

(19,454.45)

19,454.45


-

-

(1,772.19)

1,772.19

19" Monitor

-

-

-

-


-

-

(1,414.18)

1,414.18


163.07

163.07

-

163.07

(163.07)


(computer/monitor)

604.96

604.96

-

(995.01)

995.01


(software/licenses)

17,759.93

17,759.93

17,759.93

-

CAD Computer

1,322.65

1,322.65

529.06

793.59


9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD Computer

-

-

-

-


14,944.00

14,944.00

7,472.00

7,472.00

Computer-phone

10,936.00

10,936.00

8,748.80

2,187.20

Radio computer

1,419.37

1,419.37

567.74

851.63

46,381.95


-

-

(19,454.45)

19,454.45


-

-

(2,812.02)

2,812.02

17" Monitor

(590.73)

(590.73)

(708.88)

118.15

Computer

-

-

(942.28)

942.28


(computer/monitor)

945.23

945.23

945.23

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD Computer

-

-

-

-


14,944.00

14,944.00

7,472.00

7,472.00

CAD computer

1,322.65

1,322.65

529.06

793.59

Radio computer

1,419.37

1,419.37

567.74

851.63

Computer-phone

10,936.00

10,936.00

8,748.80

2,187.20

46,736.45


-

-

(2,454.45)

2,454.45


-

-

(7,418.69)

7,418.69

BOD 12-13-18 Page 13


(computer/monitor)

-

-

(1,720.96)

1,720.96


(software/licenses)

17,759.93

17,759.93

17,759.93

-

Monitors

1,182.86

1,359.19

176.33

(898.56)

1,074.89


9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD Computer

-

-

-

-


14,944.00

14,944.00

3,736.00

11,208.00

CAD computer

1,322.65

1,322.65

529.06

793.59

Radio computer

1,419.37

1,419.37

567.74

851.63

Computer-phone

10,936.00

10,936.00

4,374.40

6,561.60

46,558.28


-

-

(21,454.45)

21,454.45


228.29

228.29

(1,707.63)

1,935.92


(computer/monitor)

1,720.96

1,720.96

1,720.96

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD Computer

-

-

-

-


14,944.00

14,944.00

7,472.00

7,472.00

CAD Computer

1,181.86

1,322.65

140.79

(889.17)

1,029.96

Radio computer

1,419.37

1,419.37

567.74

851.63

Computer-phone

10,936.00

10,936.00

8,748.80

2,187.20

47,149.34


-

-

(7,454.45)

7,454.45


-

-

(1,772.19)

1,772.19


-

-

(5,646.50)

5,646.50


306.22

306.22

306.22

-


(computer/monitor)

177.01

177.01

-

-

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD Computer

-

-

-

-


14,944.00

14,944.00

3,736.00

11,208.00

CAD Computer

1,322.65

1,322.65

529.06

793.59

Radio computer

1,419.37

1,419.37

567.74

851.63

Computer-phone

10,936.00

10,936.00

4,374.40

6,561.60

46,688.17


-

-

(7,454.45)

7,454.45


-

-

(1,772.19)

1,772.19


(computer/monitor)

0.10

0.10

0.10

0.00


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD Computer

-

-

-

-


14,944.00

14,944.00

7,472.00

7,472.00

CAD Computer

1,322.65

1,322.65

529.06

793.59

BOD 12-13-18 Page 14

Radio computer

1,419.37

1,419.37

567.74

851.63

Computer-phone

10,936.00

10,936.00

8,748.80

2,187.20

46,382.05


-

-

(7,629.45)

7,629.45


-

-

(2,046.29)

2,046.29


827.95

827.95

827.95

-


(computer/monitor)

681.13

681.13

681.13

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD Computer

-

-

-

-


14,944.00

14,944.00

7,472.00

7,472.00

CAD Computer

1,322.65

1,322.65

529.06

793.59

Radio computer

1,419.37

1,419.37

567.74

851.63

Computer-phone

10,936.00

10,936.00

8,748.80

2,187.20

47,891.03


-

-

(7,454.45)

7,454.45


-

-

(664.57)

664.57

Monitor

-

-

163.07

(163.07)


(computer/monitor)

771.76

771.96

0.20

(794.37)

794.57


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD Computer

-

-

-

-


14,944.00

14,944.00

7,472.00

7,472.00

CAD Computer

1,322.65

1,322.65

529.06

793.59

Radio computer

1,419.37

1,419.37

567.74

851.63

Computer-phone

10,936.00

10,936.00

8,748.80

2,187.20

46,382.15


-

-

(7,454.45)

7,454.45


-

-

(1,039.83)

1,039.83


-

-

(1,019.95)

1,019.95


(computer/monitor)

