BFC Information and Communication Tools

Objective

to facilitate communication and information flows, the sharing of technical and administrative resources between Headquarters and Field Offices, institutes and centres…..

Actions• Information sharing platforms to improve

information flow• Field Offices sensitisation of the role and

importance of Communication in the programming cycle (workshops etc.)

• Improved harmonization between Field Office Information and Communication Strategies

• Inventories of focal points in the UNESCO Field Office Network

Information sharing platforms to improve information flow

• BFC IntranetThis Intranet website is an internal working space with

pertinent information on programmes, activities and initiatives with links to field office websites.

http://intranet.unesco.org/bfc

• UNESCO WORLDWIDEThis Internet website is a space to present UNESCO's field

network and the colleagues working in the field. http://portal.unesco.org/worldwide

UNESCO WORLDWIDE

• Basic information on Offices• Field Office Contact information• Events organized by/in collaboration with Field Offices• Country specific information• Regional information

Improved harmonization between Field Office Information and Communication Strategies

• Records Management CommitteeFocal point for Field Offices

• Strategic web management mechanismsFocal point for Field Offices

Records Management Committee • Propose records management policies, procedures and

practices, so as to ensure that the management of the records of UNESCO is carried out in a coherent, efficient and responsible manner in order to meet the needs of the Organization, in particular with regard to the introduction of electronic records management;

• Study and recommend measures aiming at optimizing the use of storage space for documentation material. Propose solutions aiming at providing the necessary space and security conditions for the archives of the Organization;

• Ensure the full involvement of all parts of the Secretariat in the implementation of records management policies.

Strategic web management mechanisms

• Refine Portal strategic objectives and monitor their achievements

• Validate Guidelines and monitor workplan implementation

• Consult on specific topics• Gather suggestions/remarks for Guidelines

improvement/update

Inventories of focal points in the UNESCO Field Office Network

• Listserves/mailing lists

• Directories

Listserves/mailing lists

• Regional listserves• Liste.headsfieldoffices• Liste.HIV-AIDSFocalPoints• Infocentres• Fieldwebadmin

Directories

• Heads of Offices• Administrative Officers• List all offices• Webmasters