BlueScape & Coto Consulting Update to ISO 14001:2015 Webinar 092116
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Transcript of BlueScape & Coto Consulting Update to ISO 14001:2015 Webinar 092116
Update to ISO 14001:2015 Don’t Get Behind and Lose
Valuable Contracts
September 21, 2016
BlueScape Environmental [email protected]
877-486-9257
Webinar Topics
Drivers for ISO 14001 Certification
Timeline
Level of Effort
What Types of Assistance Exist?
Minimum Requirements for Certification
About BlueScape • Founded in 1997 • Extensive experience with Environmental, Health & Safety
Regulations – Air Quality, Spill Prevention, Storm Water, Chemical Risk Management,
Hazardous Waste Management, Environmental Management Systems – See www.bluescapeinc.com
• Wide Range of Industries Served – Chemical plants, power plants, data centers, building materials,
aerospace, refineries, coating manufacturing, industrial gas, and oil & gas processing
• BlueScape EHS – EMS and managed compliance services to reduce business risk
• BlueScape Technical Services - Solve tough EHS permit and compliance issues: - Develop permit and compliance strategies, quickly obtain permits - Technical analysis tools - Leverage agency relationships, lead negotiations - Compliance, enforcement and variance support
• Move business forward, reduce business risk
Registration Question
Does your Company Currently have an ISO 14001 Cer8fica8on?
¢ Yes – 50% ¢ No – 37% ¢ No, but want to get cer8fied – 5% ¢ I don’t know – 8% (out of 60 registrants)
ISO 14001 Certificate Coverage
• Customer Requirement – No contract unless certification is maintained – Very common in aerospace and automotive
industries • USEPA Requirement
– Part of settlement agreement or corrective action order
– This is a new trend for enforcement activities. • External Recognition by Public and Stakeholders
– Part of an overall sustainability policy by corporate or board
• Good Environmental Stewardship – We want to be good guys with external validation of
our efforts
Drivers for ISO 14001 Certification
Timeline – Big Picture
ISO 14001:
2015 std was
revised
Sept 2015 TODAY Sept
2016
What do you have planned for 2017?
Sept 2017
Deadline
to upgrade
their EMS
Sept 2018
Timeline - Details Facilities should allow a minimum of 3-4 months to upgrade their EMS
• Life cycle approach to environmental management and evaluation of risks.
• Expectation to embed EMS in business processes • Greater involvement from Top Management; Environmental
Management Representative (EMR) position is not required • More robust management review meetings with trend analyses • Must demonstrate adequacy of resources • Different concepts needed in policy and throughout EMS
• Compliance obligations from internal and external stakeholders vs. regulatory requirements
• Enhancement of environmental performance vs. continual improvement
• Achievement of environmental objectives
Changes to ISO 14001:2015 are substantial
Timeline – Details
Facility must then implement all the required changes
• Stage 1 assessment evaluates the design of your EMS (typically 1-2 days in duration)
• Stage 2 assessment evaluates the implementation of your EMS (duration depends on number of personnel and complexity of operations – typically 1 week in duration)
Pre-certification assessment needs to occur by your certification body (CB) over a 1-3 month period
Issuance of certificate typically takes 30 days
These steps are required even if you have an existing certification to ISO 14001:2004
Timeline
Revision Deadline is Sept 2018 • You need 6-8 months to upgrade
your EMS to get certified • Project should begin no later than
Jan 2018
Scheduling Factors to Consider
• Lots of facilities are going to wait until the last minute
• Availability of certification bodies and auditors may be limited during this last minute schedule crunch
• What if facility has non-conformities that need to be fixed and there is no contingency in the schedule?
• What are the financial and business impacts to your facility if the ISO 14001 certification lapses?
Poll Question
If your company is already ISO 14001 certified, have you begun the transition to the 2015 standard?
¢ Yes ¢ No ¢ Not applicable
Level of Effort
• Varies considerably depending on the expertise of in-house personnel and status of the current EMS
• Robust, existing EMS requires less effort to upgrade to the revised standard
• Brand new EMS needs to start from scratch • Synergies are possible for large corporations which
have EMS Coordinators and/or sharing of information between facilities
What Types of Assistance Exist?
A. Gap assessment B. Quarterback C. Full technical support
A. Gap Assessment
• Facility has no idea where to begin • Existing EMS is compared to the revised standard. • Output from the gap assessment is a list of items
which need revision or upgrade with specific findings
• Items which are acceptable are indicated as such. • Level of effort: 2-5 days (depending on
complexity of site and EMS) • Benefit: Facility can understand overall how its
EMS conforms to the revised std and where there are gaps. Plan can be developed for upgrade
• Who should lead it?
B. Quarterback
• Facility has capable people, but they need some guidance to prioritize and focus their efforts
• Lessons-learned and best practices from other facilities are shared
• Briefings to top management and management team to ensure that they understand: – How their roles have changed – Changes to ISO 14001 and impacts to the facility – Certification process, timeline and bottlenecks
• Level of effort: 10-30% FTE during upgrade timeframe • Benefit: Senior level expertise is provided to guide the upgrade
project, but majority of work is done by in-house personnel to retain legacy knowledge
C. Full Technical Support
• Complete these tasks: – EMS procedures, forms, objectives and policy are developed and
written to be integrated with the facility’s existing business processes.
– EMS Awareness training is provided to facility and contractor personnel.
– Internal audit and compliance evaluation audits are conducted; corrective actions are initiated and addressed.
– Management review meeting is organized, conducted and documented.
– Preparation for and participation in Stage 1 and 2 assessments – Address non-conformities identified by CB
• Level of effort: One FTE during upgrade project • Benefits:
– Experts are engaged during the entire project from beginning to end and share their wealth of experience with the facility and personnel.
– Knowledge transfer is encouraged to promote facility’s autonomy in the future
Minimum Requirements for Certification
EMS procedures, forms and processes must be revised to conform to ISO 14001:2015
Updated EMS Awareness training must be provided to majority of personnel
Internal audit to revised standard must be completed with iden8fica8on of correc8ve ac8ons and plans
Management review mee8ng must occur and be documented aXer the items above have been completed
Questions Contact Information
Dr. Christina Schwerdtfeger, Coto Consulting
James Westbrook, Bob Kuykendall, BlueScape
877-486-9257 [email protected]
www.bluescapeinc.com Connect with me on Linkedin!
The webinar presentation will be posted on Slideshare and YouTube