162.96

162.96

(15.86)

178.82


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD Computer

-

-

-

-


14,944.00

14,944.00

7,472.00

7,472.00

CAD Computer

1,322.65

1,322.65

529.06

793.59

Radio computer

1,419.37

1,419.37

567.74

851.63

Computer-phone

10,936.00

10,936.00

8,748.80

2,187.20

46,544.91


-

-

(8,069.82)

8,069.82


-

-

(1,630.56)

1,630.56

BOD 12-13-18 Page 15

Computer (Radio)

243.24

243.24

(119.46)

362.70


(computer/monitor)

590.73

1,884.03

1,293.30

1,293.30

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD Computer

-

-

-

-


14,944.00

14,944.00

7,472.00

7,472.00

CAD Computer

1,322.65

1,322.65

529.06

793.59

Radio Computer

1,419.37

1,419.37

567.74

851.63

Computer-phone

10,936.00

10,936.00

8,748.80

2,187.20

47,918.49


-

-

(21,454.45)

21,454.45


330.19

330.19

-

(1,400.73)

1,400.73

Monitors

489.21

489.21

-

(65.23)

65.23


(computer/monitor)

360.00

1,720.96

1,360.96

1,360.96

-


(software/licenses)

17,759.93

17,759.93

17,759.93

-


9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD Computer

-

-

-

-


14,944.00

14,944.00

7,472.00

7,472.00

CAD Computer

1,322.65

1,322.65

Radio computer

1,419.37

1,419.37

Computer-phone

10,936.00

10,936.00

8,748.80

2,187.20

47,742.91

Phone Computer

-

-

(1,543.95)

1,543.95

Monitor

177.01

177.01

177.01

-

Monitor

590.73

590.73

-

-

-

Monitor

-

-

163.07

(163.07)

Monitor

-

-

283.24

(283.24)


9,485.73

9,485.73

-

(1,185.69)

1,185.69

CAD computer

-

-

-

-


14,944.00

14,944.00

7,472.00

7,472.00

CAD computer

1,322.65

1,322.65

529.06

793.59

Radio computer

1,419.37

1,419.37

567.74

851.63

Computer-phone

10,936.00

10,936.00

8,748.80

2,187.20


(software/licenses)

17,759.00

17,759.00

10,655.40

7,103.60

46,558.03


9,486.00

9,486.00

-

-

-

CAD computer

-

-

-

-


14,944.00

14,944.00

7,472.00

7,472.00

Computer-phone

7,134.42

7,134.42

5,707.53

1,426.89

CAD computer

1,322.65

1,322.65

793.59

529.06

Radio computer

1,419.37

1,419.37

567.74

851.63


(software/licenses)

17,759.00

17,759.00

10,655.40

7,103.60

Power MIS 911

6,351.00

6,351.00

2,540.40

3,810.60

48,930.44

CAD 6.1

651,279.00

651,279.00

651,279.00

-

QA Interface

8,540.00

8,540.00

8,540.00

-

BOD 12-13-18 Page 16

UPS

-

-

-

-

Microwave Components

13,830.00

13,830.00

13,830.00

-

Admin Office Furnishings

6,600.00

6,600.00

6,600.00

-

LED Display for Comms Center

5,392.09

5,392.09

5,392.09

-

NetClock for CAD System

6,739.19

6,739.19

6,739.19

-

Base Station/Antenna; Yellow Fire Project

9,116.19

9,116.19

9,116.19

-

Security Camera Project - Network Cameras, Server

Racks, Misc.

