Board of Directors Meeting...2019/10/23 · Board of Directors Meeting Wednesday, October 23, 2019...

Board of Directors Meeting Wednesday, October 23, 2019

4:00 p.m. – 5:30 p.m. Central Daylight U.S. Time Call in: 1-800-747-5010; Code: 908-3334#

*5 to raise your hand

AGENDA

Chair: Nicole Johnson-Hoffman, President

1. Call to Order Nicole Johnson-Hoffman

2. Roll Call of Board of Directors Members (4:00 – 4:05) Angela Luongo

Producer Constituency

____ Beef + Lamb New Zealand (Sam McIvor) ____ Canadian Cattlemen’s (Bob Lowe) ____ National Cattlemen’s Beef Assoc. (Josh White)

Commerce and Processing Constituency

____ Cargill (Gurneesh Bhandal) ____ OSI Group (Anna DeVries) ____ Rabobank (Justin Sherrard)

Retail Constituency

____ A&W Food Services of Canada (Lisa Hughes) ____ Ahold Delhaize (John Laughead) ____ McDonald’s (Lisa Isaacs, eff. 11/19)

Ex-officio

____ Nicole Johnson-Hoffman, President ____ Leon Mol, Vice President ____ Ian McConnel, Secretary/Treasurer

____ Bob McCan, McFaddin Enterprises, Member-at-Large ____ Nicola Robinson, McDonald’s Corp, Member-at-Large ____ Dennis Laycraft, Canadian Cattlemen’s Assoc, Past

President

Civil Society Constituency

____ Solidaridad (Gert van der Bijl) ____ World Wildlife Fund (Tim Hardman) ____ National Wildlife Federation (Simon Hall)

Roundtable Constituency

____ CRSB – Canadian Roundtable (Anne Wasko) ____ GTPS – Brazilian Roundtable (Luiza Bruscato) ____ MGSC – Colombian Roundtable (Juan Carlos Botero) ____ USRSB – U.S. Roundtable (Ashley McDonald)

Staff

____ Ruaraidh Petre, GRSB Executive Director ____ Scott Stuart, GRSB Director of Admin. & Finance ____ Katie Ambrose, GRSB Director of Member Services ____ Josefina Eisele, GRSB Regional Director ____ Angela Luongo, GRSB Senior Project Coordinator

3. Affirmation of adherence to the GRSB Anti-Trust Policy (4:05 – 4:07)

4. Consideration of September 25, 2019 Minutes (4:07 – 4:10) MOTION

5. Opening Remarks (4:10 – 4:15) Nicole Johnson-Hoffman

6. Regional Roundtables and Country Initiatives Updates INFORM

6.1. GTPS (Brazil) (4:15 – 4:19) Luiza Bruscato 6.2. CRSB (Canada) (4:19 – 4:23) Anne Wasko 6.3. USRSB (U.S.) (4:23 – 4:27) Ashley McDonald 6.4. MGSC (Colombia) (4:27 – 4:31) Juan Carlos Botero 6.5. ERBS (Europe) (4:31 – 4:35) Sarah Haire

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6.6. MPCS (Paraguay) (4:35 – 4:39) Juan Carlos Pettengill or Alfred Fast 6.7. New Zealand (4:39 – 4:43) Sam McIvor 6.8. Australia Beef Sustainability Framework (4:43 – 4:47) Pip Band

7. Executive Committee Report (4:47 – 4:50) INFORM Nicole Johnson-Hoffman

8. Executive Director’s Report (4:50 – 5:00) Ruaraidh Petre

8.1. Strategic Plan INFORM

1. Updates and Actions Ruaraidh Petre

8.2. Governance Update Scott Stuart

8.3 Communications Updates and Actions Scott Stuart

9. Regional Director’s Report (5:00 – 5:05) Josefina Eisele

10. Administrative Report

10.1. Financial Report (5:05 – 5:10) Ian McConnel

1. GRSB Financials as of September 30, 2019 APPROVAL

10.2. New Zealand BOD Meeting (5:10 – 5:13) INFORM Ruaraidh Petre

10.3. 2020 Global Conference – Paraguay – (5:13-5:17) INFORM Katie Ambrose

1. Planning Call Update

10.4. Membership (5:17 – 5:20) Ruaraidh Petre/Katie Ambrose

1. Accounts Receivable Update INFORM

11. Council Reports

11.1. Global Issues

1. GRSB-GTPS Joint Working Group on Forests (5:20 – 5:23) INFORM Simon Hall 2. GHG – (5:23 – 5:26) INFORM Ruaraidh Petre

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12. Upcoming GRSB Member Engagement Opportunities REFERENCE(send information to [email protected])

