Benefits of Recruiting PMPs with Military Competencies

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BENEFITS OF RECRUITING PROJECT

MANAGEMENT PROFESSIONALS

WITH MILITARY COMPETENCIES

LTC(R) Jay Hicks, Sandy Hoath Cobb

19 November 2014

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Benefits Of Recruiting Project Management Professionals With Military Competencies

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Introduction

Jay Hicks is a retired U.S. Army Lieutenant Colonel who successfully

transitioned as a civilian project manager after 20 years of global

responsibility. As a civilian, he has been PMO Director for Lockheed

Martin, Deputy Program Manager for L-3 and BAE. Jay is a PMP, and

the PMO Director at United States Special Operations Command

(USSOCOM).

Sandy Cobb is the IT Strategy Manager at United States Special

Operations Command (USSOCOM). She has 30+ years IT and

consulting experience with government and business, including running

her own software company for 12 years. Sandy volunteers for numerous

PMI groups and has achieved the PfMP, PgMP, and PMP.


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Agenda

• Military

• Common Myths

• Military Core Competencies

• Desirable Characteristics and S/K/As

• PMI-Military Cooperation

• Strategic Value

• Steps to Success – What You Can Do!

• Military – Project Management Success Stories

• Summary


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Hooah /ˈhuːɑː/

2. What to say when at a loss for words. 3.a. Good copy. b. Roger. c. Solid copy.

d. Good. e. Great. f. Message received. g. Understood. h. Acknowledged. 4.a.

Glad to meet you. b. Welcome. 5. "All right!" 6.a. I don't know the answer, but I'll

check on it. b. I haven't the foggiest idea. 7. I am not listening. 8. "That is enough

of your drivel; sit down!" 9. Yes. 10. "You've got to be kidding me!" 11. Thank you.

12. Go to the next slide. 13. You've taken the correct action. 14. I don't know

what that means, but I'm too embarrassed to ask for clarification. 15. Squared

away (He's pretty hooah.) 16. Amen!


Military Slang

“Referring to or meaning anything and everything, except no”

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What is the Department of Defense (DoD)?

President Secretary of

Defense

Military Departments Army | Air Force | Navy |

Marines Unified Commands Joint Chiefs of Staff

National Security Council

Trains & Equips Conducts Operations Plans & Coordinates

National Command Authority


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What is the current state of Military manning?


1.2 Million over the 5 year period will exit service through

Force Reduction and Attrition!

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Civilian about Veterans and the

Military Project Manager Experience

• Trained to Be Mindless Drones

• Mentally and Emotionally Unstable

• Combative and Physically Aggressive

• Foul-Mouthed and Noisy

• Tightly Disciplined and Work Within Strict Boundaries

• Do not Understand Project Management


Source: High Speed Low Drag http://www.highspeedlowdrag.org/

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Understanding Military Project Management


Army Troop Leading

Procedures

(ATP 3-21.8)

Marine Corps

Troop Leading Steps

(CPL 0301) Military Decision

Making Process Navy Planning

(NWP 5-01)

JOPES Deliberate

Planning (Users Guide

For JOPES)

JOPES Crisis Action

Planning (Users Guide For

JOPES)

Receive Mission Receipt Mission Commanders

Estimate Initiation Situation Development

Issue Warning Order Mission Analysis Concept

Development Crisis Assessment

Make Tentative Plan Begin Planning COA Development Planning Plan Development Course of Action

Development

Initiate Movement Arrange for

Reconnaissance COA Analysis Directives Plan Review Course of Action

Selection

Reconnoiter Make

Reconnaissance COA Comparison Supporting Plans

Development Execution Planning

Complete the plan Complete the plan COA Approval

Issues OPORD Issue the Order Orders Production Orders Execution

Supervise Supervise Activities Supervision of

Planned Action

Tactical Operational Strategic

Military Performs Project Management, Different Vernacular!

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PMI - Military Awareness

Mark Langley, CEO of the PMI, spoke directly to the project

management opportunity for military personnel by stating that “…many

veterans have project management experience – just under a

different name.”

Government & Military are highly projectized environments

“Veterans are a Natural Fit in the project management world.”

Source: Why Veterans Make Good Project Managers, January 30, 2012, Fox Business.

Http://www.foxbusiness.com/personal-finance/2012/01/30/why-veterans-make-good-project-managers/

A mission is to a military

professional, as a project is

to a civilian project manager

















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How do We Get on the Same Sheet of Music?


