BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise)...

Signature and seal of the tenderer

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BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)

OFFICE OF THE GENERAL MANAGER

BSNL KANNUR, KANNUR-670002

BID DOCUMENT

E-TENDER FOR SUPPLY INSTALATION AND COMMISSIONING OF

SURVEILANCE CAMERA AND CENTRAL MONTORING SYSTEM FOR

VARIOUS EXCHANGES IN KANNUR BA (2020-21)

e-Tender No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/9

Dated 07/10/2020

Assistant General Manager (PLG)

O/o General Manager, BSNL Kannur

PIN-670 002


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e-Tender No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/9

Dated 07/10/2020

SECTION No TITLE NAME PAGE NO.

SECTION -1 NOTICE INVITING TENDER 3-4

SECTION -2 SCOPE OF WORK 5

SECTION -3 GENERAL (COMMERCIAL ) CONDITIONS 6-15

SECTION -4 E-TENDERING INSTRUCTION TO BIDDERS(ERP) 16-20

SECTION -5 FINANCIAL BID 21

SECTION -6 TECHNICAL SPECIFICATIONS 22-23

SECTION -7 SCHEDULE OF REQUIREMENT 24

ANNXURE-1 BID FORM 25

ANNXURE-2 TENDERER/BIDDERS PROFILE 26

ANNXURE-3 PERFORMANCE SECURITY BOND 27-28

ANNXURE-4 LETTER OF AUTHORISATION FOR ATTENDING BID

OPENING

29

ANNXURE-5 DECLARATION ON CLAUSE BY CLAUSE COMPLIANCE 30

ANNXURE-6 AGREEMENT TO ACCOMPANY THE TENDER 31

ANNXURE-7 CERTIFICATE TO NON PARTICIPATION OF NEAR

RELATIVES

32

ANNXURE-8 CERTIFICATE FOR TENDER DOCUMENT DOWN LOADED

FROM INTERNET

33

ANNXURE-9 MANDATE FORM FOR TRANSFER OF PAYMENT

THROUGH ELECTRONIC CLEARANCE FUND TRANSFER

SCHEME

34

ANNXURE-10 REQUEST FOR REFUND OF EMD 35

ANNXURE-11 ADVANC STAMPED RECEIPT 36

ANNXURE-12 AGREEMENT 37-44

ANNXURE-13 CHECK LIST 45


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SECTION-I

BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)

NOTICE INVITING TENDER (NIT)

No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/ 9 Dated 07/10/2020

On behalf of Chairman and Managing Director, Bharat Sanchar Nigam Limited,

e-Tenders are invited by General Manager, BSNL Kannur for the supply, installation and

commissioning of Surveillance camera and Monitoring system in various exchanges of Kannur

BA from the prospective experienced manufactures/authorized dealers / reputed Private Ltd

Companies/Firms.

The prospective bidders should have minimum one year experience in the supply, installation and

commissioning of Surveillance camera and Monitoring system.

The eligible bidder should be an Indian Company/ manufactures/authorized dealers / reputed

Private Ltd Companies/Firms registered in India.

Tender document can be obtained/ downloaded from the website

https://etender.bsnl.co.in/irj/portal.

Sl.No Description of Activity

Estimated cost in Rs EMD in Rs

Tender form fee in Rs

1

Supply, installation and

commissioning of Surveillance

camera and Central Monitoring

system in various exchanges of

Kannur BA 784875 15697 590

Schedule to the invitation of tender

1 Designation and address of the

authority inviting tender

Assistant General Manager (Plg), O/o General

Manager, BSNL Kannur ,BSNL Bhavan,Kannur-02

2 Tender No No:GMT/PLG/MM/E-ENDER/SURVEILANCE

CAMERA/2020-21/9 Dated 07/10/2020

A Availability of Tender documents for

downloading

https://etender.bsnl.co.in/irj/portal

From 15/10/2020 17:00 hrs

https://etender.bsnl.co.in/irj/portalhttps://etender.bsnl.co.in/irj/portal%20from%2028/05/2020


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B Last date and time of submission of

bid ( online)

09/11/2020 12:00 hrs

C Last date and time of submission of

Hard copy

09/11/2020 14.00 hrs

D Date and time of opening of technical

bid (on line)

09/11/2020 15:00 hrs

F Validity of the tender offer 180 days from the date of opening of the tender

G Cost of tender document Rs 590

H EMD Rs 15697

j Total No. of xges and central office 30+ 1 central office

Eligibility Criteria

1. The prospective bidders should have minimum one year experience in the supply, installation and

commissioning of Surveillance camera and Monitoring system.

2. The eligible bidder should be an Indian Company/ manufactures/authorized dealers /

reputed Private Ltd Companies/Firms registered in India.

3. GST Registration

Each bid shall be accompanied by an EMD (Bid Security) for Rs 15697./-in the form of a Demand Draft

obtained from any Public Sector/Scheduled Bank in favor of “The Accounts Officer(Cash), BSNL

Kannur”, payable at Kannur. Tenders without proper EMD will be rejected outright. However firms

registered under NSIC/MSME (for the same purpose) are exempted from remitting EMD/Form fee for the

specific work on production of valid certificate. Submission of UAM number is compulsory, failing which

the benefits will not be available.

The tender in the enclosed proforma should be submitted in sealed cover and superscripted as “E-Tender

For the supply, installation and commissioning of Surveillance camera and Monitoring system in

various exchanges of Kannur BA” and addressed to AGM(Plg),BSNL Bhavan, Kannur-670002. Tenders

may be dropped in the Tender Box kept for the purpose at Office of General Manager, III Floor, BSNL

BHAVAN, Kannur 670002 or sent by Registered Post with Acknowledgement Due .Address: AGM (Plg)

BSNL Bhavan,Kannur-670002).No separate acknowledgement will be given. The letter of authorization

shall be indicated by written power-of-attorney accompanying the bid.

-sd-

Assistant General Manager (PLG)

O/o of General Manager, BSNL Kannur


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SECTION-II

SCOPE OF WORK

Supply, installation and commissioning of Surveillance camera for the following exchanges and

Central Monitoring system at Telephone Bhavan ,Computer cell/NIB , Kannur.

Sl.No Name of Exchange

1 Alavil

2 Pallikunnu

3 Anjarakandi

4 Echur

5 Kadachira

6 Munderi

7 Peralassery

8 Varam

9 Thottada

10 Azhikode

11 Dharmadam

12 Kodiyeri

13 Thoovakunnu

14 Chittariparamba

15 Kadirur

16 Mambaram

17 Kololam

18 Poolakutty

19 Cherukunnu

20 Kunhimangalam

21 Mattool

22 Karivellur

23 Mathamangalam

24 Mathil

25 Mayyil

26 Bellikoth

27 Pallikkara

28 Uduma

29 Kalanad

30 Kumbala

IP camera with 128Gb SD RAM and POE switch will be deployed at Exchanges. Motion

detection sensor can be enabled in IP camera, so that Video recording will start, only when

some type of motion is detected. This will reduce volume of recorded video data. Approx

10 days Video will be stored in SDRAM of IP Camera. At Central location Telephone

Bhavan Kannur, NVR(32 channel)(2Nos), Switch, 4TB Hard Disk (4Nos) and LED TV must

be deployed for Display.


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SECTION-III

GENERAL (COMMERCIAL) CONDITIONS

1. Bidder Eligibility:

• The prospective bidders should have minimum one year experience in the supply,

installation and commissioning of Surveillance camera and Monitoring system.

• The eligible bidder should be an Indian Company/ manufactures/authorized dealers /

reputed Private Ltd Companies/Firms registered in India.

• GST Registration

2. Submission of Tender

The bid contains two parts–

Part A: The First part relates to uploading of scanned documents required for Technical Bid

in the appropriate place of the e-Tender Portal.

Part B: The Second part relates to uploading of Financial Bid containing the Price schedule

in excel format filled carefully in the appropriate place of the e-Tender Portal.

a) All the clauses of the bids must be complied with and price bids must be quoted online by the

bidders before the locking/closing time of the bid as specified in NIT

b) Bids shall remain valid for 180 days from date of opening of the bid. A bid valid for a shorter

period shall be rejected by BSNL as substantially non-responsive bid; the concerned bid shall

be rejected at the opening stage itself.

c) The BSNL may, at its discretion, extend this deadline for the submission of the bids by

amending the bid document in accordance with NIT in which case all rights and obligations of

the BSNL and bidders previously referred to the deadline will thereafter be subject to the

extended deadline.