12.1. Board of Directors Face to Face Meeting, November 12, 13, 14 in Christchurch, New Zealand

12.2. The Sustainable Agriculture Summit, November 20-21, 2019, Indianapolis, IN

12.3. Seminar on Sustainable Livestock, November 27, 28, 2019, Colombia

12.4. IPCC COP25, December 2-13, 2019, Chile

12.5. U.S. Roundtable General Assembly, April 28-30, 2020, Orlando, FL

13. Other Business and/or Updates from Members

14. Future Board of Directors Meetings

14.1. Board of Directors Face to Face Meeting, November 12, 13, 14 in Christchurch, New Zealand

14.2. Board of Directors Meeting (call) – December 18, 2019 at 4:00 pm – 5:30 pm Central Daylight Time, 9:00 pm UTC

15. Adjourn

Attachments:A. GRSB Anti-Trust Policy (p 4)B. 9-25-19 Board of Directors Minutes (pp 5-8)C. September 30, 2019 Financial Reports (pp 9-12)D. Updated NZ Master Agenda (pp 13-16)E. Updated NZ BOD Agenda (pp 17-19)

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MEETING GUIDELINES

The purpose of the Global Roundtable for Sustainable Beef is to discuss sustainability issues related to the global beef system. Conversation and discussion about increasing industry sustainability are neutral and pro-competitive. While compliance with antitrust and other laws that govern participation in industry meetings is the responsibility of each participant, we ask you to follow both common sense and these simple guidelines to help us conduct our meeting according to good practices, and to ensure that your fellow participants are comfortable attending and actively participating.

DO adhere to the written meeting agenda.

DO NOT, in our organized meeting sessions, in informal discussions in the hallway, or in any other setting:

discuss prices, rates, or other terms of trade among competitors; engage in discussions that could result in

o the allocation of customers or markets,o the fixing or stabilization of prices,o limitations on production,o boycotts of customers, suppliers, or rivals, oro agreements that would competitively disadvantage certain rivals;

discuss proprietary or other competitively sensitive information; discuss or engage in coordinated behavior to maintain prices, profit margins, or

stability in an industry; engage in any other anti-competitive behavior or any discussion you feel might

be inappropriate.

Thank you for following these few simple guidelines. They are provided to set the stage for a successful discussion of sustainability, not as a complete list of antitrust “don’ts” or

legal advice. Should you have any concerns or questions about antitrust issues, your legal responsibilities, or your participation in industry meetings, you should seek advice from your own counsel.

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MINUTES GLOBAL ROUNDTABLE FOR SUSTAINABLE BEEF BOARD OF DIRECTORS SEPTEMBER 25, 2019 Vice President Dr. Leon Mol called the Global Roundtable for Sustainable Beef Board of Directors conference call to order at 9:00 a.m. Central U.S. Time, Wednesday, September 25, 2019. Board of Directors:

