Avon Automotive ERP

AgendaAbout UsIntroductionOverview Of Avon ERP ModulesTechnology DeployedImplementation ApproachSupport ProgramBenefitsValue PropositionAt The Finish Line

Avon TechnologiesFocused on Enterprise Solutions for select verticalsExports software solutions to USA, Korean and East African Markets apart from the domestic marketERP for Automotive, Food Processing, Garment and trading verticals and has strong domain knowledge Follows strict quality standards (undergoing ISO: 9000: 2000 audit) Working with leading companies like Tata Steel, Apex Auto, Eureka Forbes , Arthur Andersen India, Max New York Life India, Circata Inc USA, Glutech Inc, USA etc.

Introduction

IntroductionOur premier product is a manufacturing ERP for Automobile manufacturers and OEMsIt blends solid accounting and manufacturing practices in an easy to use and implement package that has gone through continuous critique and improvementThis application has been designed exclusively for the industries dealing with automotive components

Current ScenarioAffordability of ERP Solutions Such As SAP, Oracle, BAAN, etc.Implementation Complexity and Long Implementation CycleCustomization Requirements/IssuesHigh Training & Maintenance Costs

Customers ExpectationsAvailability Of An ERP Solution That Has The Features The Customer ExpectsNeeds A Modest Amount Of TrainingMinimum Implementation Cycle & Complexity Easy To Use Affordability

Avons ERP SolutionWith A Thorough Understanding Of The Current Market Situation Avon has Developed An ERP Solution:

With Low Total Cost Of Ownership And High Return On Investment.User Friendly And Flexible In Usage.Adopts Plug & Play Method.Scalable Architecture.Embodies Features Most Required For An Automotive Manufacturer

Avon ERP ModulesAn Overview

Avon ERP ModulesAdministration & SecurityInventory ControlPurchasingSalesProductionFinanceHR and Pay RollPlant Maintenance

Solution HighlightsSales Order ProcessingAssemble-to-Order approach Back-flushingSupplier/Vendor PerformanceSafety Stock, Re-order Point -Fixed Order Quantity(FOQ) methodJIT conceptBlanket PO and Staggered DeliveryMulti-level TaxationFlexible Income Statement, Balance Sheet, and Cash Flow Layout

How it is IntegratedSRSOQABarCodingTooling

Sales Order EntrySales Order CaptureBlanket/Standard Sales OrderSupplier Quotation ReferenceBilling and Shipping Sites.Tax details as per Shipping SiteSales account responsibility and Sales CreditDelivery Schedule (Releases)Purchase Order reference.Release ManagementQuantity based Discount.Staggered Delivery

Sales Order EntryList of ProductsOrder Status

Sales Order Delivery Schedule & Staggered DeliveryDelivery Date Break ups

Order AmendmentsCapture Sales Order Amendments (Reviews) related toPriceQuantityDesign (Part modifications)Terms and Conditions

Order AmendmentsAmendment NoAmendment PriceDelivery Ref

Bills of MaterialsInput for MRP(Materials Requirement Planning)Generation of MPS(Master Production Schedule)Gives an Idea aboutProducts and Sub-products combinationsStore Item requirementRaw materials usage & Scrap FactorOperation precedenceIdeal time(Man Hours)

Bills of MaterialsSub ProductsQuantity and UOMHierarchical Tree Structure

Pick-to-Order/Assemble-to-Order Pick-to-OrderHappens based on Sales forecasts and planned OrdersCompletely assembled and kept on handSimply packed and shipped to the Customer Assemble-to-OrderInitiated because of an Individual Customer OrderOptions are used by Work In Process to Assemble as per configurationConfigured Product is picked,packed and shipped to the Customer

Production Planning and ControlProduction Planning takes care ofOrder SequencingDelivery Priority settingResource(Time,Manpower,Machine,Material etc) Planning and AllocationLocation planningHuman Resource allocation and shift arrangements

Materials Requirement PlanningMaterials Requirement Planning(MRP)Inputs from BOM(Bills of Materials)Master Production Schedule(MPS)Order delivery deadlinesLead Time considerationSafety Stock LevelJIT(Just in Time) concept

Purchase IndentsPurchase Indent Captures Cost Center (Department) and User Purpose of Indent Required by Date and Urgency Item Details Indent Status(In process, Approved, Complete)Auto Indent Number Generation Pre-defined Sequence