2.1.The bidder shall submit the original tender form duly filled in and signed on all pages

along with the prescribed EMD and the cost of the tender documents (in the form of Demand

Draft/ cash receipt as prescribed )shall also be submitted as part of the Bid before the last date

and time for submission of Tender document as mentioned in NIT. . Firms registered under


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MSME/NSIC are exempted from remitting EMD/ Cost of tender document on production of

valid certificate

2.2 All overwriting/erasures/corrections in the bids hall be attested with date by the person

signing the bid.

2.3.The tender with all eligibility documents mentioned in clause 3 of this section should be

submitted in sealed cover and superscribed as ““E-Tender For the supply, installation and

commissioning of Surveillance camera and Monitoring system in various exchanges of

Kannur BA” and addressed to AGM(Plg),BSNL Bhavan, Kannur-670002. Tenders may be

dropped in the Tender Box kept for the purpose at Office of General Manager, III Floor,

BSNL BHAVAN, Kannur 670002 or sent by Registered Post with Acknowledgement Due

.Address: AGM (Plg), BSNL Bhavan,Kannur-670002).No separate acknowledgement will be

given. The letter of authorization shall be indicated by written power-of-attorney

accompanying the bid.

2.4 A clause-by-clause compliance on the purchaser’s Technical specifications and commercial conditions demonstrating substantial responsiveness to the technical

specification and commercial conditions should be submitted. In case of deviations, the

bidder shall give a statement of deviations and exceptions to the provision of the

technical specifications and commercial conditions. Bid without this will be summarily

rejected. In case of no deviation, nil statement is to be given.

Price Bid should be submitted through e-tender portal only.

2.5 Bids shall be received only up to the closing date &time prescribed in the NIT. In case the

closing date prescribed happens to be an official holiday for the BSNL office, the closing date

shall stand extended to the next working day without any change in the closing time.

2.6 Bids received after the last date and time shall be rejected and returned to the bidder

unopened. BSNL shall not be responsible for any postal delays or other reason by which the

delivery of the bid is delayed and no demands for consideration of such bids shall be

entertained by BSNL.

3. Power of Attorney

The power of Attorney should be submitted and executed in the non-judicial stamp paper of

appropriate value as prevailing in the BA and the same be attested by a Notary public or

registered before Sub-registrar of the state(s) concerned.

In case of the bidder being a firm, the said Power of Attorney should be executed by all the

partner(s) in favour of the said Attorney.

Attestation of the specimen signatures of authorized signatory by the Company’s/ firm’s

bankers shall be furnished. Name, designation, Phone number, mobile number, email address

and postal address of the authorized signatory shall be provided.

4. List of Documents to be submitted as Part of the Bid


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1) Notice Inviting Tender / bid document duly signed in all pages 2) EMD & Tender Form cost as specified 3) Tender form duly filled and signed 4) Technical compliance with deviation if any 5) Agreement to accompany the Tender duly filled in and signed 6) Technical brochures in support of products quoted meeting specification. 7) Copies of Company registration certificate if any 8) Certificate Regarding close relative working in BSNL 9) Certificate for Tender document downloaded from website

PRICE SCHEDULE UNDER SECTION V SHOULD NOT BE SUBMITTED OFFLINE

Original documents should be submitted for verification as and when demanded by BSNL

5. Earnest Money Deposit (EMD):

a) Each bid shall be accompanied by an EMD (Bid Security) for Rs 15697./-in the form of a

Demand Draft obtained from any Public Sector/Scheduled Bank in favor of “The Accounts

Officer(Cash), BSNL Kannur”, payable at Kannur. Tenders without proper EMD will be

rejected outright. However firms registered under NSIC/MSME (for the same purpose) are

exempted from remitting EMD/Form fee for the specific work on production of valid

certificate. Submission of UAM number is compulsory, failing which the benefits will not be

available.

b) The tender offer shall remain open for acceptance for 180 days from the date of opening of

the tender. The EMD will be forfeited to BSNL in case, after submitting the tender, the bidder

withdraw his offer or fails to execute the agreement when called for to do so

c) The EMD of the bidders whose tenders are not accepted will be refunded after finalization of

the tenders.

6. Opening of Bids

The bids will be opened in single. The Tendering Authority will open both technical bid and

financial bid on the date mentioned in the NIT. The venue of opening will be the chamber of

the AGM( Plg), O / o General Manager, BSNL BHAVAN, Kannur–670002 or any other

office authorized for the purpose by the General Manager ,BSNL ,Kannur, in the presence of

the bidders or their authorized representative as may be present at the prescribed time and date

of opening of the tender. The bidders can view the opening details after the Tendering

Authority opened them. The date fixed for opening of bids, if subsequently declared as

holiday by BSNL, the revised date of schedule will be notified in the e-Tender Portal.

However, in the absence of such notification, the bids will be opened on the next working day,

time remaining unaltered.

7. Bid Evaluation


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Prior to detailed evaluation, BSNL will determine the substantial responsiveness of each bid

to the bid document. A substantially responsive bid is one, which conforms to all the terms

and conditions of bid documents without material deviation. A bid determined as

substantially non-responsive will be rejected by BSNL. Usually work will be awarded to the

bidder who quotes the lowest rate

Financial Bids shall be evaluated to determine whether they are complete, whether any

computational errors have been made, whether documents have been properly signed and

whether bids are generally in order. If there is a discrepancy between words and figures the

amount in words shall prevail.

The rates not quoted in the format as given in the Financial Bid ( Online only) Form will

be rejected. The rates should be inclusive of all taxes, freight, and other levies if any

excluding GST. Any reduction in duties / taxes etc which comes into effect during and after

finalisation of tender will be passed on to the BSNL. BSNL will not be liable for any increase

in duties / taxes during the period.

Evaluation of the bids will be made on total contract charge for Sl.No. 1 to 11 . ie, on the basis of the total cost obtained by multiplying the quoted rate for each item with quantity.

Information brochures with complete specifications of the items quoted must be attached

along with the tender. All supplies should be accompanied with handbooks, motherboard

layout, jumper / DIP switch settings of all boards & circuit details especially motherboard

layout cards. Such items should be supplied free of cost with each item supplied.

Documentary proof of item meeting specifications mentioned must be submitted.

8. Letter of Intent

BSNL shall consider placement of letter of intent to those bidders whose offers have been

found technically, commercially and financially acceptable. The bidder shall within 2 weeks

of issue of letter of intent, give his acceptance along with performance security in conformity.

9. Security Deposit:

All suppliers (including MSME/NSICs who are registered with the designated MSME/NSIC

bodies, like National Small Scale Industries Corporation etc.) shall furnish performance

security paid in the form of Demand Draft drawn in favour of Accounts Officer (Cash),BSNL,

O/o the General Manager, BSNL Kannur,Kannur-670 002 or by Bank Guarantee as per

Annexure 3 valid for 12 months to the purchaser for an amount equal to 5% of the value of

Advance purchase order+ Corresponding GST within 14 days from the date of issue of

Advance Purchase Order by the Purchaser. In case BSNL extends the CONTRACT beyond

one year, PBG validity shall have to be extended accordingly as per relevant tender clauses.

The EMD and Security Deposit will not bear any interest

Performance Security will be discharged after completion of Service Provider’s performance

obligations under the contract.

10. If the Service Provider fails or neglects any of his obligations under the contract it shall be

lawful for BSNL to forfeit either whole or any part of performance security furnished by the

bidder as compensation for any loss resulting from such failure.


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11. Right to vary quantities

BSNL reserves the right at the time of award of contract to increase or decrease up to 25% of

the required quantity of services specified in the schedule of requirements without any change

in hiring charges of the offered quantity and other terms and conditions

12. Agreement

The successful bidder will have to execute an agreement as per Annexure 12, after remitting the

security deposit, in a stamp paper of Rs 200/- value at his own expenses. After executing the

agreement, the approved rate and contract shall be valid up to 6 Months from the date of execution of

the agreement. The contract period can be extended on same terms and conditions for a period of 6

months, subject to satisfactory performance during the previous period by the contractor.

The specification enclosed is the minimum configuration required. Vendors can offer higher

configuration. In such cases, the specification of the product must be enclosed separately.

The cost evaluation will be made on the basis of the minimum configuration specified in the

tender form.

