Terms & conditions - Punjab, Pakistaneproc.punjab.gov.pk/BiddingDocuments/70363_Tender...-Supply 220...

___________________ Signature & Stamp of bidder

Qila Nawan Near Union Council Building Manga Mandi Lahore Ph: 042-35383746 ([email protected]

VOCATIONAL TRAINING INSTITUTE MANGA

TENDER DOCUMENTS

Purchase of Industrial Electrician trade Tools & Equipments

(Technical Bid)

Price Rs.500/=

TENDER #:08

VOCATIONAL TRAINING INSTITUTE MANGA Government of the Punjab

Qila Nawan Near Union Council Building Manga Mandi Lahore Ph: 042-35383746 ([email protected])

TERMS & CONDITIONS 1. General:

1.1 Any offer not received as per terms & conditions of the tender enquiry is liable to be

ignored and also no offer shall be considered if:

received without fixed bid security

It is received after the time and date fixed for its receipt

Not signed & stamped by authorized person on each page of tender documents

The offer is ambiguous

The offer is received by fax or e-mail

The offer is from a black listed firm

Offer received with shorter validity than required

The offer is for store not conforming to specifications indicated in the tender

enquiry.

Offered rate is received other than original tender documents

Any conditional offer

Not meeting technical evaluation criteria as mentioned at Clause: 13 of tender

documents

1.2 Offer rates (in Pak Rupees) will remain valid for a period of 180 days from the date of opening the tender. No change in price will be made in case of Pak rupees variation against US$ or any other currency.

1.3 The cover envelope should indicate particulars of tender, and date of opening. The envelope must be properly sealed.

1.4 a) The purchaser reserves the right to issue order in full / partial quantity or as per requirement.

b) The bidder can also submit bid item wise or full.

1.5 The Bid Security shall be forfeited if:

a. The acceptance of tender is not received within ten days of issuance of order b. The offer is withdrawn, amended or revised. c. The contractor fails to execute the contract strictly in accordance with terms and

conditions.

1.6 The bidder should indicate their National Income Tax No. / Sales Tax No. and circle of Income Tax Department.

1.7 The contractor will be responsible for the free replacement of stores if the same is found to be substandard and or at variance with the specifications given in the supply order within one week. Store offered of specifications superior to the one specified in the tender enquiry may be accepted subject to approval of competent authority.

1.8 Items should be brand new and in packing or as per manufacturer new items tags.

1.9 One year free service and supply of spare parts must be guaranteed by the bidder.

1.10 Offered rates will be on basis of free delivery to VTI and shall include all taxes.

1.11 Quantity of any item can be increased or decreased by the purchaser.

1.12 Whole tender can be cancelled by the Competent Authority of the institute without assigning any reason before acceptance of the bid as per PPRA Rule 2014, Clause 35.

1.13 Purchase order will be issued by the Vocational Training Institute Manga after signing the agreement with bidder.



2. Delivery Period: Delivery period will be 02 to 04 weeks from the date of issuance of purchase order. 3. Extension of Delivery period: In special circumstances, request for extension of delivery period may be considered by

approving authority on the written request of the firm before the target date of supply. 4. Cancellation / Penalty of Delay: 4.1 If the acceptance of the tender issued during the validity period of the tender is not

acceptable by the bidder, the bid security will be forfeited and the stores can be purchased at his risk and cost.

4.2 In case the offer is withdrawn, amended or revised during the validity period of the tender, the bid security shall be forfeited.

4.3 In case bidder fails to execute the contract in accordance with the terms & conditions laid down in the contract, the bank guarantee/performance guarantee will be en-cashed and the store will be purchased at his risk and cost.

4.4 In case of delayed supply / non supply/partial supply, the purchaser may cancel the supply order or impose appropriate penalty. The penalty may be up to @2% per week.

5. Payment to the Contractors: 5.1 Payment will be made through crossed cheque to the supplier against invoice after 100%

completion of delivery, satisfactory performance against the each purchase order from Vocational Training Institute Manga within 30 days after issuance of satisfactory report by the VTI.

5.2 Payment against partial supply will not be made.

6. Bid Security: 6.1 Fixed Bid Security of Rs.9200/- will have to be deposited along with tender. It should

be in the form of Bank Draft / Call Deposit in the favor VTI Manga. 6.2 Bid Security of successful bidder shall be refunded on successful completion of

supply or submission of required performance bond. Whereas bid security of unsuccessful bidders will be refunded on the approval of tender by Competent Authority.

7. Delivery / Inspection of store The Material will be inspected by the VTI through an authorized personnel and will reject the

material, if not found according to the given specification. The delivery of the material will be made in the premises of VTI Manga.