Purchase IndentsAuto updating from ReceiptsPriority setting as per Need DateApproving Authority

Purchase OrdersPurchase Orders Captures Standard/Blanket Purchase Order Supplier Site Billing and Shipping Location Quotation Reference Purchase Terms & Conditions PO status (Incomplete, Approved, Cancelled, Complete)Capture Delivery Schedule Allows for Staggered Delivery

Purchase OrdersProductive / Non-productiveQuotation Reference

PO Delivery Schedule & Staggered DeliveryList of Materials as per Purchase OrderDate Break ups for Deliveries

Material ReceiptGoods Receipt EntryGRN (Goods Receipt Note)Material Receipt at the gate.Physical inspection cross check with the PO Maintains PO referenceAdditional CostingExcise amountSales Tax amount Transportation amountCapture Serial/Lot detailsGoods Inspection & Stock entry

Material ReceiptEnter Serial/Lot DetailsPurchase Order ReferenceAuto updating after Inspection

Merchandise Receipts ReportMerchandise Receipts Report allows to analysis the material InflowVendor Performance Analysis by capturingLate deliveriesIrregular deliveriesBelow order deliveries(in-sufficient deliveries)Frequent delivery of Materials with poor Quality

Merchandise Receipts Report

Purchases and PayablesPayables are generated after material receipt and capturesPurchase ReferenceSupplier and Supplier SitesTerms and ConditionsGL postingsTax detailsAutomatically update invoice paid status upon paymentAllows for Payables approval and cancellation

Purchases and PayablesSupplier ReferenceLine Accounts DetailTax detail

PaymentsBank BranchesPayables

Pending GRN for InspectionDouble Click to view GIN DetailChoice of Selecting an Option

QC and InspectionInspection Process Follows Material ReceiptConsiders Checklist parametersUpdates Stock along with its statusEnforces quality controlEnsures that standards are met

Inspection before Stock EntryClick to Enter Inspection Serial/Lot and Checklist parametersGIN ReferenceRejections

Material Requisition NoteMaterial requisition capturesRequirement DetailsDepartment & User referenceNeed by DateRequisition purposeRequisitions can be prioritised byDate/Time or Urgency

Material Requisition NoteRequisition ApprovalRequisition AuthorizationSelection of Material from List of Values

Pending Requisitions for IssueDouble Click to view Requisition DetailClick to Issue Materials against RequisitionSelect an option

Requisition Based Material IssueRequisition based IssueRequisition sorting Priority settingStock verificationDepartment and User referenceAlerts if quantity-on-hand is below requested amount or goes below re-order level. Automatic generation of Issue Code

Requisition Based Material IssueList of Materials as per RequisitionIssued to EmployeeIssue Serial/Lot

Production DetailCapture Production detail such asSales Order referencePart detailsProduction LocationPart serial noProduction process supportsBack flushingQuality control & InspectionCompare Production Plan and Actual Production Output to find out Deviation

Production DetailPart detailsPart serial

Work in ProcessWork-in-ProcessMaterials already Procured and in the Assembly LineFinished Products awaiting DeliveryStorage LocatorWIP statusInventory control

Sales Challan/InvoiceSales Challan serves as the primary document reference for Order Delivery confirmationMaterial & Quantity dispatchedCustomer Sites(Billing & Shipping)Shipment detailsSales Order referencePart serial noTax DetailsBasic Excise Duty, CST, GST and localised TaxPacking and forwarding charges

Sales Challan/InvoiceSales Order ReferenceList of PartsSerial No

ReceivablesIntegrated To Sales OrderAutomatically generates Receivables transaction upon InvoicingCapturesInvoice noCustomer & Customer sitesTax detailsGL postingsAutomatically update receivables status upon receipt of fundsAllows for Receivables Approval and Cancellation

ReceivablesCustomer referenceAccount NoInvoice Posting

Material Movement Through Gate PassMovement Type Include ReturnableNon-returnable or Job workCapture Supplier details Dispatch mode, authorisation and receipt details are captured as security checks.Check Returned Quantity

Material movement through Gate passDate Picker to Select a DateReturnable / Non-Returnable / Job Work

