Automated Election System - 2010

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AUTOMATED ELECTION SYSTEM

Flowchart of Election Returns

and Certificates of Canvass for Presidential and

Vice‐Presidential Candidates

VERSION 2

20 November 2009 | 9:00 p.m.

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SCENE SETTER

This presentation is based on the provisions of Republic Act No. 8436, as amended by Republic Act No. 9369 (Automated Election System Law)Inputs were likewise taken from various COMELEC presentationsCaveat: We are still awaiting the release by the COMELEC of the General Instructions to the Board of Election Inspectors and General Instructions to the Board of Canvassers, which will contain the implementing details for the May 10, 2010 ElectionsThis presentation will likewise outline the COMELEC’s Continuity Plan in case the Automated Election System fails in certain instances

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ELECTION STATISTICS

Estimated 47,000,000 registered voters80 Provinces1,631 Cities and Municipalities320,415 Established Precincts37,884 Polling Centers 80,136 Clustered Precincts80,136 PCOS Machines for Clustered Precincts82,200 Total PCOS Machines2,064 Spare PCOS Machines

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Representation of Clustered Precincts

Precincts and Clustered Precincts

Polling Centers (37,884)

BEI/

PCOSBEI/

PCOSBEI/

PCOSBEI/

PCOS

(80,136)

BEI/

PCOS

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I.

Procedure in General

Four (4) Levels 1.

Precinct Level:

Board of Election Inspectors (BEI) 2.

City/Municipal Level:

City/Municipal Board of Canvassers (CBOC/MBOC)

3.

Provincial Level:

Provincial Board of Canvassers (PBOC)4.

National Level:

National Board of Canvassers (Congress/COMELEC)

II.

Procedure for Highly Urbanized Cities (HUCs)

Cities Comprising Legislative District(s) (26 HUCs)Taguig‐Pateros (one district)

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PROCEDURE IN GENERAL

CONGRESS COMELEC

PBOC

CBOC/MBOC

BEI

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PROCEDURE FOR HIGHLYURBANIZED CITIES

CITIES COMPRISING LEGISLATIVE DISTRICT(S)

CONGRESS COMELEC

CBOC

BEI

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PRECINCT LEVEL:

Board of Election Inspectors (BEI) (80,136)

Composed

of three (3) public school teachers.

1. Chairman 2. Poll Clerk 3. Member

At least one member shall be an information technology‐capable person who is trained or certified by the DOST to use the Automated Election System.

Tasks:

1. Conduct the casting and counting of votes 2. Issue the Election Returns (ER)

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The COMELEC shall prescribe the manner and procedure of voting that shall be easily understood and followed by voters, taking into consideration, among others, the secrecy of the voting. [Section 18, RA 8436, as amended]

VOTING PROCEDURE

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VOTING PROCEDURE

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VOTING PROCEDURE

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VOTING PROCEDURE

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VOTING PROCEDURE

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VOTING PROCEDURE

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VOTING PROCEDURE

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VOTING PROCEDURE

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PRECINCT LEVEL:BEI prints thirty (30) copies of the ERs and within one (1)

hour after the printing of the election returns,

electronically transmits the precinct results to five (5)

entities:

Five (5) electronically transmitted copies:

1 Respective levels of board of canvassers‐ City or Municipal Board of Canvassers (CBOC/MBOC)

2 Dominant Majority Party 3 Dominant Minority Party 4 Accredited Citizens’ Arm (PPCRV)5 Kapisanan ng mga Broadcasters sa Pilipinas

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BEI ELECTRONIC TRANSMISSION OF ELECTION RETURNS

CONGRESS/ COMELEC

CBOC HUCs (26)

CBOC/MBOC Taguig-Pateros

CBOC/MBOC (1604)

BEI (80,136)

DBOC (1)

PBOC (80)

Dominant Minority Party

KBP

Dominant Majority Party

Citizen’s Arm (PPCRV)

COMELEC CENTRAL BACKUP

SERVER

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PRECINCT LEVEL:

BEI prints thirty (30) copies of the ERs

and transmits as follows:

Thirty (30) printed copies:

1 City/Municipal Board of Canvassers (CBOC/MBOC) 2 Congress 3 COMELEC 4 Citizens’ Arm (PPCRV)5 Dominant Majority Party 6 Dominant Minority Party 7 Ballot Box 8 Provincial Board of Canvassers (PBOC)9‐18 Ten (10) accredited major national parties (excluding the dominant

majority and dominant minority parties)19‐20 Two (2) accredited major local parties21‐24 National broadcast or print media entities as determined by COMELEC25‐26 Local broadcast or print media entities as may be determined by COMELEC27‐30 Major citizen’s arms, including the accredited citizen’s arm, and other

non‐partisan groups or organizations enlisted by COMELEC

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BEI PHYSICAL DELIVERY OF PRINTED ELECTION RETURNS

CONGRESS/ COMELEC

CBOC HUCs (26)


CBOC/MBOC (1604)

BEI (80,136)

DBOC (1)

PBOC (80)