8. Deduction of Taxes: Any taxes (if applicable GST, Income Taxes or any other tax) will be deducted before making

payment as per Government instructions/ notifications. 9. Payment of sales & other taxes, duties, levies: Purchase shall be made from the firms registered with income /sales tax. Sales and other

such taxes, import duty, surcharge and other will be liability of the supplier. Vender will get the shipment cleared from customs at his risk and cost, Certificate / letter for exemption of GST and WHT can be provided by the supplier to Vocational Training Institute (VTI) if required as per government instructions.

10. Performance Bond: Six months performance bond / bank guarantee to the satisfaction of VTI Manga equivalent

to 10% of the total contract value will have to be furnished at the time of delivery of equipment against purchase order. Guarantee will be returned after successful completion of the warranty period.



11. Termination of Contract:

1. The procuring agency may reject all bids or proposals at any time prior to the acceptance of a bid or proposal.

2. The procuring agency shall upon request communicate to any bidder, the grounds for its rejection of all bids or proposals, but shall not be required to justify those grounds.

3. The procuring agency shall incur no liability, solely by virtue of involving sub-rule (1) towards the bidders.

4. The bidders shall be promptly informed about the rejection of the bids, if any.

12. Dispute Resolution:

In case of any dispute before or after the execution of contract, matter will be resolved as per PPRA Rules’ Clause 67 & 68. The dispute arising after the contract shall be resolved in the following manner/mechanics

12.1 The arbitrator will be Mr.Muhammad Haseeb (Area Manager, PVTC Lahore).

12.2 The contractor shall provide his grievances in writing within 15 days after the dispute

12.3 The arbitrator shall decide the matter after hearing both parties within 30 days after

receiving the written complaints from the contractors.

12.4 The decision of the arbitrator shall be final and binding for both the parties.

13. Information about firms (Company Profile):

The firms shall supply information along with tender about the following: a. Company profile mentioning at least one year. b. Copy of NTN and GST certificate.

14. Technical Evaluation a. Company should be supplier of same or related products in history and customers

remarks about the supplies. b. Company turnover. c. Response / rectification time for complaints handling will be 36 hours. After 36 hrs, VTI

will arrange to rectify the problem at risk and cost of Bidder. 15. Bid / Tender opening procedure

a. The bid shall comprise a single package containing two separate envelopes. Each envelope shall contain separately the financial proposal and the technical proposal;

b. The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters;

c. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened; d. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of

the procuring agency without being opened; e. The technical proposal shall be evaluated in a manner prescribed in advance as

mentioned in the tender documents, without reference to the price and any proposal may be rejected which does not conform to the specified requirements / specifications;

f. During the technical evaluation no amendments in the technical proposal shall be permitted;

g. The financial proposals of bids meeting the technical specifications after technical evaluation shall be opened publicly at a time date and venue announced and communicated to the bidders in advance. The financial bids of unsuccessful bidders will be returned unopened after technical evaluation



16. Date of Submission / opening: 22nd March 2017 Receipt of tenders : 03rd May 2017 till 10:00 AM

Opening of tenders : 03rd May 2017 at 10:30 AM at

Vocational Training Institute Manga Qila Nawan Near Union Council Manga Mandi Lahore Ph: 0301-6938478

Item Name Specifications Approx. Qty Specifications (To be filled by

vender)

Pedestal Fan

Copper Winding 24" (120W-220V-50Hz-RPM1350) Pak/ Royal Or Equivalent

2pcs

Washing Machine & Clothes Dryer Machine

Washing Machine & Dryer Machine ( separate Units) -1/4hp Dryer Motor -1/4hp washing machine motor -Four pole motor copper winding -Speed & time control -Electrical shock proof, Metal body SUPER ASIA Or Equivalent

1 piece of each

Winding Machine with counter meter

Winding Machine with Counter Meter -Plate form mounted with counter meter -Rotary type with 1:5 ratio Pak made (Digital with counter) Made in China or Equivalent

2 pcs

Vacuum Cleaner

1000 – 1500 w -Supply voltage 220v -Blower type & drain type with complete accessories,-2800 RPM,-Portable Panasonic/west Point 1000-1500W Panasonic or Equivalent

1 pcs

Single Phase Motor 1 HP-220V-1400 RPM China

2 pcs

Universal Motors 1500 Watt, Made in China Or Equivalent

3 pcs

Submersival Pump Single Phase

1 KVA JD CHINA or equivalent

3 pcs



Micro Wave Oven

-Power 1500 to 2000 watt -Time control & temperature control -Supply 220 V -Moving Grill -Analog control for timer & temperature with door softy & alarm indicator Dawlance or Equivalent

1 pcs

Fan Heater (1500-2000W W/POINT)

2 pcs

Hair Dryer

(2 SPEED 1300 to 2000W) Or Equivalent to Choba/ Panasonic/phlises Or Equivalent

3 pcs

Electric Toaster

-Power 750w -Supply voltage 220V -Four slick -Digital time & Temperature control Auto slick outer West point/National or Equivalent

3 pcs

Small Star Kit Set (8inch, 12 inch

High carbon steel rod with magnetic tip. Handle made by high voltage (1000 Volt) supportive insulation material.

