AUDIT READY COMPLIANCETHE DIGITAL WAVE IS COMING. ARE YOU ON THE A.R.C. ?

AGENDA

Today’s Presentation:

A discussion on how digital transformation is shaping compliance in laboratories

Learn the positive impacts of digital transformation

Discuss how it can help employees with compliance tasks

Explore a solution that was created in a laboratory, by people who really know the pains of regulatory audit obligations that adopted a digital path for compliance

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DIGITAL TRANSFORMATION FOR COMPLIANCE:

WHY NOW?

Digital transformation is the mindset of laboratories to go towards technologies that help get the job done with…

More efficiency &

Greater transparency

… while making compliance activities less stressful

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DIGITAL TRANSFORMATION4 KEY COMPLIANCE BENEFITS

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Eliminating time consuming manual processes

Gaining insight through smarter use of data

Keeping current with regulations

Creating and showing value

Manual processes leave little room to improve efficiency & does not

allow for laboratory transformation activities

The challenge for laboratories is that often compliance data exists in

many places

Changing and evolving regulations are hard to update across multiple

locations

Laboratories need to leverage technology

to create value

Laboratories who leverage digital solutions enables them to shift

focus from manual tasks to value-added work

By aggregating compliance data

laboratories can use their existing resources to

better monitor, review, and reconcile compliance

One of the major benefits of investing into

compliance software is the ability to easily &

quickly make changes as needed by regulators

Laboratories that use technology will be

able to identify risks faster

WHAT WE ARE HEARING FROM YOUR PEERS

“We had been using the same kinds of checklists and clipboards and

notebooks for years. And here we were trying to be the cutting-edge

laboratory and be on top of our game and do everything we can to do things

better, faster, smarter. We needed a better way to track all the tasks that

needed to be done and be made aware if something was missed.”

Bonnie Rashleigh | ProMedica

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WHAT DOES DIGITAL TRANSFORMATION LOOK LIKE FOR

INSTRUMENT MAINTENANCE?

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A solution needs to be simple and customizable to attend to your laboratories needs

Digital systems to document equipment maintenance are critical for any laboratory operating in a regulated environment

With the help of smart digital solutions, data is not only safer, but also more contextual and accessible over the long term

PROMEDICA LABORATORIES

TOLEDO,OH

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ProMedica Video

AUDIT READY COMPLIANCE (A.R.C.)SOLUTIONS WAS

CREATED IN A LABORATORY JUST LIKE YOURS

A.R.C. was created by people who really know the pains of regulatory audit obligations. The software:

Replaces paper logs in clinical laboratories with tablets to track scheduled instrument activity

Notifies technologists with a chain of alerts until a required task is completed

Provides a centralized database to record and review equipment status, access records and run audit reports, all in real-time

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REAL WORLD SCENARIOS:

UNIVERSITY OF MICHIGAN

The University of Michigan has seen immediate advantages to going digital such as:

The ability to track all compliance from one convenient portal

A centralized database for compliance eliminates the need to visit each laboratory to check whether they were doing daily compliance checks

“Instead of walking around each week or each day to try to see who did what and when they did it – It is a very quick immediate check. It has been so nice for me to be able to verify what my techs are completing each day.”

George Mitri, Respiratory Therapy Supervisor

The University of Michigan

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COMMUNICATE MOREDashboards reduce the need to travel to remote labs while allowing you to communicate effectively with colleagues through faster response and resolution time

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REAL WORLD SCENARIOS:

PROMEDICA

Since implementing Audit Ready Compliance at ProMedica Laboratories:

Has achieved 100% completion on all documentation

Any missing information or verification required is sent via push notification and email up an escalation hierarchy

Issues are addressed in real-time rather at the end of the month

“It saves us lots of time. You’re not having to go from this clipboard to that clipboard and this notebook to that notebook. You have it all right there and you can go station to station with the same iPad.”

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BOOST PRODUCTIVITYAllow lab technologists to inspect and report equipment malfunction quickly. Optimizing operations and improving the speed of providing results to patients

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REAL WORLD SCENARIOS:

REID HEALTH

Reid Health has multiple laboratory locations spread out across a distance. To ensure accuracies of logs, supervisors would have to drive to each location and confirm tasks were being completed.

With a digital solution Reid Health:

Delivers real-time information and reporting so that the compliance team can act quickly

Has had simpler CAP inspection since implementation of the software

“The audit was much easier to show a certain day, time stamped and all. CAP LOVED IT! They thought it was very cool.”

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SIMPLER AUDITS100% compliance rate log accuracy and task completion. Inspect equipment status and access past records on mobile devices anywhere, anytime

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MANUAL PROCESS VS DIGITAL TRANSFORMATION

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Before

Paper checklists and notebooks to track daily, monthly, and yearly tasks

No process to track all the tasks that needed to be done or if a task is missed

Inability to monitor remote laboratories compliance without going on site

Audits are lengthy and require many hours of upfront prep work to ensure all forms are easily locatable as well as it can be difficult to find a particular paper form at the time of the audit

Must store all documents for years and be able to locate them quickly at the time of an audit

Many times issues may fall through the cracks and are not address in a timely manor

After

Technologists can perform quality inspections and equipment maintenance with the simplicity of a digital solution

Get automatic updates about assigned tasks, and receive notifications to ensure every task gets completed on time

Clear view of your laboratories compliance with a centralized database to record, review, access historical records & run reports in real-time

Have peace of mind that all forms are filled out and easily go into the dashboard to sign off on compliance forms. Supervisors can search for any form within seconds during audits

Documentation is stored per regulatory requirements. Historical records can be easily reviewed, while eliminating paper and the cost to store it

Ability to react quickly to mitigate issues before they impact your lab certification

SUMMARY

Digital transformation has started in most laboratories.

If you are feeling that your laboratory has the need for this transformation you can start by asking our team for a demonstration and investigating the benefits it can bring

Contact us at 567-661-0772 or info@auditreadycompliance.com

WWW.AUDITREADYCOMPLIANCE.COM

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