Billing Setup Rep Class
-
Upload
prakash1111111 -
Category
Documents
-
view
228 -
download
0
Transcript of Billing Setup Rep Class
-
8/12/2019 Billing Setup Rep Class
1/36
Billing Setup Overview
Process Overview
The process doesnt cover
customer set up
Set up the billing business unit definition
Set up the Installation Options, Installed Products Options
Set up the Installation Options, Overall Install Options
Set up the Installation Options, Billing General Options
Set up the Installation Options, Billing GL!" Options
Set up the B#, Billing B# Options
$efine the #ser Preferences, Billing Options
Set up Billing accounting displa% templates&
$efine Bill T%pe default options&
$efine Bill Source options&
$efine the Pa%ment Terms Timing
$efine the Pa%ment Terms
Select the "emit to !ddress
Set #p 'hartfields
'reate !ccounts and $istribution 'odes
$efine 'harge 'odes and #O(
Set up $iscounts and Surcharges
Set up sales and user ta) authorities and codes
Setup 'ustomers *this is a big process+
$efine %our Billing Specialists$efine Invoice umbering Scheme
$efine Sort b% Options and Sort b% Line Options
$efine Invoice -ormatting Options
$efine Bill b% Identifier 'riteria
$efine %our billing c%cles&
$efault .ierarch% for Billing
PeopleSoft Billing Setup Quick Guide Page 1
-
8/12/2019 Billing Setup Rep Class
2/36
Billing Setup Overview
PeopleSoft Billing Setup Quick Guide Page 2
Pg 44-45 TrainingGuide, tep 1!a or 1!"in t#i intruction et$
%uto&er 'ddre,pg 1(( B) TrainingGuide$ Step 2!i$
)nv * - Pg +,TrainingGuide$
Billing )nuir. pg+4,+5 B) TrainingGuide$ Step 2!"$
Pg +1/+2 B) Training Guide,0efined in tep 22$ Poitiondefined on tep 2("$
'ttac#ed to #eader duringinvoice entr.$
Page 41 and42$B) Guide$
See tep11and 12$
O,defined onpaage 4 B)Guide$
-
8/12/2019 Billing Setup Rep Class
3/36
Billing Setup OverviewStep
1a Set #p
-inancialsSuppl% 'hain,Billing, Billing $efinition
Set up the BIB#
definition
!"B# / Specif% the
!"B#, the GLB# isinherited from the
!"B#&
0ournal Template
/Specif% a 1ournal
template to use whenposting to GL&
Billing 'urrenc%/!pplies
in multi/currenc%
environments&
Specif% the GL Level 2BI 'reates GL !cct
3ntries is the most
common& !" creates is
an option for more
simple accountingenvironments& o GL is
used when PS-T GL is
not used&
'lic4 the update Open
Periods to set up %ourbilling open periods&
ote that the billing
periods are softperiods, violations of
the period are allowed&
I(PO"T!T OT35 In step 6%ou set the !utonumbering to Bill T%pe& .owever, if, during that step, %ou set th
!utonumbering to Business #nit, the Bus #nit Level S%stem 'ontrols section changes5
1b 'lic4 the Business #nit
7 Tab
If Ta)ware of 8erte) is
used this two bo)es will
displa% other fields&
!P Origin I$ is onl%
used in cases whereinterunit transactions
are in use !$ an !P
voucher is re9uired for
to pa% for the interunit
servicegoods&
'hec4 enable deferred
revenues if %ou plan to
do deferred rev&
Specif% the default
debit and credit 3ntr%T%pe"eason 'odes, this
are '"ITI'!L for !"&
(ore about 3ntr% T%pes and "eason 'odes *T.3S3 !"3 '"ITI'!L+5
PeopleSoft Billing Setup Quick Guide Page !
