BIDDING DOCUMENT - Punjab, Pakistaneproc.punjab.gov.pk/BiddingDocuments/...medicines_G... ·...

BIDDING DOCUMENTMEDICINES/ GIRTH TAPE/TATTO

MACHINES/TAGS/BUFFALOES/TALLI & KAJLI SHEEP

(Directorate of Livestock Punjab)

DIRECTORATE OF LIVESTOCKFARMS

LIVESTOCK & DAIRY DEVELOPMENT DEPARTMENT

GOVERNEMNT OF THE PUNJAB16 Cooper Road, LAHORE.

BIDDING DOCUMENT

Tender No. 1-4/DLF/L&DD/2017-18(For Procurement of Medicines/Girth tape/Tatto

Machines/Tags/Buffalo/Talli/Kajli Sheep

Document Contains

A. Check List

B. Tender Notice

C. Terms & Conditions.

D. Instructions to bidders.

E. Delivery Points.

F. Specifications.

G. Financial Proposal.

H. Tender Submission Form.

I. Bona-Fide Statement.

J. Under Taking.

K. Affidavit.

L. Conformation Certificate.

DIRECTOR LIVESTOCK FARMSPUNJAB LAHORE

Bidding Document (Goods)

Table of ContentsChecklist……………………………………………………………………………….. 4

Tender Notice…………………………………………………………………………. 5

Terms & Conditions…………………………………………………………… ……. 6

Instructions to Bidder......................................................................................................8

General Instructions..............................................................................................................8

1. Content of Bidding Documents.........................................................................................8

2. Source of Funds...........................................................................................................8

3. Eligible Bidders.............................................................................................................8

4. Eligible Goods and Services............................................................................................8

5. Cost of Bidding.............................................................................................................9

6. Clarification of Bidding Documents....................................................................................9

7. Amendment of Bidding Documents...................................................................................9

8. Qualification and disqualification of Bidders........................................................................9

9. Corrupt or Fraudulent Practices........................................................................................9

Preparation of Bids………………………………………………………………………. 10

10. Language of Bid…………………………………………………………………….10

11. Documents Comprising the Bid………………………………………………………………… 10

12. Bid Form and Price Schedule……………………………………………………………………………..10

13. Bid Prices.......................................................................................................................................10

14. Bid Currencies……………………………………………………………………...10

15. Documents Establishing Bidder’s Eligibility and Qualification...............................................10

16. Documents Establishing Good’s Eligibility and Conformity to Bidding Document…………......11

17. Bid Security……………………………………………………………………..….11

18. Bid Validity……………………………………………………………………..…..11

Submission of Bids.............................................................................................................12

19. Format and Signing of Bid............................................................................................12

20. Sealing and Marking of Bids.........................................................................................12

21. Deadline for Submission of Bids....................................................................................12

22. Late Bid....................................................................................................................12

23. Withdrawal of Bids......................................................................................................12

Bidding Procedure..............................................................................................................12

24. Single stage-two envelops bidding procedure......................................................................12

Opening and Evaluation of Bids...........................................................................................13

25. Opening of Bids by the Procuring Agency........................................................................13

26. Clarification of Bids.....................................................................................................13

27. Preliminary Examination..............................................................................................13

Directorate of Livestock Farms, Punjab, Lahore Page 1


28. Evaluation and Comparison of Bids................................................................................14

29. Evaluation Criteria......................................................................................................14

30. Contracting the procuring agency..................................................................................14

31. Rejection of bids........................................................................................................14

32. Rebidding...............................................................................................................14

33 Announcement of evaluation report.................................................................................15

Award of contract…………………………………………………………………………………………………… 15

34 Acceptance of bid and award criteria………………………………………………………………….. 15

35 Procuring agency’s right to very quantities at the time of award………………………………... 15

36 Limitations of negotiation…………………………………………………………………………….. 15

37 Notification of Awards ..................................................................................................................... 15

38 Signing of Contract ........................................................................................................................ 15

39 Performance Guarantee ................................................................................................................ 15

40 Schedule of Requirements ............................................................................................................ 16

41 Redressal of grievances by the Procuring Agency ........................................................................ 16

General Conditions of Contract……………………………………………………… 16

1. Definitions .............................................................................................................................. 16

2. Application ............................................................................................................................. 16

3. Country of Origin ................................................................................................................... 17

4. Standards .............................................................................................................................. 17

5. Patent Rights ......................................................................................................................... 17

6. Submission of Samples ......................................................................................................... 17

7. Ensuring storage/installation arrangements .......................................................................... 17

8. Inspection and Tests ............................................................................................................. 17

9. Physical examination/inspection of goods............................................................................. 17

10. Delivery of Documents .......................................................................................................... 17

11. Insurance ............................................................................................................................... 17

12. Transportation ....................................................................................................................... 18

13. Incidental Services ................................................................................................................ 18

14. Warranty ................................................................................................................................ 18

15. Payment ................................................................................................................................ 18

16. Prices ..................................................................................................................................... 18

17. Contract Amendments ........................................................................................................... 18

18. Delays in the Supplier’s Performance ................................................................................... 18

19. Penalties/liquidated Damages ............................................................................................... 18

20. Termination for Default .......................................................................................................... 19



21. Force Majeure ....................................................................................................................... 19

22. Resolution of Disputes .................................................................................. 19

23. Governing Language ............................................................................................................. 19

Technical Requirements…………………………………………………………….. 21

Special Conditions of Contract..................................................................................24

Annexures

1. Manufacturer’s Authorization Form..................................................................................25

2. Bid Form.......................................................................................................................26

3. Price Schedule (DDP basis)............................................................................................27



CHECK LIST

The provision of this checklist is essential prerequisite along with submission of tenders.

Sr. No. Detail Yes/No Page No.KNOCK OUT CLAUSES

1. Original receipt for purchase of tender.3. Mandatory warranty of the product offered by company.4. Acceptance of terms and condition, tender documents duly signed and

stamped.6. An affidavit on stamp paper of subsuming following clauses: i) that

only replacement and not repair of equipment parts under warranty shallbe done, ii) that the firm is never blacklisted on any grounds whatsoever.

7. Price should not be mentioned on technical bid.8. National tax number and General Sale Tax number certificate.9. List of products supplied to Other organization and private sector.10. Literature/brochure of product.11. Agency agreement/authorization from manufacturer.

GENERAL CLAUSES15. Quality certificate (if any).16. Any other information.


TENDER NOTICE

Sealed Tenders are invited from the firms registered with GST and IncomeTax for the purchase of following items under ADP scheme EnhancingBeef Production in Punjab Phase-II and Rehabilitation andMechanization of Five Govt. Livestock Farms Under DLF,Punjab, Lahore.

Tender No. Sr.# Description of Item.QuantityRequired.

Estimated Cost.

Tender No.1/DLF/L&DD/2017-18

1 Levimisole 15000 Rs. 4.5 millionLevimisole 15000Sulpher Powder 30000Pyodine 10000Ivermectin 10000

Tender No. 2/DLF/L&DD/2017-182 Tags 15000 Rs. 1.2 million

Girth Tape 1000Tatto Machine 400

Tender No. 3/DLF/L&DD/2017-18 3 Nili Ravi Buffalo 25 Rs. 6.250 millionTender No.4/DLF/L&DD/2017-18 4 Thalli Sheep 10 Rs. 1.000 million

Tender No.5/DLF/L&DD/2017-185 Kajli Sheep (Kaki

White)50 Rs. 5.000 million

1. Bidding documents can be obtained immediately after publication from

the office of the Director, Livestock Farms, Livestock & Dairy DevelopmentPunjab, 16-Cooper Road, Lahore up to 16.08.2017 at Rs. 200/- duringoffice working hours.