Signing of Agreement shall constitute the award of hiring contract on the bidder.

13. Supply, Installation and commissioning Orders: After execution of the agreement, supply orders will be placed with the firm for the quantity as and when required by the BSNL. Any

goods manufactured from a country which shares a land border with India will be eligible to

procure only if the bidder/goods is registered with the competent Authority

14. Requirement: The requirement mentioned in the requirement schedule is only approximate and the BSNL will have the right to increase/decrease the quantity by 25% during the contract

period.

15. Supply, Installation and commissioning: The successful tenderer will have to supply Install and commissioning the materials ordered as per the supply order within 21 days from the date

of Supply Order or by the date specifically mentioned in the Supply Order. Extension of

supply, Installation and commissioning (delivery) period may be granted on specific request

subject to clause 16.

16. Liquidated Damage: In case the supply, installation and commissioning is not received within the period of 21 days from the date of Purchase Order or date specifically mentioned

in the Purchase order, and when the supply, installation and commissioning period is

extended, liquidated damages at the rate of 1% of the total value of the supply order per week

or part thereof for a period up to 5 weeks and thereafter at the rate of 1.5% of the value of the

delayed supply. installation and commissioning for each week of delay or part thereof for

another 5 weeks of delay will be levied. Quantum of liquidated damages assessed and levied

by the purchaser shall be final and not challengeable by the supplier.

17. Period of validity of tender: The rate quoted shall be firm and valid for a period of 6 months from the date of final acceptance of tender, which may be extended further for a period of 3

months at the discretion of the General Manager Telecom District, Kannur.

18. Termination of Contract:

i)In case after issue of firm order, the successful tenderer fails to supply, installation and

commissioning the items as per the specified quality and required quantity according to the

delivery schedule as given in the supply, installation and commissioning order and even fails to


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complete the supply, installation and commissioning within the extended period, if any, given in writing by BSNL, the General Manager, Telecom District, BSNL Kannur will be within his

full rights to terminate the Contract and to forfeit the Security Deposit of the successful

tenderer to the BSNL, by giving a notice of 14 days in writing sent by Registered post to the address

given in the tender submitted or to any other address which may be recorded in the office at the

request of the Tenderer. The period of 14 days will be counted from the date of dispatch of the

notice.

ii)The General Manager, Telecom District, BSNL Kannur reserves the right to terminate the contract

without assigning any reason by giving a notice of 14 days to the successful tenderer by registered

post to the address given in the tender submitted or to any other address which may be recorded in the

office at the request of the tenderer. The period of 14 days will be counted from the date of dispatch

of the notice. In such cases, the Security deposit of the successful tenderer will be refunded soon on

getting demand from the tenderer. BSNL will not be liable for payment of any compensation for any

loss that the Contractor may be put to or alleged to have been put to on account of such termination.

In case of the notice sent by registered post to the address recorded in the office as per clause 18(i) or

18(ii) is returned undelivered with the remarks addressee not found or addressee refused to accept, the

notice shall be deemed to have been served and the termination will automatically take effect from the

15th day of dispatch of the notice.

The General Manager Telecom District, BSNL Kannur will have the full right to reject any or

all the tenders received without assigning any reason whatsoever and is not bound to accept

the lowest tender.

Any tender submitted that does not satisfy the terms and conditions set out in the tender is

liable to be rejected.

The Tendering Authority reserves the right to disqualify such bidders who have a record of

not making the contractual obligations against earlier contract entered into with BSNL at

same or any other station.

19. Annulment of Award

Failure of the successful bidder to comply with the requirement of clause 9 shall constitute

sufficient ground for the annulment of the award and forfeiture of the bid security in which

event BSNL may make the award to any other bidder at the discretion of BSNL or call for

new bids.

20. Warranty - Two year comprehensive onsite warranty from the date of installation and commissioning or 30 months from the date of supply whichever is earlier. The supplier shall

warrant that the stores to be supplied shall be new and free from all defects and faults in

materials used, workmanship and manufacture and shall be of the highest grade and consistent

with the established and generally accepted standards for materials of the type ordered and

shall perform in full conformity with the specifications.

The supplier shall be responsible for any defect that may develop under the conditions

provided by the contract and under proper use, arising from faulty material, design or

workmanship such as corrosion of the equipment, inadequate quantity of material to meet

equipment requirements, inadequate contact protection, deficiencies in circuit design and/or

otherwise and shall remedy such defects at his own cost when called upon to do so by the

Purchaser who shall state in writing in what respect the stores are faulty. This warranty shall


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survive inspection or payment for / and acceptance of goods, but shall expire (except in

respect of complaints notified prior to such date) 30 months after the stores have been taken

over. If it becomes necessary for the Supplier to replace or renew any defective portion(s) or

parts of the equipment under this clause, the provisions of the warranty clause shall apply to

the portion(s) of the equipment so replaced or renewed or until the end of the above

mentioned period, whichever may be later. If any defect is not remedied by the supplier

within ONE WEEK, the Purchaser may proceed to get the defects remedied from open market

at the supplier’s risk and expenses, but without prejudice to any other rights which the

purchaser may have against the supplier in respect of such defects. Replacement under

warranty clause shall be made by the supplier free of all charges at site including freight,

insurance and other incidental charges.

21. Fall Clause:

If at any time during the period of contract (within scheduled delivery period or during

extension)

a. Any vendor reduces the sale price, sells or offers to sell the same or similar equipment/service to any person or organization including Department of Central/State

Government or any central/state PSU at a price lower than the price chargeable under the

contract, he shall forthwith notify the price and date of such reduction to the purchaser

1. OR

b. It comes to the notice of purchaser regarding reduction of price for the same or the similar equipment/service

1. OR

c. The price received in a new tender for the same or the similar equipment are less than the prices chargeable under the contract.

b) The purchaser will determine and intimate the new price taking into account various related aspects such as quantity, geographical location, etc. and the date of its effect for the balance

quantity/service to the vendor. The purchaser will also recover any excess amount already

paid/payable to the vendor. In case the vendor does not accept the new price and the date of

its effect, the purchaser shall have the right to terminate the contract without accepting any

further supplies. This termination of the contract shall be at the risk and responsibility of the

supplier and purchaser reserves the right to purchase the balance-unsupplied quantity/service

at the risk and cost of the defaulting vendor besides considering the forfeiture of his

performance security.

22. Submission of bills: Bills are to be submitted in triplicate to the Consignee along with

document within 15 days of supply, installation and commissioning. For claiming GST in

addition to the accepted rate, the bidder should have GST Registration Number and the bill

should contain all the details as per input tax Credit Rules under GST. Further the tax invoice

should be uploaded in the GST Portal as per GST guidelines to facilitate to avail input tax

credit by BSNL. In case, the bills are not submitted to BSNL as per above schedule, BSNL

will not take responsibility for delay in payment

23. Payment of bills: On receipt of the Bill(s), the Consignee will inspect the items supplied and

if necessary carry out the quality test and after satisfying himself of the quality and size of the

items as well as correctness of quantity and also its satisfactory installation and

commissioning will certify on the bill and send it to the Office of the General Manager,

Telecom District, BSNL Kannur-670002 for arranging payment. On receipt of the documents

as above 100% of payment will be made.


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24. Every effort will be made by the BSNL for arranging payment within a reasonable period after receipt of certified bills in the Office of General Manager. However, it is

made clear that the successful tenderer will not be eligible to get any interest on the

amount of pending bills, in case, the bills are held up for any reasons.

25. Refusal to accept the items supplied: In case the items supplied are of lower quality than the specified, the Consignee shall report the matter to the General Manager, Telecom District,

BSNL Kannur-670002 for necessary action. On getting such information, the General

Manager shall inspect himself or through his representative the items supplied and assess its

quality. In case the quality is found to be unsatisfactory, the successful tenderer will have to

remove the item immediately at his own expenses and the items conforming to the

specification should be supplied afresh. Supply of lower quality items will also be entailed as

sufficient reason to terminate the Contract as laid down in clause 18 above.