10 pcs

Ceiling Fans (48/56-220V PAK Fan or Equivalent

2 pcs

Hilti Drill

Hilti double speed with reverse & forward function, 1500watt, 3000RPM Original Or Equivalent Hyundai/ black ducker /Hitachi/ High Quality Mini Grinder DIY Electric Hand Drill Machine 161 PCS, with accessories, Variable Speed Dermal Rotary Engrave Grinder (1500-1800W,220V)(Original Black & Decker or Equivalent

1 pcs



Desert Coolers

Fitted fan 24 inches having ½ hp motor. Iron Water Pump with 120/150 watt motor. Steel Body. Fitted Frame of good quality iron- Local Made as Lahori Cooler

1 pcs

Emergency Lights

-Power 250w to 500w -Supply voltage 220 -Reflector type -Portable with overcharge steps charging indicator-Auto charging stop or Sogo/Pak Made or Equivalent

5 pcs

Watt Meters(Digital)

-Digital AC -Panel type -Size 72 x 72 -High accuracy,-Shark proof

5 pcs

Capacitor LT 7.5 KVAR 4 pcs

Clamp On meter AC+DC 2 pcs

Star Delta Starter 63 Amp 4 Pole 2 pcs

MCB 1 Pole 20amp Schneider or Equivalent good quality

5 pcs


5 pcs


5 pcs


5 pcs


5 pcs

ELCB 2 POLE 63 AMP

Schneider or Equivalent good quality

5 pcs

ELCB 4 POLE 63 AMP

Schneider or Equivalent good quality

2 pcs



____________ Signature & Stamp of bidder

Name & Postal Address of Firm:

Signature

Name

Desg.

Tele No. Fax No. Cell #

NTN Stamp

GST No.________________________________ E-mail ___________________________


MPCB 3Pole 1-6 A

Schneider or Equivalent good quality 2 pcs

SSR Relay 40 Amp 2 pcs

Control Relay 8Pin & 11Pin AC 12 to 220 Volt & DC 12 to 110 Voltage

06 pcs each quality ( Total 84 pcs)

UPS 1000 watts

24 volt with iron body copper transformer -good quality transistor & rectifier DC (Local Made)

01 pcs

Electrolyte Batteries with 02 poles

Min 125 Amperes good material plates AGS or Equivalent

02 pcs

Power Supply 12Volt DC 10 Amp 02 pcs

Under Over Voltage Phase Reverse Phase Failure Relay

Made in Turkey or equivalent

06 pcs



TENDER DOCUMENTS

Purchase of Industrial Electrician trade Tools & Equipments

(Financial Bid)



Item Name Approx. Qty Unit Price with all Taxes

(Rs) Total Price with all

Taxes (Rs.)

Pedestal Fan

2 pcs

Washing Machine & Clothes Dryer Machine

1 each piece

Winding Machine with counter meter

2 pcs

Vacuum Cleaner 1 pcs

Single Phase Motor 2 pcs

Universal Motors 3 pcs

Submersival Pump Single Phase

3 pcs

Micro Wave Oven 1 pcs

Fan Heater 2 pcs

Hair Dryer 3 pcs

Electric Toaster 3 pcs

Small Star Kit Set (8inch, 12 inch

10 pcs

Ceiling Fans 2 pcs

Hilti Drill 1 pcs

Desert Coolers 1 pcs

Emergency Lights 5 pcs

Watt Meters(Digital) 5 pcs

Capacitor 4 pcs

Clamp On meter 2 pcs

Star Delta Starter 2 pcs

MCB 1 Pole 20amp 5 pcs








Name & Postal Address of Firm: Signature Name Desg. Tele No. Fax No. Cell #


ELCB 2 POLE 63 AMP 5 pcs

ELCB 4 POLE 63 AMP 2 pcs

MPCB 3Pole 1-6 A 2 pcs

SSR Relay 2 pcs

Control Relay 06 pcs each quality ( Total 84 pcs)

UPS 1000 watts 01 pc

Electrolyte Batteries with 02 poles

02 pcs

Power Supply 02 pcs

Under Over Voltage Phase Reverse Phase Failure Relay

06 pcs



NTN Stamp

GST No.________________________________

E-mail _________________________________

_________________ Signature & Stamp of bidder

Terms & conditions - Punjab, Pakistaneproc.punjab.gov.pk/BiddingDocuments/70363_Tender...-Supply 220...

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