A&W Food Services of Canada (Lisa Hughes), Ahold Delhaize (Leon Mol), Beef + Lamb New Zealand (Absent), Canadian Cattlemen’s Association (Absent), Canadian Roundtable for Sustainable Beef (Anne Wasko), Cargill (Gurneesh Bhandal), GTPS (Luiza Bruscato), OSI Group (Anna DeVries), Mesa Ganaderia Sostenible Colombia (Juan Carlos Botero), McDonald’s (Nicola Robinson), National Cattlemen’s Beef Association (Kathleen Fisher), Rabobank (Justin Sherrard), National Wildlife Federation (Simon Hall), Solidaridad (Gert van der Bijl), U.S. Roundtable for Sustainable Beef (Absent) and World Wildlife Fund (Tim Hardman) Ex-Officio Members: Nicole Johnson-Hoffman (Absent), Leon Mol (Vice President), Ian McConnel (Absent), Bob McCan (Member-at-Large), Nicola Robinson (Member-at-Large), Dennis Laycraft (Past President) Staff Present: Ruaraidh Petre, Josefina Eisele, Scott Stuart, Katie Ambrose and Angela Luongo Other Members Present: Claire Donoghue, ERBS Monika Hadarits, CRSB Erika Murphy, Coyote Creek Angus Steve Dinkla, Cargill Nancy Labbe, WWF Pip Band, Meat and Livestock Australia Hugo Sanchez, Paraguay Beef Roundtable Juan Carlos Pettengill, Paraguay Beef Roundtable Jacques de Groot, VanDrie Group Dr. Leon Mol welcomed everyone to the call and a verbal affirmation of adherence to the GRSB Anti-Trust Policy was received from those on the call. Consideration of Minutes A typographical correction was submitted by Botero on the spelling of Colombia in the MGSC Regional Roundtable Report. There was a motion by Hardman and supported by Hall that the minutes of the August 28, 2019 Board of Directors meetings be approved as corrected. Motion carried.

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GRSB BOARD OF DIRECTORS September 25, 2019 Page 2 of 5 Mol advised the Board that he would be leading the call today in Johnson-Hoffman’s absence. He provided a brief overview of the agenda and opened the floor for any questions. Regional Roundtables and Country Initiatives Updates GTPS: Luiza Bruscato introduced herself as the new GTPS Executive Coordinator. She will be prepared with more of an update on the next call. She has only been in the position for one week and it still getting acclimated to her new role. CRSB: Wasko reported that the Canadian Roundtable is coming off their Annual General Meeting last week in Montreal which was very successful. The visit to the beef and dairy operation was sold out. Overall attendance was up resulting in standing room only. CRSB members approved revisions to the by-laws and elected two new council members: Jennifer Lambert (Loblaws, Retail) and Jeff Balchin (Centennial Foods, Distributor). A new fee structure was approved to fund the Certification Framework. The GRSB Strategic Plan was circulated to council members for review. Speed presentations were conducted that were focused on sustainability and the consumer panel was very well received. The interim report of the National Beef Sustainability Strategy was released to the membership this past Monday. The comment period will be open for one month. The final report will be released in the early part of 2020. The goal of the comment period is to fill in any gaps prior to the next benchmark of 2023. USRSB: Fisher reported on behalf of the USRSB. Current efforts involve developing outreach, education and communication plans. The next member update will be in October and a Collaborative Working Group meeting is scheduled for December. The General Assembly Meeting will be April 28-30 in Orlando. MGSC (Colombia): Botero reported on his attendance to the Agrofuturo Expo which was held last week (September 18-20). Attendees come from all around the world and the focus of the event was sustainable production with one day being dedicated to dairy and beef. There have been several meetings with the national and regional roundtables that are very important as they continue to further educate on sustainable practices to the producers. The Colombian Government has the Unidad de Planificación Rural Agropecuaria (UPRA) which advises on where crops can be grown and how to create a map for production. This system is being used for beef and dairy production. Ivan Duque Marquez, the Colombian President, has visited the United Nations and has talked about sustainable production as it pertains to beef and dairy. ERBS (Europe): Donoghue reported that ERBS has been focusing on verification of their recognition. A consultant is working through submission of the paperwork on the platform which is expected in approximately the next 2-3 weeks. The next meeting will be the 5th-6th of November in London with the wider group. MPCS (Paraguay): Sanchez reported that there are still forest fires in Paraguay and the producers are still fighting them. MPCS is working on a producer assessment, to determine how producers are working. The final report is planned for December. The 2020 Global Conference Committee will be having a conference call next week to continue strategizing on planning efforts. MPCS is also working in a local committee to plan for the conference. New Zealand: Petre reported on behalf of McIvor that there has been a meeting of the New Zealand Roundtable and the formalization has progressed. Lawyers are in process of setting up