2. The store should be delivered at the consignee’s end (Mentioned in theBiding documents) free of cost as per tender documents.

3. The financial and technical bids will be enclosed separately in a singleenvelope. The envelopes shall be marked as “Technical Bid” and“Financial Bid” in bold and eligible letters.

4. The earnest money in the form of call deposit receipt (CDR) @ 2% ofestimated cost in favour of the undersigned must be attached with thetechnical proposal.

5. Tenders need to be dropped in the tender box placed in the office of theundersigned at 16-Cooper Road, Lahore up-to 11.00 a.m. dated17.08.2017 and technical bid will be opened on the same day at 11.30a.m. in the presence of bidders or their representatives. Tender numbermust be written on the envelope. The Financial Bid of the technicallyaccepted bid will be opened later on.

6. Details can be obtained from the office of the undersigned who reservesthe right to accept or reject a portion or whole of the tender. Tenderdocuments should be submitted complete in all respect. Incomplete andconditional offer will be rejected.

7. Income tax/sale tax & other tax as per rule will be paid by the Bidder.

8. Purchase will be made under PPRA Rules, 2014 for DevelopmentSchemes.

(DR. ABDUL REHAMAN)DIRECTOR LIVESTOCK FARMS

PUNJAB LAHORE


Bidding Document (Goods)TENDER FOR PURCHASE OF MEDICINE, GIRTH TAPE, TATTOO MACHINE AND ANIMALSFOR ADP SCHEME “ENHANCING BEEF PRODUCTION IN PUNJAB PHASE-II” &“ REHABILITATION AND MECHANIZATION OF GOVT. LIVESTOCK FARMS (LES KHUSHAB,LES SHERGARH, LES JUGAITPEER, LES FAZILPUR, LES RAKH GHULAMAN)” DURING THEFINANCIAL YEAR, 2017-18.

a. Tender N o. 1-2 /DLF/L&DD/2017-18 (Enhancing Beef)b. Tender N o. 3-4/ DLF/L&DD/2017-18 (Rehabilitation & Mechanization)

Date of Opening 17.08.2017Time of Receipt 11.00 AMTime of Opening 11.30 AMPrice of Tender Rs. 200/-Delivery Period Within one month after the issue date of supply order

(In case of animals up to two months)

Offer shall remain valid for a period of 90 days from the date of opening of tender. The offerwith validity less than 90 days will be rejected.

TenderNo.

Name of item Brief description/Specifications Quantity Estimated cost

1

MEDICINE Levimisole (1.5%) 1000 ml 15000

Rs. 4.5 millionLevimisole (1.5%) + Oxyclosanize (3%) 1000 ml 15000Sulpher Powder (100 gm ) 30000Pyodine (60 ml) 10000Ivermectin (50 ml) 10000

2

Tags Tags with printing permanent in printing with alphabet With impression district code5 digit tag Number.

15000

Rs. 1.2 million

Girth Tape Plastic materielLength 250cmMeasuring weight upto 1000 kgWidth 13mm

1000

Tatto Machine Steel/ Aluminium (Alloy)Along with digits (0-9)Alphabets (A-Z)with/ Paste

400

3

ANIMALS

Nili Ravi Buffalo

CRITERIA FOR PURCHASE OF NILI RAVI BUFFALO: True to breed. Early partuated (1 day-3 months). Not more than 3rd lactation. Disease free and healthy.

Note:- The Buffalo will be purchased at lactation 1st, 2nd

and 3rd with milk production more than 12, 14 and 15litre.

All the animals will be checked against disease e.g.Brucellosis, T.B., Mastitis and Theilerosis from recognisedlaboratory prior to final deal of purchase.

25 Rs. 6.250 million

4 Thalli Sheep CRITERIA FOR PURCHASE OF SMALL ANIMALS :

1. True to breed.2. Age 1 to 2 years.3. Disease free and healthy (Brucellosis, Tuberculosis

etc.)4. Physical soundness.

10 Rs. 1.000 million5 Kajli Sheep (Kaki White)

50 Rs. 5.000 million

Note:- The Small Ruminants will be purchasedon live weight basis @ of Per kilogram .


2 Any offer not received as per terms and conditions of the tender enquiry is liable to be ignored. No offer shall beconsidered if.

3 i. Received without earnest money form unregistered firm or from a firm not registered, for the items mentioned inthis tender.

ii. If received after the time and date fixed for its receipt. iii. The tender is unsigned. iv. The offer is ambiguous. v. The offer is conditional. vi. The offer is from a firm, blacklisted, suspended or removed from the approved list of L&DD Department/ Govt. of

the Punjab.vii. The offer received by telegram or fax.viii.

The offer received with shorter validity than required in tender inquiry.

ix. The offer is for store not confirming to specification indicated in the tender enquiry. x. The contractor lacking the proper commercial business address.

4 The registered firm will attach call deposit @ 2% (CDR)/ Pay order/ Demand draft of estimated price in the name ofDirector Livestock Farms, Punjab, 16-Cooper Road, Lahore as earnest money with Technical Proposal and alsoenclosed a photocopy of NIC.

5 Supply of the above items at the consignee end will be free of cost. 6 Contractors should be registered in Sales Tax and Income Tax Department.7 Original literature must be provided with quotations. Original sole distribution certificate or authority letter from the

manufacturer must be attached with the quotation. 8 On the acceptance of the tender the amount @ 10% would be deposited as performance security. 9 Expiry period /Warranty period shall be One year. 10 The person signing the tender on behalf of the tendered must specify his authority, that is to say, whether he sings as

the sole proprietor, Acting Managing Partner, Managing Director, Acting Director, Manager, Secretary for the firms and ifso required shall have to produce copy of the documents authorizing him to sign the tender.

11 The tender must be purchased from appropriate authority specified and cash receipt must be enclosed with thetender.

12 Payment will be made to the firm after successful inspection by the end user at the time of store delivery.13 The quantity of the store can be increased or decreased before issuing the contract. 14 On imported item import documents will be checked as and when required for verification by the end user at the time of

store delivery. 15 Price reasonability certificate will have to be furnished from the technically accepted firm. 16 An affidavit regarding non-involvement in the litigation / arbitration and never black listed on stamp paper worth

Rs.20/-17 The company will provide the detail of offices in Punjab where the company has supplied the store of similar nature. If

required by procuring agency. 18 On imported item import document will be checked as and when required for verification by the end user at the time of

store delivery.19 The undersigned has the right to purchase full or part of the store or ignore / scrap / reject any tender without given

any reason.20 The company will be responsible for the free installation, demonstration, warranty (supply) 21 In the acceptance of the tender issued during the tender does not accept the validity period of the offer, the earnest

money shall be forfeited and the store purchased at his risk and expenses.22 In case the offer withdrawn, amended or revised during the validity period of other earnest money is able to forfeited 23 In case the contractor failed to execute the contract strictly in accordance with term and conditions laid down in the

contract the security deposited by him will be forfeited and the store purchased at his risk and expenses. 24 The buyer reserves the right to claim compensation for the loss caused by the delay.25 Tenders must be addressed to the Directorate of Livestock, Punjab, 16-Cooper Road, Lahore.26 Tender must quote firm and final rates both in word as well as in figures.27 Any erasing / cutting / crossing etc. appearing in the officer must be properly signed by the person signing the tender.

Moreover all pages of the tender must also be properly signed. Offers with any overwriting shall in no circumstance beaccepted.

28 Delivery Period can be enhanced, if procuring agency agree due to some unavoidable circumstances/ reasons, ifrequested by Contractor.