Rosetta Stone = Translation

http://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&docid=AwU2tMjdFs7qoM&tbnid=xm3srr_7dk7idM:&ved=0CAcQjRw&url=http://pixgood.com/the-rosetta-stone.html&ei=bVIxVMWIC5LDggTK14DIAQ&bvm=bv.76802529,d.cWc&psig=AFQjCNHYAxNYGpJowS1DNDDJudVQBnOxOA&ust=1412604890725252

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Translating Military Project Management


Army Troop

Leading

Procedures

(ATP 3-21.8)

Marine Corps

Troop Leading

Steps

(CPL 0301) Military Decision

Making Process Navy Planning

(NWP 5-01)

JOPES Deliberate

Planning (Users

Guide For JOPES)

JOPES Crisis Action

Planning (Users Guide

For JOPES)

Receive Mission Receipt Mission Commanders

Estimate Initiation Situation Development

Issue Warning

Order Mission Analysis Concept

Development Crisis Assessment

Make Tentative

Plan Begin Planning COA Development Planning Plan Development Course of Action

Development

Initiate Movement Arrange for

Reconnaissance COA Analysis Directives Plan Review Course of Action

Selection

Reconnoiter Make

Reconnaissance COA Comparison Supporting Plans

Development Execution Planning

Complete the plan Complete the plan COA Approval

Issues OPORD Issue the Order Orders Production Orders Execution

Supervise Supervise

Activities Supervision of

Planned Action

Tactical Operational Strategic

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Translating Military Experience to PMI

Process Groups


Source: LTC Michael J. Trofinoff, PE, The Office of the Chief of Engineers

When looking at the Army Troop Leading Procedure (TLP) each

mission a Soldier conducts is a separate project. The tables

assists in translating TLP steps into the five PM Process Groups.

Army Troop Leading

Procedures

(ATP 3-21.8)

Receive Mission

Issue Warning Order

Make Tentative Plan

Initiate Movement

Reconnoiter

Complete the plan

Issues OPORD

Supervise

Initiating Planning Executing Monitor &

Control Closing

X

X X

X

X

X X

X

X

X X X

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Translating Military Experience to PMI

Process Groups

Army Troop Leading

Procedures

(ATP 3-21.8) Initiating Planning Executing Monitor &

Control Closing

Receive Mission X

Issue Warning Order X X

Make Tentative Plan X

Initiate Movement X

Reconnoiter X X

Complete the plan X

Issues OPORD X

Supervise X X X

S3

Plans

S2

S3

Ops

S3

S1

S4


Source: LTC Michael J. Trofinoff, PE, The Office of the Chief of Engineers

S1 – Battalion or Brigade Level Personnel Officer

S2 – Battalion or Brigade Level Intelligence Officer

S3 – Battalion or Brigade Level Operations and Plans Officer

S4 – Battalion or Brigade Level Logistics Officer

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Vernacular Translation

Military

Mission — The task, together with the purpose,

that clearly indicates the action to be taken and the

reason therefore. A duty assigned to an individual or

unit; a task.

Troop Leading Procedures - A dynamic

process used by small-unit leaders to analyze a

mission, develop a plan, and prepare for an

operation.

OPORD, Paragraph 5 – Operations Order,

Command and Signal (formerly Command and

Control)

Commander’s Intent - Clear and concise

expression of the purpose of the operation and the

desired military end state that supports mission

command.


PMI

Project-- A project is temporary in that it has a

defined beginning and end in time, and therefore

defined scope and resources. A specific set of

operations designed to accomplish a singular goal.

Project Management Process - The management

process of planning and controlling the performance

or execution of a project.

Communications Management Plan - A

component of the project management plan that

describes how, when and by whom information

about the project will be administered and

disseminated.

Strategic Plan - Document used to communicate

with the organization the organizations goals, the

actions needed to achieve those goals and all of the

other critical elements developed during the

planning exercise.