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GRSB BOARD OF DIRECTORS September 25, 2019 Page 3 of 5 the legal entity. They are also busy preparing for the GRSB Board of Directors Meeting in November. Australia Beef Sustainability Framework: Band reported that they are in the process of updating their strategic plan. Communications is a big focus coming off the Chicago meeting and they hope to have information to share at the New Zealand meeting. They are focusing on their Carbon-Neutral piece, and it will be a focus through 2030. On-farm pilots and on-farm audits will be a part of this project. Executive Committee Report Mol’s Executive Committee report focused on finalizing the Strategic Report, the New Zealand Board Meeting and the changes in GRSB Administration. Mol informed the Board that Petre would be speaking to the changes in administration. Petre moved the GHG discussion and the Regional Director’s Report first due to scheduling conflicts. GHG Hardman spoke to the GHG project and that there would be a call next week and that any work needs to be done quickly because any funding needs to be into GRSB Members by November 1st. Regional Director’s Report Eisele reported that there is new funding from Earth Innovation Institute to allow her to work in Brazil and Colombia. She has plans to travel 1-2 times before the end of the year. There are two projects: one in Colombia and one in Peru and she is working to see how she can collaborate with each of them. Mexico is starting a pilot project to determine if a roundtable is possible. She will be traveling to Brazil and the COP25 in Chile in December. Executive Director’s Report Petre continued discussing the Earth Innovation Institute mentioning that the funding is also allowing travel to China to work on the Roundtable Initiative. Production and trade in China have been deeply impacted by African Swine Fever. The Responsible Leather Roundtable (run by Textile Exchange) is having a meeting in Vancouver in October. They will also be developing a credit trading system. Petre will be at the meeting and updating the Executive Committee on whether this is a project GRSB should consider a potential collobration. The Strategic Plan is ready for voting which will be coordinated by the admin staff in the Colorado Springs office. Stuart explained that that the Strategic Plan will be emailed along with a link to the voting site. Vote will be Yes or No and will be open until October 15th. This period is limited to corrections only.

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GRSB BOARD OF DIRECTORS September 25, 2019 Page 4 of 5 Stuart explained the governance producers as they apply to electing new directors to the constituencies. He gave an overview of what seats are open for election. An email will go out on how to nominate within each constituency. Communications Council Update Gurneesh Bhandal stated that the communications committee has not met since the last Board call however will be meeting on Friday, September 27. The goal is to develop an agency brief for agency support that will outline communications objectives to present in New Zealand for approval. Administrative Report Financial Report Stuart reported that the financial report showed a year-to-date (YTD) revenue as of August 31, 2019 of $416,948.59 and YTD expenses of $336,823.92 resulting in YTD net income of $80,124.67. Stuart noted that everything is close to, or on budget. He pointed out that the first line on the income is a negative number. This is a result of membership dues being recognized as contributions. Once the payments are received, it is added back in as revenue. As in the previous month’s financials, there is a reserve held in CDs, (maturing 10/3/19) that will be rolled into two CDs to keep it under the insurance threshold. There was a motion by Wasko and seconded by Sherrard to approve the August 31, 2019 financials as presented. Motion carried. New Zealand BOD Meeting Ambrose reported that the room block is full for New Zealand, however the staff is looking into an overflow hotel in the event it is needed. The Executive Committee will meet on Wednesday morning at 7:00 a.m.prior to the start of the Board meeting. Petre provided Lees Valley Station, information for those wish to join this tour. It is an AMP Grazing Property (Adaptive Multi-Paddock) similar to the trip to Woodville, MS. 2020 Global Conference – Paraguay Proposed Dates - September 21-25, 2020 There was a motion by Hughes and seconded by Bhandal for the dates of the 2020 Global Conference to be September 21-25. Motion carried. Membership Report Petre reported that membership dues that were outstanding have either been received or will be received. Holly Gibbs and Savory Institute have been received in the last month and Restaurant Brands has been in contact and plans on continuing their membership.

