Bac Minutes No. 4_1 Feb 12

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USB:\\DNM/BAC 2012/BAC Minutes No. 04_Series of 2012 dated 1 Feb. 2012 Page 1 of 3

BAC MINUTES No. 04, SERIES OF 20121

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MINUTES OF THE BAC MEETING HELD AT THE MUNICIPAL HEALTH OFFICE (CAMALIGAN PASTORAL3

CENTER) LAST 1 FEBRUARY 2012 AT 10:15 OCLOCK IN THE MORNING.4

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ATTENDANCE:6

Present-7

Nancy A. Atanacio BAC Chairman8

Engr. Levi R. Pabines BAC Vice-Chairman9

Dr. Felix N. Prado - BAC Member10

Corazon D. David BAC Member11

Purificacion R. Regidor BAC Member12

Renee B. Abina BAC Secretariat Head13

Dominador N. Marcaida, Jr. BAC Secretariat Member14

Analynn A. Polotan TWG Member15

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Absent17

Fernando SC. Eduardo TWG Head1819

The meeting started at 10:15 A.M. with a call to order by the BAC Chairman. The presence of a20

quorum was determined after the checking of attendance was made.21

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The reading of the journal of the 25 January 2012 meeting was made and the minutes was23

approved after some minor corrections.24

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The order of the agenda for this meeting as stated in the convocation letter dated 31 January26

2012 was followed, to wit:27

1. Review of the bidding documents for purchase of medicines both from local fund and28trust fund for the Municipal Health Office;29

2. Purchase Requests submitted for the week:30a. Mayors Office for the following purchase:31

i. Office supplies; and32ii. Computer spare parts (IT Section);33

b. Municipal Social Welfare and Development Office for Food for Work assistance and34

office supplies ;35

3. Other matters.3637

The first agendum for this meeting, the bidding documents for the two purchases of medicines38

for the MHO, was discussed. The Invitation to Bidders (ITBs), the bid documents, and the Special39

Conditions for the Contract and other attachments were completed by the body until the bid documents40

were finally approved for printing and for disposal to prospective buyers.41

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In connection with the bid documents, the BAC approved the increase of 20% on the schedule of43

fees for the sale of eligibility and other documentary requirements from the BAC, which new rate will be44

effective when the minutes of this meeting is approved in the next BAC meeting.45

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The new rates for the schedule of fees of eligibility and other BAC documents were as follows:47

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DOCUMENTS OLD RATE (in PhP) NEW RATE (in PhP)

Eligibility documents for civil works, per publication 750.00 950.00

Copies of minutes of meetings, per page 300.00 360.00

Certifications 100.00 120.00Bidding documents:

For projects costing up to 99,999.00 750.00 950.00

100,000.00 to 249,999.00 1,000.00 1,200.00

250,000.00 to 499,999.00 1,250.00 1,500.00

500,000.00 1,500.00 1,800.00

750,000.00 1,750.00 2,100.00


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1,000,000.00 2,000.00 2,400.00

2,500,000.00 3,000.00 3,600.00

5,000,000.00 4,000.00 4,800.00

7,500,000.00 5,000.00 6,000.00

10,000,000.00 6,000.00 7,120.00

12.5M 7,000.00 8,400.0015.0M 8,000.00 9,600.00

17.5M 9,000.00 10,800.00

20.0M 10,000.00 12,000.00

25.0M 12,500.00 15,000.00

30.0M 15,000.00 18,000.00

35.0M 17,500.00 21,000.00

40.0M 20,000.00 24,000.00

45.0M 22,500.00 27,000.00

50.0M and above 25,000.00 30,000.00

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Next to be discussed by the body were the purchase requests submitted for the week:50a. Mayors Office for the following purchases:51

i. Office supplies; and52ii. Computer spare parts (IT Section); and53

b. Municipal Social Welfare and Development Office for Food for Work assistance and54

office supplies .55

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The two purchase requests from the Mayors Office, the purchase of office supplies and one (1)57

set computer, complete with LCD monitor, CPU with specifications, mouse, multimedia speakers, and58

keyboard, were recommended for shopping at the government procurement service (no need for59

PhilGEPS posting), using Art. 57, 1.b. of the revised IRR of RA 9184. BAC resolutions will be prepared and60

signed for the next BAC meeting for these purchases.61

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The two purchase requests from the DSWDO were discussed; first for the purchase of office63

supplies was recommended by the BAC for shopping at the government procurement service (no need64

for PhilGEPS posting), using Art. 57, 1.b. of the revised IRR of RA 9184; and second, the request for 2965

sacks of rice to be used as food for work assistance to thirteen (13) barangays, was recommend for66

shopping from outside suppliers (PhilGEPS posting required) using Art. 57, 1.b., of the revised IRR of RA67

9184. For these purchases, BAC resolutions will be prepared and to be signed during the next BAC68

meeting.69

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For the other matters, there was a mention by the BAC Chairman about pending purchase71

requests from the Mayors Office for this year, such as the following:72

a. Purchase of 34 units Shallow well pumps, amounting to PhP 112,000.00 ( materials73only); and74

b. Purchase of streetlights materials, amounting to PhP 80,000.00.7576

These two were recommended for rebidding.77

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The next matter was regarding the Mayors request to make Liza Flores as a regular BAC79

member. The body cited a regulation from RA 9184 prohibiting non-permanent employees of the LGU to80

become members of the BAC. The body then requested the BAC secretariat to draft a letter to the81

Mayor for approval during the next meeting.82

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The last matter to be discussed was the proposed travel to Baguio City by the BAC members to84

attend conference on the topic Transparency in Government Procedures on 21 -25 February 2012. The85

body approved the plan.86

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There being no other matters to discuss, the BAC adjourned at 11:45 A.M.88

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I hereby certify to the correctness of the above minutes:90

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DOMINADOR N. MARCAIDA, JR.93

Acting BAC Secretary, BAC Secretariat member94

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Conforme:96

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ENGR. LEVI R. PABINES PURIFICACION R. REGIDOR99

BAC Vice Chairman BAC Member100

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DR. FELIX N. PRADO CORAZON D. DAVID103

BAC Member BAC Member104

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Approved:107

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NANCY A. ATANACIO109BAC Chairman110

Bac Minutes No. 4_1 Feb 12

Documents

Transcript of Bac Minutes No. 4_1 Feb 12