-
8/12/2019 Billing Setup Rep Class
4/36
Billing Setup Overview
3ntr% event onl% usedfor govt&
PeopleSoft "eceivables re9uires entr% t%pes and reasons at the business unit level& Invoices and ad1ustments ma
entr% t%pe and reason codes& !n entr% t%pe categori:es the pending items that create or update posted items ins%stem& The "eceivables #pdate program uses the pending items to create or update items and to maintain custo
balances& 3)amples of entr% t%pes are invoices, debit memos, credit memos, pa%ments, prepa%ments, onaccount
pa%ments, deductions, ad1ustments, and writeoffs& ;hen a pending item enters the s%stem, the entr% t%pe field
defines what 4ind of pending item it is& !n entr% t%pe
can be 9ualified b% an entr% reason, which is a means of further categori:ing the pending items&
3ntr% t%pes and reason are defined on5
Set #p -inancialsSuppl% 'hain, Product "elated, "eceivables, Options, 3ntr% T%pes, 3ntr% "eason
PeopleSoft Billing Setup Quick Guide Page 4
-
8/12/2019 Billing Setup Rep Class
5/36
Billing Setup Overview1c 'lic4 the B#< Tab
Set the defaults for the
unbilled revenue acrrual
process and defaults for
doc se9uencing&
1d 'lic4 the B#6 Tab
'lic4 to verif% that the
BIB# is enabled for8!T *if applicable+&
2 Set #p
-inancialsSuppl% 'hain,Install, Installation
Options, Product *Gen
Options groupbo)+&
'hec4 to see if
'ommitment 'ontrol isenabled& 'hec4ed items
have budget chec4ingenabled& *last group bo)
on the page+
PeopleSoft Billing Setup Quick Guide Page 5
-
8/12/2019 Billing Setup Rep Class
6/36
Billing Setup Overview3 Set #p
-inancialsSuppl% 'hain,Install, Installation
Options, Overall
Subcustomer =ualifiers
2 If %ou want to use the
subcust 9uals torecordtrac45
>+ ! subset of a
single
customers
business&
7+ ! subset of%our business
across
customers&
Onl% applies when using interunit transfers& Legal entit%, when enabled, defines an interunit between two
different business units belonging to the legal entit% as an intraentit% transfer, and between two different GLB#
within two different legal entities defined as interentit% transfers& Legal entit% disabled means all interunits
regardless of GLB# are interunits&
4 Set #p
-inancialsSuppl% 'hain,Install, Installation
Options, Billing/General
Options
$efine the level at
which %ou wantautonumber of invoices
to be set&
OT35 Bill Source is
optional #L3SS %ou
define theautonumbering default
level as Bill Source?
$efine the level at
which the page series
should be set, and thedefault page series&
The page series is order
of the billing pages
viewed b% the end user&Page Series is defined
on Set #p -inSuppl%'hain, Prod "elated,
billing, $efine
Preferences, Page
Series $efinition
Bill entr% (a) "ows 2The @ of rows the end
user will see when
entering bills online&
PeopleSoft Billing Setup Quick Guide Page
-
8/12/2019 Billing Setup Rep Class
7/36
Billing Setup Overview(a) umber of "ows in
Scrolls 2 !pplies to billsearches&
Last BI Interface I$ 2
$ispla%s the last
generated BIAIT-'
I$ from BII->&
Bill 3ntr% .%perlin4 2
Select if%ou want the
standard bill entr% page
or the e)press bill page
to displa% from thesearch page&
$efault @ of Lines5 @ of
lines that will be added
each time %ou clic4 the C
sign in bill entr%&
3nable (anual Line
umbering 2 Onl% chec4this is if %ou want the
end user to be able to
manuall% number thelines on a bill&
ote5 -or the page series above, if this is the page series in use, the pages displa%ed on the Bill 3ntr% page will
the .eader page >st, the .eader ote page 7nd, the .eader Order Info
-
8/12/2019 Billing Setup Rep Class
8/36
Billing Setup Overview5 Set #p
-inancialsSuppl% 'hain,Install, Installation
Options, Billing 2 GL!"
Options&
$efine %our s%stem wide
default options&
3dit 'hart of !cct
'ombination 2 This
enables combo edit& If
%ou enable it here it can
get hung up in preloadand it is harder to fi)&
&
otice that the $eferred "ev Options fields are gre%ed because the GL Options radio button is set to Business
#nit& The items in the $eferred "ev Options group bo) will be enabled, however, if the S%stem "adio button isselected&
!" Options are gre%ed because the Business #nit "adio button is displa%ed& If S%stem was displa%ed, then the !