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GRSB BOARD OF DIRECTORS September 25, 2019 Page 5 of 5 Council Reports Global Issues GRSB-GTPS Joint Working Group (JWG) on Forests – Hall encouraged Board members to make a statement regarding GRSB’s position on the wildfires and to be in contact with him directly or work through the GRSB administrative staff. Upcoming GRSB Member Engagement Opportunities

• The Responsible Leather Roundtable Summit, October 18, 2019, Vancouver BC

• Board of Directors Face to Face Meeting, November 12, 13, 14 in Christchurch, New Zealand

• The Sustainable Agriculture Summit, November 20-21, 2019, Indianapolis, IN

• Seminar on Sustainable Livestock, November 27-28, 2019, Colombia

• IPCC COP25, December 2-13, 2019, Chile Future Board of Directors Meetings

• Board of Directors – Wednesday, October 23, 2019 at 4:00 – 5:30 p.m. Central U.S. Time (9:00 p.m. UTC)

As there was no further business, the meeting was adjourned at 10:11 a.m. Central U.S. Time. Respectfully submitted, Angela M. Luongo Senior Project Coordinator

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Page: 1

Global Roundtable for Sustainable BeefIncome Statement

Compared with BudgetFor the Nine Months Ending September 30, 2019

Current MonthActual

Current MonthBudget

Year to DateActual

Year to DateBudget

RevenuesDues Revenues $ 250.00 $ 2,500.00 $ 353,375.00 $ 342,500.00Grant Income 0.00 0.00 0.00 25,000.00Contract revenue 0.00 0.00 0.00 0.00Meeting Revenue 0.00 0.00 0.00 3,000.00Global Conference Revenue 0.00 0.00 0.00 0.00Communicators Summit 0.00 0.00 59,750.00 59,500.00Interest Income 500.42 291.67 4,574.01 2,625.03

Total Revenues 750.42 2,791.67 417,699.01 432,625.03

ExpensesMeeting Expenses 0.00 0.00 10,679.31 11,700.00Staff Travel Expense - Meeting 259.97 0.00 3,160.08 3,500.00Executive Director Contract 7,083.33 7,083.33 63,749.97 63,749.97Executive Director Travel 2,354.07 2,916.67 22,812.03 26,250.03Leadership Travel 0.00 416.67 187.17 3,750.03Administrative Services 16,291.67 16,291.67 146,625.03 146,625.03Office Supplies & Expense 60.21 62.50 274.42 562.50Postage & Shipping Expense 0.00 29.17 28.69 262.53Telephone Expense 137.64 166.67 1,111.17 1,500.03Professional Services 0.00 0.00 750.00 0.00Legal Fees & Expense 0.00 125.00 1,524.37 1,125.00Audit Expense 0.00 0.00 6,200.00 6,000.00Insurance 0.00 0.00 700.00 850.00Bank Charges & Fees 15.39 187.50 1,528.09 1,687.50Communications 1,565.75 4,291.67 22,010.20 38,625.03Contract Expenses 0.00 5,000.00 37,875.00 45,000.00Communicators Summit 674.05 0.00 46,050.47 45,376.42Global Conference Expenses 0.00 0.00 0.00 0.00

Total Expenses 28,442.08 36,570.85 365,266.00 396,564.07

Net Income $ (27,691.66) $ (33,779.18) $ 52,433.01 $ 36,060.96

For Management Purposes Only

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Global Roundtable for Sustainable BeefBalance Sheet

September 30, 2019

ASSETS

Current AssetsCash in Operating - ML *02005 $ 163,754.92Accounts Receivable 1,000.00A/R-Latin Am Sust Beef Summit 27.87

Total Current Assets 164,782.79

Other AssetsCD US Bk Natl Asn 2.3% 10/3/19 249,801.59

Total Other Assets 249,801.59

Total Assets $ 414,584.38

LIABILITIES AND CAPITAL

Current LiabilitiesAccounts Payable $ 34,458.33

Total Current Liabilities 34,458.33

CapitalRetained Earnings 102,693.04Board Specified Reserve 225,000.00Net Income 52,433.01

Total Capital 380,126.05

Total Liabilities & Capital $ 414,584.38

Unaudited - For Management Purposes Only

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10/3/19 at 11:44:37.67 Page: 1

Global Roundtable for Sustainable BeefAged ReceivablesAs of Sep 30, 2019

Filter Criteria includes: 1) Includes Drop Shipments. Report order is by ID. Report is printed in Detail Format.