26. Force Majeure:

If any time, during the continuance of this contract, the performance in whole or in part by

either party of any obligation under this contract is prevented or delayed by reason of any

war, or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods,

explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (Hereinafter

referred to as events) provided notice of happenings, of any such eventuality is given by either

party to the other within 21 days from the date of occurrence thereof, neither party shall by

reason of such events be entitled to terminate this contract nor shall either party have any

claim for damages against the other in respect of such on performance or delay in

performance under the contract shall be resumed as soon as practicable after such an event

may come to an end or cease to exist, and the decision of BSNL as to whether the supplies

have been so resumed or not shall be final and conclusive, provided further that if the

performance in whole or part of any obligation under this contract is prevented or delayed by

reason of any such event for a period exceeding 60 days either party may, at his option

terminate the contract.

27. Arbitration:

In the event of any question, dispute or difference arising under this agreement or in

connection there-with (except as to the matters, the decision to which is specifically provided

under this agreement), the same shall be referred to the sole arbitration of the General

Manager ,BSNL Kannur,Kannur-670 002 or in case his designation is changed or his office is

abolished, then in such cases to the sole arbitration of the officer for the time being entrusted

(whether in addition to his own duties or otherwise) with the functions of the General

Manager ,BSNL Kannur,Kannur-670 002 or by whatever designation such an officer may be

called (hereinafter referred to as the said officer), and if the General Manager ,BSNL

Kannur,Kannur-670 002 or the said officer is unable or unwilling to act as such, then to the

sole arbitration of some other person appointed by the General Manager, BSNL

Kannur,Kannur-670 002 or the said officer. The agreement to appoint an arbitrator will be in


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accordance with the Arbitration and Conciliation Act 1996. Except as otherwise provided

elsewhere in the contract, in the event of any disputes, controversy of differences arising out

of or relating to this agreement or the breach, termination or invalidity thereof between the

parties, such party or parties shall make a request to the other party or parties to amicably

settle such differences or disputes and parties shall thereupon make every effort to settle the

same amicably within a period of 60 (sixty) days from the date of making of such request.

a) Where parties are unable to settle the disputes through conciliation, the same shall be referred

to the authority in BSNL (CMD/CGM/GM,BSNL Kannur,Kannur-670 002, as the case may

be) for referral of such disputes to a sole arbitrator (chosen from the names provided by

BSNL), to be mutually decided by the parties, as per the provisions of the Arbitration and

Conciliation Act 1996, any amendment thereof, and any notification issued or rules made

there under from time to time.

The arbitrator may from time to time with the consent of both the parties enlarge the time

frame for making and publishing the award. Subject to the aforesaid, Arbitration and

Conciliation Act 1996 and then the rules made there under, any modification thereof for the

time being in force shall be deemed to apply the arbitration proceeding under this clause.

The venue of the arbitration proceeding shall be the office of the General Manager, BSNL

Kannur,Kannur-670 002 or such other places as the arbitrator may decide.

28. Set Off (Recovery of Sum Due):

Any sum of money due and payable to the Service Provider (including security deposit

refundable to him) under this contract may be appropriated by BSNL and set off the same

against any claim of BSNL for payment of a sum of money arising out of this contract or

under any other contract made by Service Provider with BSNL.

In the event of said security deposit being insufficient, the balance of total amount

recoverable, as the case may be shall be deducted from any sum due to the Service Provider

under this or any other contract with Bharat Sanchar Nigam Limited. Should this amount be

insufficient to cover the said full amount recoverable, the Service Provider shall pay to Bharat

Sanchar Nigam Limited on demand the balance amount, if any, due to Bharat Sanchar Nigam

Limited within 30 days of the demand by BSNL.

If any amount due to the company is so set off against the said security deposit, the service

Provider shall have to make good the said amount so set off to bring the security deposit to

the original value immediately by not later than 10 days.

If the service provider discontinued the service during the contract period/ extended period the

entire performance security deposit will be forfeited.

29. NEAR-RELATIONSHIP CERTIFICATE

The bidder should give a certificate regarding the relationship of bidder with any BSNL staff

working in the units where he is going to apply for the tender. In case of proprietorship firm

certificate will be given by the proprietor. For partnership firm certificate will be given by all the


15

partners and in case of limited company by all the Directors of the company excluding

Government of India/ Financial institution nominees and independent non-Official part time

Directors appointed by Govt. of India or the Governor of the state and full time Directors of PSUs

both state and central. Due to any breach of these conditions by the company or firm or any

other person the tender will be cancelled and Bid Security will be forfeited at any stage whenever

it is noticed and BSNL will not pay any damage to the company or firm or the concerned person.

The Company or firm or the person will also be debarred for further participation in the

concerned unit.

The near relatives for this purpose are defined as:-

(a) Members of a Hindu undivided family.

(b) They are husband and wife.

(c) The one is related to the other in the manner as father, mother, son(s) and Son's wife

(daughter in law), Daughter(s) and daughter's husband (son in law), brother(s) and

brother's wife, sister(s) and sister's husband (brother in law).

d) The format of the certificate is given in Annexure 7


16

SECTION –IV

E-TENDERING (THROUGH ERP) INSTRUCTIONS TO BIDDERS

Note :-

Please refer to Bidders Manual, Guidelines to bidders & FAQ available at

https://etender.bsnl.co.in/irj/portal.

GENERAL

These Special Instructions (for e-Tendering) supplement ‘Instruction to Bidders’, as mentioned in

the tender documents.

BSNL has decided to use process of e-tendering for inviting this tender and thus the

physical copy of the tender would not be sold. Submission of Bids through online process is

mandatory for this Tender.

For conducting electronic tendering, BSNL, Kannur Telecom Circle, Kannur (BA) is using the

portal (https://etender.bsnl.co.in/irj/portal) of BSNL, a Government of India Undertaking.

1. Tender Bidding Methodology:

Sealed Bid System – ‘Two Stage’ – Using Two Envelopes’, Financial & Techno-commercial

bids shall be uploaded by the bidder at the same time.

2. Broad outline of activities from Bidders prospective:

1. Procure a Digital Signing Certificate (DSC) (Class-3)

2. Register on Electronic Tendering System® (BSNL ERP TENDER PORTAL)

3. Create Users and assign roles on BSNL ERP TENDER PORTAL

4. View Notice Inviting Tender (NIT) on BSNL ERP TENDER PORTAL

5. Download Official Copy of Tender Documents from BSNL ERP TENDER PORTAL

6. Clarification to Tender Documents on BSNL ERP TENDER PORTAL

i. Query to BSNL (Optional)

ii. View response to queries posted by BSNL, as addenda.

7. Bid-Submission on BSNL ERP TENDER PORTAL

8. Attend Public Online Tender Opening Event (TOE) on BSNL ERP TENDER PORTAL

Opening of Financial /Techno-commercial Part

9. View Post-TOE Clarification posted by BSNL on BSNL ERP TENDER PORTAL

(Optional) Respond to BSNL’s Post-TOE queries.

10. Participate in e-Reverse Auction on BSNL ERP TENDER PORTAL

For participating in this tender online, the following instructions need to be read carefully. These

instructions are supplemented with more detailed guidelines on the relevant screens of the BSNL

ERP TENDER PORTAL.

Note 1: It is advised that all the documents to be submitted are kept scanned or converted to PDF

format in a separate folder on your computer before starting online submission.


17

Note 2: While uploading the documents, it should be ensured that the file name should be the

name of the document itself

3. Digital Certificates

For integrity of data and its authenticity/ non-repudiation of electronic records, and be compliant

with IT Act 2000, it is necessary for each user to have a Digital Certificate (DC). also referred to

as Digital Signature Certificate (DSC), of Class 3 or above, issued by a Certifying Authority

(CA) licensed by Controller of Certifying Authorities (CCA) [refer http://www.cca.gov.in].

4. Registration

Tender document can be downloaded from the website: https://etender.bsnl.co.in/irj/portal and

to be submitted in the e-format.

Amendments, if any, to the tender document will be notified in the above website as and when

such amendments are notified. It is the responsibility of the bidders who have downloaded the

tender document from the website to keep themselves abreast of such amendments before

submitting the tender document.

Intending bidders are requested to register themselves with BSNL Tender Portal through

https://etender.bsnl.co.in/irj/portal for obtaining user-id, Digital Signature etc., by paying

Vendor registration fee. Tender processing fee payment should be done during requisition of

tender on line.

BSNL has decided to use process of e-tendering for inviting this tender and thus the physical

copy of the tender would not be sold.

Note: After successful submission of Registration details and Vendor registration fee and

processing fee ( as applicable). Please contact BSNL ERP TENDER HELP DESK(as given

below), to get your registration accepted/activated.

Sr.