28 The quotation should be submitted on the basis of the accounting unit specified in the invitation of tender29 a. The tender will have to submit a certificate that they will be responsible for the free replacement of stores if the

same is found to be substandard and or variance with the specification given in the tender inquiry. In caseSIMILAR store offered is at variance with the specifications given in the tender inquiry, the tender must clearlyidentify variation in their offers. Store offered of specifications superior to the one specified in the tenderinquiry shall, however be acceptable.

b.

Where offer have been invited for specified brands shall not be acceptable.

30 Store should be brand new and in original in manufactures packing. 31 All firm will provide tattoo machine, Girth Tape & Tags sample to the evaluation committee and evaluation committee

decision only be final for selection of samples. Financial proposal of only those firms will be opened whose samples willbe selected by the evaluation committee.

32 DTL test will be the responsible of the supplier/ bidder and DTL test expenses will also be paid by the supplier.33 Payment will be made by the procuring agency after supply of store and then clearance of DTL test report.34 Only L&DD Pre-qualified companies/ firms can apply for medicine tender. 35 In case of animals, Financial bid will be opened after final selection as per breed criteria, production criteria and

clearance of their laboratory test.

DIRECTOR, LIVESTOCK FARMS, PUNJAB, LAHORE.

A. Instructions to Bidders (ITB)

General Instructions:1. Content of Bidding Document1.1 The goods required, bidding procedures, and Contract terms are prescribed in the biddingdocuments. In addition to the Invitation for Bids, the bidding documents include:

(a) Instructions to Bidders (ITB); (b) General Conditions of Contract (GCC); (c) Special Conditions of Contract (SCC); (d) Technical Specifications; SSSS(e) Contract Form; (f) Manufacturer’s Authorization Form; (g) Performance Guaranty Form; (h) Bid Form; and (i) Price Schedule.

1.2 The “Invitation for Bids” does not form part of the Bidding Documents and is included as areference only. In case of discrepancies between the Invitation for Bid and the Bidding Documentslisted in 1.1 said Bidding Documents shall take precedence.

1.3 The Bidder is expected to examine all instructions, forms, terms, and specifications in thebidding documents. Failure to furnish all information required by the bidding documents or tosubmit a bid not substantially responsive to the bidding documents in every respect shall be at the Bidder’s risk and may result in the rejection of its bid.

2. Source of Funds2.1 The Government of Punjab has allocated funds to the Director, Livestock farms for purchase ofgoods/ equipment and other items under the relevant head of Account during the financial year,2016-2017 (herein referred to as the “Procuring Agency”).

3. Eligible Bidders3.1 This Invitation for Bids is open to all original Manufacturers/authorized Sole Agents ofForeign Principals in Pakistan for supply of goods.

3.2 The bidder must possess valid authorization from the Foreign Principal / Manufacturer andin case of Manufacturer; they should have a documentary proof to the effect that they are theoriginal Manufacturer of the required goods.

3.3 Bidders should not be under a declaration of ineligibility for corrupt and fraudulentpractices issued by any Government (Federal, Provincial), a local body or a public sectororganization.

4. Eligible Goods and Services4.1 All goods and related services to be supplied under the contract shall have their origin ineligible source Countries and all expenditures made under the contract shall be limited to suchgoods and services.

4.2 For the purpose of this clause, (a) the term “Goods” includes any Goods that are thesubject of this Invitation for Bids and (b) the term “Services” includes related services such astransportation, insurance, after sale service, spare parts availability, etc. For purposes of thisclause, “origin” means the place where the goods are mined, grown, or produced, or the place from

which the related services are supplied. Goods are produced when, through manufacturing orprocessing, or substantial and major assembly of components, a commercially recognized productis produced that is substantially different in basic characteristics or in purpose or utility from itscomponents.


Bidding Document (Goods)5. Cost of Bidding

5.1 The Bidder shall bear all costs associated with the preparation and submission of its bid, andthe Procuring Agency shall in no case be responsible or liable for those costs, regardless of theconduct or outcome of the bidding process.6. Clarification of Bidding Documents6.1 A prospective Bidder requiring any clarification of the bidding documents may notify theProcuring Agency in writing at the Procuring Agency’s address indicated in the Invitation for Bids.The Procuring Agency shall respond in writing to any request for clarification of the biddingdocuments, which it receives not later than ten (10) days prior to the deadline for the submission ofbids prescribed in the Invitation for Bids. Written copies of the Procuring Agency’s response(including an explanation of the query but without identifying the source of inquiry) shall be sent toall prospective Bidders that have received the bidding documents.7. Amendment of Bidding Documents7.1 At any time prior to the deadline for submission of bids, the Procuring Agency, for anyreason, whether at its own initiative or in response to a clarification requested by a prospectiveBidder, may modify the bidding documents by amendment. 7.2 All prospective Bidders that have received the bidding documents shall be notified of theamendment in writing or by cable or by phone, and shall be binding on them. 7.3 /In order to allow prospective Bidders reasonable time in which to take the amendment intoaccount in preparing their bids, the Procuring Agency, at its discretion, may extend the deadline forthe submission of bids. Amendment notice to that effect shall be communicated in the samemanner as the original invitation to bid. 8. Qualification and Disqualification of Bidders8.1 In the absence of prequalification, the Procuring Agency shall determine to its satisfactionwhether the Bidder that is selected as having submitted the lowest evaluated responsive bid isqualified to perform the Contract satisfactorily, in accordance with the criteria listed in ITB Clause 29.2.8.2 The determination shall take into account the Bidder’s financial, technical, and productioncapabilities. It shall be based upon an examination of the documentary evidence of the Bidder’squalifications submitted by the Bidder, pursuant to ITB Clause 29.2, as well as such otherinformation as the Procuring Agency deems necessary and appropriate. 8.3 An affirmative determination shall be a pre-requisite for Award of the Contract to the Bidder. A negative determination shall result in rejection of the Bidder’s bid, in which event theProcuring Agency shall proceed to the next lowest evaluated bid to make a similar determination ofthat Bidder’s capabilities to perform satisfactorily. 8.4 The Procuring Agency, at any stage of the procurement proceedings, having crediblereasons for or prima facie evidence of any defect in Supplier’s capacities may require theSuppliers to provide information concerning their professional, technical, financial, legal ormanagerial competence.8.5 The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the informationsubmitted by him concerning his qualification as Supplier was false and materially inaccurate orincomplete. 8.6 Bidders that are found to consistently fail to provide satisfactory performances or are foundto be indulging in corrupt or fraudulent practices shall be black listed. 9. Corrupt or Fraudulent Practices9.1 The Procuring Agency requires that all Bidders/ Suppliers/ Contractors observe the higheststandard of ethics during the procurement and execution of such Contracts. In pursuance of thispolicy, the Procuring Agency:

a.defines, for the purposes of this provision, the terms set forth below as follows: I. “corrupt practice” means the offering, giving, receiving or soliciting of any thing of

value to influence the action of a public official in the procurement process or inContract execution; and

II. “fraudulent practice” means a misrepresentation of facts in order to influence aprocurement process or the execution of a Contract to the detriment of the ProcuringAgency, and includes collusive practice among Bidders (prior to or after bidsubmission) designed to establish bid prices at artificial non-competitive levels andto deprive the Procuring Agency of the benefits of free and open competition;

b. shall reject a proposal for Award if it determines that the Bidder recommended for awardhas engaged in corrupt or fraudulent practices in competing for the Contract in question;shall declare a firm ineligible, either indefinitely or for a stated period of time, to beawarded a Contract if it at any time determines that the firm has engaged in corrupt orfraudulent practices in competing for, or in executing, a Contract



Preparation of Bids10. Language of Bid10.1 The bid prepared by the Bidder, as well as all correspondence and documents relating to thebid exchanged by the Bidder and the Procuring Agency shall be written in English. Supportingdocuments and printed literature furnished by the Bidder may be in another language providedthey are accompanied by an accurate translation of the relevant passages in English, in whichcase, for purposes of interpretation of the Bid, the translation shall govern.11. Documents Comprising the Bid11.1 The bid prepared by the Bidder shall comprise the following components:

(a) A Bid Form and Price Schedule completed in accordance with ITB Clauses 12 and 13(to be submitted along with financial proposal);

(b) Documentary evidence established in accordance with ITB Clause 15 that the Bidderis eligible to bid and is qualified to perform the Contract if its bid is accepted;

(c) Documentary evidence established in accordance with ITB Clause 15 that the goodsto be supplied by the Bidder are eligible goods and conform to the bidding documents.

