Below Rs………………………………..(Rupees…………………..........……………………………………………………………………….only)Form TR 65

(See rules 200-note (2), 204,205 (e) of KTC Vol I and Article 37 of KFC Vol I)COMMON FORM FOR REFUNDS OF REVENUE/REVENUE DEPOSIT/LAPSED DEPOSIT/TRANSFER OF DEPOSIT

Name of Treasury……………………………….........................................................................................................................….. FOR TREASURY USE

Computer Seq.No./ Token No: Date: / /

Scroll No: ............................................................ Voucher No..................... …………….of.I / II LOP

DDO Code: (Dept) (DDO) Designation:Name of Office:....................................................................................................................................................................................................................................................................................

Head of Account :

Particulars of DepositDate ofDeposit

Class ofDeposit Year No.

Name of Treasury

In whose Name Deposited/ remitted

Chalan No. Head of A/c. & Name of treasury in which remittance was made

Date of lapsed statement in case of lapsed deposit and the lumpsum of lapsed amount

Name of payee Amount to be paid in cash

Amount to be transferred to Govt. Account & Head of A/c to which it should be credited.

Treasury officer’s signature in token of verification of Treasury credit only in the case of refund of revenue

Order No. and Date of sanctioning authority

Remarks

2 3 4 5 6 7 8 9 10 11 12 13 14

1. Sanctioned and passed for payment of Rs…………………………………………..To Sri/Smt. ……………………………….................................................................................………….. 2. Passed for payment under sanction given in for Rs……………………………………Certificates: 1. Certified that the claim for refund has been issued after satisfying the condition prescribed in Art.37 of KFC Vol.1 and in the Department rules.2.Certified that the order of repayment has been registered and noted against the original receipt entry under my initials and no order of repayment of the same has been issued previously. 3.Certified that a sum of Rs…….………………………..(Rupees………………………………………………………………………………………………………. ….………………….) lapsed to Govt. on …………………………………(date) and included in the sum of Rs……………………………………/ being the total amount lapsed for the year ……………………………..and that the same has not been paid till date. 4. I authorise the transfer of deposit noted above amounting to Rs…………………………………………………. only to the Head of Account noted against each deposit. 5. Certified that claimant(s) is/are legally entitled to the refund and that the claim is not barred by limitation. Please pay the amount to Sri/Smt………………………………………………………………….whose signature is attested below.

Contents received

Signature of the Payee Signature of the attesting officer Signature of the Payee Signature Name and Designation of the Officer ordering refund

Stamp

To, The Accountant General (A&E) Kerala

Thiruvananthepuram

Sir,I request your sanction to the refund of lapsed Deposit aggregating Rs………………………

Rupees………………………………………………………………..………………………..only) have been claimed by……………………………………..…………………………………………..who has signed below and of whose identity and title to the money I have satisfied myself.

Signature and Designation

A.G’s office No. Examined: Pay Rs…………………………………….(Rupees…………………………….……….………………………………………………………only).

Dated…………………………………..(Audit enfasement)

Sanctioned

Accountant (Dated Signature)

Accountant General

FOR THE USE OF ACCOUNT GENERAL’S OFFICE No………………………………………… Date…………………………………..

Payment of Rs……………………………

(Rupees…………………………………………………………………………………….……………..

………………………………………………………………………………..…….only) is sanctioned.

Accounts OfficerAssistant Accountant Genaral

Note: 1. Columns whichever is not applicable may be filled up with – “N.A.”2. Certificates whichever is not applicable may be scored off.

SPACE FOR TREASURY USE

Pay Rs.............................. (Rupees .........................................................................................................................................................................................................................................................................only) in cash,

Rs...............................(Rupees..........................................................................................................................................................................................................only) by RBR and

Rs............................(Rupees..................................................................................................................................................... .................................................only ) by TC.

POC NO: .................................................................... Date: ................/............./..................

Accountant Treasury Officer

Received Pay Order Cheque Pay Order Cheque issued by

Signature of Recipient Accountant

PROCEEDINGS OF THE <Name of the Office & address>.          