KBP

2 Local Media

4 Major Citizen’s Arms

4 National Media

2 Major Local Parties

10 Major National Parties

Ballot Box

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The COMELEC is authorized to prescribe other manner or procedure for the canvassing and consolidation of votes as technology evolves, subject to the minimum capabilities of the Automated Election System and other pertinent laws. [Section 37, RA 8436, as amended]

CANVASSING PROCEDURE

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CITY/MUNICIPAL LEVEL:

City Board of Canvassers (CBOC) (120)Municipal Board of Canvassers (MBOC) (1,511)

Composed of:1. Chairman:

Election Officer (CBOC & MBOC)2. Vice Chair:

City Prosecutor (CBOC), Municipal Treasurer (MBOC)3. Secretary:

City Superintendent of Schools (CBOC),

District School

Supervisor (MBOC)

Each board of canvassers shall be assisted by an information technology‐capableperson authorized to operate the equipment. The COMELEC shall deputize informationtechnology personnel from among the agencies and instrumentalities of thegovernment including GOCCs.

Tasks:

1.

Canvass the votes by consolidating the electronically transmitted results or the results contained in the data storagedevices used in the printing of ERs

2. Issue the City/Municipal Certificate of Canvass (CCOC/MCOC)/ Statement of Votes (SOV) by precinct

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City/Municipal Board Canvassers (CBOC/MBOC) prints thirty (30) copies of the certificates of canvass (CCOC/MCOC) and within one (1) hour after the printing of the certificate of

canvass,

electronically transmits the canvassing results

to the Provincial Board of Canvassers (PBOC).

[Section 22,

Paragraph 5, RA 8436, as amended]

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CBOC/MBOC ELECTRONIC TRANSMISSION OF CCOC/MCOC

CONGRESS/ COMELEC

CBOC HUCs (26)


CBOC/MBOC (1604)

BEI (80,136)

DBOC (1)

PBOC (80)


KBP




SERVER

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City/Municipal Board of Canvassers (CBOC/MBOC) prints thirty (30) copies of the

Certificate of Canvass (CCOC/MCOC) and transmits as follows:

1 Provincial Board of Canvassers (PBOC)2 COMELEC 3 CBOC/MBOC Chairman 4 Citizens’ Arm (PPCRV)5 Congress6 Posted on a wall within the premises of the canvassing center7 Dominant Majority Party 8 Dominant Minority Party 9‐18 Ten (10) accredited major national parties (excluding the dominant

majority and dominant minority parties)19‐ 20 Two (2) accredited major local parties21‐25 National broadcast or print media entities as determined by COMELEC26‐27 Local broadcast or print media entities as may be determined by COMELEC28‐30

Major citizen’s arms, including the accredited citizen’s arm, and other non‐partisan groups or organizations enlisted by COMELEC

The CCOCs/MCOCs shall each be supported by Statement of Votes (SOV) by precinct

CBOC/MBOC Chair announces posting of 6th copy of CCOC/MCOC with SOV

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CBOC/MBOC PHYSICAL DELIVERY OF CCOC/MCOC

CONGRESS/ COMELEC

CBOC HUCs (26)


CBOC/MBOC (1604)

BEI (80,136)

DBOC (1)

PBOC (80)



Citizen’s Arm

KBP

2 Local Media

3 Major Citizen’s Arms

5 National Media

2 Major Local Parties


CBOC/MBOC Chairman

Canvassing Center (Post)


KBP

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PROCEDURE AT PROVINCIAL LEVEL

CONGRESS COMELEC

PBOC

CBOC/MBOC

BEI

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PROVINCIAL LEVEL:Provincial Board of Canvassers (PBOC) (80)

Composed of:1.

Chairman:

Provincial Election Supervisor (PES)

2.

Vice Chair:

Provincial Prosecutor

3.

Secretary:

Provincial Superintendent of Schools

Each board of canvassers shall be assisted by an information technology‐capable person authorized to operate the equipment. The COMELEC shall deputize information technology personnel from among the agencies and instrumentalities of the government including GOCCs.

Tasks:

1. Canvass the votes by consolidating the electronically transmitted results or the results contained in the data storage devices submitted by the City/ Municipal Board of Canvassers (CBOC/MBOC)

2. Issue Provincial Certificate of Canvass (PCOC)/ Statement of Votes (SOV) by city/municipality

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PBOC ELECTRONIC TRANSMISSION OF PCOC

CONGRESS/ COMELEC

CBOC HUCs (26)


CBOC/MBOC (1604)

BEI (80,136)

DBOC (1)

PBOC (80)


KBP




SERVER

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PROVINCIAL LEVEL:

Provincial Board of Canvassers (PBOC) produces fourteen (14) copies of the Certificate of

Canvass (PCOC) and transmits as follows:

1 Congress2 COMELEC3 PBOC Chairman 4 Citizens’ Arm (PPCRV)5 Congress (the provision of RA 9369 mentions Congress twice)6 Posted on a wall within the premises of the canvassing center7 Dominant Majority Party 8 Dominant Minority Party 9‐10