12. Bid Form and Price Schedule12.1 The Bidder shall complete the Bid Form and an appropriate Price Schedule furnished in thebidding documents (Annexure A Form), indicating the goods to be supplied, a brief description ofthe goods, specifications, taxes, quantity, and prices.13. Bid Prices13.1 The Bidder shall indicate on the Price Schedule the unit prices and total bid price of thegoods, it proposes to supply under the Contract. 13.2 Form for Price Schedule is to be filled in very carefully, and should be typed. Any alteration/correction must be initialed. Every page is to be signed and stamped at the bottom. Serial number/bid number of the quoted item may be marked or highlighted with red/yellow marker. 13.3 The Bidder should quote the prices of goods according to the technical specifications. Thespecifications of goods, different from the demand of enquiry, shall straightway be rejected. 13.4 The Bidder is required to offer competitive price. All prices must include relevant taxes andduties, where applicable. If there is no mention of taxes, the offered/ quoted price shall beconsidered as inclusive of all prevailing taxes/duties. The benefit of exemption from or reduction inthe GST or other taxes shall be passed on to the Procuring Agency. 13.5 Prices offered should be for the entire quantity demanded; partial quantity offers shallstraightaway be rejected. Conditional offer shall also be considered as non-responsive Bidder. 13.6 While tendering your quotation, the present trend/ inflation in the rate of goods andservices in the market should be kept in mind. No request for increase in price due to marketfluctuation in the cost of goods and services shall be entertained after the bid has been submitted. 14. Bid Currencies14.1 Prices shall be quoted in Pak Rupees in case of free delivery basis (DDP). 14.2 State Bank of Pakistan’s foreign currency selling rate will be considered from the date of

opening of financial bid (Import Cases). 15. Documents Establishing Bidder’s Eligibility and Qualification15.1 The Bidder shall furnish, as part of its technical bid, documents establishing the Bidder’seligibility to bid and its qualifications to perform the Contract if its bid is accepted. 15.2 The documentary evidence of the Bidder’s eligibility to bid shall establish to the ProcuringAgency’s satisfaction that the Bidder, at the time of submission of its bid, is an eligible as definedunder ITB Clause 3. 15.3 The documentary evidence to be submitted in the Technical Proposal for the purposes ofqualification and technical evaluation shall include:

(a) The Supplier/ agent shall have to produce letter of authorization from Manufacturer and incase of Manufacturer, documentary proof to the effect that they are the originalManufacturer of the required goods shall be provided.

(b) National Tax Number (NTN) and General Sales Tax Number (if applicable) withdocumentary proof shall have to be provided by each Bidder in the tender.

(c) The Bidder/ Manufacturer shall submit an affidavit on legal stamp paper of Rs. 20/- thattheir firm has not been blacklisted in the past on any ground by any Government (Federal,Provincial), a local body or a public sector organization. On account of submission of falsestatement the Bidder shall be disqualified forthwith and subsequently black listed.

(d) The Bidder is required to provide with the technical proposal the name of item(s), tendernumber and serial number in the exact manner as quoted in the financial proposals.

(e) The Bidder must indicate the country of origin of the goods, capacity of production.



16. Documents Establishing Goods’ Eligibility and Conformity to Bidding Documents.16.1 Pursuant to ITB Clause 11, the Bidder shall furnish along with technical proposal, as partof its bid, documents establishing the eligibility and conformity to the bidding documents of allgoods, which the Bidder proposes to supply under the Contract. 16.2 The documentary evidence of the eligibility of the goods shall consist of a statement in thePrice Schedule of the country of origin of the goods offered, with a certificate of origin issued bythe Manufacturer. 16.3 Submission of sample (where demanded):If so required by the technical committee, to berecorded in writing, the bidder shall provide a sample or demonstration as the case may be.

17. Bid Security, The bidder will submitted 2% of bid security of the estimated price of the procuring agency in the form of the CDR with theTechnical proposal.

18. Bid Validity18.1 Bids shall remain valid up to 30.06.2017. A bid valid for a shorter period shall be rejectedby the Procuring Agency as non-responsive. 18.2 The Procuring Agency shall ordinarily be under an obligation to process and evaluate thebid within the stipulated bid validity period. However, under exceptional circumstances and forreasons to be recorded in writing, if an extension is considered necessary, all those who havesubmitted their bids shall be asked to extend their respective bid validity period. Such extensionshall be for not more than the period equal to the period of the original bid validity. Such extensionshall not be for more than the period equal to the period of the original bid validity.

18.3 Bidders who, (a) agree to the Procuring Agency’s request for extension of bid validity period shall not be

permitted to change the substance of their bids; and (b) do not agree to an extension of the bid validity period shall be allowed to withdraw their

bids, if any.


Bidding Document (Goods)Submission of Bids19. Format and Signing of Bid19.1 The bid shall be typed and shall be signed by the Bidder or a person or persons dulyauthorized to bind the Bidder to the Contract. The person or persons signing the bid shall initial allpages of the bid. 19.2 Any interlineations, erasures, or overwriting shall be valid only if they are initialed by theperson or persons signing the bid. 19.3 All biding documents to be duly attested (signed and stamped) by the authorized person ofcompany. 20. Sealing and Marking of Bids20.1 The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICALPROPOSAL” in bold and legible letters to avoid confusion. The envelopes shall then be sealed inan outer envelope. 20.2 The inner and outer envelopes shall:

a) be addressed to the Procuring Agency at the address given in the Invitation for Bids;and

b) Bear the Institution name and number indicated in the Invitation for Bids, and shall beinscribed by the following sentence: “DO NOT OPEN BEFORE,” to be completed withthe time and the date specified in the invitation for Bid.

20.3 The inner envelopes shall also indicate the name and address of the Bidder to enable thebid to be returned unopened in case it is declared as non-responsive or late. 20.4 If the outer as well as inner envelope is not sealed and marked properly, the ProcuringAgency shall assume no responsibility for the bid’s misplacement or premature opening. 21. Deadline for Submission of Bids21.1 Bids must be submitted by the Bidder and received by the Procuring Agency at theaddress specified under ITB Clause 19.1 not later than the time and date specified in the Invitationfor Bids. 21.2 The Procuring Agency may, at its discretion, extend this deadline for the submission of bidsby amending the bidding documents in accordance with ITB Clause 7 , in which case all rights andobligations of the Procuring Agency and Bidders previously subject to the deadline shall thereafterbe subject to the deadline as extended. 22. Late Bid

22.1 Any bid received by the Procuring Agency after the deadline for submission of bidsprescribed by the Procuring Agency pursuant to ITB Clause 21 shall be rejected andreturned unopened to the Bidder.

