Attendance Presentation-short version

Attendance Program

Every Child, Every Day

South Hills Middle School2014

Georgia [email protected]

801-412-2407

mailto:[email protected]

Unexcused Absences;

28,272

Excused Verified Absences; 6,041

Guardian Knowledge;

49,528

School Activity; 11,016

Vacation/Educational Leave; 9,611 Sluffing; 178

Absences by Type and Periods

2012-2013 Attendance

If we combine unexcused absences and parent excused absences, the total comes to 77,800 periods of absence. This computes to about 9,725 days of absence which, with a population of around 1,150 in 2012-2013, is 8 absences per student. That is also an average of 54 absences per school day.

Late Arrivals by Type and Periods

Absences by Type and Period0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

50,000

28,272

5,1805,629

112

49,528

1,035

11,016

2,218298

1,525

7,5569,611

6,041

1781,861

2013 Absence Occurences by Type and Period

AbsentCheck InCheck OutExcused TardyGuardian KnowledgeISSSchool ActivitySuspensionTesting/SEOPUnexcused Check InTardyVacation/Educational LeaveExcused AbsentSluffWay Late

Perio

ds

Attendance S.M.A.R.T. Goal

• Specific• Measurable• Attainable• Realistic• Timely

Reduce the number of unexcused and guardian excused absences and tardies by 10% by the end of the year 2013-14

Chronically Absent StudentsAn Alarming and Largely Overlooked Crisis is chronically absent students

Hedy Chang Founder and Director of Attendance Works

Attendanceworks.orgA National initiative committed to addressing

chronic absenteeism

What is Chronically Absent?

When a student misses 10% or more of a school year (18 days) they are

chronically absent. That is a red alert that a student is headed for academic trouble and eventually for dropping out

of high school.

A summary of key research on Chronic Absenteeism

• 10-15% of students in the US are chronically absent each year.• Nationwide at least 1 out of 10 students misses nearly a month of school

annually.• In some cities 1 in 4 students are missing a month of school annually.• Data suggests that schools may be able to increase student attendance in

elementary school by implementing specific family and community activities.• The largest statistically significant factor in determining whether a student was

chronically absent was their chronic absence status in the prior year. • The number of days a student was absent has a significant effect on year-end

test percentiles in both Math and Language Arts for students in grades 3-8 as well as GPA in high school students.

• Middle and high-achieving students were found to be at greatest risk of academic decline due to chronic absenteeism.

• A student with 2 or more years of chronic absenteeism has a 50% higher risk of dropping out.

Secondary Issues• Attendance in the pivotal freshman year was a key

indicator of whether students would finish high school.• 9th grade attendance was a better predictor of dropout

than 8th grade test scores.• Early identification and intervention for students in the

middle grades to prevent student disengagement increased graduation rates substantially.

• Indicators reflecting poor attendance, misbehavior and course failure in 6th grade can be used to identify 60% of the students who will not graduate from high school.

• Too often we think absences aren’t a problem as long as they are excused or that a child’s learning won’t be affected, unless they miss a lot of days in a row.

• Research shows missing 10% of the school year, could be just 2-3 days per month. Those days can add up to so much lost learning time in the classroom that children can’t keep up.

• Poor attendance isn’t just a high school problem. It can start as early as kindergarten or 1st grade.

• Many of these early absences aren’t truancy or skipping school. They are excused absences occurring for a variety of reasons. Even so, they all add up to lost learning time.

• If chronic absence continues year after year, some students may have missed 1/2 year of instruction by the time they reach 3rd grade.

• Emerging research shows that chronically absent children, in both kindergarten and 1st grade, are far less likely to read proficiently at the end of 3rd grade.

When do absences become a problem??

In a school year:

9 or fewer Good Attendance10-17 Warning signs18 or more Chronic Absence

Sept Oct Nov Dec Jan Feb Mar April May91.5

92

92.5

93

93.5

94

94.5

95

95.5

96

Daily Student Attendance Percentage 2012-2013 Average Number of Students is 11702013-2014 Average Number of Students is 1020

Perc

enta

ge

Sept Oct Nov Dec Jan Feb March April May0

0.2

0.4

0.6

0.8

1

1.2

Average Number of Students Tardy on any Given Period 2012-2013 Average Number of Students is 1170 2013-2014 Average Number of Students is 1020

Perc

enta

ge


5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

50,000

22,248

6,6945,318

51

49,329

1,035

8,385

2,538146

1,560

7,5999,464

5,054

147 45

2012 Absence Occurrence by Type and Period


Perio

ds


5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

50,000

28,272

5,1805,629

112

49,528

1,035

11,016

2,218298

1,525

7,5569,611

6,041

1781,861



Perio

ds


5,000

10,000

15,000

20,000

25,000

11,119

2,8672,910

44

24,653

365

7,318

212 272886

3,547

6,398

2,874

25 33



Perio

ds

Quarter 1 Quarter 2 Quarter 3 Quarter 40

5000

10000

15000

20000

25000

2012-14 Unexcused and Guardian Excused AbsencesPe

riods

of

Abse

nce

Unexcused Absences;

28,272


Guardian Knowledge;

49,528




2013 Attendance

If we combine unexcused absences and parent excused absences, the total comes to 77,800 periods of absence. This computes to about 9,725 days of absence which, with a population of around 1,150 in 2013, is 8 absences per student. That is also an average of 54 absences per school day.

Unexcused Absences;

11,119


Guardian Knowledge;

24,653




If we combine unexcused absences and parent excused absences, the total comes to 35,772 periods of absence – a 46% reduction from the 2012-13 school year. This is still 4,471 days of absence, which with a population of 1,030 in 2014, is 4 absences per student. That is an average of of 25 absences per school day

2014 Attendance

2014 Late Arrivals

Check In; 2867

Excused Tardies; 44

Unexcused Check In; 886

Unexcused Tardies; 3547

Way Late; 33


There were approximately 3.4 tardies per student (pop. 1030) in the 2013-14 school year. That is an average of 20 tardies per day or 2.5 tardies per period.

What is next?• Continue to implement all attendance

strategies and interventions.• Hire quality teachers.• Utilize JPAS tools to develop effective and

highly effective teachers.• Our goal is to engage every student,

every day, every period.

Questions?

Attendance Presentation-short version

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