No. Type of Query Contact Person

1. For User ID/Registration

related assistance to

bidders/vendors.

Please write Email to

[email protected]

Landline:

0120-2755008

0120-2755002

0120-2755042

2. For bid specific query Contact the person mentioned in the tender

document or the unit by whom tender is invited.

http://www.tenderwizard.com/STPBSNLhttp://www.tenderwizard.com/STPBSNL


18

3. For any other assistance to

bidders/vendors viz.

query/suggestions/feedback

1. Neelesh Bansal

AM, ERP-MM

Email: [email protected]

2. Amit Kumar Sharma

AM, ERP-MM


3. Rajiv Verma

AGM, ERP-MM


BSNL Contact-1 AGM(PLG),O/o GMTD,BSNL BHAVAN,KANNUR

BSNL’s Contact Person BALACHANDRAN NAIR P

Telephone/ Mobile 9446300060

E-mail ID [email protected]

BSNL Contact-2 SDE(CP), O/o GMTD,BSNL BHAVAN,KANNUR

BSNL’s Contact Person ANIL KANI

Telephone/ Mobile 9446039911

E-mail ID [email protected]

Bidding related Information for this Tender.

The entire bid-submission can be online on ETS.

Broad outline of submissions are as follows:

1. Submission of Bid Security/ Earnest Money Deposit (EMD)

2. Submission of digitally signed copy of Tender Documents/ Addendum/addenda

3. Eligibility proof

4. Techno-commercial /Financial in electronic form.

6. Offline Submissions:

The bidder is requested to submit the all the below documents offline to AGM(PLG),O/o

GM,BSNL kannur 2 in a sealed envelope. The envelope shall bear (name of the work), the tender

number and the words ‘DO NOT OPEN BEFORE’ (due date & time).

1. EMD : for Rs-15697-/-in the form of Demand Draft / Banker’s Cheque / Bank

Guarantee (original)

2. Tender fee for RS590/- in the form of DD/Bankers Cheque.

3. Power of Attorney, if applicable.

mailto:[email protected]


19

7. Public Online Tender Opening Event (TOE)

BSNL ERP TENDER PORTAL offers a unique facility for ‘Public Online Tender Opening

Event (TOE)’. Tender Opening Officers as well as authorized representatives of bidders can

attend the Public Online Tender Opening Event (TOE) from the comfort of their offices. For this

purpose, representatives of bidders, duly authorized are requested to carry a Laptop and Wireless

Connectivity to Internet. Every legal requirement for a transparent and secure ‘Public Online

Tender Opening Event (TOE)’ has been implemented on BSNL ERP TENDER PORTAL.

BSNL ERP TENDER PORTAL has a unique facility of ‘Online Comparison Chart’ which is

dynamically updated as each online bid is opened. The format of the chart is based on inputs

provided by the Buyer for each Tender. The information in the Comparison Chart is based on the

data submitted by the Bidders in electronic forms. A detailed Technical and/ or Financial

Comparison Chart enhance Transparency. Detailed instructions are given on relevant screens.

NOTE: In case of internet related problem at a bidder’s end, especially during ‘critical events’

such as – a short period before bid-submission deadline, during online public tender opening

event, during e-auction, it is the bidder’s responsibility to have backup internet connections. In

case there is a problem at the e-procurement/ e-auction service-provider’s end (in the server,

leased line, etc) due to which all the bidders face a problem during critical events, and this is

brought to the notice of BSNL by the bidders in time, then BSNL will promptly re-schedule the

affected event(s).

10. Other Instructions

For further instructions, the vendor should visit the home -page of the portal

(https://etender.bsnl.co.in/irj/portal).

Important Note: It is strongly recommended that all authorized users of Supplier organizations

should thoroughly peruse the information provided under the relevant links, and take appropriate

action. This will prevent hiccups, and minimize teething problems during the use of BSNL ERP

TENDER PORTAL.

The following ‘FOUR KEY INSTRUCTIONS for BIDDERS’ must be assiduously adhered to:

1. Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your first tender

submission deadline on BSNL ERP TENDER PORTAL

2. Register your organization on BSNL ERP TENDER PORTAL well in advance of your first

tender submission deadline on BSNL ERP TENDER PORTAL

3. Get your organization’s concerned executives trained on BSNL ERP TENDER PORTAL well

in advance of your first tender submission deadline on BSNL ERP TENDER PORTAL

4. Submit your bids well in advance of tender submission deadline on BSNL ERP TENDER

PORTAL (There could be last minute problems due to internet timeout, breakdown, etc While


20

the first three instructions mentioned above are especially relevant to first-time users of BSNL

ERP TENDER PORTAL, the fourth instruction is relevant at all times.

5. The Tender Inviting Authority (TIA) will not be held responsible for any sort of delay or the

difficulties faced during the submission of bids online by the bidders due to local issues.

6. The time that is displayed from the server clock at the top of the tender Portal, will be

valid for all actions of requesting bid submission, bid opening etc., in the e-Procurement

portal. The Time followed in this portal is as per Indian Standard Time (IST) which is

GMT+5:30. The bidders should adhere to this time during bid submission.

11. Minimum Requirements at Bidders end

Computer System with good configuration (Min P IV, 1 GB RAM, Windows XP) ,Broadband

connectivity.

Microsoft Internet Explorer 6.0 or above, Digital Certificate(s)

12. Vendors Training Program

Vendors may contact the BSNL ERP TENDER HELP DESK personnel given above for any type

of training/help, which they may require while uploading the bids.


21

SECTION V

FINANCIAL BID

(Online submission only)

To

The General Manager ,GMT,Kannur

O/o. GMT, BSNL, Kannur 670002.

Sub: Our Financial bid for for the supply, installation and commissioning of Surveillance camera and Monitoring system in various exchanges of Kannur BA

Ref:: No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/ 9 Dated 07/10/2020

Dear sir,

With reference to your Tender cited above, we the under signed offer to undertake for the supply, installation and commissioning of Surveillance camera and Monitoring system in various exchanges of Kannur BA in conformity with the said specifications and conditions of contract at the rate quoted below

SL.NO ITEM DESCRIPTION COUNT UNIT

Quoted rate per unit

inclusive of all taxes &

levies but excluding

GST In figure

Quoted rate per unit

inclusive of all taxes

& levies but

excluding GST In

words

1 IP CAMERA 64 No

2 Power on Ethernet Switch 13 No

3 1 PORT POE +power Injector 26 No

4 Memory card 64 No

5 Co-box 64 No

6 Cable 2145 metre

7 Conduit 2145 metre

8 NVR 32 CHANNEL 2 No

9 Surveillance Hard Disk -4TB 4 No

10 LED TV 32" 1 No

11

Configuration Installation and

commissioning charge for

surveillance camera in exchanges &

monitoring system at Central office

TB kannur

31 No

Name and address of the Bidder:


22

SECTION VI

TECHNICAL SPECIFICATIONS

EQUIPMENT/ ACCESSORIES TO BE DEPLOYED AT EXCHANGES

SL.NO ITEM DESCRIPTION SPECIFICATION

1

IP CAMERA

2 mega pixel (1080P), Day/Night IP67 Weather proof, Bullet Camera, , 4mm

fixed lens, Max IR LED length 30mtr, 3D DNR,DWR,FPS (192*1080) support for

upto 128GB SDRAM

2

Power on Ethernet Switch

4port 10/100mbps 30w output poe, 2 port 100mbps uplink, Complinace IEEE

802.3,IEEE 802.3u 100BASE-TX,,IIEEE 802.3x flow control,IEEE 802.3af

PoE,IEEE 802.3at PoE, 48 V DC input

3

1 PORT POE +power Injector 1 Ethernet Input (data only) port and 1 Output (data + power) port Power over

Ethernet Injector,48V DC input

4 Memory card Camera brand 128GB SDRAM memory

card built for Surveillance camera.

5 Co-box 4*4 Co-box

6 Cable CAT-6 Cable

7 Conduit

Ivory ISI lite pipe, Ivory Fittings

EQUIPMENT/ ACCESSORIES TO BE DEPLOYED AT CENTRAL LOCATION TB,KANNUR

SL.NO ITEM DESCRIPTION SPECIFICATION

1 NVR 32 CHANNEL

32 Channel NVR, H.265+/H.265 main stream video compression, Up to 32-ch cameras can be connected , support 2

SATA interfaces , Up to 8 MP resolution for recording. S/W Motion,face

andVandalism detection, Remote footage download, Smartphone, tablet,

window app and internet explorer Remote viewing. H/W cat-6 Eithernet to

Network , standard 3-prong wall plug , VGA monitor Out and 4K HDMI out for

TV/Monitors.

