Basic Time Management
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Presentation I give to my students each year with some tips for effective time management.
Transcript of Basic Time Management
Getting control of your work dayB A S I C T I M E M A N A G E M E N T
urgency+
-
+ -importance
A1 A2
B1 B2
H I E R A R C H Y O F T A S K S
H I E R A R C H Y O F T A S K S
A1: URGENT & IMPORTANT
A2: NOT URGENT & IMPORTANT
B1: URGENT & NOT IMPORTANT
B2: NOT URGENT & NOT IMPORTANT
Concentrate on A1 & A2 tasks while minimizing time spent on B1 & B2 tasks.
B E W A R E O F B 1 T A S K S !
B1 tasks (urgent & not important) are the great time-wasters of our lives.
They seem important, but they’re not.
Such tasks include:
Answering emailNon-priority telephone callsMost meetings
O P T I M I Z I N G Y O U R D A Y
Which of these computer hard drives is more efficient?
A
B
C O S T O F I N T E R R U P T I O N S
It takes between 6 & 20 minutes for your mind to return to the level of intensity and concentration it had before the interruption.
How much is that time worth to you?
8.30
9.30
10.30
11.30
12.30
1.30
2.30
3.30
4.30
5.30
10.00—12.00Focus period
F O C U S & P R O D U C T I V I T Y
dedicated timewith no interruptions
no telephone calls, email, or talking to friends or colleagues
A1 & A2 tasks
8.30
9.30
10.30
11.30
12.30
1.30
2.30
3.30
4.30
5.30
F O C U S & P R O D U C T I V I T Y
2.00—4.00Focus period
if “something comes up”, shift the focus perioddo not cancel it
8.30
9.30
10.30
11.30
12.30
1.30
2.30
3.30
4.30
5.30
10.00—12.00Focus period
P L A N N I N G
review previous dayplan current day
8.00—8.30
8.30
9.30
10.30
11.30
12.30
1.30
2.30
3.30
4.30
5.30
10.00—12.00Focus period
W R A P - U P
8.00—8.30
review day’s progressplan next day5.00—5.30
8.30
9.30
10.30
11.30
12.30
1.30
2.30
3.30
4.30
5.30
10.00—12.00Focus period
N O N - P R I O R I T Y W O R K
8.00—8.30
return messagesB1 & B2 tasks
1.30—2.30
Planning
return messagesB1 & B2 tasks
9.30—10.00
5.00—5.30 Wrap-up
weeks
1
manage project
research
write interim report
G A N T T C H A R T
2 3 4 5 6 7 8 9 10
task
prepare document
prepare presentation
presentation
task dependency
milestoneslack
S T A G E S O F A D E S I G N P R O J E C T
1. Enthusiasm
2. Disillusionment
3. Panic
4. Search for the guilty
5. Punishment of the innocent
6. Awards for the non-participants
Christopher James MooreheadJanuary 2008
B A S I C T I M E M A N A G E M E N T