23. Withdrawal of Bids23.1 The Bidder may withdraw its bid prior to the deadline specified in the invitation to bid. 23.2 No bid may be withdrawn in the interval between the deadline for submission of bids andthe expiration of the period of bid validity specified in ITB Clause 18.2 Withdrawal of a bid duringthis interval will make the bidder eligible to be debarred for further procurements for a period asdeem necessary by the Procuring Agency. The Bidding Procedure24. Single stage –two envelopes bidding procedure24.1 Single stage – two envelopes bidding procedure shall be applied:

(i) The bid shall comprise a single package containing two separate envelopes. Eachenvelope shall contain separately the financial proposal and the technical proposal;

(ii) the envelopes shall be marked as “FINANCIALPROPOSAL” and“TECHNICALPROPOSAL” in bold and legible letters to avoid confusion;

(iii) initially, only the envelope marked “TECHNICALPROPOSAL” shall be opened; (iv) the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of

Procuring Agency without being opened; (v) the Procuring Agency shall evaluate the technical proposal, without reference to the price

and reject any proposal which do not conform to the specified requirements; (vi) during the technical evaluation no amendments in the technical proposal shall be

permitted; (vii) the financial proposals of bids shall be opened publicly ata time, date and venue to be

announced and communicated to the Bidders in advance; (viii) After the evaluation and approval of the technical proposal the Procuring Agency shall

at a time within the bid validity period, publicly open the financial proposals of thetechnically accepted bids only. The financial proposal of bids found technically non-responsive shall be returned un-opened to the respective Bidders; and

(ix) The bid found to be the lowest evaluated bid shall be accepted.



Opening and Evaluation of Bids25. Opening of Bids by the Procuring Agency25.1 The Procuring Agency shall initially open only the envelopes marked “TECHNICALPROPOSAL” in the presence of Bidders’ representatives who choose to attend, at the time, on thedate, and at the place specified in the Invitation for Bids. The Bidders’ representatives who arepresent shall sign the Attendance Sheet as evidence of their attendance. However, the envelopemarked as “FINANCIAL PROPOSAL” shall remain unopened and shall be retained in safe custodyof the Procuring Agency till completion of the evaluation process. 25.2 The Bidders’ names, item(s) for which they quoted their rate and such other details as the Procuring Agency, at its discretion, may consider appropriate, shall be announced at the opening oftechnical proposal. No bid shall be rejected at technical proposal/ bid opening, except for late bids,which shall be returned unopened to the Bidder pursuant to ITB Clause 21.However, at theopening financial proposals (the date, time and venue would be announced later on), the bidprices, discounts (if any), and the presence or absence of requisite bid Security and such otherdetails as the Procuring Agency, at its discretion, may consider appropriate, shall be announced. 25.3 The Procuring Agency shall prepare minutes of both the technical proposal as well as thefinancial proposal bid opening.

26. Clarification of Bids26.1 During evaluation of the bids, the Procuring Agency may, at its discretion, ask the Bidder for aclarification of its bid. The request for clarification and the response shall be in writing, and nochange in the prices or substance of the bid shall be sought, offered, or permitted.

27. Preliminary Examination27.1 The Procuring Agency shall examine the bids to determine whether they are complete,whether any computational errors have been made (at the time of opening the financial proposal),whether required sureties have been furnished, whether the documents have been properlysigned, and whether the bids are generally in order. 27.2 In the financial bids (at the time of opening the financial proposal) the arithmetical errorsshall be rectified on the following basis. If there is a discrepancy between the unit price and thetotal price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, andthe total price shall be corrected. If the Bidders/Suppliers do not accept the correction of the errors,its bid shall be rejected. If there is a discrepancy between words and figures, the amount in wordsshall prevail. 27.3 The Procuring Agency may waive any minor informality, nonconformity, or irregularity in abid which does not constitute a material deviation (or changes the substance of the bid), providedsuch waiver does not prejudice or affect the relative ranking of any Bidder. 27.4 Prior to the detailed evaluation, pursuant to ITB Clause 27 the Procuring Agency shalldetermine the substantial responsiveness of each bid to the bidding documents. For purposes ofthese Clauses, a substantially responsive bid is one, which conforms to all the terms andconditions of the bidding documents without material deviations. Deviations from, or objections orreservations to critical provisions shall be deemed to be a material deviation for technicalproposals. The Procuring Agency’s determination of a bid’s responsiveness is to be based on thecontents of the bid itself without recourse to extrinsic evidence. 27.5 If a bid is not substantially responsive, it shall be rejected by the Procuring Agency and may not subsequently be made responsive by the Bidder by correction of the nonconformity.



28. Evaluation and Comparison of Bids28.1 The Procuring Agency shall evaluate and compare the bids, which have been determinedto be substantially responsive, pursuant to ITB Clause 25. 28.2 The Procuring Agency’s evaluation of technical proposal/ bid shall be on the basis ofprevious performances, test reports, inspection of plant/ factory/ premises, previous experience,financial soundness and such other details as already highlighted. However, the evaluation offinancial proposal shall be on the basis of price inclusive of prevailing taxes and duties in pursuantto ITB Clause 13,14. 28.3 All bids shall be evaluated in accordance with the evaluation criteria (ITB Clause 29) andother terms and conditions set forth in these bidding documents.

28.4 A bid once opened in accordance with the prescribed procedure shall be subject to onlythose rules, regulations and policies that are in force at the time of issue of notice for invitation ofbids.

29. Evaluation Criteria

29.1 For the purposes of determining the lowest evaluated bid, facts other than price suchas previous performances, previous experience, engineering/ technical capabilities, financialsoundness and such other details as the Procuring Agency at its discretion, may considerappropriate shall be taken into consideration. The following evaluation factors/ criteria will beemployed on technical proposals.

i) Only technically accepted bids will be opened whereas technically rejected bidswill be returned un -opened.

ii) After technical evaluation is completed, the Procuring Agency shall notify the date,time and location for opening of the financial proposals. Bidders’ attendance at the opening of financial proposals is optional.

iii) Financial proposals shall be opened publicly in the presence of the bidders’representatives who choose to attend. The name of the bidders and the pricequoted rate the bidder shall be read aloud. Financial proposals of thoseBidders failing the technical evaluation shall be returned unopened. Thesefinancial proposals shall be then opened, and the total prices read aloud andrecorded.

29.2 Financial proposals would be evaluated as follows: i) Incomplete bid shall stand rejected. ii) Minor oversight, clerical mistakes, other minor inconsistencies that do not

alter the substances of the financial bid may be corrected by the ProcuringAgency.

30. Contacting the Procuring Agency30.1 No Bidder shall contact the Procuring Agency on any matter relating to its bid, from the timeof the bid opening to the time the Contract is awarded.30.2 Any effort by a Bidder to influence the Procuring Agency in its decisions on bid evaluation, bidcomparison, or Contract Award will result in the rejection of the Bidder’s bid and subsequent blacklisting. Canvassing by any Bidder at any stage of the Tender evaluation is strictly prohibited.31. Rejection of Bids31.1 The Procuring Agency may reject any or all bids at any time prior to the acceptance of abid. The Procuring Agency shall upon request communicate to any Bidder who submitted a bid, thegrounds for its rejection of any or all bids, but is not required to justify those grounds. 31.2 The Procuring Agency incurs no liability, solely by virtue of its invoking Clause 30.1towards Bidders who have submitted bids. 31.3 Notice of the rejection of any or all bids shall be given promptly to the concerned Biddersthat submitted bids. 32. Re-Bidding32.1 If the Procuring Agency rejects all bids in pursuant to ITB Clause 30,it may call for a re-bidding or if deems necessary and appropriate the Procuring Agency may seek any alternativemethods of procurement.



32.2 The Procuring Agency before invitation for re-bidding shall assess the reasons for rejectionand may revise specifications, evaluation criteria or any other condition for Bidders, as it maydeem necessary.

33. Announcement of Evaluation Report33.1 The Procuring Agency shall announce the results of bid evaluation of a report givingjustification for acceptance or rejection of bids at least ten days prior to the award of procurementContract.