2 Surveillance Hard Disk 4TB 5400RPM, SATA, Size 3.5, Hard

Disc Drive


23

3 LED TV 32"

Screen Size : 32 (80cm), Screen Type : LED, 1366 x 768 HD,Ready resolution

with 3 nos of HDMI ports


24

SECTION VII

SCHEDULE OF REQUIREMENT(SOR)

REQUIREMENT AT EXCHANGES


1 IP CAMERA 64 Nos

2 Power on Ethernet Switch 13 Nos

3 1 PORT POE +power Injector 26 Nos

4 Memory card 64 Nos

5 Co-box 64 Nos

6 Cable 2145 Metre

7 Conduit 2145 Metre

REQUIREMENT AT CENTRAL OFFICE TB KANNUR


1 NVR 32 CHANNEL 2 Nos

2 Surveillance Hard Disk -4TB 4 Nos

3 LED TV 32" 1 No


25

ANNEXURE-1

BID FORM

e-Tender No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/9 Dated 07/10/2020

From:

To

General Manager,

BSNL Kannur,BSNL Bhavan,

South Bazar,Kannur – 670002

Sir,

1 .We, undersigned, offer to supply, installation and commissioning of Surveillance camera and

Monitoring system in various exchanges of Kannur BA in conformity with the conditions of

contract and specifications

2. We undertake, to enter into agreement within one week of being called upon to do so and bear

all expenses including charges for stamps etc and agreement will be binding on us.

3. If our Bid is accepted, we will obtain the guarantees of a Scheduled Bank for the due

performance of the Contract.

4. We agree to abide by this Bid for a period of 180 days from the date fixed for Bid opening and

it shall remain binding upon us and may be accepted of any time before the expiration of that

period.

5. Until an agreement is signed and executed, this Bid together with your written acceptance

thereof in your notification of award shall constitute a binding contract between us.

6. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent

replacement.

7. We understand that you are not bound to accept the lowest or any bid, you may receive.

Dated this …………………...........…..Day of ……….................………2020.

Signature of

In capacity of

Duly authorized to sign the bid for and on behalf of ……………...................................

Witness ……………………………………………………………

Address …………………………………….

Signature


26

ANNEXURE-2

Tenderer/Bidder’s profile

General:

1. Name of the Tenderer/Firm……...........................................................................

2. Name of the person submitting the tender whose photograph is affixed:

Shri/Smt. …………………………………….................………………………..

(In case of Proprietary/Partnership firms, the tender has to be signed by

Proprietor/Partner only, as the case may be)

3. Address of the firm :

……………………………………………………............…………………………..........………

…………………………………………………………………………………………………......

..…………….

4. Telegraphic Address :

…………………………………………………………………………............………………….

5. Tel No. (with STD Code) : (Office) …………………..… (Fax) …….…………....……..

6. Registration & incorporation particulars of the firm:

(i) Proprietorship

(ii) Partnership

(iii) Private Limited

(iv) Public Limited

(Please attach attested copies of documents of registration/incorporation of your firm with the competent

authority as required by business law)

7. Name of Proprietor/Partners/Directors: …………………………………………….

……………………………………………………………………………………………………

8. Tenderer’s Experienced Certificate details:

9. Tenderer’s bank, its address and his Current Account Number:

……………………………………............…………………………………………………………………………………….........……………

…..

10. (a) Permanent Income Tax Number, Income Tax Circle :

………………………………………….............…………………

(Please attach a copy of last income tax return)

(b) GST No :

…………………………………………………………………………………………………......

....………………

(Please attach a copy of GST)

Passport size

Photograph of the

Tenderer/ Authorised

signatory holding

power of attorney


27

ANNEXURE-3

PERFORMANCE SECURITY BOND

(To be typed on Non-judicial stamp paper of Rs.200/-)

1. In consideration of Bharat Sanchar Nigam Ltd., Kannur (here in after called the BSNL,

Kannur ) having agreed to exempt _________________________________________________

____________ (here in after called the said Service Provider(s) from the demand of security

deposit Rs. ______________on production of Bank Guarantee for Rs. __________For the due

fulfilment by the said Service Providers of the terms & conditions to be contained in an

Agreement in connection with the contract for supply of ___________________________we,

(name of the bank) ___________________________________(here in after referred to as “the

Bank”) at the request of _________________________________Service Provider’s do hereby

undertake to pay to the BSNL, ______________________an amount of not exceeding

___________________________________, against any loss or damage caused to or suffered or

would be caused to or suffered by the BSNL, ___________ by reason of any breach by the said

Service Provider’s of any of the terms & conditions contained in the said agreement.

2. We (name of the bank) ___________________________________________ do hereby

undertake to pay the amounts due and payable under this guarantee without any demur, merely

on a demand from the BSNL, ____________________ stating that the amount claimed is due by

way of loss or damages caused to or would be caused to or suffered by the BSNL,

________________ reason of breach by the said Service Provider’s of any of the terms &

conditions contained in the said agreement or by reason of the Service Providers failure to perform

the said Agreement. Any such demand made on the bank shall be conclusive as regards the

amount due and payable by the Bank under this guarantee where the decision of the BSNL,

________________ in these counts shall be final and binding on the bank. However, our liability

under this guarantee shall be restricted to an amount not exceeding Rs.___________/- (

Rupees______________________________________only).

3. We undertake to pay to the BSNL, _________________ any money so demanded not

withstanding any disputes raised by the Service Provider(s)/supplier(s) in any suit or proceeding

pending before any court or tribunal relating there to our liability under the present being absolute

and equivocal. The payment so made by us under this bond shall be valid discharge of our liability

for payment there under and the Service Provider(s)/ supplier(s) shall have no claim

against us for making such payment.


28

4. We (name of the bank) ______________________________________________further

agree that the guarantee herein contained shall remain in full force and effect immediately for a

period of 12 months from date herein and further agrees to extend the same from time to time so

that it shall continue to be enforceable till all the dues of the BSNL,

______________________under or by virtue of the said agreement have been fully paid and its

claims satisfied or discharged or till BSNL, ____________________certifies that the terms &

conditions of the said agreement have been fully and properly carried out by the said Service

Provider(s) and accordingly discharges this guarantee.

5. We (name of the bank) further agree with the BSNL, ____________ that the BSNL,

__________ shall have the fullest liberty without our consent and without affecting in any manner

our obligations here under to vary and of the terms & conditions of the said agreement or to

extend time of performance by the said contractor(s) from time to time or to postpone for

any time to time any of the powers exercisable by the BSNL, _____________________ against

the said Service Provider(s) and to forbear or enforce any of the terms & conditions relating to the

said agreement and we shall not be relieved from our liability by reason of any such variation, or

extension being granted to the said Service Provider(s) or for any forbearance, and

or any omission on the part of the BSNL, ________________ or any indulgence by BSNL,

______________to the said Service Provider(s) or by any such matter or thing whatsoever which

under the law relating to sureties would , but for this provision, have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank or the

Service Provider(s) / supplier(s)

7. This guarantee shall be irrevocable and the obligations of the Bank herein shall not be

conditional to any prior notice by BSNL.

Dated : _________________________

For ______________________________________

(Indicating the name of the bank)

N.B. This guarantee should be issued on non-judicial stamped paper, stamped in accordance

with the stamp act.


29

ANNEXURE-4

LETTER OF AUTHORIZATION FOR ATTENDING BID OPENING

(To reach on or before date and time of bid opening)

To

TheAGM(PLG)

O/o General Manager, BSNL Kannur,

Sir,

Subject: Authorisation for attending bid opening on ____________ (date) in the tender for vehicle

for field and head quarters duties of Kannur BA

Following persons are hereby authorized to attend the bid opening for the tender mentioned above

on behalf of ________________________________________________________(Bidder) in

order of preference given below:

Order of Preference Name Specimen Signature

I.

II.

Alternate Representative Or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternative representative will be

permitted when regular representatives are not able to attend.

Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not received.