Breakdown Reports/Work OrdersAllows for Capturing details such asType of breakdown(Electrical,Mechanical etc)Urgency Breakdown Date & TimeMaintenance historyDepartment and User detailsAttention alerts

Breakdown Reports/Work OrdersBreakdown EquipmentAttention Priority

Attention as per Breakdown Report StatusDouble click to view Report DetailClick to Attend the Report

Breakdown Attention and Repairing DetailsBreakdown Attention capturesAttention StatusAttention Detail along with Date & TimeExternal Repairing detailsSpare parts usedBreakdown HistoryBreakdown durationFrequency of breakdownMajor actions takenPreventive measures

Breakdown Attention and Repairing DetailsSpare parts used during repairDetails in case of external repair

Value SetsValue Set for each accounting segmentParent Child relationshipValidityTypePostings not allowed for parent segmentsBalance sheet, P/L statement depends upon the segment type(Assets,Liabilities,Expenditure & Revenue)

Value SetsCOA SegmentsValue SetsValue TypeDefined only for the Basic Accounting Segment

Chart of AccountsUser Definable Chart of AccountsFlexible and dynamicSegment PositioningSegment LengthNumeric or Character typePosting or Non-PostingBudgeting allowed or not

Chart of AccountsSegment Position in the Flex fieldSegment Length

General JournalGateway to Finance Module Expenditure,Revenue or AdjustmentsOnline or Batch Processing of JournalsSelection of Pre-defined AccountsProvision to create Account definitions dynamicallyPosting of Journal Entries

General JournalPayments/Receipts/AdjustmentsAccounting DetailJournal Posting

Ledger PostingsLedger postings detailsAccount detailsTransactions (debit,credit) Order of posting date

Ledger PostingsAccount Description

Employee MasterCaptures Employees Personal details such asName,Gender,Parent/Guardian Name Date Of Birth,Marital StatusBlood Group Photograph(image)Address, Telephone No, Educational Qualification Etc.Stores Official Details Like Date Of Joining, Department, Designation Immediate Superior, Training Details, Overtime Eligibility And ESIC.

Employee MasterCommunication DetailsEmployee PhotographTAB Structure with Communication, Education and Training DetailsList of Departments

Time Sheet ManagementShift wise maintenanceTransaction CaptureTime-in & Time-outEarly Arrival, Late Arrival , Early leaving, Late Stay (Over Time) Time based reportsShift TransitionsHours Worked Calculated Accurately When Transition after mid-night

Time sheet managementTime-inLate arrival, Early leaving etcShift

Leave ManagementLeave allotment and approvalBased On Leave EarnedLeave approvalsLeave encashmentEmergency LeaveAutomatic accumulation of Earned Leaves Leaves can be carried forwardLeave allocation by DesignationEmployee details during leave period can be maintained for reference.

Leave ManagementLeave DaysLeave DurationCalendar YearContact Details

Salary ManagementSalary ProcessingNo. of working days in that monthNo-of-days workedLoss of Pay, Basic earnings and deductions, Taxation etc.Advance adjustmentsIntegrates withTime sheet managementLeave management Caters To Ad Hoc Earnings & Deductions

Salary ManagementTotal AmountEarnings and DeductionsSalary Advance

User ManagementUser Access ControlUser CreationUnique ID & PasswordValidity PeriodEmployee No ReferenceProfile assignment

User ManagementPassword validation for securityValidity

Profiles and PrivilegesUser level SecurityUser profile creation Menus assigned to Profile Accessibility definedMenu Hierarchy will be generated depending upon the profile and menu assigned

Profiles and PrivilegesValidityAssigned menus as per profileClick on the button to select menus

Avon Automotive ERP TechnologyTechnology and Architecture

Technology Supported

Technology DeployedTechnology SupportedApplication Development ToolOracle Forms 6iDatabase EngineOracle 9i Database ServerApplication ServerOracle 9i Application Server (Forms Server)Reporting ToolOracle Reports & Oracle Reports Server

Typical Physical ArchitectureRemote LocationFirewallLocal Area Network UsersSwitchRouterApplicationServerDatabase ServerSwitchOracleSwitchHQFirewall ServerLocal Area Network UsersDNSServerIDS Server

At The Finish LineSmall is Beautiful.Low Prices Never Hurt Anyone.

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