Billback the automated reconciliation solutions

20th March 2015

Billback Managed Services

The main goals of Billback:

• Generate awareness about the benefits of our system.• Penetrate the companies and change the way they process

documentation.• Grow and maintain a strong and loyal customer base by providing

an integrated managed service. • Enhance the product offering as further research is undertaken and

technology develops

Billback Managed Services

The conventional bill backs process contradicts all those things.

• Rudimentary• Antiquated• Time consuming • Inefficient• Costly• Inflexible• Requires staff training

Billback Managed Services

Our automated solution removes all those obstacles allowing you to focus on your business.

Benefits of the automated system:

• Growth• Commission and service fee recovery• Flexibility• Fraud control• Decreased overheads• Efficiency and accuracy• Managed service• Detailed reporting• Increased competitive advantage

Open Voucher

Vendor Invoice Loop

Match Invoice Voucher / PO

Reconcile

Invoice Client

Invoice VendorLoop

Scan, Collate

Print Invoice

Collect PO

E-Mail

Paper Filing

Check Recon Pack

Check Remittance

Billback Processes

• Integrate with any travel management system• Voucher generation (Pre-payments and accounts)• Client PO• Vendor invoice collection• Matching process (variance)• Review stages• Invoice generation – client customization• Commission – vendor customization• Documentation – storage, access, delivery

Billback Payment Portal

• The matched transaction report details all invoices processed and ready for payment

• These can be marked-per invoice, per vendor or grouped in multiple vendors

• They’re uploaded to pre-authorized vendors in the portal• The vendor PDF invoice is attached for verification• Payment can be released remotely• A detailed remittance advice is attached to the POP and sent

to the vendor

Standard Billback Reports

Standard reports include:

• Open voucher report• Matched voucher report• Commission report• Spend per vendor• Spend per client• No. Of transactions• Accrual report per client

All reports are easily downloaded via Crystal reporting to Excel, PDF, RTF, CSV or XML.

All reports can be run from and to any date.

Standard Billback Services

– The Billback System includes:• Verification of Vendor information from your system.• Management of Vendor commissions and rebates.• Assisted reconciliation of vendor accounts.• Ease of vendor payments.

– Monthly summary of all transactions.

– Invoices integrated with the Travel Agents accounts, sent electronically to their clients with all relevant attachments.

– Summary of each vendor’s transactions and amounts payable.

– Summary of every client’s transactions.

Billback Automation and Managed Services

As a company grows, it faces difficulties to maintain controls. These difficulties can be overcome by automating repetitive, mundane and manual tasks and ensure better visibility of business operations, increase your competitive edge and return on investment.