Customer IDCustomerBill To ContactTelephone 1

Invoice/CM Date

0-30 31-60 61-90 Over 90 days Amount Due

ZoetisZoetis GDS, LLC

C&P Tier 3

2019-0075/2/19

1,000.00 1,000.00

ZoetisZoetis GDS, LLC

1,000.00 1,000.00

Report Total 1,000.00 1,000.00

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10/3/19 at 11:41:44.50 Page: 1

Global Roundtable for Sustainable BeefAged Payables

As of Sep 30, 2019Filter Criteria includes: 1) Includes Drop Shipments. Report order is by ID. Report is printed in Detail Format.

Vendor ID Date Invoice/CM # 0 - 30 31 - 60 61 - 90 Over 90 days Amount Due

GLOBAL DAIRY PLATFO 9/30/19 003545 4,000.00 4,000.00

GLOBAL DAIRY PLATF 4,000.00 4,000.00

NLPA 9/30/19 2019-0204 16,291.67 16,291.67

NLPA 16,291.67 16,291.67

Ruaraidh Petre 8/31/19 2019-09 7,083.33 7,083.339/30/19 2019-10 7,083.33 7,083.33

Ruaraidh Petre 14,166.66 14,166.66

Report Total 34,458.33 34,458.33

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Board of Directors Meeting

November 11-15, 2019 Christchurch, New Zealand

*From October 01, 2019, you will not be allowed to travel to New Zealand unless you have a NZeTA or visa. US Citizens are eligible for the NZeTA, and the cost is $9.00 NZD if completed on New Zealand Immigration’s new free app. Otherwise, the cost of the NZeTA is $12.00 NZD if completed online. You also pay the $35.00 NZD Visitor Conservation and Tourism Levy at the same time as your NZeTA request. Instructions are available at:

https://www.immigration.govt.nz/new-zealand-visas/apply-for-a-visa/about-visa/nzeta

AGENDA

(as of 5 September)

Monday, 11 November - Delegates arrive in New Zealand

Tuesday, 12 November

8:00 am – 12:00 pm Visit processing facility (ideally beef and lamb processing plant ANZCO’s in Ashburton (1hr 20 min south of Christchurch).

12:00 pm –1:00 pm BBQ lunch at farm

The first farm visit will be to Anne-Marie and Chris Allen’s property ‘Annadale’ near Ashburton. Chris and Anne-Marie run a 360-hectare beef, sheep and cropping property. They were Silver Fern Farms ‘Plate to Pasture Award’ winners in 2016. Their prize was a market tour to Europe where they led a group of farmers around food production and retail and foodservice experiences. They have also been on a Silver Fern Farms market to the USA in 2018. Chris is also the Federated Farmers of New Zealand spokesperson on water policy. Anne-Marie and Chris have both taken part in industry governance development programmes. Read more about them and Annadale here:

https://www.silverfernfarms.com/us/what-were-made-of/meet-our-farmers/chris-and-ann-marie-allen

1:00 pm – 3:00 pm

Murray and Linda Harmer have owned the 210-hectare sheep and cattle farm known as Shannondowns, located near Stavely 100 kms south-west of Christchurch at the base of the Southern Alps, since 1997. They currently have 2,000 Perendale ewes, 520 hoggets, and 60 cattle. Every year for 27 years, they have planted between 200 and 400 trees on the property. They believe part of being sustainable is put into the farm more than you take out. ANZCO suppliers since they started farming, they are part of the company’s Waitrose Farming Partnership and won the prestigious Waitrose Farmer of the Year award in 2002. Two other sustainable practices they believe important are financial stability and keeping up with technology and developments. Murry says technology has made it possible for him to keep farming beyond the physical requirements of how farming was practiced when he first started.