Level and !" Option would be enabled&
In our e)ample here, we selected the s%stem level for the !ccounting $ispla% Template& The defined temp
at this level is $efault& Eou create this template in step 3rror5 "eference source not found&
6 Set #p -inSuppl%
'hain, Business #nit"elated, Billing, Billing
Options
Set up %our SetI$
options&
Billing Origin I$ 2 This
tells !" where the
transaction came from&
Important for !"&
Group T%pe 2 Tells !"the 4ind of transaction
and the 1ournal
generator template
!$ the !" open
periods&
B/Billing
P/Pa%ment
"emit To and Ban4
!ccount 2 Two options&
>+"emit to populatedand ban4 account blan4,
then the remit to
address will be the ban4
address& 7+Populate
remit to and ban4
account then remit towill be the ban4 branch&
Pa%ment Terms I$,
$istribution 'ode,
Invoice -orm, 3)change
"ate are re9uired&
'ontrolling processing default options according to setI$ enables %ou to5
F $efine the options once and appl% them to all of %our business units&F $efine multiple setI$s and appl% different defaults to different business units&
The options on this page appl% to all billing business units that use the setI$ S.!"3 for the record group that
includes this page&
"emit To and Ban4 !ccount 2 See steps>>and >7&
Bill In9uir% Phone umber 2 This is the number that will appear on the invoice if a default isnt found a high
level priorit% in the default hierarch%&&
PeopleSoft Billing Setup Quick Guide Page +
-
8/12/2019 Billing Setup Rep Class
9/36
Billing Setup Overview
Billing In9uir% Phonenumber5 this is the
number that appears on
the invoice&
Bill b% Identifier 2 helps
%ou to group invoices
PeopleSoft Billing Setup Quick Guide Page 8
-
8/12/2019 Billing Setup Rep Class
10/36
Billing Setup Overview7 Set #p
-inancialsSuppl% 'hain,'ommon $efinitions,
#ser Preferences,
$efine #ser
Preferences, Billing
$efine Billing #serPreferences for the
logon person&
Server ame5 The
server to use when
running 1obs
0ob "un Opt5 Indicates
whether the s%stem
should include the
'urrenc% 'onversion,
Pre/load, Load !"Pending, and Load GL
Interface processes in
multiprocess 1obsinitiated b% clic4ing a
button& Set the default
for this option on the#ser Preferences /
Billing page& To include
all of the processes in
the multiprocess 1ob,
select PrintLoad to
e)clude theseprocesses, select o
Load&
'urrenc% 'ode5 $efault
currenc% code for nonbusiness unit data,charge codes, discounts,
surcharges&
8 Set up -inSuppl% 'hain,
Product "elated, Billing,
$efine Preferences, Bill
3ntr% !ccounting
Template
Set up %our Billing
!ccounting $ispla%
Templates&
This impacts what the users see on the !ccount 3ntr% Billing page&
9a Set #p -inancials,
Suppl% 'hain, Product
"elated, Billing, Setup,
Bill T%pe
Set up %our bill t%pes&
Bill t%pes represent categories of activit% grouped on a particular bill& -or e)ample, %ou
can define a bill t%pe for each service that %our organi:ation performs, as well as define
billing options for each t%pe& To do this5
F 3nter the definition and defaults for each bill t%pe&
F Specif% the bill t%pe level s%stem controls&
F Set up defaults for the #nbilled "evenue !ccrual process at the bill t%pe level&
PeopleSoft Billing Setup Quick Guide Page 19
-
8/12/2019 Billing Setup Rep Class
11/36
Billing Setup Overview
otice that at the B# level %ou defined the defaults for things li4e Bill In9uir% phone number, etc& If %ou then
define these same defaults at the Bill T%pe level the Bill T%pe ones are higher in the defaulting priorit% and will
pic4ed up for the specified bill t%pe& So if %ou enter a bill of bill t%pe O(, the defaults shown here will ta4e
priorit% over the B# defaults&
PeopleSoft Billing Setup Quick Guide Page 11
-
8/12/2019 Billing Setup Rep Class
12/36
Billing Setup Overview9b 'lic4 the Bill T%pe 7 tab
If %ou set the !utoumbering se9uence in Step6 to draw from the Bill T%pe, the numbering se9uence for
invoices is based on the information shown in this field *for each Bill T%pe+&
Similarl%, if %ou set the !utonumbering se9uence in Step 6 to draw from the Bill T%pe, the page series used
based on the information shown in this field *for each Bill T%pe+&
9c 'lic4 the Bill T%pe < tab This tab is primaril% for #nbilled "evenue options and 8!T controls&
Bills can be accrued here or in the #nbilled "ev !ccrual section on the Business #nit < tab, see Step >c&
10a Set #p -inancials,
Suppl% 'hain, Product
"elated, Billing, Setup,
Bill T%pe
Set up %our bill source
options&
OT35 this level of the
hierarch% is optional
unless %ou chose todefine the
autonumbering se9uence
based on Bill Source
*See step 6+
10b 'lic4 the Bill Source 7tab&
$efault 3ntr% t%pes and s%stem controls&
PeopleSoft Billing Setup Quick Guide Page 12
-
8/12/2019 Billing Setup Rep Class
13/36
Billing Setup Overview
If %ou set the !utoumbering se9uence in Step6 to draw from the Bill Source, the numbering se9uence finvoices is based on the information shown in this field *for each Bill Source+&
otice that in for Bill T%pes %ou defined the defaults for things li4e Bill In9uir% phone number, etc& If %ou thedefine these same defaults at the Bill Source level the Bill Source ones are higher in the defaulting priorit% and
get pic4ed up for the specified bill source& So if the bill source is O3S, the defaults shown here will ta4e priorit
over the B# defaults&
PeopleSoft Billing Setup Quick Guide Page 1!
-
8/12/2019 Billing Setup Rep Class
14/36
Billing Setup Overview10c 'lic4 the Bill Source