Board Meeting: April 21, 2012 Summary of 2011/12 and proposal for 2012/13 season
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Transcript of Board Meeting: April 21, 2012 Summary of 2011/12 and proposal for 2012/13 season
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Board Meeting: April 21, 2012
Summary of 2011/12and proposal for 2012/13 season
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Today’s scheduleWelcome and IntroductionsThank you to sponsorsSummary of February4, 2012 event
(highlights from Executive Report)Report from NSCCTeam perspectivesDiscussionProposal for 2012/13 season (review
distributed proposal)Discussion
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An email from an excited parent
My son Bliss is 9 years old and home schooled. My son’s passion is computers. When he found out that there was programming in FLL his eyes lit up and he squealed with joy. The club has given him a new arena to exercise his mind. But what he loves the most is the programming. He came out of his meeting the first day he programmed so excited to tell me all about it. He wants a career in computer software design but also wants to create his own computer electronics design and engineering firm.
- Bleu Om Rae
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Welcome and IntroductionsSponsors/Volunteers
(Orgs that are both are red)
AcadiaEastLinkMichelinLockheed MartinNova Scotia
Community CollegeNSERC
Nova Scotia Business Inc
Nova Scotia Economic and Rural Development
Nova Scotia Labour and Advanced Education
RBCWISEatlantic
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2011/12 Season OverviewApril – June 2011 – School recruiting & Robot
distributionMay 2011 – Board meetingOngoing – Fundraising and recruitingNov 2011 – Qualifying competitions at 5
NSCC campusesFebruary 4, 2012 – Championship
tournament at Acadia
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Championship Competitions ReviewTwo competitions in one
FLL (FIRST Lego League) & HRC (High school Robotics)
12 HRC teams from 9 high schools competed44 FLL teams registered in NS, 28 in championshipCompetition split into two areas/time of day
Beveridge Arts Centre (Registration and morning judging)
Lunch at Dining roomGym (afternoon and evening for RPC Robot
challenges)
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Challenges in 2011/12NSCC overall coordinator unavailable, late
start for RPC assistantSome funding support decreased or was
identified late in season, thus limiting some budget decisions
Increased reporting requirements with some funding
Some funding support provided by calendar year, and not competition season
NSCC qualifying rounds at 5 campusesLate team dropouts
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Solutions in 2011/12FLL Technical Design judging in morningLibrary open in morning to provide spaceNSCC FLL qualifiers at 5 campusesRobot distribution increased team
registrationsTeams helped other teamsMichelin Education Support Fund
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Innovations & highlights in 2011/12 season
Moved FLL technical judging to BAC in the morning, and supplied field setup kits in the rooms
Opened the Library in the morning – teams could practice and parents could rest
Provided lunch for teams and volunteers in the meal hall
Changed HRC challenge s and rubricsChanged gym setupHosted VIP tourRobot Lending Library – multiple teams
attended championship
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Student survey (151 respondents)-Enough time to prepare--Web page was helpful-Learned a lot about Robots-(FLL) Learned a lot about food safety-Learned a lot about teamwork-Understood schedule of events-Enjoyed the food services-More interested in science-Like to pursue science studies-Considering a science career-Participate again next year-Overall I enjoyed myself at the competition-Length of competition was right
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SDDANASA
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Coach Survey results (17)Competition cost appropriateEnough time to prepareWorkshop helpfulWebpageTeam learned about robotsTeam learned about food
safety Increased team interest in
scienceAble to understand scheduleEnjoyed food servicesParticipate again next yearOverall enjoyed myself
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Team Spirit
FLL
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Volunteers pitch inMichelin support!
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Income and Expenses (p. 10)
Expenses
2011/12 Adjusted budget
2011/12 Actual
2011/12 Budget - Actual
Facilities* 10,400 10,960.58 ($560.58)Reg., Robots, Software kits 781 712.53 $68.47Salaries - Dir, Asst, Tech, NSCC 39,000 37,125.61 $1,874.39Travel 1,900 1,558.04 $341.96Competition materials* 4,000 3,489.33 $510.67Competition catering 5,200 4,608.61 $591.39Team and volunteer t-shirts 4,140 3,562.41 $577.59Awards and prizes* 4,200 8,080.02 ($3,880.02)Media costs* 3,200 2,922.43 $277.57Summer Camp+ 2,500 1,070.01 $1,429.99Michelin Education grants - 1,300.00 ($1,300.00) TOTAL 75,321 75,389.57 ($68.57)
RevenueCarry forward 2,000 2,467.43 $467.43In-kind 10,500 12,325.00 $1,825.00Team registration 7,875 8,229.62 $354.62Summer Camp 2,500 1,792.80 ($707.20)Fall camp - CR189,V497682 770.00 $770.00Sponsorship & Misc Cash 52,446 66,708.96 $14,262.96 TOTAL $75,321 $92,294 $16,972.81
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Next NSCC
Team Report
Discussion/Feedback
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RPC 2012/13 proposal
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Schools8 school boards
school teamsRace relations
CommunityVolunteers
DonorsSpectators
Groups
BusinessMichelinEastLink
Lockheed MartinNSBIRBC
eLab Inc.
Government
EducationEconomic & Rural
DevelopmentLabour & Advanced Education
NSERC
Post SecondaryAcadia University
Nova ScotiaCommunity College
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Proposal for 2012/13 SeasonIncrease in Province-wide involvementNSCC coordinate 6 FLL qualifying events in
NovemberExpand number of teams for FLL qualifiers to
6036 FLL teams progress from qualifiers20 HRC teamsIncrease championship maximum to 56Increase sponsorship requirementsChampionship date -February 2, 2013Budget for NSCC coordinatorIdentify a communications coordinator
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Increased involvementTeams
Lending Library robots assigned to 50 individuals or organizations; NSCC leading training
Halifax county has opened upCollaborators
NSCC qualifying events planned for 6 locationsPromotion through School boardsSchool board sponsorship for some teamsDiscovery Centre is discussing working
together – they are interested in Jr.FLL
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Key steps to moving forward (p.6)Obtaining multi-year core funding Funding EarlierHandling team volumeResource allocationFostering a year-round club atmosphere
for teamsKey personnel replacementGym logistical challengesRobot Lending Library trackingCollaborationsAssociated programs
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Proposed Expenses 2012/13 (p. 15)
Expenses2012/13
Proposed Budget 2011/12
Actual Facilities* $11,000.00 10,960.58 Reg., Robots, Software kits $9,000.00 712.53 Salaries - Dir, Asst, Tech, NSCC $55,616.27 37,125.61 Travel $2,500.00 1,558.04 Competition materials* $4,000.00 3,489.33 Competition catering $5,200.00 4,608.61 Team and volunteer t-shirts $5,000.00 3,562.41 Awards and prizes* $4,500.00 8,080.02 Media costs* $4,800.00 2,922.43 Summer Camp+ $2,500.00 1,070.01 Michelin Education grants $4,000.00 1,300.00 TOTAL $108,116.27 75,389.57
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Total Support necessaryRevenueCarry forward $16,904.24 2,467.43 In-kind $12,500.00 12,325.00 Team registration $8,750.00 8,229.62 Summer Camp $2,500.00 1,792.80 Fall camp - CR189,V497682 $0.00 770.00 Sponsorship & Misc Cash $67,462.03 66,708.96 TOTAL $108,116.27 $92,294
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Questions and suggestionsAppropriate budget?Major Supporter identification and planningFundraising suggestionsTeam handling
Needs your feedback!