14,037.62

14,037.62

14,037.62

-

P&P Management System

8,745.55

8,745.55

8,745.55

-

GGM/MGU Migration

11,284.00

11,284.00

11,284.00

-

Catalyst

5,304.57

5,304.57

5,304.57

-

Catalyst

5,304.57

5,304.57

5,304.57

-

Catalyst

5,304.57

5,304.57

5,304.57

-

UDT Replacement Server

7,026.51

7,026.51

7,026.51

-

Intranet Replacement Server

5,772.24

5,772.24

5,772.24

-

UDT Configuration

16,943.00

16,943.00

16,943.00

-

Operations Supervisors Office Furniture

5,751.00

5,751.00

5,751.00

-

Building - Electrical work to replace air conditioner

3,376.95

3,376.95

1,350.84

2,026.11

Building - Replace air conditioner

9,823.00

9,823.00

3,929.16

5,893.84

Catalyst

5,094.08

5,094.08

5,094.08

-

Computer/4 monitors

-

-

-

-

Open Query Server

5,444.32

5,444.32

5,444.32

-

911 Recording System - NetGear Ready NAS 3200/Cisco

1000/Power supply

9,939.98

9,939.98

9,939.98

-

911 Recording System/Computers

2,826.83

2,826.83

2,826.83

-

Building - Electrical upgrades

911 Recording System

1,245.00

1,245.00

415.00

830.00

911 Recording System - Computers/Monitors

3,450.53

3,450.53

3,450.53

-

911 Recording System - Rewiring/Misc

1,161.77

1,161.77

1,161.77

-

Premier CAD System Upgrade - Non Stop System Console

Package

6,684.00

6,684.00

6,684.00

-

Building - HVAC upgrade

911 Phone System

9,268.00

9,268.00

3,089.30

6,178.70

911 Phone System Upgrade - Sales tax less discount

4,980.58

4,980.58

4,980.58

-

911 Phone System Upgrade - Remote support

1,449.00

1,449.00

1,449.00

-

911 Phone System Upgrade - Servers

91,128.93

91,128.93

91,128.93

-

911 Phone System Upgrade - Hardware rack/accessories

57,376.30

57,376.30

57,376.30

-

911 Phone System Upgrade - CAMA Gateway Shelf/Trunk

Interface Unit

4,758.26

4,758.26

4,758.24

0.02

911 Phone System Upgrade - 1 Position Viper

27,191.77

27,191.77

27,191.76

0.01

Building - Electrical upgrades

911 Phone System

4,660.00

4,660.00

1,553.30

3,106.70

Business Phone System/Wiring upgrade

12,100.20

12,100.20

12,100.20

-

Business Phone System/Centrex Voice DNA

3,232.50

3,232.50

3,232.50

-

Business Phone System/Phones & switches

8,163.15

8,163.15

8,163.15

-

BOD 12-13-18 Page 17

Land Improvements - Parking Lot repairs/resurfacing

9,973.46

9,973.46

9,973.46

-

Building - Generator Repair

6,530.34

6,530.34

6,530.34

-

Equipment - Base Radios for Alternate Site

76,805.52

76,805.52

46,083.33

30,722.19

Equipment - upgrade to UPS/ACDC Capacitor

Replacement

2,278.56

2,278.56

1,367.10

911.46


Maintenance Radio Computer

9,485.73

9,485.73

9,485.73

-


Moducom Rack & Components

227,473.85

227,473.85

227,473.84

0.01

Motorola Project Tandem Computer

372,180.00

372,180.00

372,180.00

-

Copier

4,701.99

4,701.99

3,134.68

1,567.31

Server

6,168.00

6,168.00

3,700.80

2,467.20

Premier CAD system rack w/discount

107,874.25

196,135.00

24,516.88

171,618.12

Premier CAD system-Sales tax

23,632.00

23,632.00

2,954.00

20,678.00

Premier CAD system-incl. licenses, implemenation,

install, MDC's

1,428,738.90

1,428,738.90

178,592.36

1,250,146.54

3,424,428.60

6,159,175.91

$

2,783,003.14

$

1,560,245.15

-

150,500.79

7,446,915.96

8,944,921.07

SCMRS Capitalized Asset Inventory as of June 30,2018

Accum.

Ending

Description

Purchase Date

Depreciation

Book Value

Repeater station and accessories

5/21/01

11070

0

Multisite controller

7/2/01

62230.00

0.0

WAN Analyzer

2/28/07

37004.46

0

Portable Network Analyzer

3/7/07

26342.45

0

Replacement Server

9/11/07

7026.51

0

SQL Database software

4/15/09

36077.56

0

SCMRS Router

12/13/06

5,273.88

-

SCMRS Rack Server "Virtual Max"

5/30/12

5777.2

0

Alliance Server

5/15/14

3721.41

3721.41

Cradlepoint routers

3/21/16

9319.2

13978.8

Cradlepoint routers

7/13/16

4,236.00

6,354.00

Cradlepoint routers

7/13/16

13555.2

20332.8

Total depreciation

221633.87

44387.01

Capital Projects Fund CAPITALIZED ASSET INVENTORY AS OF JUNE 30, 2018

Emergency Response Maps

2/4/14

23427.64

5856.91

Semotus Inc DBA Software

2/20/14

3488.08

872.02

Frank Joseph Generator

4/24/14

19910.48

19910.48

UDT4 server

4/10/15

4815.00

3210.00

Unitrends backup device

5/28/15

11636.63

19394.38

Nimble Storage

6/15/15

20217.00

33695.00

Printer Plotter

4/24/15

3471.60

2314.40

APC Symetra UPS

9/15/14

22387.88

37313.13

Voice recorder server

7/26/2016

20000.00

30000.00

BOD 12-13-18 Page 18

Raven Radio Server

11/16/2016

1535.63

4606.88

Raven Radio Computer-includes workstation,software,and

installation

11/16/2016

1786.05

5358.16


installation

11/16/2016

1786.05

5358.16


installation

11/16/2016

1786.05

5358.16


installation

11/16/2016

1786.05

5358.16


installation

11/16/2016

1786.05

5358.16


installation

11/16/2016

1786.05

5358.16

Total Depreciation

141606.235

189322.125

BOD 12-13-18 Page 19

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788.

