BIDDING DOCUMENTS OF

LAB.ITEMS & REAGENTS,

DENTAL , X-RAY FILMS &

CHEMICALS, GENERAL

STORE, STATIONERY, LINEN

ITEMS & EQUIPMENT /

INSTRUMENTS (PHASE-II).

FOR THE YEAR 2019-20

Advertisement Published on 22.02.2020

TENDER FORM FOR LAB ITEMS, DENTAL ITEMS, GENERAL STORE

ITEMS, STATIONARY ITEMS, LINEN ITEMS, X-RAY FILM AND

CHEMICALS (PHASE – II) FOR THE YEAR 2019-20.

DATE OF COLLECTION 11.03.2020

DATE & TIME OF RECEIPT OF TENDER 11.03.2020 at 11.30 AM

DATE OF OPENING OF TENDER 11.03.2020 at 12.30 PM

VENUE DC/CEO DHA OFFICE JHELUM.

TENDER PRICE (NON REFUNDABLE) Rs.500/- , 1000/-

BIO DATA OF THE PARTICIPATING FIRM

NAME OF FIRM _____________________________________________

NAME OF REPRESENTATIVE ____________________________________________

AUTHORIZED PERSON __________________________________________________

ID. CARD No. __________________________________________________________

DOCUMENT ATTACHED ________________________________________________

MANUFACTURER’S SOLE

DISTRIBUTOR CERTIFICATE _____________________________________________

INCOME TAX No. _______________________________________________________

GST REGISTRATION No. _________________________________________________

PREVIOUS EXPERIENCE IF ANY __________________________________________

PERMANENT ADDRESS __________________________________________________

PHONE No. ______________________________________________________________

FAX No. _________________________________________________________________

NAME _______________________ SIGNATURE __________________________

STAMP ______________________________

TENDER ENQUIRY

TERM & CONDITIONS OF TENDER ENQUIRY FOR LAB ITEMS, DENTAL ITEMS,

GENERAL STORE ITEMS, STATIONARY ITEMS, LINEN ITEMS, X-RAY FILM ,

CHEMICALS & EQUIPMENT / INTRUMENTS ETC (PHASE-II) FOR THE YEAR

2019-20

TERMS AND CONDITIONS.

1. Single stage – two envelopes bedding procedure shall be applied. The envelope shall be

marked as FINANCIAL PROPOSAL & TECHNICAL PROPOSAL in bold and legible

letter

2. Procurement shall be governed by the Punjab procurement regularity authority 2014

3. Any offer not received as per terms and conditions of the tender enquiry is liable to be

rejected. No offer shall be considered if:

a) The tender (TERM AND CONDITIONS) is un-signed.

b) It is received after the time and date fixed for the purpose.

c) The offer is conditional.

d) The offer is ambiguous.

e) The firms are black listed, suspended by the Government.

f) The offer received with shorter validity than required in the tender form.

g) The offer is received through Fax/Telegram.

h) The offer is for stores and not conforming to specification indicated in the tender

enquiry

4- The rate contract will be valid up-to 30.06.2020.

5- All tenders must be submitted in double cover. The outer cover should indicate the

name of addressee, tender number and date of opening but not the name of firm

which must appear in the inner envelope clearly mentioning tender number and

name of the firm. The envelope must be sealed.

6- The Chairman of District Purchase Committee reserves the rights to reject/scrap the

Tender / quotation without assigning any reason.

7- If the successful bidder fails to supply the goods as per order / Terms and conditions

within the stipulated period of the contract or they try withdrawn /amend and revise

their offer within the validity period, the offer shall stand cancelled, call deposit /

security deposit will be forfeited and the relevant goods will be purchased at the

risk and cost of the bidder.

8- The purchaser reserves rights to claim compensation for the loss caused by the

delay in supply of stores as per purchase manual.

9- Receipt (original/photo copy) for purchase of tender form must accompany the

tender.

10- Tender should be addressed to CEO DHA Jhelum.

11- Tenderers should quote the name of the final rates both in words and figures.

12- The tenderers should submit the following documents with the tender form:

a) National Income Tax Registration Certificate.

b) Sales Tax Registration Certificate.

c) National ID Card.

d) Experience certificate working with other Govt. department for supply maybe

provided.

e) Agency authorization Principal Abroad.

f) Professional Tax Certificate.

13- Any cutting / erasing etc appearing in the offer must be properly signed by the person

signing the tender. Moreover each page of tender form must be signed. Offer with

any over writing shall in no circumstances be accepted.

14- The successful tenderer shall abide by all terms and conditions of tender form.

15- Payment will be made after successful completion of work/inspection by the

Inspection Committee /Purchase Committee.

16- The purchaser reserves the right to accept or reject any tender without assigning

any reason.

17- If the stores supplied are not according to the specifications / approved sample the

supply will not be accepted, in case of dispute, the dispute committee will be final

and no appeal could be lodged against it in any court of law or other institutions.

18- 5% of quoted total values of supply orders should be deposited in form of CDR in

the name of CEO DHA Jhelum before supply orders.

19- Specifications of stores are enclosed with the tender.

20- GST should be quoted and indicated against each item clearly.

21- Sample should accompany the tender for items such as disposables, general

store items, linen items, stationary items, Dental items, lab items, X-ray film

and chemicals & Equipment / Instruments etc.

22- The final demand of items can be increased or decreased.

23- The firms/tender may attach experience certificate / appreciation certificate earned

from institution/ organization with whom they have carried out business. In

addition to the following certificates may be attached with the tender enquiry.

a. That the suppliers hereby confirm to have read carefully the description of

stores and all the terms and conditions of your tender enquiry.

b. That the supplier also hereby categorically confirm that the store offered by

us are exactly according to the particulars and specification as per laid down

in the tender enquiry in all respect.

c. That the prices quoted to the Department against tender are not more than the

prices charged from any other agencies in the country and in case of any

discrepancy, the tenderer hereby undertake ( on stamp paper ) to refund the

prices charged in excess.

d. Undertaking (on stamp paper) that the firm is not blacklisted in any

Government Department.

NAME AND ADDRESS OF TENDERER FIRM

________________________________________ _________________________________________

SIGNATURE OF TENDERER

DESIGNATION/ SEAL

_________________________

WITNESS:

1- Name_____________________

signature________________

2- Full address______________________________________

Dated ________________________________

CHECK LIST OF LABORATORY, DENTAL, X-RAY FILMS, LINEN, G.STORE

ITEMS,STATIONERY ITEMS & EQUIPMENT / INSTRUMENTS ETC (PHASE-II) FOR

YEAR 2019-20.

S # DETAIL YES/ NO PAGE #

1. Purchase Receipt

2. Terms & conditions

3. Affidavit Non Black Listing of firm

4. GST

5. NTN

6. CNIC Copy

7. CDR

8. Letter of Authorization

9. Company Profile /Business History

10. Bidder must indicate the country of origin

11. Latest Tax Paid, Balance Sheet , audit Inspection report , at least one year bank statement

12. Certificate regarding quality of production for conformity with international. (copy of certificate FDA,CE,JIS,ISO,EC) (For Equipment / Instruments tenderer)