(Present: <Name of the Official>)  

Sub: ‐  Release of EMD Submitted by Sri.<Name of the L1 bidder>.  Read:‐   

 ORDER NO    ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 

 

The tender  for the <name of the work/ purchase> was  invited through e‐Procurement 

website of Government of Kerala with tender  ID (<e‐Procurement tender‐id>) and Tender No. 

<Tender reference no>.   <Name of  the  L1 bidder> was awarded  the above work/  supply. The 

above  bidder  has  executed  the  Agreement  on  <Date  of  Agreement  signing>  along  with 

submission  of  required  Performance  Security/  Performance  Bank Guarantee.    The  EMD was 

settled with District Treasury, Thiruvananthapuram vide following details: 

 

Name of Bidder        :  <Name of the L1 bidder> 

Tender amount      :  <Tender fees amount> 

Sequence No. & Date for tender fee  :  <Will  be  available  through  Reports  section/  IT 

Mission> 

EMD amount to be refunded    :  <Total amount to be refunded to L1 bidder> 

Sequence No. & Date for EMD  :  <Will  be  available  through  Reports  section/  IT 

Mission> 

 

  In  the  above  circumstances,  sanction  is  accorded  to  release  the  EMD  of  Rs.  <Total 

amount to be refunded to bidder> to <Name of the L1 bidder>. 

  

<Designation, Signature & office seal of the Competent Authority>  To 

1. <Name and Address of the L1 bidder to whom the amount has to be refunded>  

2. District Treasury Officer District Treasury, Thiruvananthapuram 

   

Tender Refund Settlement Details

Login to Report Portal : https://etenders.kerala.gov.in/reports/app

Select Tender Management Reports -> Refund Settlement Tenderwise

Enter your userID

and password

Click Settlement Tenderwise

Enter Tender ID or eProc Ref.No or Bank Ref.No

Click View Button, the details will be shown in a new page as in shown below,

Enter Tender ID or eProc Ref.No or Bank Ref.No

Click View Button

Scroll to buttom of the page, you can find Refund and Settlement Details

From this data, you can able to find out the Sequence Number and all the required details.

Login ID : Bidder User ID

Status : Payment Status

TF Fee : Tender Fee

TF Status : Tender Fee Status

Head Code : 34486 – Tender Fees

17089 - EMD Fees.

Dept. Code : List of code to identify the department.

ref/set req date : Date of intimation to bank from etender system for settlement to Treaury account/bidder account

ref/set resp date : Date Received from bank after settlement to treasury/bidder

Tr.Set.Date : Treasury Settlement date recived from treasury about the date of transaction.

Treasury Seq.No : Sequence number generated by treasury

Tr.Seq.Updated Date: Sequence number updated date

- Date of sequence number is given by treasury thru IT Mission to Eproc system.

Sequence number of treasury

Account Date of

Treasury

Below Rs 3,24,850/-……..(Rupees…Three lakhs twenty four thousand eight hundred fifty only……………………………….only) Form TR 65 (Sample )

(See rules 200-note (2), 204,205 (e) of KTC Vol I and Article 37 of KFC Vol I) COMMON FORM FOR REFUNDS OF REVENUE/REVENUE DEPOSIT/LAPSED DEPOSIT/TRANSFER OF DEPOSIT

Name of Treasury…District Treasury, Thiruvananthapuram................................................................................... FOR TREASURY USE

Computer Seq.No./ Token No: Date: / /

Scroll No: ............................................................ Voucher No..................... …………….of.I / II LOP

DDO Code: (Dept) 5 9 0 (DDO) 1 3 4 Designation:

Name of Office:...Office of the Superintending Engineer, PWD Buildings Division, South Circle, Thiruvananthapuram........................................................................ Head of Account :

Particulars of Deposit In whose Name

Deposited/ remitted

Chalan No. Head of A/c. & Name of treasury in which remittance was made

Date of lapsed statement in case of lapsed deposit and the lumpsum of lapsed amount

Name of payee Amount to be paid in cash

Amount to be transferred to Govt. Account & Head of A/c to which it should be credited.