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1,34

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Tot

al C

hara

cter

19

6,59

9,32

8.00

6,59

9,32

8.00

125,

560.

123,

480,

768.

7947

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3,11

8,55

9.21

Cha

ract

er 2

3 --

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C. R

EV

EN

UE

S

4238

4O

TH

ER

RE

VE

NU

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7,60

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601.

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542.

7424

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Tot

al C

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23

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7,60

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43

Tot

al R

even

ues

7,27

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7,27

7,47

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137,

720.

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764.

4548

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3,52

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3.55

Exp

endi

ture

s

Cha

ract

er 5

0 --

SA

LAR

IES

AN

D E

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PA

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32,1

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ITY

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0 --

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PP

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S

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048

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1(1

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%)

(7,3

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1)

BOD 12-13-18 Page 20

Fin

anci

al S

um

mar

yP

age

2 of

5

Crit

eria

: As

Of =

11/

30/2

018;

Fun

d =

761

01, 7

6103

, 761

30; S

umm

ariz

e by

= G

LKey

,Dat

aset

,Cha

ract

er,O

bjec

t

Run

: 12/

3/20

18 1

0:51

AM

Inc

lude

s tr

ansa

ctio

ns p

oste

d th

roug

h: 1

1/30

/201

8

Obj

ect

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eY

TD

Ado

pted

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get

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D A

djus

ted

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get

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th-T

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ual

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ual

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e P

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To-

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aria

nce

GL

Key

700

600

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AN

TA

CR

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GIO

NA

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1

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endi

ture

s

Cha

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er 6

0 --

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ND

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PP

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S

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9.79

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.38%

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187.

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al C

hara

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60

1,06

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Cha

ract

er 9

8 --

AP

PR

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FO

R C

ON

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al C

hara

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98

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al E

xpen

ditu

res

7,48

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461,

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853,

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355.

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2,07

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al G

L K

ey 7

0060

0(2

05,9

51.0

0)(2

05,9

51.0

0)(3

23,9

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98%

(671

,359

.72)

BOD 12-13-18 Page 21

Fin

anci

al S

um

mar

yP

age

3 of

5

Crit

eria

: As

Of =

11/

30/2

018;

Fun

d =

761

01, 7

6103

, 761

30; S

umm

ariz

e by

= G

LKey

,Dat

aset

,Cha

ract

er,O

bjec

t

Run

: 12/

3/20

18 1

0:51

AM

Inc

lude

s tr

ansa

ctio

ns p

oste

d th

roug

h: 1

1/30

/201

8

Obj

ect

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eY

TD

Ado

pted

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get

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D A

djus

ted

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get

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th-T

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ate

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ual

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ual

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e P

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eV

aria

nce

GL

Key

700

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OF

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23

Tot

al C

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23

Cha

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er 1

9 --

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AR

GE

S F

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SE

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4204

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00

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al C

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00

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al R

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545,

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Cha

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6,22

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al C

hara

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70

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593.

0054

2,59

3.00

69,9

96.8

932

7,59

7.27

39.6

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al E

xpen

ditu

res

545,

798.

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5,79

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al G

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422,

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42

Exp

endi

ture

s

Cha

ract

er 5

0 --

SA

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AN

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BOD 12-13-18 Page 22

Fin

anci

al S

um

mar

yP

age

4 of

5

Crit

eria

: As

Of =

11/

30/2

018;

Fun

d =

761

01, 7

6103

, 761

30; S

umm

ariz

e by

= G

LKey

,Dat

aset

,Cha

ract

er,O

bjec

t

Run

: 12/

3/20

18 1

0:51

AM

Inc

lude

s tr

ansa

ctio

ns p

oste

d th

roug

h: 1

1/30

/201

8

Obj

ect

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eY

TD

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pted

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get

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D A

djus

ted

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get

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th-T

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ual

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nce

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Key

700

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Cha

ract

er 5

0 --

SA

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AY

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AC

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BOD 12-13-18 Page 23

Fin

anci

al S

um

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age

5 of

5

Crit

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: As

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d =

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0.00

%(4

92.5

5)

BOD 12-13-18 Page 24

BOD 12-13-18 Page 25

BOD 12-13-18 Page 26

BOARD OF DIRECTORS SPECIAL MEETING AGENDA · SANTA CRUZ REGIONAL 9-1-1 BOARD OF DIRECTORS REGULAR...

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