7:00 pm Dinner – No Host - Casa Publica – 180 Armagh St., Christchurch Central City Reserved seating - Open menu – Each guest pays their own check

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https://www.immigration.govt.nz/new-zealand-visas/apply-for-a-visa/about-visa/nzeta

https://www.silverfernfarms.com/us/what-were-made-of/meet-our-farmers/chris-and-ann-marie-allen

Wednesday, 13 November

7:00 am – 8:00 am Executive Committee Meeting

8:00 am – 1:00 pm BOD Meeting

1:00 pm – 2:00 pm Lunch

1:00 pm – 2:00 pm BOD Meeting

2:00 pm – 4:00 pm Presentations on the New Zealand Primary sector and sustainability initiatives in various sectors

• Presentation on the NZRSB development • Presentation from GRSB of what’s happening on the international stage • Launch of the NZRSB (perhaps the NZ Minister if he was available)

6:00 pm Evening BBQ function at the ANZCO office in Christchurch

ANZCO Foods is New Zealand’s fifth largest exporter with a turnover of NZ $1.65b. The company which employs which employs 3,000 people mainly in regional New Zealand, processes and markets prime New Zealand beef and lamb to more than 80 countries, and it also creates and designs sophisticated food and healthcare solutions.

Thursday, 14 November

8:00 am – 10:00 am BOD Meeting (continued)

10:00 am – 12:00 pm Delegates visit the Canterbury New Zealand Agriculture Show

12:00 pm – 1:30 pm Lunch at the Silver Fern Farms tent and opportunity to speak/present with farmers

2:30 pm Drive 1hr 30 min north to Greta Valley and Stonyhurst

4.00 - 6:00 pm Farm visit to Stonyhurst

Charles and Erin Douglas-Clifford run Stonyhurst in partnership with their father Peter and Uncle John Douglas-Clifford. The extensive sheep, beef and deer property has been in the family since 1851, making it one of the oldest farms in New Zealand. Stonyhurst has been a regional winner of the Plate to Pasture Awards in 2015, and the Farm Environment Trust Awards. Charles has a passion for sustainable farming and the use of technology. Read more about Stonyhurst here:

https://www.silverfernfarms.com/us/what-were-made-of/meet-our-farmers/the-douglas-cliffords

6:00 pm – 8:00 pm BBQ dinner on Stonyhurst in Greta Valley

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https://www.silverfernfarms.com/us/what-were-made-of/meet-our-farmers/the-douglas-cliffords

Friday, 15 November – Optional Tour to Lees Valley Station - North Canterbury, South Island, New Zealand

Click here to learn more: https://www.grasslands-llc.com/lees-valley-station--new-zealand

Depart hotel at 7:00 am and return to hotel at 4:30 pm

(Other hotel reservations will need to be made by those wishing to stay for this optional tour as our room block ends on Thursday night. Additional nights can be added, however not at the room block rate as this is an extremely busy time in Christchurch).

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https://www.grasslands-llc.com/lees-valley-station--new-zealand

Board of Directors Meeting Wednesday-Thursday, November 13-14, 2019

8:00 a.m. – 10:30 a.m. New Zealand Daylight Time Hotel Novotel, Christchurch Cathedral Square

AGENDA

Chair: Nicole Johnson-Hoffman, President

1. Call to Order (08:00) Nicole Johnson-Hoffman

2. Roll Call of Board of Directors Members (08:30 – 08:32) Katie Ambrose

Producer Constituency

____ Beef + Lamb New Zealand (Sam McIvor) ____ Canadian Cattlemen’s (Bob Lowe) ____ National Cattlemen’s Beef Assoc. (Josh White)

Commerce and Processing Constituency

____ Cargill (Gurneesh Bhandal) ____ OSI Group (Anna DeVries) ____ Rabobank (Justin Sherrard)

Retail Constituency

____ A&W Food Services of Canada (Lisa Hughes) ____ Ahold Delhaize (John Laughead) ____ McDonald’s (Lisa Isaacs, eff. 11/19)

GRSB Staff

____ Ruaraidh Petre, GRSB Executive Director ____ Josefina Eisele, GRSB Regional Director ____ Scott Stuart, GRSB Director of Admin. & Finance ____ Katie Ambrose, GRSB Director of Member Services ____ Angela Luongo, GRSB Senior Project Coordinator

Civil Society Constituency

____ Solidaridad (Gert van der Bijl) ____ World Wildlife Fund (Tim Hardman) ____ National Wildlife Federation (Simon Hall)