Treasury officer’s signature in token of verification of Treasury credit only in the case of refund of revenue

Order No. and Date of sanctioning authority

Remarks Date of Deposit

Class of Deposit

Year

No.

Name of Treasury

2 3 4 5 6 7 8 9 10 11 12 13 14  (Date of sequence no generation to be obtained from on line report )

EMD 2013 District Treasury, Thiruvananthapuram

Superintending Engineer, PWD Buildings Division, South Circle, Thiruvananthapuram

**** /date (This is the Treasury sequence 

number / datefrom online report) 

Shri Rajeev .M – M/s SRSP Constructions (Bidder’s name & Address)

Rs. 3,24,850/- (EMD amount to be released)

Internal proceedingsno. of the office / Proceedings number

20136551109735414 (eProcurement reference no.) 

1. Sanctioned and passed for payment of Rs…3,24,850/-………………………..To Sri/Smt. … Rajeev .M – M/s SRSM Constructions.......... 2. Passed for payment under sanction given in for Rs…3,24,850/-………………Certificates: 1. Certified that the claim for refund has been issued after satisfying the condition prescribed in

Art.37 of KFC Vol.1 and in the Department rules. 2.Certified that the order of repayment has been registered and noted against the original receipt entry under my initials and no order of repayment of the same has been issued previously. 3.Certified that a sum of Rs…….………………………..(Rupees……………………………………………………………………………………………………….

….………………….) lapsed to Govt. on …………………………………(date) and included in the sum of Rs……………………………………/ being the total amount lapsed for the year ……………………………..and that the same has not been paid till date. 4. I authorise the transfer of deposit noted above amounting to Rs…………………………………………………. only to the Head of Account noted against each deposit. 5. Certified that claimant(s) is/are legally entitled to the refund and that the claim is not barred by limitation. Please pay the amount to Sri/Smt… Rajeev .M – M/s SRSP Constructions ….whose signature is attested below.

Contents received

Stamp <Signature of L1bidder> <Signature of TIA with seal> <Signature of L1bidder on Revenue Stamp > <Name & Designation of TIA >

Signature of the Payee Signature of the attesting officer Signature of the Payee Signature Name and Designation of the Officer ordering refund

8443 00 103 00 00 00

To, The Accountant General (A&E) Kerala Thiruvananthepuram

Sir,

I request your sanction to the refund of lapsed Deposit aggregating Rs…3,24,850/-……

Rupees… Three lakhs twenty four thousand eight hundred fifty only …………..only) have been claimed by……………………………………..………………………………………….. who has signed below and of whose identity and title to the money I have satisfied myself.

(Signature of TIA)

Signature and Designation

A.G’s office No. Examined: Pay Rs……………………………………. (Rupees…………………………….……….……… ………………………………………………only).

Dated…………………………………..(Audit enfasement)

Sanctioned

Accountant (Dated

Signature) Accountant General

FOR THE USE OF ACCOUNT GENERAL’S OFFICE 

No………………………………………… Date…………………………………..

Payment of Rs……………………………

(Rupees…………………………………………………………………………………….……………..

………………………………………………………………………………..…….only) is sanctioned.

Accounts Officer Assistant Accountant Genaral

Note: 1. Columns whichever is not applicable may be filled up with – “N.A.” 2. Certificates whichever is not applicable may be scored off.

SPACE FOR TREASURY USE 

Pay Rs.............................. (Rupees ........................................................................................................................................................................................................................

.................................................only) in cash, Rs...............................(Rupees.........................................................................................................................................................

.................................................only) by RBR and Rs............................(Rupees.....................................................................................................................................................

.................................................only ) by TC.

POC NO: .................................................................... Date: ................/............./..................

Accountant Treasury Officer

Received Pay Order Cheque Pay Order Cheque issued by

Signature of Recipient Accountant