r

BILL HA GOVER

ASLAM RNOR DE

STATE OF EPARTMENT

F TENNESSEE T OF EDUCA

E ATION

CAND CO

DICE MCQUE OMMISSIONER

EEN R

NINTH FLOOR, ANDRREW JOHNSOON TOWER 7100 JAMES ROBERTSON PARRKWAY

NASHVILLE, TN 37243-03775

Julyy 19, 2018

Mr. Tim Haney Trennton Special SSchools 201 West 10th S treet Trennton, TN 383382

Deaar Director Haaney:

Pleaase find attac hed the summmary review oof findings fro m the Schooll Nutrition Proogram’s 20177–18 fiscal yeaar admministrative revview of Trentoon Special’s NNational Schoool Lunch Proogram and Scchool Breakfaast Program. TThis review wass conducted thhe week of Jaanuary 22, 20018, with the eexit date of Jaanuary 25, 20018. The sum mary include s the idenntified findingss and the corrrective action s required.

Disttrict responsees and supporrting documenntation of corrrective action ns are require d for all findinngs, and findinngs must be corrrected district wide. The Scchool Nutritionn Program dirrector will proovide the respponses to the findings via tthe Tennessee: Meaals, Accountin g, and Claimiing (TMAC) system in the “Compliance”” section, as ddiscussed witth the lead revieewer. Techniccal assistancee areas do noot require respponses; thesee suggestionss are only to hhelp the systeem improve the program. Theey are also avvailable in thee “Compliancee” section in TTMAC.

All ccorrective actions shall be documented and supporteed in the “Commpliance” secction in TMACC no later thann March 29, 2018. During thiss timeframe, iff you find erroors or points oof disagreemeent in our finddings, please contact me, aand I will assiist you with yoour next course of action. If there are noo errors or pooints of disagrreement, pleaase be mindfuul that refusal or faailure to compply with the reequired, correective actions within the allootted timeframme may resullt in potential fiscal action.

Upoon receipt of TTrenton Spec ial’s documennted correctivve action, the Tennessee DDepartment off Education wwill determine wheether the docuumentation is complete andd resolves thee findings ideentified. Once the departmeent approves the corrrective actionss, your districct will receive a closure lett er closing thee review withi n 30 calenda r days.

If yoou have any qquestions or cconcerns, pleaase contact oour office at (8800) 354-36633.

Sinccerely,

Jodyy Baruth,

Statte Director School Nutrition Program

Schoool Nutrition Prrogram • Andreew Johnson To wer, 12th floor • 710 James RRobertson Parkkway • Nashvil le, TN 37243

Tel: (800) 354-366 3 • Fax: (615) 5532-8312 • tn.ggov/education

Trentton SSD (2733)

Revview ID: 842

EExit Confere nce Date: 1//25/2018

RReview Year: 2018

MMonth of Revview: Decembber

LLead Revieweer: Jane Crawwford

Area Findings

ID s

Findding Descrip tion Requuired Correcctive Action

SSFA - Level F indings

1100 - V-0100 One studennt determineed as UUpdate studeent status annd notify household CCertification reduced byy application oof change in status. Uploaad copy of letter to aand Benefit was transfeerred to rost er as free. hhousehold onn change in sstatus and a copy of Issuance tthe roster chaange for thiss student eliggibility

uupdate.

SSite - Level FFindings: Peaabody High SSchool (00055)

1 S S

1100 - Smart Snacks in School

V-1100 Snacks ava during the machines w compliant. carte in the not smart s

ailable to stud school day in

were not Sma Potato chips

e cafeteria w snack compl

dents n vending art Snack s sold ala ere also iant.

C h it c s s v a f

Contact the v have noncom tems that are chip rack in t smart snack c smart snack c vending mac as a demonst finding.

vending mach mpliant snack

e compliant. he cafeteria compliant. U compliant fo hines and on tration of com

hine compan ks replaced w

Also update so that all ite

Upload photo oods in the th n the chips sa mpliance wit

ny and with e the ems are os of hree ales rack th this

4 C a B

400 - Meal Components and Quantitie Breakfast

es -

V-0400 Four meals as reimbur the require

s at breakfast rsable did no ed food items

t counted ot have all s.

R b U s a

Retrain staff breakfast to b Upload copie sign in sheet as document

on food item be counted a

es of the train for staff on r

tation of com

ms required fo as reimbursa ning agenda reimbursable

mpliance.

or a able. and e meals

SSchool Nutritionn Program • Anndrew Johnsonn Tower, 12th floor • 710 Jammes Robertsonn Parkway • Naashville, TN 377243 TTel: (800) 354-33663 • Fax: (615) 532-8312 • tn.gov/educattion

BILL LEE STATE OF TENNESSEE PENNY SCHWINN GOVERNOR DEPARTMENT OF EDUCATION COMMISSIONER

NINTH FLOOR, ANDREW JOHNSON TOWER 710 JAMES ROBERTSON PARKWAY

NASHVILLE, TN 37243-0375

September 9, 2019

Mr. Tim Haney Trenton Special Schools 201 West 10th Street Trenton, TN 38382

Dear Director Haney:

Please find attached the summary review of findings from the School Nutrition Program's 2017-18 fiscal year administrative review of Trenton Special's Seamless Summer Option conducted on June 21, 2018. The summary includes the identified findings and the corrective actions required .