Award of Contract34. Acceptance of Bid and Award criteria34.1 The Bidder with technically evaluated lowest financial bid, if not in conflict with any other law,rules, regulations or policy of the Government, shall be awarded the Contract, within the original orextended period of bid validity.

35. Procuring Agency’s right to vary quantities a time of Award35.1 The Procuring Agency reserves the right at the time of Contract award to increase ordecrease, the quantity of goods originally specified in the Price Schedule and Schedule ofRequirements without any change in unit price or other terms and conditions.

36. Limitations on Negotiations36.1 Save as otherwise provided there shall be no negotiations with the bidder having submittedthe lowest evaluated bid or with any other bidder: provided that the extent of the negotiationpermissible shall be subject to the regulations issued by the PPRA.

37. Notification of Award37.1 Prior to the expiration of the period of bid validity, the Procuring Agency shall notify theSuccessful Bidder in writing by registered letter that its bid has been accepted.37.2 The notification of Award shall constitute the formation of the Contract.

38. Signing of Contract38.1 At the same time as the Procuring Agency notifies the successful Bidder that its bid hasbeen accepted, the Procuring Agency shall send the Bidder the Contract Form provided in thebidding documents, incorporating all agreements between the Parties.38.2 Within ONE week of receipt of the Contract Form, both the successful Bidder and theProcuring Agency shall sign. The Procuring Agency shall issue Purchase Order. If the successfulBidder, after completion of all codal formalities shows inability to sign the Contract then their bidSecurity/earnest money shall be forfeited and the firm shall be blacklisted minimum for two yearsfor future participation. In such situation the Procuring Agency may make the Award to the nextlowest evaluated Bidder or call for re-bidding.

39. Performance Guarantee39.1 On the date of signing of the Contract, the successful Bidder shall furnish the PerformanceGuarantee/Security in accordance with the Special Conditions of Contract, in the PerformanceGuarantee/Security Form. The Performance Guarantee will be 10% of the contract amount. Theperformance security shall be deposited in the shape of deposit at call in the name of Director,Livestock Farms, L&DD, Punjab, Lahore. 39.2 Failure of the successful Bidder to comply with the requirement of ITB Clause 37 or ITBClause 38.1 shall constitute sufficient grounds for the annulment of the Award, in which event theProcuring Agency may make the Award to the next lowest evaluated Bidder or call for re-bidding.


40. Schedule of Requirement40.1 The supplies shall be delivered within prescribed period mentioned in the purchase orderw.e.f the next date after the date of issue of Purchase Order (without penalty), and with prescribedpenalty, as per following schedule of requirement:

Mode of Penalty Delivery Period

Without Penalty Prescribed in the purchase order

40.2 In case of late delivery of goods beyond the periods specified in the Schedule ofRequirements, penalty @ 0.1% per day of the cost not exceeding 10% of the purchase order valuefor late delivered supply shall be imposed upon the Supplier.

41. Redressal of grievances by the Procuring Agency41.1 The Procuring Agency shall constitute a committee comprising of odd number of persons,with proper powers and authorizations, to address the complaints of bidders that may occur prior tothe entry into force of the procurement contract. 41.2 Any bidder feeling aggrieved by any act of the Procuring Agency after the submission ofhis bid may lodge a written complaint concerning his grievances not later than fifteen days after theannouncement of the bid evaluation report under rule35. 41.3 The committee shall investigate and decide upon the complaint within fifteen days of thereceipt of the complaint. 41.4 Mere fact lodging of a complaint shall not warrant suspension of the procurement process.

B. General Conditions of Contract (GCC) 1. Definitions 1.1 In this Contract, the following terms shall be interpreted as indicated:

a. “The Contract” means the agreement entered into between the Procuring Agency and theSupplier, as recorded in the Contract Form signed by the Parties, including all attachmentsand appendices thereto and all documents incorporated by reference therein.

b. “The Contract Price” means the price payable to the Supplier under the Contract for the fulland proper performance of its contractual obligations.

c. “The Goods” means electro laboratory medical equipment and consumable which theSupplier is required to supply to the Procuring Agency under the Contract.

d. “The Services” means those services ancillary to the supply of above goods, such asprinting of special instructions on the label and packing, design and logo of the Institute/Hospital, transportation of goods up to the desired destinations and other such obligationsof the supplier covered under the Contract.

e. “GCC” mean the General Conditions of Contract contained in this section. f. “SCC” means the Special Conditions of Contract. g. “The Procuring Agency” means the Director, Livestock Farms, L&DD Department

Government of the Punjab. h. “Day” means calendar day.

2. Application1.22.1 These General Conditions shall apply to the extent that they are not superseded byprovisions of other parts of the Contract.



3. Country of Origin3.1 All goods and related services to be supplied under the contract shall have their origin ineligible source countries and all expenditures made under the contract shall be limited to suchgoods and services.3.2. For purposes of this clause, “origin” means the place where the goods are produced, or theplace from which the related services are supplied. Goods are produced when, throughmanufacturing or processing.

4. Standards4.1 The goods supplied under this Contract shall conform to the standards mentioned in thebidding documents/Technical Specifications.

5. Patent Rights5.1 The Supplier shall indemnify the Procuring Agency against all third-party claims of infringementof patent, trademark, or industrial design rights arising from use of the Goods or any part thereof inthe country.

6. Submission of Samples6.1The samples shall be submitted along with the bidding documents as and where required.

7. Ensuring Storage/ Installation Arrangements7.1 To ensure storage and installation arrangements for the intended supplies, the Supplier shallinform end user for pre-requisites well in time for proper installation. In case the Supplier abides bythe given time frame he shall not be penalized for delay.7.2 In case of late delivery of goods beyond the periods specified in the Schedule of Requirements,penalty @ 0.1% per day of the cost not exceeding 10% of the purchase order value for latedelivered supply shall be imposed upon the Supplier.

8. Inspections and Tests8.1 The Procuring Agency or its representative shall have the right to inspect and/or to test thegoods to confirm their conformity to the Contract specifications at no extra cost to theProcuring Agency.8.2 For the purpose of inspections and tests of equipment. The Supplier, all reasonablefacilities and assistance, shall be furnished to the inspectors at no charge to the ProcuringAgency. However, if the Supplier proves an undue delay in conduct of inspection on the part ofProcuring Agency, the Supplier shall not be liable for penalty on account of that delay. The costof such lab: tests shall be borne by the Manufacturer/ Supplier.

8.3 The Procuring Agency’s right to inspect, test and, where necessary, reject the goods after thegoods have been installed at Procuring Agency’s destinations.

8.4 Nothing in GCC Clause 9 shall in any way release the Supplier from any warranty or otherobligations under this Contract.

9. Physical Examination/ Inspection of Goods9.1 The goods shall be acceptable subject to physical inspection, tests and/ or in accordance withthe approved sample as decided by the Procuring Agency.

10. Delivery and Documents10.1 The Supplier in accordance with the terms specified in the Schedule of Requirements shallmake delivery of the goods. The details of documents to be furnished by the Supplier are specifiedin SCC.

11. Insurance11.1 The goods supplied under the Contract shall be delivered duty paid (DDP) under which risk istransferred to the buyer after having been delivered; hence insurance coverage is Seller’sresponsibility.



12. Transportation12.1 The Supplier shall arrange such transportation of the goods as is required to prevent theirdamage or deterioration during transit to their final destination as indicated in the Schedule ofRequirement.12.2 Transportation including loading/unloading of goods shall be arranged and paid for by theSupplier, and related cost shall be inclusive in the Contract price. The addresses of destinations/offices shall be provided at the time signing of Contract.