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Inherent, Desirable Military Characteristics

Leadership

Diversity

Team Players

Educated and Tech Savvy

Quick Learners

Security Clearances / Drug-free

Performance Under Pressure

Willing to Relocate

Discipline

Global Perspective


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Skills / Knowledge / Attributes

CIO Traits of Top Project Managers

Foresight

Know how to lead

Good communications

Pragmatic

Empathic

Quick sifting abilities

Consensus-building skills

Informal networks

Look forward to going to work

Organized

Source: CIO magazine


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Skills / Knowledge / Attributes

CIO Traits of Top Project

Managers

Foresight

Know how to lead

Good communications

Pragmatic

Empathic

Quick sifting abilities

Consensus-building skills

Informal networks

Look forward to going to work

Organized

Source: CIO magazine

High Quality Military Attributes

Ability to Read the situation “Good Read”

Leadership “Lead, follow or get out of the way”

Briefing and addressing unit “silver tongue” “golden pen”

“Can-Do Attitude” “All the way”

Understand how to motivate others

Getting to the facts, quick learner

Team work, “Do or Die” “Get it done”

Team Building “buddy system”

Devotion to Duty “Gets the job done”

Professional – “Got it together”


19 Presentation Title

So WHAT ?

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There is a Connection….

….and You Can Help!!

• Military Core Values & PM Traits - Correlation

• There is Goodness in the Strategic Alignment

– Corporate

– PMI

– PMI Chapter

• Why is this Alignment Good for YOUR PMO?

• Next Steps


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Strategic Value - Corporations

Hiring Logic

• Quality, experienced Women and Men getting out of service with ever

increasing numbers

• Features / Benefits / Advantages to Hiring Veterans as Project Managers

– Understand Project Management

– Adaptable & highly skilled

– Meet the prerequisites of the position - just use different vernacular

– Greater Diversity is brought to the work force


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Strategic Value - PMI

• “Veterans are a Natural Fit in the Project Management World”

As military continues to draw down….

• What does this mean for Your PMO ?

– Look favorably on military as they transition, as future PMs

– Will provide great value and diversity

– Are natural leaders

– Understand Project Management

• Continually seek out and expect these traits from veterans….

….which are essential for all project managers

• “Transform Project Management to Project Leadership”


Langley

Langley

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Strategic Value - PMI Chapters

• Benefit Realization - Recruiting Service Members

– Educate a previously untapped willing and capable population

– Fulfill PMI Leadership desires / strategic objectives

– Grow number of chapter members in local area

– Increase global project manager community

– Increase PMP certifications

• Corporations Military

• Enabler is the Military Liaison – currently growing in numbers


PMI Chapters

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PMI - Military Achievements

PMI Headquarters

• “…supporting the DoD through education and training standards,

requirements, and courses for the civilian and military workforce.”

– Defense Acquisition University (DAU)

• PMI Government Relationship Manager – Rene Campos

PMI Local Chapter Level

• Military Liaison Volunteer – coming to your PMI Chapter soon!

• 62+ chapters have collocated military bases

Military

• Recognition of project manager skills in coding designations


Langley

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Steps to Success

• Veteran

– Get educated on Civilian Vernacular

– Know yourself, the environment, your KSA

– Translate existing skills into easily understood civilian terms

– Translate experiences into project management terminology

– Get Certified

• HR

– Remove bias associated with myths

– Another language barrier?

• Offer similar courtesy

– Gain a understanding:

• Translation of Skills

• Key words Project = Mission

• Military Training and Certifications


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Steps to Success

• BLUF (Bottom Line Up Front)

– Don’t dismiss the Veteran

• Hiring Manager and Interviewing –

– Understand that there is a translation and connection to military

operations and planning to project management

– Conduct Performance Based Interviews – seek clarity

– Ask questions about planning, operations and execution

– Ask veterans to use commonly understood terms

– Ask veterans to explain concepts that are not understood by panel


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I Can’t Find a Veteran!

• Look for Attributes mentioned above

• Many potential candidates have had military experience and still rely

on these same skills

• Do you know what veteran incentive programs Your Corporation

has?


https://www.acap.army.mil/

http://www.afpc.af.mil/lifeandcareer/transition.asp

http://www.cnic.navy.mil

http://www.usmc-mccs.org/tamp/index.cfm

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Successful Transitions

Tracy Harper, Jr. - Air Force Financial Services Technician, to

Director of one of the fasting growing shopping networks in the country.


Donna Keydash - Navy career as an Information Systems Technician

Chief Petty Officer (ITC), enabled a superb post career as an IT PM.

John Bronson - A Vietnam Era Veteran, masters construction PM &

eventually helps lead the New Orleans Levee System reconstruction.

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HOOAH


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Benefits of Recruiting PMPs with Military Competencies

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