District responses and supporting documentation of corrective actions are required for all findings, and findings must be corrected district wide . The School Nutrition Program director will provide the responses to the findings via the Tennessee: Meals, Accounting, and Claiming (TMAC) system in the "Compliance" section, as discussed with the lead reviewer. Technical assistance areas do not require responses; these suggestions are only to help the system improve the program. They are also available in the "Compliance" section in TMAC.

All corrective actions shall be documented and supported in the "Compliance" section in TMAC no later than August 3, 2018. During this timeframe, if you find errors or points of disagreement in our findings, please contact me, and I will assist you with your next course of action. If there are no errors or points of disagreement, please be mindful that refusal or failure to comply with the required, corrective actions within the allotted timeframe may result in potential fiscal action.

Upon receipt of Trenton Special's documented corrective action, the Tennessee Department of Education will determine whether the documentation is complete and resolves the findings identified. Once the department approves the corrective actions, your district will receive a closure letter closing the review within 30 calendar days.

If you have any questions or concerns, please contact our office at (800) 354-3663.

Sincerely,

Sandy Dawes State Director School Nutrition Program

School Nutrition Progra m • Andrew Johnson Tower. '10th fl oor · 7'10 James Robertson Pa rkwa y • Na shville, TN 37243

Te l: (800) 354-3663, Fax: (6 15) 532-5303 • tn .gov/educatio n

m Oep, rtment of

----.Education Trenton SSD (273)

Review ID: 1598

Exit Conference Date: 6/29/2018

Review Year: 2017-2018

Month of Review: June

Lead Reviewer: Audra Henderson

Area Findings ID Finding Description Required Corrective Action

SFA · Level Findings

1800 -Seamless Summer Option

V-1800 Monitoring of sites has not been completed. Some forms are missing signatures, students served, and other information.

Complete all monitoring forms to include missing information. Upload the completed forms for review.

1800 -Seamless Summer Option

V-1800 Free meals at the library, an open site, were not advertised.

Advertise availability of free meals at the library. Upload website and Facebook links to show advertising.

School Nutrition Program • Andrew Johnson Tower, 10th Floor· 710 James Robertson Parkway• Nashville, TN 37243

Tel: (800) 354-3663 • Fax: (615) 532-5303 • tn.gov/education

- - --

0 •! r. r·• 111'( vr iiiiiiiiiiiiiiii . Ed u cation

Site - Level Findings: Trenton Elementary (0015)

Upload five consecutive days of production Seamless 1800 - V-1800 Production records and other

records and product documentation for each Summer

supporting meal documentation menu item on the production record, including

Option indicated that required

nutrition fact labels, CN Labels, Product Product documentation did not quantities were not offered.

Formulation Statements, USDA Food Fact Sheets, match production records. standardized recipes, and any other product Minimum daily amounts were documentation as applicable. All product inadequate for largest age/grade documentation must support the creditable group served each day. component portion size on the production

record.

Insufficient quantities were offered for the following menu items: Beans, Peas, Legumes vegetable subgroup was missing for the week of May 29-June 1 and June 4-8.

Rich's Pork BBQ was served in a 2 ounce spoodle. Product documentation shows that 2 ounces of this product equals .5 ounce equivalent M/MA and is inadequate for the daily minimum amount of grains on June 18.

Move health inspection to a visible location and Seamless 1800 - V-1800 Food safety inspection not in a

upload a photo of the new location. Summer Option

1800 -

publicly visible location.

Follow the SFA's HACCP plan and provide Seamless

V-1800 Food safety procedures are not documentation of thermometer calibration, up-

Summer being followed properly.

to-date cooler and freezer temperature logs, Option holding temperature logs, transporting

temperature logs, and cooling temperature logs. Remove boxes from freezer floor to be elevated a minimum of 6 inches from the floor. Upload photos of correct storage practices. Ensure staff are following the personal hygiene, specifically jewelry, policy. Retrain staff on the HACCP plan. Upload training documentation.

Offer water to participants. Upload a photo of Seamless 1800 - V-1800 Water is not being offered to

water availability. Summer

students during breakfast and lunch.

-Option

School Nutrition Program· Andr ew joh nson Towe r .. 10th Fl oor, 7'10 James Robertso n Parkway, ~~a shville, TN 3/243

Tel (800) 35 4-3663 • Fa x: (615) .:i37 5.303 , tn .gov/ edura tion