13. Incidental Services13.1 The Supplier shall be required to provide the incidental services as specified in SCC and thecost of which should include in the total bid price.

14. Warranty14.1 A warranty of two years will be provided free of cost including parts however in case of hightech equipment if mentioned in the specification, the warranty shall be five years free service andparts at the installation site.

15. Payment15.1The method and conditions of payment to be made to the Supplier under this Contract shall bespecified in SCC. The currency of payment is Pak. Rupees which will be paid after installation andsatisfactory report by the Inspection Committee for Duty Delivered Pay (DDP)/free delivery at theconsignee end. 16. Prices16.1 Prices charged by the Supplier for goods delivered under the Contract shall not vary from theprices quoted by the Supplier in its bid and shall remain the same till expiry of the original bidvalidity period provided the Procuring Agency’s request for bid validity extension.

17. Contract Amendments17.1 No variation in or modification of the terms of the Contract shall be made except by writtenamendment signed by the Parties.

18. Subcontracts18.1 The Supplier shall not be allowed to sublet the job and award subcontracts under this Contract.

19. Delays in the Supplier’s Performance

19.1 Delivery of the goods shall be made by the Supplier in accordance with the time scheduleprescribed by the Procuring Agency in the Schedule of Requirements. 19.2 If at any time during performance of the Contract, the Supplier should encounter conditionsimpeding timely delivery of the goods, the Supplier shall promptly notify the Procuring Agency inwriting of the fact of the delay, it’s likely duration and its cause(s). As soon as practicable afterreceipt of the Supplier’s notice, the Procuring Agency shall evaluate the situation and may at itsdiscretion extend the Supplier’s time for performance, with or without liquidated damages, in whichcase the extension shall be ratified by the Parties by amendment of Contract. 19.3 Except as provided under GCC Clause 8.2, a delay by the Supplier in the performance of itsdelivery obligations shall render the Supplier liable to the imposition of liquidated damagespursuant to GCC Clause 22, unless an extension of time is agreed upon pursuant to GCC Clause 19.4 Without the application of liquidated damages.

20. Penalties/Liquidated Damages20.1 In case of late delivery beyond the presented period, penalty as specified in SCC shall beimposed upon the Supplier/Manufacturer. The above Late Delivery (LD) is subject to GCC Clause24, including late delivery for reasons beyond control. Once the maximum is reached, theProcuring Agency may consider termination of the Contract pursuant to GCC Clause 23.20.2 If the firm provide substandard item and fail to provide the item the payment of risk purchase(which will be purchased by the indenter) the price difference shall be paid by the Firm.



21. Termination for Default21.1 The Procuring Agency, without prejudice to any other remedy for breach of Contract, bywritten notice of default sent to the Supplier, may terminate this Contract in whole or in part:

a. if the Supplier fails to deliver any or all installments of the goods within the period(s)specified in the Contract, or within any extension thereof granted by the ProcuringAgency pursuant to GCC Clause 8.2; or

b. if the Supplier fails to perform any other obligation(s)under the Contract. c. if the Supplier, in the judgment of the Procuring Agency has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract. For the purpose ofthis clause: “corrupt practice” means the offering, giving, receiving or soliciting ofanything of value to influence the action of a public official in the procurement processor in Contract execution. “fraudulent practice” means a misrepresentation of facts in order to influence aprocurement process or the execution of a Contract to the detriment of the ProcuringAgency, and includes collusive practice among Bidders (prior to or after bidsubmission) designed to establish bid prices at artificial non-competitive levels and todeprive the Procuring Agency of the benefits of free and open competition.

22. Force Majeure22.1 Notwithstanding the provisions of GCC Clauses 21, 22, and23, the Supplier shall not be liablefor forfeiture of its Performance Guaranty/ bid Security, or termination/blacklisting for default if andto the extent that its delay in performance or other failure to perform its obligations under theContract is the result of an event of Force Majeure. For the purposes of this clause Force Majeuremeans an act of God or an event beyond the control of the Supplier and not involving theSupplier’s fault or negligence directly or indirectly purporting to misplanning, mismanagementand/or lack of foresight to handle the situation. Such events may include but are not restricted toacts of the Procuring Agency in its sovereign capacity, wars or revolutions, fires, floods,earthquakes, strikes, epidemics, quarantine restrictions and freight embargoes. If a Force Majeuresituation arises, the Supplier shall promptly notify the Procuring Agency in writing with sufficientand valid evidence of such condition and the cause thereof. The Committee of L&DD Department,constituted for Redressal of grievances, shall examine the pros and cons of the case and allreasonable alternative means for completion of purchase order under the Contract and shallsubmit its recommendations to the competent authority. However, unless otherwise directed by theProcuring Agency in writing, the Supplier shall continue to perform its obligations under theContract as far as is reasonably practical and shall seek reasonable alternative means forperformance not prevented by the Force Majeure event.

23. Resolution of Disputes23.1The Procuring Agency and the Supplier shall make every effort to resolve amicably by directinformal negotiation any disagreement or dispute arising between them under or in connection withthe Contract. However if issue not resolved amicably by both parties the case will be taken to theSecretary L& DD whose decision will be final and cannot be challenge in any court of law.24. Governing Language24.1 The Contract shall be written in English language. Subject to GCC Clause 28, the version ofthe Contract written in the specified language shall govern its interpretation. All correspondenceand other documents pertaining to the Contract, which are exchanged by the Parties, shall bewritten in English.



DELIVERY POINTS

PLACE OF DELIVERY

Sr.# NAME OF ITEMS QUANTITY PLACE OF DELIVERY1 Levimisole 15000 1. DLF, Lahore

2 Levimisole 15000 2. DLF, Lahore

3 Sulpher Powder 30000 3. DLF, Lahore

4 Pyodine 10000 4. DLF, Lahore

5 Ivermectin 10000 5. DLF, Lahore

6 Tags 15000 6. DLF, Lahore

7 Girth Tape 1000 7. DLF, Lahore

8 Tatto Machine 400 8. DLF, Lahore

9 Nili Ravi Buffalo 25 9. LES, Khushab & Rakh Ghulaman

10 Thalli Sheep 10 10. LES, Rakh Ghulaman

11 Kajli Sheep (Kaki White) 50 11. LES, Khushab

DIRECTOR LIVESTOCK FARMSPUNJAB LAHORE

SPECIFICATIONS FOR THE SUPPLY OF MEDICINES

Sr. # Name ofitem

Brief description/Specifications

Quantity Estimated cost

MEDICINE Rs. 4.5 million

1. Levimisole (1.5%) 1000 ml 150002. Levimisole (1.5%) + Oxyclosanize

(3%) 1000 ml15000

3. Sulpher Powder

(100 gm ) 30000

4. Pyodine (60 ml) 100005. Ivermectin (50 ml) 10000

SPECIFICATION OF GIRTH TAPE, TAGS AND TATTO MACHINE

Sr. # ITEMS GENERAL SPECS

1. GIRTH TAPE Tags with printing permanent in printing with alphabet With impression district code5 digit tag Number.

2. TAGS Plastic materielLength 250cmMeasuring weight up to 1000 kgWidth 13mm

3. TATTO MACHINE Steel/ Aluminium (Alloy)Along with digits (0-9)Alphabets (A-Z)with/ Paste


SPECIFICATION FOR THE SUPPLY OF ANIMALS

Sr. # ANIMALS GENERAL SPECS

1. NILI RAVI BUFFALO

CRITERIA FOR PURCHASE OF NILI RAVIBUFFALO: True to breed. Early parturition (1 day-3

months). Not more than 3rd lactation. Disease free and healthy.

Note:- The Buffalo will bepurchased at lactation 1st, 2nd and3rd with milk production more than12, 14 and 15 litre.