30

ANNEXURE - 5

DECLARATION ON CLAUSE BY CLAUSE COMPLIANCE

e-Tender No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/9 Dated 07/10/2020

For understanding the terms & condition of Tender & Spec. of work

a) Certified that:

I/ We …………………………………………………………………………………………………

have read, understood and agree with all the terms and conditions, specifications included in the

tender documents & offer to execute the work at the rates quoted by us in the tender form. If I/ We

fail to enter into the agreement & commence the work in time, the EMD/ SD deposited by us will

stand forfeited to the BSNL

The tenderer hereby covenants and declares that:

1. All the information, Documents, Photo copies of the Documents/ Certificates enclosed along

with the Tender offer are correct.

2. If anything is found false and/or incorrect and/or reveals any suppression of fact at any time,

BSNL reserves the right to debar our tender offer/ cancel the LOA/Purchase/ work order if issued

and forfeit the EMD/ SD/ Bill amount pending with BSNL. In addition, BSNL may debar the

contractor from participation in its future tenders.

3. I/We hereby certify that I/We have read the entire terms and conditions of the tender

documents, which form part of the contract agreement and I/We shall abide hereby by all the

terms/conditions/clauses contained therein unconditionally.

Signature of Tenderer

Name of Tenderer………………..

(Along with date & Seal)


31

ANNEXURE -6

AGREEMENT TO ACCOMPANY THE TENDER

1. Should the tender be accepted, I/we agree to abide by and fulfil the terms and conditions

outlined in the tender and to enter into a formal agreement with the BSNL in due course. Till such

time, acceptance of this shall be deemed to be the contract.

2. The sum of Rs. (Rupees ) remitted by me/us as Earnest Money Deposit

the full value of which is to be absolutely forfeited to the BSNL without prejudice to any other

rights or remedies of the BSNL should I/we withdraw the tender before final acceptance of the

tender of the successful tenderer or in the event of acceptance of tender fail to pay Security

Deposit and to execute the agreement within the due date. I/we will not claim interest on Earnest

Money Deposit while it is in the custody of the Asst. General Manager (MM), O/o the General

Manager Telecom, BSNL, Kannur.

3. I/we agree that the decisions of the General Manager Telecom District, BSNL Kannur,

regarding effects of this tender shall be final and legally binding on me/us.

Signature of Tenderer:

Place: Name :

Date: Full Address:

Witness:

Signature:

Name & address:


32

ANNEXURE -7

CERTIFICATE FOR NON PARTICIPATION OF NEAR RELATIVES

(Certificate on Non-Participation of near Relatives in the tender called for supply, installation and

commissioning of Surveillance camera and Monitoring system in various exchanges of Kannur

BA)

I, ________________________________________ S/o_________________________________

R/o _______________________________________________ hereby certify that none of my

relative(s) as defined in Section-III clause 29 of Bid document is/ are employed in BSNL unit as

per details given in Bid document. In case at any stage, it is found that the information given by

me is false/incorrect, BSNL shall have the absolute right to take any action as deemed fit/

without any prior intimation to me.

Signed ______________________

For and on behalf of the Service Provider

Name(caps) _______________

Position ___________________

Date _____________________


33

ANNEXURE -8

CERTIFICATE (FOR TENDER DOCUMENT DOWNLOADED FROM INTERNET)

I / We ,

………………………………………………………………………………………………………

………………hereby declare that the tender document submitted has been downloaded from the

website https://etender.bsnl.co.in/irj/portal and no addition/deletion/correction has been made in

the downloaded tender document. I also declare that I have enclosed a DD for Rs. 590/- towards

the cost of bid document along with the tender.

Signature of the tenderer

Name & Address:

Place

Date


34

ANNEXURE-9

MANDATE FORM FOR TRANSFER OF PAYMENTS THROUGH ELECTRONIC

CLEARANCE / ELECTRONIC FUND TRANSFER SCHEME.

Authorisation for payment of Supplier’s/contractor’s Bills through E-payment proforma

1. Name of The Bidder

2. Address

3. Telephone Number

4. E-mail ID

5. Name of the Bank

6. Branch Name

7. Type of Account

8. Name of the Account Holder

(As per Bank Account)

9. Account Number appearing in

the Cheque Book

10. IFSC Code of Branch

11. Branch Address

12. Telephone Number of the

Branch

I hereby express my willingness to receive payment of the bills through Electronic Fund Transfer

Scheme. I do authorise the Accounts Officer (Cash) BSNL to arrange to credit the payment of my

bills through Electronic Payment System to my account given above.

Note: Copy of 1st page of bank passbook or cancelled cheque leaf is enclosed.


35

ANNEXURE -10

REQUEST FOR REFUND OF EMD

From

……………………………….

……………………………….

……………………………….

……………………………….

To

The General Manager,

BSNL Kannur, Kannur – 670002

Sir,

Sub: Request for refund of EMD reg:

Ref: E-Tender No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/9 Dated

07/10/2020

I/We have submitted tender for Hiring of Vehicle for Kannur BA as per tender

notification cited above. In case my/our tender is not accepted, the EMD remitted by me/us may

kindly be refunded as soon as possible. An advance stamped receipt for the same is attached

herewith.

Thanking you

Yours faithfully,

Signature :

Name & Address:

………………………………………………………………………………………………..............

...................


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ANNEXURE- 11

ADVANCE STAMPED RECEIPT

Received an amount of Rs. /- (------------------) from Accounts Officer(Cash), Office of the

General Manager, BSNL Kannur towards refund of EMD amount remitted as per tender Tender

No. …………………………………………………………………

Signature:

Date : Name & Address:


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ANNEXURE -12

AGREEMENT

AGREEMENT FOR THE SUPPLY INSTALLATION AND COMMISSIONING OF

SURVEILANCE CAMERA AND CENTRAL MONTORING SYSTEM FOR VARIOUS

EXCHANGES IN KANNUR BA

No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/ 9 Dated 07/10/2020

(To be executed on Rs.200/- Non-judicial stamp paper)

This agreement is made on this_________________dayof_________________2020

between M/s_____________________________________________ (herein after called the

Service Provider whose term includes its successor sand assignees) whose registered office is at

______________________________________________________________________________

_and is registered Under_________________________________________________ and acting

through its authorized official Sri.

___________________________________________________ _____________

AND

Bharat Sanchar Nigam Ltd. ( herein after called the BSNL whose term includes its

successors and assignees) whose registered office is situated at Bharat Sanchar Bhawan, Janpath,

New Delhi-110 001 and acting through its authorized official AGM (MM), O/o the General

Manager, BSNL Kannur at Kannur. The Service Provider will provide supply, install and

commission the surveillance camera and central monitoring system for various exchanges in

Kannur BA on the terms and conditions herein contained, and rates as mentioned schedule in

appendix- I. The “Service Provider” has deposited Rs. (----------) as interest free Performance

Security (Security Deposit).

Now these present witnesses and it is hereby agreed and declared by and between the

parties to these present as followings.

1. The Service Provider shall during the period of this contract, that is to say from__________

to ___________ or until this contract is determined by such notice as herein after mentioned, will

supply, install and commission surveillance camera and central monitoring system for various

exchanges in Kannur BA on the rates accepted as described in schedule vide appendix-I

(separately attached) to this agreement. BSNL shall reimburse that amount of GST, if any, paid

by the Service Provider to the authorities on account of the services rendered by him to BSNL.

This reimbursement shall be admissible on production of proof of deposit of the same by the

Service Provider. It is agreed by the Service Provider that number of surveillance camera and

central monitoring system is likely to change and may be demanded according to the exigencies

of service by BSNL.


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2. The Service Provider shall comply with all the terms and conditions of Bid documents

contained which are part and parcel of this agreement and forms integral part of this agreement

and also the following.

3. The NIT( Notice Inviting Tender ), Bid documents (Qualifying and Financial), letter of

intent, approved rates, annexed hereto and such other additional particulars, addendums,

corrigendum, instructions, drawings, work orders as may be found requisite to be given during

execution of the work shall be deemed and taken to be an integral part of the contract and shall

also be deemed to be included in the expression “The Agreement” or “The Contract” wherever

herein used.

4. In case of any accident resulting in loss or damage to property of life, the sole

responsibility for any legal or financial implication would vest with the Service Provider. BSNL

shall have no liability whatsoever.

5. The Bid Document No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/9

Dated 07/10/2020 .Schedules of requirement /Annexure which we annexed to this agreement

shall form part and parcel of this Agreement and integral part of this agreement.

