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EXECUTIVE COMMITTEE MEETING

August 9, 2012

Steinbrenner Metro Service Center

1307 North MacDill Avenue

AGENDA

1. Welcome Members & Guests..........Greg Hearing2. Consent Items (No discussion is planned unless requested)

a. June 14, 2012 Meeting Minutes (Attachment 1)b. July, 2012 Financial Report (Not Yet Available)

3. Strategy Reporta. Strengthening the Board.....Scott Jacobsen

4. Reportsa. Community Relations....................Ricky Gallonb. Development/Marketing.......Cassandra Thomas

Steak Dinner

Great Futures Breakfast..........................................................................Vic Holcomb

c. Programs/Grants................................... . .Chris LetsosTeen Club Members

5. Presidents Report......Brad Baumgardnera. Bob Blanchard Endowment - September 27thb. RE-visioning - September 28thc. Strategy Development - October 26th

6. Executive Session7. Adjorn

Notes:______________________________________________________________________________

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BOYS & GIRLS CLUBS OF TAMPA BAY

EXECUTIVE COMMITTEE MEETING MINUTES

STEINBRENNER METRO OFFICE

June 14, 2012

Members Present:

Karl Brandes, Steve Carpenter, Luis Garcia, Eddie Gomez, Vic Holcomb, Scott Jacobsen,Shelley Kolseth, Ian MacKechnie, Chris Roederer, Don Smith.

Others Present:Brad Baumgardner, Brenda Browning, Ricky Gallon, Chris Letsos, Debbie McCarthy,Cassandra Thomas, Glenn, Permuy and guest, Tony DiBenedetto.

Vic Holcomb called the meeting to order at 12:07 pm.

Scott Jacobsen introduced Tony DiBenedetto with TriBridge, who is interested in joining theboard. TriBridge has done a lot of work with our Zonta Club.

Consent Items:Minutes of the April 12, 2012 meeting and the May 2012 Financial Report were provided tothe members for their review prior to the meeting. A Motion to approve the Minutes andFinancial Report was made by Scott Jacobsen, second by Steve Carpenter. Motion passed.

Strategy Report:

Scott Jacobsen reported that we held a Board Orientation for new and returning member.Manny Alvarez, Koni Cassini and Keith Lawless attended. Scott spoke about the yearlycommitment form that board members are to fill out. One of the requirements is to serve on acommittee. For those that did not return the form or select a committee, one has been assignedto them. A recommendation is to have set committee meetings scheduled throughout the yearif at all possible. Recruitment is ongoing.

Brad thought the orientation went well. He heard back from Keith and Koni and they bothappreciated the orientation.

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Executive Committee Meeting

June 14, 2012

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Community Relations Report:Ricky Gallon reported on various events that have been going on and events to come for theclubs.

Dr. Ryan Rogers with National High Magnetic Field Lab at Florida StateUniversity donated 60 Rays tickets for the June 12

thgame. Kids from MacDill

AFB and Liberty attended. Womens Junior League of Tampa will provide a new kitchen range and hood for

Nick Capitano Kids Caf. We will be able to serve 400 meals a day. The Tampa Bay Storm and Derrick Brooks Foundation have invited Sulphur

Springs and Wilbert Davis to be special guests at the June 28 th and July 14th game.There will be 48 kids that will also be receiving t-shirts.

Deloitte hosted an Impact Day on June 8

th

at our Joe & Anne Garcia Salesian andDover units with close to 100 volunteers. They painted, put down mulching andcleaned up areas around the clubs.

KPMG will provide new books for about 30 of our kids at our Smith Salesian Club.Development Report:

Cassandra Thomas provided a handout to the members and gave an update. She reported thatthe East Pasco Round Up was successful. The Steak Dinner is scheduled for November 8

th

and our Community Hero is Pam Iorio. West Tampa and Nick Capitano clubs are planning aDomino Tournament for Saturday, February 16th. She asked for feedback on the Board Buzz.Vic thought it was great.

Vic spoke about the Great Futures Breakfast in December at the Tampa Bay Forum. It will beclub alumni run and sponsored and there will be a prominent guest speaker. The Forum isdonating the space and parking and half of the tables are full. There will be advertising in theprogram and they could use more sponsors.

Glenn Permuy mentioned that CC Sabathia of the Yankees is a possibility of being the speakerfor the event.

Grant/Programs Report:

Chris Letsos reported that all of our sites are full for the summer. Most of our kids are onscholarships/grants that attend. With the county shutting down their programs, there are only30 summer food sites, half that are ours.

Our 21st

Century Program is at 130% of attendance goals. We did have a site visit from theState and received a good report from them. Webb & Sligh summer programs will startmentoring in 2 weeks. We are serving 511 teens in youth services and we filled up fast. Wereceived a $100K grant from the State of Florida for our HYPE Program. It will go to PlantCity, Dover & Lacoochee. It is a program that other BGCs are looking at.

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Executive Committee Meeting

June 14, 2012

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Chris reported that our teen attendance is up. Sulphur Springs is serving 100-150 teens a day.

Chris and Brad are talking with United Way, YMCA about hiring a consultant and consolidateservices of each organization. They think it will pay off in the long run. This is 3 to 4 years inthe future.

Presidents Report:Brad Baumgardner provided a handout to the members and stated there will be a DistributionStrategy committee meeting next week. The handout provided a rundown of our leases andproperties. We have had no serious buyers yet on the Interbay Club. The school board ownsthe property around the building, same with the Ybor property.

Were going through ourSOE, (Standard of Organization Effectiveness) info will be used for

board planning session sometime in October. There is a tentative date of September 28

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, for avisioning process inviting board members and two to three staff and unveil our new vision.About a 3 hour process. Brad feels it is important to tell the community our new vision.

The July 12th

board meeting will be a breakfast meeting starting at 7:30 am.

New strategies well need help with is ouremployee retention rate. Brad spoke with MaryGamble and she is gathering information regarding staff. Well be asking board members tohelp us with this. Its importance to keep employees here for the long term. The secondstrategy will be Government Relationship Strategies, Brad is asking for support.

Karl Brandes asked about the timing of our events and why our major fund raisers are all soclose together. Glenn Permuy stated that was a good point. The hope is that we haveindividuals that might not have attended the Steak Dinner to attend the Breakfast to build ourdonors. December will be more individual gifts. This is a learning process for us. Asuggestion was made that we hold the Breakfast before the Steak Dinner in order to get peopleto learn more about Boys & Girls Clubs, which will want to attend the Steak Dinner.

Vic closed the meeting at 1:15 pm.

Brenda Browning, Recorder

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Shelley Kolseth, Secretary Date