All the animals will be checkedagainst disease e.g. Brucellosis, T.B.,Mastitis and Theilerosis fromrecognised laboratory prior to finaldeal of purchase.

2. THALLI SHEEP CRITERIA FOR PURCHASE OF SMALLANIMALS :

1. True to breed.2. Age 1 to 2 years.3. Disease free and healthy

(Brucellosis,Tuberculosis etc.)

4. Physical soundness.

Note:- The SmallRuminants will be purchased on liveweight basis @ of Per kilogram .

3. KAJLI SHEEP CRITERIA FOR PURCHASE OF SMALLANIMALS :

1. True to breed.2. Age 1 to 2 years.3. Disease free and healthy

(Brucellosis,Tuberculosis etc.)

4. Physical soundness.

Note:- The SmallRuminants will be purchased on liveweight basis @ of Per kilogram .



Special Conditions of Contract (SCC)

Special Conditions of Contract shall be concluded between the Procuring Agency

and the successful bidder(s) as per specific requirement of the specific Product. In case

where there is a conflict between the general conditions of the contract and the special

conditions of contract, the special condition of contract shall prevail.



Manufacturer’s Authorization Form[See Clause 3.1 (a) of the Instruction to Bidders]To:

WHEREAS [name of the Manufacturer] who are established and reputable Manufacturers of[name and/or description of the goods] having factories at [address of factory] do hereby authorize[name and address of Supplier/ Agent] to submit a bid, and sign the Contract with you against IFBNo. [Reference of the Invitation to Bid] for the goods manufactured by us.We hereby extend our full guarantee and warranty as per Clause 15 of the General Conditions ofContract for the goods offered for supply by the above firm against this Invitation for Bids.

[Signature for and on behalf of Manufacturer]

Note: This letter of authority should be on the letterhead of the Manufacturer and should besigned by a person competent and having the power of attorney to bind the Manufacturer. Itshould be included by the Bidder in its bid.


t (Goods)

Bid Form Technical Proposal

Date: Tender No.:

To: [Name and address of Procuring Agency]

Respected Sir/Madam

Having examined the Bidding Documents, the receipt of which is hereby duly acknowledged, we,the undersigned, offer the supply and deliver the goods specified in and in conformity with the saidBidding Documents for the sum of [Total Bid Amount], [Bid Amount in words] or such other sums as may beascertained in accordance with the Schedule of Prices attached herewith and made part of this bid.

We undertake, if our bid is accepted, to deliver the goods in accordance with the delivery schedulespecified in the Schedule of Requirements.If our bid is accepted, we shall obtain an unconditional performance security in the sum of 10% of total purchase order of the Contract Price for the due performance of the Contract, in the form prescribed by the Procuring Agency.

We agree to abide by this bid upto 30.06.2018 under ITB Clause 18 of the Instructions to Bidders,and it shall remain binding upon us and may be accepted at any time before the expiration of thatperiod. Until a formal Contract is prepared and executed, this bid, together with your writtenacceptance thereof and your notification of award, shall constitute a binding Contract between us.

We understand that you are not bound to accept the lowest or any bid you may receive.Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid, and tocontract execution if we are awarded the contract, are listed below:

Name and address of bidder(if none, state “none”).”

Dated this day of, 2017

Signature(in the capacity of)

Duly authorized to sign bid for and on behalf of Attachment



Price Schedule Financial Proposal

Name of Bidder_________________________________________________________

Sr. No. Name of Items

(As listed in invitationof bid)

Make/Modeland country of

Manufacturerand origin

Specification

(CompleteDetails)

Quantity Unit Priceincluding all

taxes etc.(Rs.)

1.2.3.

Sign and Stamp of Bidder_________________________________________________


TENDER SUBMISSION FORM

To

The Director, Livestock Farms, Punjab,

Lahore.

Subject: - TENDER SUBMISSION FORM

Dear Sir,

It is submitted that our organization……………………………….is

interested to participate in the Bidding process of

advertised by your Organization at the PPRA website and Newspaper. It is

further stated that our organization is fully competent and fulfil your

requirements as per your Bidding Document.

Authorized person………………………..

Signature……………………………………

Dated…………………………………………

BONA-FIDE STATEMENT BY THE BIDDER

I hereby declare that the information and particulars furnished

above by my office are true. I further declare that if any of the above

particulars or information is found by the company to be inaccurate or

false in any respect whatsoever, my tender before or after the acceptance

may be cancelled and the whole process may be considered void ab-initio.

Authorized Signature

Name………………………………………..

Designation……………………………….

BIDDERS ACKNOWLEDGEMENT

I hereby declare that he bidding process was transparent and proceeded

as per PPRA rules-2014 the process was conducted in the presence of all

bidders or their representatives and was according to the clauses

mentioned in the Bidding Documents issued by DLF. Further, I secured

the score as per quoted technical and financial bids.

Authorized Signature

Name………………………………………..

Designation……………………………….

UNDERTAKING

It is certified that the information furnished here in and asper the document submitted is true and correct and nothing has beenconcealed or tampered with. We have gone through all the conditions oftender and are liable to any punitive action for furnishing falseinformation/ documents.

Dated this day of 2017

Witness

Signature

Duly authorized to sign proposals for and on behalf of:

AFFIDAVIT

We M/S______________________ duly sworn on oath submitthat our firm has never been blacklisted in the past on any ground by anyfederal or provincial government or a local body or a public sectororganization.

Authorized Signature & Stamp

Subscribed and sworn to me this day of 2017

Notary Public

CONFIRMATION

We M/S________________________ duly confirm that our firmhas been providing high quality equipment and is providing satisfactoryafter sales service/spare parts for this machine / equipment togovernment/semi-government, autonomous body or any public sectororganizations, and no negative report or comment from any suchorganization for poor performance.



Notary Public

INTEGRITY PACT

(To be submitted on Legal Stamp Paper)

AFFIDAVIT

We M/S duly sworn on oath submit, that Mr./Mrs.(If participating through agent/representative) is the agent/ representativeduly authorized by (Name of the Firm/Bidder) hereinafter called theSupplier/ Contractor to submit the attached proposal to the (Name of thepurchaser). Further states that the said M/S (Firm/Company Name) hasnot paid, given or donated or agreed to pay, given or donated to any lineofficer or employee of the (Name of the purchaser) any money or thing ofvalue, either directly or indirectly, for special consideration in the letting ofthe contract, or for giving undue advantage to any of the Firm/Bidder inthe tender Process and in the evaluation and selection of the Firm/Bidderfor contract or participating in further Procurement Procedures.

The Firm/bidder certified that it has made and will make fulldisclosure of all agreements and arrangements with all persons in respectof or related to the transaction with the Purchaser and has not taken anyaction or will not take any action to circumvent the above declaration,representation or warranty / support.

The Firm/bidder accepts full responsibility and strict liabilityfor making any false declaration, not making full disclosure,misrepresenting facts or taking any action likely to defeat the purpose ofthis declaration, representation and warranty / support. It agrees thatnay contract, right, interest, privilege or other obligation or benefitobtained or procured as aforesaid shall without prejudice to any otherright and remedies available to the Purchaser under any law, contract orother instruments, be voidable at the option of the Purchaser.

Notwithstanding any rights and remedies exercised by thePurchaser in this regard, the Firm/bidder agrees to indemnify thePurchaser for any loss or damage incurred by it on account of its corruptbusiness practices and further pay compensation to the Purchaser in an

amount equivalent to ten time the sum of any commission, gratification,bribe, finder’s fee or kickback given by the Firm/bidder as aforesaid forthe purpose of obtaining or inducing the procurement of any contract,right, interest, privilege or other obligation or benefit in whatsoever formfrom the purchaser.



Notary Public

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