Two (2) accredited major national parties representing the majority and minority, excluding the dominant majority and minority parties

11‐13 National broadcast or print media entities as determined by COMELEC

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Another citizens’ arm or in the absence thereof, to a non‐partisan group or organization enlisted by COMELEC

The PCOCs shall each be supported by Statement of Votes (SOV) by city/municipality

PBOC Chair announces posting of 6th copy of PCOC with SOV

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PBOC PHYSICAL DELIVERY OF PCOC

CONGRESS/ COMELEC

CBOC HUCs (26)


CBOC/MBOC (1604)

BEI (80,136)

DBOC (1)

PBOC (80)



Citizen’s Arm

KBP

Local Media

Citizen’s Arm

3 National Media

Major Local Parties


PBOC Chairman

Canvassing Center (Post)


KBP

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NATIONAL LEVEL:

Congress (as National Board of Canvassers for presidential/vicepresidential elections)

COMELEC (as National Board of Canvassers for senate and partylist elections)

Tasks:

1. Canvass Provincial Certificates of Canvass (PCOC)

and City/District Certificates of Canvass (CCOC/DCOC) 2.

Issue the National Certificate of Canvass (NCOC) and proclaim winners of presidential, vice‐presidential, senatorial and party‐list elections

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ELECTRONIC TRANSMISSION OF ELECTION RESULTS

TO THE CONGRESSCONGRESS COMELEC

CBOC HUCs (26)


CBOC/MBOC (1604)

BEI (80,136)

DBOC (1)

PBOC (80)


KBP



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SUMMARY OF ELECTRONIC TRANSMISSION

OF ELECTION RESULTSCONGRESS/ COMELEC

CBOC HUCs (26)


CBOC/MBOC (1604)

BEI (80,136)

DBOC (1)

PBOC (80)


KBP




SERVER

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CONTINUITY PLAN

Types of PCOS Systems Breakdown

1. PCOS fails to scan 2. PCOS able to scan but fails to print ER3. PCOS able to print ER but fails to transmit4. Consolidation/Canvassing System (CCS) able to

receive transmission but fails to consolidate

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CONTINUITY PLAN

1.

PCOS Failure to Scan/Print

: BEI shall wait for spare PCOS to

complete its process before it is reconfigured for scanning and/or printing of ballots. If all PCOS fail, manual counting

shall be done.

2.

PCOS Failure to Transmit

: Defective PCOS shall be

connected to functioning transmission facility. If this fails, PCOS shall be physically transported to canvassing center

in the presence of watchers and security escorts.

3.

CCS Failure to Consolidate

: Removable storage device of

defective CCS shall be transferred to available CCS. If this fails, data from COMELEC Central Backup Server shall be

printed and sent either to affected BOC or to Special BOC.

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CRITICAL AREAS

1. Source Code Review (PCOS and CCS)2. Printing of Ballots3. Preliminary/Final PCOS Testing and Sealing4. Random Manual Audit5. Canvassing of Votes6. Transmission of Election Results

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CRITICAL AREAS

1. Source Code Review (PCOS and CCS)

– Conducted by SysTest Lab, Colorado, USA(from October 2009 to February 2010)

– Parallel review proposed to be done by KPMG

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CRITICAL AREAS

2. Printing of Ballots

– Proposed to be printed within the premises and under the supervision of the BSP

– Smartmatic‐TIM to provide printing equipments and paraphernalia

– Watchers/representatives are allowed to observe printing

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CRITICAL AREAS

3. Preliminary/Final PCOS Testing and Sealing

– Preliminary Testing upon delivery of PCOS– Final Testing/Sealing conducted not later than 03 May 2010 at the precinct level

– Watchers/representatives to be deployed to 37,884 Polling Centers to guard PCOS until Election Day

–

Procedure:

(1) Test ballots to be manually counted.

(2) Test ballots to be fed into PCOS. (3) Manual count to be compared with automated count. (4) If no discrepancy, PCOS to be sealed.

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CRITICAL AREAS

4. Random Manual Audit

– Coverage: 1 to 3 PCOS per city/municipality (up to approximately 4,893 PCOS)

– Conducted after electronic transmission of results to CBOCs/MBOCs

– Subject to 24‐hour prior notice by COMELEC

–

Procedure:

(1) Randomly chosen precincts to conduct

manual count of ballots after electronic transmission of results. (2) If there’s discrepancy, COMELEC En

Banc

to determine extent of manual count.

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CRITICAL AREAS

5. Canvassing of Votes

6. Transmission of Election Results

–

Watchers shall ensure that the election results transmitted from the PCOS (at BEI level) to the CCS (at BOC level) contain no discrepancy

–

Watchers shall be instructed/trained to immediately relay results to the central data center

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THANK YOU!

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AES Team

Mr. Cecilio B. LorenzoAtty. Ronald Olivar Solis

Atty. Joe Nathan P. TenefranciaAtty. Arthur Anthony S. Alicer

Atty. Kristoffer James E. PurisimaAtty. Candy T. Avance

For questions, kindly email:[email protected]

Automated Election System - 2010

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