6. That Service Provider is/ shall be liable for any legal dispute/cases/claims that have arisen or

may arise during the currency of the agreement in respect of surveillance camera and central

monitoring system provided by Service Provider. BSNL shall not be liable for any loss, damages,

etc suffered/ to be suffered by Service Provider or third party as the case may be.

7. Service Provider shall not engage any person below 18 years of age.

8. Supply, Installation and commissioning Orders: After execution of the agreement, supply

orders will be placed with the firm for the quantity as and when required by the BSNL. Any

goods manufactured from a country which shares a land border with India will be eligible to

procure only if the bidder/goods is registered with the competent Authority

9. Requirement: The requirement mentioned in the requirement schedule is only approximate

and the BSNL will have the right to increase/decrease the quantity by 25% during the contract

period.

10. Supply, Installation and commissioning: The successful tenderer will have to supply

Install and commissioning the materials ordered as per the supply order within 21 days from the

date of Supply Order or by the date specifically mentioned in the Supply Order. Extension of

supply, Installation and commissioning (delivery) period may be granted on specific request

subject to clause 16.

11. Liquidated Damage: In case the supply, installation and commissioning is not received

within the period of 21 days from the date of Purchase Order or date specifically mentioned in

the Purchase order, and when the supply, installation and commissioning period is extended,

liquidated damages at the rate of 1% of the total value of the supply order per week or part

thereof for a period up to 5 weeks and thereafter at the rate of 1.5% of the value of the delayed

supply. installation and commissioning for each week of delay or part thereof for another 5


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weeks of delay will be levied. Quantum of liquidated damages assessed and levied by the

purchaser shall be final and not challengeable by the supplier.

12. Period of validity of tender: The rate quoted shall be firm and valid for a period of 6 months

from the date of final acceptance of tender, which may be extended further for a period of 3

months at the discretion of the General Manager Telecom District, Kannur.

13. Termination of Contract:

i. In case after issue of firm order, the successful tenderer fails to supply, installation and

commissioning the items as per the specified quality and required quantity according to the

delivery schedule as given in the supply, installation and commissioning order and even fails to

complete the supply, installation and commissioning within the extended period, if any, given in writing by BSNL, the General Manager, Telecom District, BSNL Kannur will be within his full rights to

terminate the Contract and to forfeit the Security Deposit of the successful tenderer to the BSNL, by

giving a notice of 14 days in writing sent by Registered post to the address given in the tender submitted

or to any other address which may be recorded in the office at the request of the Tenderer. The period of

14 days will be counted from the date of dispatch of the notice.

ii. The General Manager, Telecom District, BSNL Kannur reserves the right to terminate the contract without assigning any reason by giving a notice of 14 days to the successful tenderer by regis-

tered post to the address given in the tender submitted or to any other address which may be recorded in

the office at the request of the tenderer. The period of 14 days will be counted from the date of dispatch

of the notice. In such cases, the Security deposit of the successful tenderer will be refunded soon on get-

ting demand from the tenderer. BSNL will not be liable for payment of any compensation for any loss

that the Contractor may be put to or alleged to have been put to on account of such termination.

iii. In case of the notice sent by registered post to the address recorded in the office as per section III clause 18 (i) or 18(ii) is returned undelivered with the remarks addressee not found or addressee refused

to accept, the notice shall be deemed to have been served and the termination will automatically take

effect from the 15th day of dispatch of the notice.

iv. The General Manager Telecom District, BSNL Kannur will have the full right to reject any or all the tenders received without assigning any reason whatsoever and is not bound to accept the

lowest tender.

v. Any tender submitted that does not satisfy the terms and conditions set out in the tender is liable to be rejected.

vi. The Tendering Authority reserves the right to disqualify such bidders who have a record of not making the contractual obligations against earlier contract entered into with BSNL at same or

any other station.

14. Annulment of Award

Failure of the successful bidder to comply with the requirement of clause 9 section III shall

constitute sufficient ground for the annulment of the award and forfeiture of the bid security in

which event BSNL may make the award to any other bidder at the discretion of BSNL or call for

new bids.

15. Warranty - Two year comprehensive onsite warranty from the date of installation and commissioning or 30 months from the date of supply whichever is earlier. The supplier shall


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warrant that the stores to be supplied shall be new and free from all defects and faults in

materials used, workmanship and manufacture and shall be of the highest grade and consistent

with the established and generally accepted standards for materials of the type ordered and shall

perform in full conformity with the specifications.

The supplier shall be responsible for any defect that may develop under the conditions provided

by the contract and under proper use, arising from faulty material, design or workmanship such

as corrosion of the equipment, inadequate quantity of material to meet equipment requirements,

inadequate contact protection, deficiencies in circuit design and/or otherwise and shall remedy

such defects at his own cost when called upon to do so by the Purchaser who shall state in

writing in what respect the stores are faulty. This warranty shall survive inspection or payment

for / and acceptance of goods, but shall expire (except in respect of complaints notified prior to

such date) 30 months after the stores have been taken over. If it becomes necessary for the

Supplier to replace or renew any defective portion(s) or parts of the equipment under this clause,

the provisions of the warranty clause shall apply to the portion(s) of the equipment so replaced or

renewed or until the end of the above mentioned period, whichever may be later. If any defect is

not remedied by the supplier within ONE WEEK, the Purchaser may proceed to get the defects

remedied from open market at the supplier’s risk and expenses, but without prejudice to any

other rights which the purchaser may have against the supplier in respect of such defects.

Replacement under warranty clause shall be made by the supplier free of all charges at site

including freight, insurance and other incidental charges.

16. Fall Clause:

If at any time during the period of contract (within scheduled delivery period or during

extension)

a. Any vendor reduces the sale price, sells or offers to sell the same or similar equipment/service to any person or organization including Department of Central/State

Government or any central/state PSU at a price lower than the price chargeable under the

contract, he shall forthwith notify the price and date of such reduction to the purchaser

OR

b. It comes to the notice of purchaser regarding reduction of price for the same or the similar equipment/service

OR

c. The price received in a new tender for the same or the similar equipment are less than the prices chargeable under the contract.

OR

d. The purchaser will determine and intimate the new price taking into account various related aspects such as quantity, geographical location, etc. and the date of its effect for the balance

quantity/service to the vendor. The purchaser will also recover any excess amount already

paid/payable to the vendor. In case the vendor does not accept the new price and the date of its

effect, the purchaser shall have the right to terminate the contract without accepting any further

supplies. This termination of the contract shall be at the risk and responsibility of the supplier

and purchaser reserves the right to purchase the balance-unsupplied quantity/service at the risk

and cost of the defaulting vendor besides considering the forfeiture of his performance security.

17. Submission of bills: Bills are to be submitted in triplicate to the Consignee along with

document. For claiming GST in addition to the accepted rate, the bidder should have GST

Registration Number and the bill should contain all the details as per Cenvat Credit Rules i.e.

Hiring Charges, GST Registration No. etc. Further the tax invoice should be uploaded in the GST


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Portal as per GST guidelines to facilitate to avail input tax credit by BSNL. In case, the bills

are not submitted to BSNL as per above schedule, BSNL will not take responsibility for delay in

payment

18. Payment of bills: On receipt of the Bill(s), the Consignee will inspect the items supplied and

if necessary carry out the quality test and after satisfying himself of the quality and size of the

items as well as correctness of quantity and also its satisfactory installation will certify on the bill

and send it to the Office of the General Manager, Telecom District, BSNL Kannur-670002 for

arranging payment. On receipt of the documents as above 100% of payment will be made.

19. Refusal to accept the items supplied: In case the items supplied are of lower quality than the specified, the Consignee shall report the matter to the General Manager, Telecom District,

BSNL Kannur-670002 for necessary action. On getting such information, the General Manager

shall inspect himself or through his representative the items supplied and assess its quality. In

case the quality is found to be unsatisfactory, the successful tenderer will have to remove the

item immediately at his own expenses and the items conforming to the specification should be

supplied afresh. Supply of lower quality items will also be entailed as sufficient reason to

terminate the Contract as laid down in clause 18 above.

Every effort will be made by the BSNL for arranging payment within a reasonable period after

receipt of certified bills in the Office of General Manager. However, it is made clear that the

successful tenderer will not be eligible to get any interest on the amount of pending bills, in case,

the bills are held up for any reasons.

20. Force Majeure:

If any time, during the continuance of this contract, the performance in whole or in part by either

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