Roundtable Constituency

____ CRSB – Canadian Roundtable (Anne Wasko) ____ GTPS – Brazilian Roundtable (Luiza Bruscato) ____ MGSC – Colombian Roundtable (Juan Carlos Botero) ____ USRSB – U.S. Roundtable (Ashley McDonald)

Ex-officio

____ Nicole Johnson-Hoffman, President ____ Leon Mol, Vice President ____ Ian McConnel, Secretary/Treasurer

____ Bob McCan, Member At-Large ____ Nicola Robinson, Member At-Large

____ Dennis Laycraft, Past President

3. Affirmation of adherence to the GRSB Anti-Trust Policy (8:32 – 8:33) Ruaraidh Petre

4. President’s Review (8:33 – 8:53) Nicole Johnson-Hoffman

5. Consideration of October 23, 2019 Minutes (08:53 – 08:55) [APPROVAL] Board of Directors

6. October 31, 2019 Financial Report (08:55 – 09:00) [APPROVAL] Board of Directors

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7. Governance Update (09:00 – 09:05) Scott Stuart

7.1. BOD Election Results7.2. Executive Committee Electronic Voting

8. Communications Committee Update (09:05 – 09:10) Gurneesh Bhandal

9. Towards a global narrative for sustainable beef: update on the Australian experience(09:10 – 10:10)Howard Parry Husbands – Pollinate, Strategic Research Consultancy

REFRESHMENT BREAK (10:10 – 10:40)

10. Target Setting with GRSB based on Grazing Management (10:40 – 11:40)Peter Byck – US Film Director, Carbon Nation

11. Regional Roundtables and Country Initiatives Reports (11:40 – 13:00)

11.1. CRSB (Canada) (11:40 – 12:00) Anne Wasko 11.2. USRSB (U.S.) (12:00 – 12:20) Ashley McDonald 11.3. MGSC (Colombia) (12:20 – 12:40) Juan Carlos Botero 11.4. ERBS (Europe) (12:40 – 13:00) Claire Donoghue

LUNCH (13:00 – 14:00)

12. Presentations on the New Zealand Primary Sector and Sustainability Initiatives in VariousSectors (14:00 – 16:00)

12.1. Presentation on the NZRSB DevelopmentJustin Courtney – Head of Communication and Sustainability, Silver Fern Farms

12.2. GRSB Presentation of What’s Happening on the International Stage Ruaraidh Petre, Executive Director GRSB Nicole Johnson-Hoffman, Chief Sustainability Officer and Senior Vice President, OSI Group LLC, GRSB Board Chair

12.3. Launch of NZRSB Damien Peter O’Connor, NZ Parliament Member, Cabinet Minister, Invited

Board of Directors to Recess at 16:00 Reconvene at 08:00 on Thursday, November 14

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13. Regional Roundtables and Country Initiatives Reports Continued (08:00 – 08:40)

13.1. GTPS (Brazil) (08:00 – 08:20) Luiza Bruscato/TBD 13.2. New Zealand (08:20 – 08:40) Sam McIvor 13.3. Australia Beef Sustainability Framework (08:40 – 09:00) Pip Band

14. 2020 Global Conference Theme – Asuncion, Paraguay Ruaraidh Petre/Katie Ambrose September 21-25, 2020 (09:20 – 10:00)

15. Council Reports (09:00 – 09:20)

15.1. Global Issues

15.1.1. GHG Update (09:00 – 09:10) Ruaraidh Petre 15.1.2. GRSB-GTPS Joint Working Group on Forests (09:10 – 09:20) Simon Hall

16. Upcoming GRSB Member Engagement Opportunities Ruaraidh Petre

16.1. The Sustainable Agriculture Summit, November 20-21, 2019, Indianapolis IN

16.2. Seminar on Sustainable Livestock, November 27-28, 2019, Colombia

16.3. IPCC COP25, December 2-13, 2019, Chile

17. Other Business

18. Future Board of Directors Meetings Katie Ambrose

18.1. December 18, 2019 at 4:00 – 5:30 p.m. Central U.S. Time (9:00 p.m. UTC)

19. Adjourn

Attachments: A. GRSB Anti-Trust Policy (p 3)B. October 23, 2019 Board of Directors Minutes (pp 4-7)C. October 31, 2019 Financial Report

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